Creation of Service Continuity Planning and Management Team of the Department of Agriculture

March 19, 2020

DA SPECIAL ORDER NO. 346-20

 

In the interest of the service and in view of the Memorandum from the Executive Secretary on the Stringent Social Distancing Measures and Further Guidelines for the Management of the Corona Virus Disease 2019 (COVID-19) Situation, and the Enhanced Community Quarantine protocols in the entirety of Luzon and the National Capital Region, the Service Continuity Planning and Management Team (SCMT) is hereby created as follows:

 

Chairperson	:	USEC. ROLDAN G. GORGONIOUndersecretary for Administration and Finance
Co-Chair	:	USEC. CHERYL MARIE NATIVIDAD-CABALLEROUndersecretary and Chief of Staff
Vice Chair	:	USEC. RODOLFO V. VICERRAUndersecretary for Policy and Planning
Members	:	USEC. ARIEL T. CAYANANUndersecretary for Operations
		USEC. ZAMZAMIN L. AMPATUANUndersecretary for Regulations
		USEC. WALDO R. CARPIOUndersecretary for Special Concerns
		USEC. EVELYN G. LAVIÑAUndersecretary for High Value Crops
		USEC. ERNESTO S. GONZALESUndersecretary for Consumer Affairs
		USEC. EDUARDO B. GONGONAUndersecretary-Designate for Fisheries
		ASEC. WILLIAM C. MEDRANOAssistant Secretary for Livestock
		ATTY. FRANCISCO M. VILLANO, JR.Assistant Secretary for Finance
		ASEC. KRISTINE Y. EVANGELISTAAssistant Secretary for Agribusiness
		ASEC. ANDREW B. VILLACORTAAssistant Secretary-Designate for Operations
		ASEC. AGNES CATHERINE T. MIRANDAAssistant Secretary-Designate for Planning and Project Development
		ASEC. NOEL A. PADREAssistant Secretary-Designate for Policy, Research and Development
		MR. ALEXANDER G. ARIZABAL, Jr.Head Executive Assistant
		SERVICE DIRECTORS, BUREAU DIRECTORS, HEADS OF AGENCIES AND ATTACHED CORPORATIONS

Technical Working Group

		ATTY. BENITO V. DANGAZO — Head Director IV, Legal Service
		DIR. MIRRIAM C. CORNELIOFinancial Management Service
		ATTY. NEFRETERY M. NUFABLEAssistant Chief, Research and Regulations Division
		MS. TELMA C. TOLENTINOChief, Budget Division
		MS. CHARIE SARAH D. SAQUINGChief, Accounting Division
		MS. JEAN R. CALDINOChief, Management Division
		MR. XERXEES R. REMOROSOOfficer-in-Charge — Director, ICTS
Secretariat	:	ATTY. ROLAND A. TULAY — HEAD OIC-Director, Administrative Service
		MS. CHERYL C. SUAREZChief, Agriculture and Fisheries Information Division
		MR. JUNIBERT E. DE SAGUNChief, General Services Division
		ATTY. MELINDA D. DEYTOChief, Procurement Division
		MS. LOURDES B. PLECHASOIC-Chief, Records Division
		MS. JESSAMIN B. ARANASOIC-Chief, Personnel Division

 

The Service Continuity Planning and Management Team (SCPMT) shall have the following functions and responsibilities:

1. To convene and/or conduct online/offline meetings among members to discuss, finalize, and endorse for the approval of the Secretary of the Department-wide approach in the implementation of the Stringent Social Distancing Measures and further Guidelines on Service Continuity and Precautionary Measures in the Workplace and such other measures that would promote or enhance the continuity of public service delivery. EcTCAD

2. To provide adequate arrangements and/or guidance to the Human Resource/Personnel Division at the DA Central Office, Regional Field Offices (RFOs), Bureaus, Attached Agencies and Corporations in the formation of skeletal workforce and adoption of alternative work arrangements.

3. To provide timely advisories and issuances in compliance to the general provisions on Community Quarantine Protocols as imposed by DOH, DILG, and by the Local Government Units in their respective jurisdictions, particularly restrict the non-essential entry of people to the contained area and, prevent the non-essential exit at people out of the contained area.

4. To draft and propose to the Secretary alternative working arrangements, including: work-from-home, compressed work week, staggered working hours and creation of skeletal workforces and flexible work arrangements, as it is deemed applicable by the Civil Service Commission, given the pressing circumstances.

5. To issue DA Employee pass, whenever needed to ensure that the agency's frontline operations are not hampered and to continue full operation, as may be needed from time to time.

6. To recommend to the Secretary and/or impose appropriate disciplinary action against all erring officials and personnel.

7. To establish hotline services and catch-all function of the team as part of the COVID-19 Guidelines for Service Continuity.

The Technical Working Group

The Technical Working Group (TWG) shall oversee and provide support in the activities related to the formulation of the guidelines on Service Continuity and Precautionary Measures in the Workplace and such functions as follows:

1. Assist the SCPMT in drafting and finalizing the policies and guidelines for approval of the Secretary.

2. Review and validate actions to be undertaken by the Committee.

3. See to it that all actions to be undertaken by the Committee are in adherence with legal basis and pertinent legal issuances as well as with compliance with the health protocols and prescribed measures.

4. Provide IT support to facilitate the dissemination of the timely and relevant information relative to the Service Continuity and Precautionary Measures in the Workplace and such other measures that would promote or enhance the continuity of public service delivery in the midst of COVID-19 health emergency.

5. Advice the SCPMT on the latest updates on the status of COVID-19 in relation to the implementation of DA Service Continuity purposes.

Functions and responsibilities of the Secretariat

1. To initiate the conduct of the SCPMT series of meetings for the agreed date of the continuation of discussion based on the recently concluded meeting by preparing Notices of Meetings.

2. For the General Services Division (GSD) Chief of the Central Office to prepare and initiate actions for the emergency purchases of cell cards, PPEs (e.g., masks, alcohol, gloves, etc.), scheduling of sanitation/fumigation within DA premises, submit or recommend plans for the management on vehicle deployments, food requirement for frontliners and on-duty skeletal workforces, assignment of personnel in DA dormitories, among others. HSAcaE

3. To organize and make necessary arrangements for the SCPMT meetings such as venue, sound systems and food provisions, etc.

4. To take notes and prepare minutes of the meeting for the approval of the SCPMT.

5. To act as the central communication channel to require submission of documents inputs from all the DA operating units necessary for the convening of the Committee as well as dissemination of the policies and guidelines on Service Continuity and Precautionary Measures in the Workplace and such other measures that would promote or enhance the continuity of public service delivery as agreed by the SCPMT.

6. To ensure the consolidation of documents as part of the outputs rendered by the SCPMT.

All expenses to be incurred in the conduct of these activities shall be chargeable against DA-OSEC funds, and other available funds, subject to existing government accounting, auditing rules and regulations.

So ordered.

Done this 19th day of March, 2020.

(SGD.) WILLIAM D. DAR, Ph.D.Secretary