Accounting and Auditing Rules and Regulations on the Transfer of Assets, Liabilities and Surplus of NGAs Whose Functions are Devolved to the LGUs

July 3, 1992

COA CIRCULAR NO. 381-92

 

I. PURPOSE

This circular is issued to prescribe accounting and auditing rules and regulations in connection with the transfer of the assets, liabilities and surplus including accounting records, of national government agencies whose functions are totally or partially devolved to the local government units pursuant to Section 17, Republic Act No. 7160, the Local Government Code of 1991.

II. DEFINITION OF TERMS

For the purpose of this circular the following terms shall be construed to mean as follows:

1. Totally devolved national government agencies are those whose functions, assets/resources, liabilities and surplus are completely transferred to the local government units.

2. Partially devolved national government agencies are those whose functions, assets/resources, liabilities and surplus are partially transferred/devolved to the local government units.

III. GENERAL GUIDELINES

1. The books of accounts of the national government agencies (NGAs) functions are to be devolved totally to the local government units (LGUs) shall be closed as of the cut-off date. The balances of all transferred assets, liabilities and surplus shall be recorded in the books of accounts of the recipient LGUs.

2. The books of accounts of the NGAs whose functions are to be devolved partially to the LGUs shall be closed/adjusted and transferred to the extent of the balances of actual assets, liabilities and surplus.

3. The unobligated or unexpended balances of allotment as of the cut-off date shall be reverted by the NGAs concerned to the current surplus of the national government agency.

4. The cash equivalent to the amount of unobligated or unexpended balances of allotments of provincial offices and operating units of NGAs receiving funding checks shall be remitted to the National Treasury.

5. Devolved NGAs maintaining multiple funds shall prepare consolidated final trial balances before the actual transfer.

6. NGAs whose functions are totally devolved to the LGUs shall prepare and submit reports and statements as of the cut-off date as required under the following COA Circulars:

	No./Date	Subject
º	COA Cir No. 32-89B	Updated guidelines and procedures
	dated March 4, 1992	on the presentation and submission of
		quarterly and year-end trial balances
		and supporting statements pursuant to
		Section 26(2), Chapter 4, Title T-B,
		Book V, Executive Order No. 292, S.
		1987, the Administrative Code of 1987.
º	COA Cir. No. 92-374	Format of quarterly reports
	dated March 5, 1992	pursuant to Section 61 of the
		General Provisions, Republic
		Act No. 7180 (General
		Appropriations Act of 1992)
º	COA Cir. No. 92-142A	Restatement with amendments
	dated March 2, 1992	of COA Circular No. 80-142
		dated June 1, 1980 on the
		Submission of the Analyses of the
		National Clearing Accounts
		(8-99-000 and 8-99-100) and
		copies of Journal Vouchers
		taking up transactions in said
		accounts.
º	COA Cir. No. 92-125A	Updated procedures and use
	dated March 4, 1992	of new formats in the reconciliation
		of treasury warrants.

In the case of NGAs whose functions have been partially devolved to the LGUs, the usual year-end reports and statements shall contain disclosures on differences of balances as a result of the devolution.

7. Balances of assets, liabilities and surplus transferred by NGAs shall be recorded in the books of accounts of the recipient LGUs.

8. Financial transactions after the transfer pertaining to the devolved functions of NGAs shall henceforth be recorded in the books of accounts of recipient LGUs.

9. Subsidiary ledgers of the various devolved funds shall be maintained by LGUs for monitoring and control purposes.

IV. SPECIFIC GUIDELINES

A. For totally devolved NGAs

1. The heads of the devolved NGAs shall on or before the cut-off date:

a. Require the inventory taking of all supplies, equipment and other tangible assets, duly witnessed by the auditors of the devolved NGAs or their authorized representatives to be receipted by the general services officer/local treasurer of the recipient LGU. Unserviceable properties shall be identified and segregated for disposal by the devolved NGAs.

b. Require the reconciliation of the physical inventory reports with the property and accounting records.

c. Instruct the collecting officers to remit/deposit all collections either directly to the National Treasury or thru the authorized government depository banks for the account of the Agency Central/Regional Office Accounting Unit and submit the corresponding Reports of Collections and Deposits. Reports of Accountability for Accountable Forms shall likewise be submitted to the Auditor.

d. Require all disbursing officers to liquidate outstanding cash advances and submit Report of Disbursements, Reports of Checks Issued and Report of Accountability for Accountable Forms.

e. Direct the turnover of all unused Official Receipts (ORs), and other accountable forms as of the cut-off date to the property officers of the recipient LGUs under proper invoice and receipt (Gen. Form No. 30A), copy furnished the property officers of the devolved NGAs.

f. Require the reversion of the unobligated balance of allotment as of the date of transfer to the current surplus of the national government agencies.

g. Require the remittance to the National Treasury of the cash equivalent to the unobligated balance of allotment covered by funding check. Any unutilized balance of Notice of Cash Allocation pertaining to unobligated allotment and unliquidated obligations shall automatically lapse as of the date of transfer. cdt

h. Require the Accountant to secure from the depository banks and or the BTR bank/treasury statements as of the cut-off date and submit the necessary reconciliation statements pursuant to COA Circular No. 92-125A dated March 4, 1992.

i. Serve notice to banks and/or BTR for the cancellation of designation of disbursing officials of devolved NGAs as of the cut-off date and the transfer of the cash balance of bank accounts of devolved NGAs to the account of the recipient LGUs. The Locals Chief Executive shall be furnished a copy of the transfer.

