CSC M.C. No. 04 (s. 1991) Re: Rules on Absenteeism and Tardiness
OCA Circular No. 1-91, issued on February 14, 1991, outlines guidelines on absenteeism and tardiness for civil service employees in the Philippines. It defines habitual absenteeism as unauthorized absences exceeding 2.5 days per month for three months or three consecutive months, and habitual tardiness as being late ten times in a month for two consecutive months. Sanctions for violations include a suspension of 6 months and 1 day to 1 year for the first offense and dismissal for the second. Departments are required to monitor attendance and submit reports biannually, while heads of agencies are empowered to establish internal regulations for attendance tracking.
February 14, 1991
OCA CIRCULAR NO. 1-91
| TO | : | All Judges and Employees of the Regional Trial Courts, Shari'a District Courts, Metropolitan Trial Courts, Municipal Trial Courts in Cities, Municipal Trial Courts, Municipal Circuit Trial Courts, and Shari'a Circuit Courts |
Quoted hereunder is Memorandum Circular No. 04, Series 1991, of the Civil Service Commission, for the information and guidance of all concerned:
"The Civil Service Commission, pursuant to its mandate as the central personnel agency of the government, hereby promulgates the following guidelines and rules on absenteeism and tardiness:
A. HABITUAL ABSENTEEISM:
1. An officer or employee in the civil service shall be considered habitually absent if he incurs unauthorized absences exceeding the allowable 2.5 days monthly leave credit under the leave law for at least three (3) months in a semester or at least three (3) consecutive months during the year;
2. In case of claims of ill health, heads of departments or agencies are encouraged to verify the validity of such claim and, if not satisfied with the reason given, should disapprove the application for sick leave. On the other hand, cases of employees who absent themselves from work before approval of their application should be disapproved outright; and
3. In the discretion of the Head of any department, agency or office, any government physician may be authorized to do spot check on employees who are supposed to be on sick leave. Those found violating the leave laws, rules, regulations shall be dealt with accordingly, by filing appropriate administrative cases against them.
B. HABITUAL TARDINESS
Any employee shall be considered habitually tardy if he incurs tardiness, regardless of the number of minutes, ten (10) times a month for at least two (2) months in a semester or at least two (2) consecutive months during the year. casia
C. SANCTIONS
1. The following sanctions shall be imposed for violation of the above guidelines:
a) for the first violation, the employee, after due proceedings, shall be meted the penalty of 6 months and 1 day to 1 year suspension without pay;
b) for the second violation, and after due proceedings, he shall be dismissed from service.
Reports on punctuality and attendance of all employees should be submitted to the Personnel Office or Administrative Officer of every department or agency not later than two (2) weeks after the end of every semester (June and December).
Heads of Departments of Agencies shall oversee the strict implementation of this Circular and may prescribe their own internal rules and regulations in the use of Bundy clock, logbook, pass slip and/or application for leave of absence.
(Sgd.) PATRICIA A. STO. TOMASChairman
Please be guided accordingly.
Manila, February 14, 1991.
(SGD.) JOSUE N. BELLOSILLOCourt Administrator