Amendment to Treasury Circular No. 03-2014 Dated June 16, 2014 Re Guidelines in Depositing National Collections to the National Treasury

September 26, 2014 TREASURY CIRCULAR NO. 05-2014 TO : Heads of National Government Agencies, State Universities and Colleges, All National Collecting Officers and Cashiers, Provincial/City/Municipal Treasurers, Bureau of the Treasury Regional Directors and Chief Treasury Operations Officers II/Officers-In-Charge, Branch Managers of Authorized Government Depository Banks and All Others Concerned SUBJECT : Amendment to Treasury Circular No. 03-2014 Dated June 16, 2014 Re Guidelines in Depositing National Collections to the National Treasury 1.0 Purpose 1.1 To amend some provisions of Treasury Circular No. 03-2014 and clarify the responsibilities of National Collecting Officers (NCOs) and Authorized Government Depository Banks (AGDBs) to the National Treasury. 1.2 To facilitate classification of remitted National Collections (NCs) for improved reporting. 1.3 To facilitate and simplify the reconciliation of National Collections (NCs). 2.0 General Guidelines 2.1 Section 2.4 is hereby amended to read as follows: IEAacT "2.4 The National Collecting Officer (NCO) shall prepare and submit to National Treasury, thru the AGDB Branch , the List of Deposited Collections (LDC) and bank validated Deposit Slip, within the next banking day from collection date. The National Treasury District/Provincial Office shall pick-up at the AGDB Branch the LDC and bank validated Deposit Slip. " 2.2 A new section 2.6 is hereby added to read as follows: "2.6 National Government Agencies (NGA), NCOs, AGDBs, and payment integrators/providers/facilitators shall make prior coordination with National Treasury on any proposed implementation of payment systems for NCs affecting the National Collection System." 3.0 Specific Guidelines Provisions under 3.0 (Specific Guidelines) are hereby and supplemented to read as follows: IaAEHD 3.1 The NCO shall accomplish one deposit slip for the total amount of NCs to be deposited to the National Treasury. The NCO shall use the new bank account of the government agency (regardless of fund code/s) as opened by the National Treasury with the AGDBs. See Annex "A" for illustration. 3.2 The NCO shall prepare and submit to National Treasury, thru the AGDB Branch, the LDC with corresponding validated deposit slip. The sample form of LDC is attached for reference as Annex "B". 3.3 The NCO shall ensure that the total amount reflected in the LDC is equal to the amount of the corresponding Deposit Slip. The National Treasury District/Provincial Office shall pick-up the bank validated Deposit Slip and corresponding LDC at the AGDB Branch. 3.4 The AGDB Head Office shall prepare and submit a daily collection report to National Treasury thru the TSA Reporting and Monitoring System (TRAMS). SATDHE 3.5 The National Treasury National Cash Accounting Division (NCAD) shall validate the total collections remitted to the account of the National Treasury with Bangko Sentral ng Pilipinas (TSA Account) with the collection report submitted by the AGDB. Any discrepancy in the collection report shall be corrected by the AGDB in accordance with procedures and requirements under section of Treasury Circular No. 03-2013 dated December 11, 2013. 4.0 Help Desk The National Treasury District/Provincial Offices (http://www.treasury.gov.ph/wp-content/uploads/2014/06/Directory-of-BTr-Provincial-Offices.pdf & http://www.treasury.gov.ph/wp-content/uploads/2014/06/Directory-of-BTr-Regional-Director.pdf) or the National Treasury Help Desk ([emailprotected]) may be contacted for any concerns or inquiries in connection with the implementation of this Circular. cSEDTC 5.0 Effectivity This Order shall take effect fifteen (15) days after its publication in the Official Gazette or in a newspaper of general circulation. (SGD.) ROSALIA V. DE LEON Treasurer of the Philippines Bureau of the Treasury ANNEX A Sample Deposit Slip ANNEX B List of Deposited Collections