2. The Chief Accountants/Heads of Accounting Units of the totally devolved NGAs shall on or before the cut-off date:

a. Bill all realized but uncollected income and take these up in the books of accounts.

b. Revert to the current surplus of the National Government any unobligated or unexpended balance of allotment as of the cut-off date.

c. Revert to the current surplus of the National Government all accounts payable outstanding for more than two (2) years pursuant to EO 181.

d. Cause the remittance to the National Treasury of the cash equivalent to the unobligated balance of allotment in the manner shown in Annexes 2 and 3.

e. Update recording of transactions in the books of accounts. Preliminary Trial Balances as of the cut-off date shall be prepared for all devolved funds supported by the required schedules of subsidiary ledger balances and submitted in accordance with COA Circular No. 92-89E dated March 4, 1992.

f. Reconcile the following:

— all subsidiary ledger balances with the general ledger control accounts;

— reciprocal accounts maintained between the Central Office (CO) and Regional Offices (ROs); CO and Operating Units (OUs); ROs and OUs;

— Bank/treasury statements and Cash in Bank/treasury accounts;

— Balances of continuing appropriations, overdrafts and National Clearing Accounts with the Accountancy Office, Commission on Audit. In this connection, detailed guidelines shall be issued separately.

g. Prepare the Final Trial Balances after effecting closing and adjusting entries as of the cut-off date. For NGAs maintaining multiple funds, a consolidated Final Trial Balance shall be prepared in accordance with the following guidelines:

º Reconciled balances of accounts pertaining to devolved Special Accounts in the General Fund shall be consolidated before the transfer to General Fund (101) of the LGUs.

º Reconciled balances of accounts pertaining to General and Revolving Funds (101, 108, 109, 161, 162 and 163) shall be consolidated and a Trial Balance shall be prepared. However, before the transfer and consolidation to Fund 101 of the LGU shall be effected, conversion of the National Clearing accounts shall be made in accordance with the entries provided under Annexes 5 and 7.

º Balances of totally devolved accounts pertaining to foreign-assisted projects under Fund 102 and Special Account under the General Fund which are not included in the devolution process pursuant to Sec. 17(c), RA 7160, shall be transferred to the Agency Central/Regional Office Accounting Unit (AC/ROAU). In this regard, account balances of these funds shall be integrated in the books of accounts of the respective funds maintained by the AC/ROAU.

h. Draw a journal voucher (JV) to close the balances of accounts to be transferred to the LGUs as of the cut-off date. For NGAs maintaining multiple funds, separate Journal Vouchers (JVs) shall be drawn to close balances of accounts of each fund. The Treasury Account Reconciliation Division, Bureau of Treasury shall be furnished copies of Journal Voucher affecting Treasury Accounts (8-70-700, 8-70-702).

i. Conduct on inventory of accounting records necessary for turnover to recipient LGUs to be witnessed by the Auditors of the devolved offices or their authorized representatives. Inventory reports shall be prepared in 5 copies to be distributed as follows:

Original	Accountant of recipient LGU
one copy	Auditor of devolved agency
one copy	Auditor of recipient LGU
one copy	Accountant of devolved NGA
one copy	Regional Director (for devolved
	operating units only)
	Head of Agency (for devolved
	Regional Offices and operating
	units)

The said report shall be receipted by the accountant of the recipient LGU.

B. For Partially Devolved NGAs

1. The Heads of partially devolved NGAs shall on or before cut-off date:

a. Require the inventory taking of all supplies, equipment and other tangible assets pertaining to the devolved functions for transfer to the recipient LGUs, duly witnessed by the auditors of the devolved agencies or their authorized representatives.

b. Require the reconciliation of the physical inventory reports against the property and accounting records.

2. The Accountant of partially devolved NGAs shall on or before cut-off date:

a. Draw a JV to effect the transfer of assets, liabilities and surplus pertaining to the devolved and surplus pertaining to the devolved functions and powers of the NGAs to the LGUs.

b. Prepare separate JVs for the accounts of each Fund corresponding to the devolved functions and powers transferred to the recipient LGUs. Thereafter, a consolidated trial balance shall be prepared in accordance with the following guidelines:

º Balances of accounts of NGAs maintaining Special Accounts in the General Fund (151 and 158) shall be consolidated and a Trial Balance shall be prepared before the transfer to General Fund (101) of the LGU.

º Balances of accounts pertaining to General and Revolving Funds (101, 108, 109, 161, 162 and 163) shall be consolidated and a Trial Balance shall be prepared. However, before the transfer and consolidation to General Fund (101) of the LGU shall be effected, conversation of the National Clearing Accounts (8-99-000 and 8-99-100) shall be made in accordance with the entries provided under Annexes 5 and 7.

C. For Recipient Local Government Units

1. The heads of the recipient LGUs shall:

a. Require the property officers to verify and confirm the transferred properties as to their location, completeness, condition, quantity, etc.

b. Require the accountants to verify and confirm the completeness of transferred accounting records and documents.

c. Instruct the accountants to record all transferred assets, liabilities and surplus in the books of accounts.

2. The Accountants of the recipient LGUs shall:

a. Draw a journal voucher to take up receipt of transferred assets, liabilities and surplus and effect the recording in the general journal and the posting to the general ledgers maintained by LGUs.

b. Open and maintain subsidiary ledgers for all accounts of each function/program/project devolved to the LGUs using the general ledgers which shall be turned over by the NGAs for the purpose.

D. Responsibilities for the Implementation of this Circular

Heads of totally or partially devolved NGAs and the heads of the recipient LGUs shall see to it that the guidelines herein provided are properly implemented.

V. Illustrative Accounting Entries Applicable to the Different NGAs concerned are shown in the annexes listed below:

A.	Closing of Accounts as of the cut-off date/date of transfer
	A.1.	For Devolved NGAs receiving Notices of
		Allocation (NOA) from DBM	Annex 1
	A.2.	For Devolved NGAs receiving Funding
		Checks from the Regional Office (RO)	Annex 2
	A.3.	For Devolved NGAs receiving both Funding
		Checks and NOA.	Annex 3
	A.4.	For Devolved NGAs maintaining Special
		Accounts in the General Fund (SAGF)	Annex 4
B.	Transfer of Balances of Accounts
	B.1.	For Devolved NGAs receiving Notices of
		Allocation (NOA) from DBM	Annex 5
	B.2.	For Devolved NGAs receiving Funding
		Checks from the Regional Office (RO)	Annex 6
	B.3.	For Devolved NGAs receiving both Funding
		Checks and from RO and NCA from DBM	Annex 7
	B.4.	For Devolved NGAs maintaining Special
		Accounts in the General Fund (SAGF)	Annex 8
C.	Recording of transferred balances of accounts in the books of recipient LGUs
	C.1.	For Devolved NGAs receiving Notices of
		Allocation (NCA) from BDM	Annex 9
	C.2.	For Devolved NGAs receiving Funding
		Checks from the Regional Office (RO)	Annex 10
	C.3.	For Devolved NGAs receiving both Funding
		Checks and NOA	Annex 11
	C.4.	For Devolved NGAs maintaining Special
		Accounts in the General Fund (SAGF)	Annex 12

VI. SAVING CLAUSE

Cases not covered in this circular shall be referred to the Commission on Audit through the Auditor concerned and the Local Government Audit Office, and shall be resolved on a case to case basis.

VII. REPEALING CLAUSE

All circulars and memoranda or parts thereof which are inconsistent with the provisions of this circular are hereby repealed or modified accordingly.

VIII. EFFECTIVITY

This circular shall take effect immediately. The devolution to the local government units from the national government of the functions enumerated in the Local Government Code of 1991, and the transfer of the corresponding assets, liabilities, personnel, equipment and records shall be completed in accordance with the provisions of Executive Order 503.

EUFEMIO C. DOMINGO

Chairman

Commission on Audit

ROSELIO B. ESPIRITU

Commissioner

Commission on Audit

SOFRONIO B. URSAL

Commissioner

Commission on Audit

ANNEX 1

A.1 Closing entries for the devolved NGAs receiving Notice of Allocation (NCA) from DBM
		AGENCY BOOKS
		REGIONAL OFFICE		OPERATING UNIT
	Transactions
		Account	Account
		Code	Debit	Credit	Code	Debit	Credit
1)	To close unobligated balance	8-99-100	(xx)		8-99-100	(xx)
	of allotment	0-90-000		(xx)	0-90-000		(xx)
2)	To close obligation and	0-82-000	xx		0-82-000	xx
	liquidation accounts	0-83-000		xx	0-83-000		xx
		8-81-400		xx	8-81-400		xx
3)	To close MDS check	8-70-707	xx		8-70-707	xx
	disbursement	8-99-100		xx	8-99-100		xx
4)	To close income account	0-91-000	xx		0-91-000	xx
		8-99-000		xx	8-99-000		xx
5)	To close account 8-70-700	8-99-000	xx		8-99-000	xx
		8-70-700		xx	8-70-700		xx
6)	To close accounts 0-94-110	0-94-110 to			0-94-110 to
	to 190 to 8-94-000	0-94-190	xx		0-94-190	xx
		8-94-000		xx	8-94-000		xx
7)	To close accounts 0-94-210	8-94-000	xx		8-94-000	xx
	to 290 to 8-94-000	0-94-210 to			0-94-210 to
		0-94-290		xx	0-94-290		xx
8)	To close surplus adjustment	7-92-410	xx		7-92-410	xx
	accounts	8-99-100		xx	8-99-100		xx
		7-92-418	xx		7-92-418	xx
		7-94-419		xx	7-94-419		xx
		8-99-000		xx	8-99-000		xx
		8-99-000	xx		8-99-000	xx
		7-92-416		xx	7-92-416		xx
		7-92-417		xx	7-92-417		xx

 

ANNEX 2

A.2 Closing entries for the devolved NGAs (Operating Units) receiving Funding (FCs) from RO
			REGIONAL OFFICE	OPERATING UNIT
	Transactions
			Account			Account
			Code	Debit	Credit	Code	Debit	Credit
1)	To close unobligated balance
	of allotment by OU
	1.a)	If allotment is fully	8-71-100	xx		8-81-100		xx
		backed-up by FC	0-90-000		xx	0-90-000		(xx)
	1.b)	If allotment is not	8-81-170		(xx)	8-71-170	(xx)
		fully backed-up by FC	0-90-000		xx	0-90-000		(xx)
2)	To close obligation and				0-82-000	xx
	liquidation accounts				0-83-000		xx
						8-81-400		xx
3)	Remittance of cash equivalent	8-70-700	xx		8-81-100	xx
	to unobligated balance of	8-71-100		xx	8-70-370		xx
	allotment (Refer to 1.a)
4)	To close income account in OU
	a)	If income is collected	8-71-100	xx		0-91-000	xx
			0-91-100		xx	8-81-100		xx
	b)	If income is uncollected	No entry			0-91-000		(xx)
						8-86-900		xx
5)	To close surplus adjustment	8-71-100	xx		7-92-410	xx
	accounts in OU	7-92-410		xx	7-92-418	xx
			7-92-418		xx	7-92-419	xx
			7-92-419		xx	8-81-100		xx
			7-92-416	xx		8-81-100	xx
			7-92-417	xx		7-92-416		xx
			8-71-100		xx	7-92-417		xx
6)	To close accounts 0-94-110				0-94-110 to
	to 190 to 8-94-000				0-94-190	xx
						8-94-000		xx
7)	To close accounts 0-94-210				8-94-000	xx
	to 290 to 8-94-000				0-94-210 to
						0-94-290		xx

ANNEX 3

A.3 Closing entries for the devolved NGAs (Operating Units) receiving Funding Checks (FCs) from RO and NCA from DBM

			REGIONAL OFFICE	OPERATING UNIT
	Transactions
			Account		Account
			Code	Debit	Credit	Code	Debit	Credit
1)	To close unobligated
	balance of allotment
	1.a)	If allotment is fully	8-71-100	xx		8-81-100		xx
		backed-up by FC	0-90-000		xx	0-90-000		(xx)
	1.b)	If allotment is not	8-81-170		(xx)	8-71-170	(xx)
		fully backed-up by FC	0-90-000		xx	0-90-000		(xx)
	1.c)	If allotment is covered	8-99-100	xx		8-99-100	(xx)
		by release of NCA	0-90-000		xx	0-90-000		xx
2)	To close obligation and				0-82-000	xx
	liquidation accounts				0-83-000		xx
						8-81-400		xx
3)	To close MDS check				8-70-707	xx
	disbursement				8-99-100		xx
4)	To close income account
	in OU for transactions
	covered by release of FC
	a)	If income is collected	8-71-100	xx		0-91-000	xx
		but unremitted	0-91-000		xx	8-81-100		xx
	b)	If income is uncollected				0-91-000		(xx)
			no entry			8-86-900		xx
5)	To close income account				0-91-000	xx
	in OU for transactions				8-99-000		xx
	covered by release of NCA
6)	To close surplus adjustment	8-71-100	xx		7-92-410	xx
	accounts in OU for	7-92-410		xx	7-92-418	xx
	transactions covered by	7-92-418		xx	7-92-419	xx
	release of Funding Check	7-92-419		xx	8-81-100		xx
			7-92-416	xx		8-81-100	xx
			7-92-417	xx		7-92-416		xx
			8-71-100		xx	7-92-417		xx
7)	To close surplus adjustment				7-92-410	xx
	accounts in OU for				8-99-100		xx
	transactions covered by
	release of NCA
						7-92-418	xx
						7-94-419	xx	xx
						8-99-000
						8-99-000	xx
						7-92-416		xx
						7-92-417		xx
8)	Remittance of cash equivalent	8-70-700	xx		8-81-100	xx
	to unobligated balance of	8-71-700		xx	8-70-370		xx
	allotment (Refer to 1.a)
9)	To close accounts 0-94-110				0-94-110 to
	to (90 to 8-94-000)				0-94-190	xx
						8-94-000		xx
10)	To close accounts 0-94-210				8-94-000	xx
	to 290 to 8-94-000				0-94-210 to
						0-94-290		xx
11)	To close deposit with the BTR				8-99-000	xx
						8-70-700		xx

ANNEX 4

A.4 Closing entries for the devolved NGAs maintaining Special Accounts in the General Fund and receiving NCA from DBM

		REGIONAL OFFICE		OPERATING UNIT
	Transactions
		Account			Account
		Code	Debit	Credit	Code	Debit	Credit
1)	To close 0-82-000 & 0-83-000	0-82-000	xx		0-82-000	xx
		0-83-000		xx	0-83-000		xx
		8-81-400		xx	8-81-400		xx
2)	To close 0-90-000 account	0-92-310	(xx)		0-92-310	(xx)
		0-93-310	(xx)		0-93-310	(xx)	(xx)
		0-90-000		(xx)	0-90-000	(xx)
3)	To close MDS check	8-70-707	xx		8-70-707	xx
	disbursement	8-70-700		xx	8-70-700		xx
4)	To close income account	0-91-000	xx		0-91-000	xx
		8-92-110		xx	8-92-110	xx
5)	To close expenditure accounts	8-92-110	xx		8-92-110	xx
		0-92-310		xx	0-92-310		xx
6)	To close unallocated
	appropriations (For CO only)
7)	To close accounts 0-94-110	0-94-110 to			0-94-110 to
	to 190 to 8-94-000	0-94-190	xx		0-94-190	xx
		8-94-000		xx	8-94-000		xx
8)	To close accounts 0-94-210	8-94-000	xx		8-94-000	xx
	to 290 to 8-94-000	0-94-210 to			0-94-210 to
		0-94-290		xx	0-94-290		xx

ANNEX 5

B.1 Transfer of Account Balances of Devolved NGA (Operating Unit) Receiving NCA from DBM

CASE I— All collections were remitted to the National Treasury and cash advances were fully liquidated.

Balances of Accounts of Devolved NGA (Operating Unit)

NATIONAL GOVERNMENT AGENCY
Account Code	Debit	Credit
	8-70-300	80,000
	8-71-100	5,000
	8-71-900	10,000
	8-72-600	5,000
	8-72-700	10,000
	8-73-500	12,000
	8-74-100	15,000
	8-74-200	25,000
	8-74-400	10,000
	8-74-700	40,000
	8-75-900	50,000
	8-77-100	70,000
	8-78-100	200,000
	8-79-100	30,000
	8-81-400	51,000
	8-84-100	1,500
	8-84-300	7,500
	8-84-900	80,000
	8-86-600	5,000
	8-86-700	10,000
	8-94-000	350,000
	8-96-000	90,000
	8-99-000	15,000
	8-99-100	(48,000)
TOTALS	562,000	562,000

B.1.1 To convert National Clearing Accounts to Appropriate Accounts

	Account Code	Dr.	Cr.
a)	If with positive credit balance
		8-99-000	(15,000)
		7-92-419	15,000
b)	If with negative credit balance
		8-99-100	(48,000)
		8-71-100 (DBM)	48,000

B.1.2 To transfer balances of accounts of devolved NGA to LGU

Account Code	Dr.	Cr.
8-81-300	51,000
8-84-100	1,500
8-84-000	7,500
8-84-900	80,000
8-86-600	5,000
8-86-700	10,000
7-92-419	15,000
8-94-000	350,000
8-96-000	90,000
8-70-300		80,000
8-71-100 (DBM)		48,000
8-71-100		5,000
8-71-900		10,000
8-72-600		5,000
8-72-700		10,000
8-73-500		12,000
8-74-100		15,000
8-74-200		25,000
8-74-400		10,000
8-74-700		40,000
8-75-900		50,000
8-77-100		70,000
8-78-100		200,000
8-79-100		30,000

Note: The amount of account 8-71-100 (DBM) is equivalent to the unliquidated obligations (net of prepayment) for which the NCA shall be released by DBM to the NGU CO/FO of the devolved NGA. The CO/RO shall in turn issue a check of equivalent amount to the NGU, to pay the transferred obligations.

Case II  Cash Collections were unremitted and cash advances were unliquidated during the devolution.

Balances of Accounts of Devolved NGA (Operating Unit) receiving NCA from DBM.

 NATIONAL GOVERNMENT AGENCY

Account Code	Debit	Credit
8-70-300	80,000
8-70-400	5,000
8-70-500	4,000
8-71-100	5,000
8-71-900	10,000
8-72-600	5,000
8-72-700	10,000
8-73-500	12,000
8-74-100	15,000
8-74-200	25,000
8-74-400	10,000
8-74-700	40,000
8-75-900	50,000
8-77-100	70,000
8-78-100	200,000
8-79-100	30,000
8-81-400		55,000
8-84-100		1,500
8-84-300		7,500
8-84-900		80,000
8-86-600		5,000
8-86-700		10,000
8-94-000		350,000
8-96-000		90,000
8-99-000		20,000
8-99-100		(48,000)
		————
TOTALS	571,000	571,000

 

	Account Code	Dr.	Cr.
B.1.1	To convert account 8-70-400 to 8-70-100
	8-70-400		(5,000)
	8-70-100		5,000
B.1.2	To convert NCAs to appropriate accounts.
a)	If with negative credit balance
	8-99-100		(48,000)
	8-71-100 (DBM)		48,000
b)	If with positive credit balance
	8-99-000		(20,000)
B.1.3	To transfer balances of accounts of devolved NGA (Operating Unit) receiving NCA from DEM
	8-81-400	55,000
	8-84-100	1,500
	8-84-300	7,500
	8-84-900	80,000
	8-86-600	5,000
	8-86-700	10,000
	7-92-419	20,000
	8-94-000	350,000
	8-96-000	90,000
	8-70-100		5,000
	8-70-300		80,000
	8-70-500		4,000
	8-71-100		5,000
	8-71-100 (DBM)		48,000
	8-71-900		10,000
	8-72-600		5,000
	8-72-700		10,000
	8-73-500		12,000
	8-74-100		15,000
	8-74-200		25,000
	8-74-400		10,000
	8-74-700		40,000
	8-75-900		50,000
	8-77-100		70,000
	8-78-100		200,000
	8-79-100		30,000

ANNEX 6

B.2 Transfer of Account Balances of Devolved NGAs (Operating Units) Receiving Funding Checks from Regional Office

CASE I — All collections were remitted to the National Treasury and cash advances were fully liquidated.

 Balances of Account of Devolved NGA (Operating Unit)

NATIONAL GOVERNMENT AGENCY

Account Code	Debit	Credit
8-70-300	103,000
8-70-370	103,000
8-71-100	5,000
8-71-170	50,000
8-71-900	10,000
8-72-600	5,000
8-72-700	10,000
8-73-500	12,000
8-74-100	15,000
8-74-200	25,000
8-74-400	10,000
8-74-700	40,000
8-75-900	50,000
8-77-300	70,00
8-78-300	200,000
8-79-300	30,000
8-81-100		105,000
8-81-400		51,000
8-84-100		1,500
8-84-300		7,500
8-84-900		80,000
8-86-600		5,000
8-86-700		10,000
8-86-900		15,000
8-94-000		350,000
8-95-000		90,000
	————	————
TOTAL	715,000	715,000

 

	Account Code	Dr.	Cr.
B.2.1	To convert account 8-70-370 to 8-70-300
	8-70-370		(103,000)
	8-70-330		103,000
B.2.2	To convert account 8-71-170(OU) and 8-81-170(RO)
	Operating Unit Books of Accounts
	8-71-170		(50,000)
	8-71-170		40,000
	Account Code	Dr.	Cr.
	Regional Office Books of Accounts
	8-81-170		(50,000)
	8-81-200		50,000
	8-81-270	P50,000
B.2.3	To transfer balance of accounts of devolved NGA to LGU
	8-81-100	105,000
	8-81-400	51,000
	8-84-100	1,500
	8-84-300	7,500
	8-84-900	80,000
	8-86-600	5,000
	8-86-700	10,000
	8-86-900	15,000
	8-94-000	350,000
	8-96-000	90,000
	8-70-300		183,000
	8-71-100		5,000
	8-71-100 (NGA-RO)		50,000
	8-71-900		10,000
	8-72-600		5,000
	8-72-700		10,000
	8-73-500		12,000
	8-74-100		15,000
	8-74-200		25,000
	8-74-400		10,000
	8-74-700		40,000
	8-75-900		50,000
	8-77-300		70,000
	8-78-300		200,000
	8-79-300		30,000

Note: The amount of 8-71-100 (NGA-RO) is equivalent to the amount of funding checks to be issued to the LGU by the Regional Office to pay transferred obligations.

ANNEX 6

Case II Cash Collections were unremitted and cash advances were unliquidated during the devolution.

Balances of Accounts of Devolved NGA (Operating Unit) receiving Funding Checks from Regional Office

NATIONAL GOVERNMENT AGENCY

Account Code	Debit	Credit
8-70-300	80,000
8-70-370	98,000
8-70-400	5,000
8-70-500	4,000
8-71-100	5,000
8-71-170	50,000
8-71-900	10,000
8-72-600	5,000
8-72-700	10,000
8-73-500	12,000
8-74-100	15,000
8-74-200	25,000
8-74-400	10,000
8-74-700	40,000
8-75-900	50,000
8-77-300	70,000
8-78-300	200,000
8-79-300	30,000
8-81-100		105,000
8-81-400		55,000
8-84-100		1,500
8-84-300		7,500
8-84-900		80,000
8-86-600		5,000
8-86-700		10,000
8-86-900		15,000
8-94-000		350,000
8-96-000		90,000
	———	———
TOTAL	719,000	719,000

 

	Account Code	Dr.	Cr.
B.2.1	To convert accounts 8-71-170 (OU) and 8-81-170 (RO)
	Operating Unit Books of Accounts
	8-71-170		(50,000)
	8-71-100 (NGA-RO)		50,000
	Regional Office Books of Accounts
	8-81-170		(50,000)
	8-81-200		50,000
	8-81-270	P50,000
B.2.2	To convert 8-70-400 to 8-70-100
	8-70-400		(5,000)
	8-70-100		5,000
B.2.3	To convert account 8-70-370 to 8-70-300
	8-70-370		(98,000)
	8-70-300		98,000
B.2.4	To transfer balance of accounts of devolved NGAs (Operating Unit) receiving Funding Checks from Regional Office.
	8-81-100	105,000
	8-81-400	55,000
	8-84-100	1,500
	8-84-300	7,500
	8-84-900	80,00
	8-85-600	5,000
	8-86-700	10,000
	8-86-900	15,000
	8-94-000	350,000
	8-96-000	90,000
	8-70-300		178,000
	8-70-400		5,000
	8-70-500		4,000
	8-71-100		5,000
	8-71-100 (NGA-RO)		50,000
	8-71-900		10,000
	8-72-600		5,000
	8-72-700		10,000
	8-73-500		12,000
	8-74-100		15,000
	8-74-200		25,000
	8-74-400		10,000
	8-74-700		40,000
	8-75-900		50,000
	8-77-300		70,000
	8-78-300		200,000
	8-79-300		30,000

 

ANNEX 7

B.3 Transfer of Account Balances of Devolved NGAs (Operating Units) Receiving Funding Checks from RO and NCA from DBM

CASE I — All collections were remitted to the National Treasury and cash advances were fully liquidated

Balances of Accounts of Devolved NGA

NATIONAL GOVERNMENT AGENCY

Account Code	Debit	Credit
8-70-300	80,000
8-70-370	50,000
8-71-100	5,000
8-71-900	10,000
8-72-600	5,000
8-72-700	10,000
8-73-500	12,000
8-74-100	15,000
8-74-200	25,000
8-74-400	10,000
8-74-700	40,000
8-75-900	50,000
8-77-400	70,000
8-78-400	200,000
8-79-400	30,000
8-81-100		100,000
8-81-400		51,000
8-84-100		1,500
8-84-300		7,500
8-84-900		80,000
8-86-600		5,000
8-86-700		10,000
8-94-000		350,000
8-96-000		90,000
8-99-000		15,000
8-99-100		(98,000)
	———	————
TOTALS	612,000	612,000

B.3.1 To convert the National Clearing Accounts to Appropriate Accounts

	Account Code	Dr.	Cr.
a)	If with positive credit balance
	8-99-000		(15,000)
	7-92-419		15,000
b)	If with negative credit balance
	8-99-100	(98,000)
	7-92-100(DBM)	98,000

Note: The amount of account 8-71-100 (DBM) is equivalent to the unliquidated obligations (net of pre-payments) for which the NCA shall be released by DBM to the NGA CO/RO of the devolved NGA. The CO/RO shall in turn issue a check of equivalent amount to the LGU to pay the transferred obligations.

B.3.2 To convert account 8-70-370 to 8-70-300.

Account Code	Dr.	Cr.
8-70-370	(50,000)
8-70-300	50,000

B.3.3 To transfer balances of accounts of devolved NGAs to LGUs.

Account Code	Dr.	Cr.
8-81-100	100,000
8-81-400	51,000
8-84-100	1,500
8-84-300	7,500
8-84-900	80,000
8-86-600	5,000
8-86-700	10,000
7-92-419	11,000
8-94-000	350,000
8-96-000	90,000
8-70-300		130,000
8-71-100 (DBM)		98,000
8-71-100		5,000
8-71-900		10,000
8-72-600		5,000
8-72-700		10,000
8-73-500		12,000
8-74-100		15,000
8-74-200		25,000
8-74-400		10,000
8-74-700		40,000
8-75-900		50,000
8-77-400		70,000
8-78-400		200,000
8-79-400		30,000

ANNEX 7

Case II  Cash Collections were unremitted and cash advances were unliquidated during the devolution.

Balances of Accounts of Devolved NGA (Operating Unit) receiving Funding Checks from RO and NCA from DBM

NATIONAL GOVERNMENT AGENCY

Account Code	Debit	Credit
8-70-300	80,000
8-70-370	50,000
8-70-400	5,000
8-70-500	4,000
8-71-100	5,000
8-71-900	10,000
8-72-600	5,000
8-72-700	10,000
8-73-500	12,000
8-74-100	15,000
8-74-200	25,000
8-74-400	10,000
8-74-700	40,000
8-75-900	50,000
8-77-400	70,000
8-78-400	200,000
8-79-400	30,000
8-81-100		100,000
8-81-400		55,000
8-84-100		1,500
8-84-300		7,500
8-84-900		80,000
8-86-600		5,000
8-86-700		10,000
8-94-000		350,000
8-96-000		90,000
8-99-000		20,000
8-99-100		(98,000)
	———	———
TOTALS	719,000	719,000

B.3.1 To convert account 8-70-400 to 8-70-100.

8-70-400	(5,000)
8-70-100	5,000

B.3.2 To convert account 8-70-370 to 8-70-300.

8-70-370	(50,000)
8-70-300	50,000

B.3.3 To convert NCAs to appropriate account

a) If with negative credit balance

8-99-100	(98,000)
8-71-100 (DBM)	98,000

b) If with positive credit balance

8-99-000	(20,000)
7-92-419	20,000

B.3.4 To transfer balances of accounts of devolved NGAs (Operating Unit) receiving Funding Checks from Regional Office and NCA from DBM

8-81-100	100,000
8-81-400	55,000
8-84-100	1,500
8-84-300	7,500
8-84-900	80,000
8-86-600	5,000
8-86-700	10,000
8-86-900	15,000
7-92-419	20,000
8-94-000	350,000
8-96-000	90,000
8-70-100		5,000
8-70-300		130,000
8-70-500		4,000
8-71-100		5,000
8-71-100 (DBM)	98,000
8-71-900		10,000
8-72-600		5,000
8-72-700		10,000
8-73-500		12,000
8-74-100		15,000
8-74-200		25,000
8-74-400		10,000
8-74-700		40,000
8-75-900		50,000
8-77-300		70,000
8-78-300		200,000
8-79-300		30,000

ANNEX 8

B.4 Transfer of Account Balances of Devolved NGAs Maintaining Special Accounts in the General Fund (SAGF) and Receiving Notice of Allocation from DBM.

CASE — All collections were remitted to the National Treasury and cash advances were fully liquidated.

Balance of Accounts of Devolved NGA

NATIONAL GOVERNMENT AGENCY

Account Code	Debit	Credit
8-70-300	153,000
8-71-100	5,000
8-71-900	10,000
8-72-000	5,000
8-72-700	10,000
8-73-500	12,000
8-74-100	15,000
8-74-200	25,000
8-74-400	10,000
8-74-700	40,000
8-75-900	50,000
8-77-100	70,000
8-78-100	200,000
8-79-100	30,000
8-81-400		51,000
8-84-100		1,5000
8-84-300		7,500
8-86-600		5,000
8-86-700		10,000
8-94-000		350,000
8-96-000		90,000
8-92-110		120,000
	———	————
TOTALS	635,000	635,000

B.4.1 To transfer balances of accounts of devolved NGAs to LGUs.

Account Code	Dr.	Cr.
8-81-400	51,000
8-84-100	1,500
8-84-300	7,500
8-86-600	5,000
8-86-700	10,000
8-94-000	350,000
8-96-000	90,000
8-92-110	120,000
8-70-700		153,000
8-71-100		5,000
8-71-900		10,000
8-72-600		5,000
8-72-700		10,000
8-73-500		12,000
8-74-100		15,000
8-74-200		25,000
8-74-400		10,000
8-74-700		40,000
8-75-900		50,000
8-77-100		70,000
8-78-100		200,000
8-79-100		30,000

 

ANNEX 8

CASE II Cash Collections were unremitted and cash advances were unliquidated during the devolution.

Balances of Accounts of Devolved NGA Maintaining Special Accounts in the General Fund (SAGF) and Receiving Notice of Allocation from DBM.

NATIONAL GOVERNMENT AGENCY

Account Code	Debit	Credit
8-70-200	148,000
8-70-400	5,000
8-70-500	4,000
8-71-100	5,000
8-71-900	10,000
8-72-600	5,000
8-72-700	10,000
8-73-500	12,000
8-74-100	15,000
8-74-200	25,000
8-74-400	10,000
8-74-700	40,000
8-75-900	50,000
8-77-100	70,000
8-78-100	200,000
8-79-100	30,000
8-81-400		55,000
8-84-100		1,500
8-84-300		7,500
8-86-500		5,000
8-86-700		10,000
8-94-000		350,000
8-96-000		90,000
8-92-110		120,000
	———	————
TOTALS	639,000	639,000

 

B.4.1	To withdraw cash deposited with the National Treasury for deposit to the account of the recipient LGUs.
	8-70-300 (LGU)	148,000
	8-70-707		148,000
B.4.2	To close account 8-70-707
	8-70-707	148,000
	8-70-700		148,000
B.4.3	To convert account 8-70-400 to 8-70-100
	8-70-400	(5,000)
	8-70-100	5,000