Guidelines in Depositing National Collections to the National Treasury

June 16, 2014 TREASURY CIRCULAR NO. 03-2014 TO : Heads of National Government Agencies, State Universities and Colleges, All National Collecting Officers and Cashiers, Provincial/City/Municipal Treasurers, Bureau of the Treasury Regional Directors and Chief Treasury Operations Officers II/Officers-in-Charge, Branch Managers of Authorized Government Depository Banks and All Others Concerned SUBJECT : Guidelines in Depositing National Collections to the National Treasury 1.0 Purpose 1.1 To prescribe the use of designated bank account number/s in depositing National Collections (NC) to the National Treasury. 1.2 To facilitate classification of remitted NC for improved reporting. 1.3 To facilitate and simplify the reconciliation of NC. 2.0 General Guidelines 2.1 The Bureau of the Treasury (BTr) shall open and maintain a bank account for each government agency that has an Agency Code assigned by the Department of Budget and Management (DBM). CcTIAH 2.2 Each government agency shall deposit its NC to the bank account number opened by the BTr. 2.3 The Authorized Government Depository Bank shall make available the bank account number opened by the BTr for each of its client government agency. 2.4 The National Collecting Officer (NCO) shall prepare and submit to BTr the List of Deposited Collections (LDC) and bank validated Deposit Slip, within the next banking day from collection date. 2.5 Electronic and direct remittance to the National Treasury such as, but not limited to, Point of Sales System, Mobile Wallet, National Single Window, and Authority to Debit Account, shall comply with the existing DBM Circular Letter Nos. 2013-16, 2013-16A, 2013-16B and separate procedures to be prescribed by BTr. 3.0 Specific Guidelines 3.1 The NCO shall accomplish separate deposit slip for NCs to be deposited to the bank account of each recipient agency (regardless of fund code/s). See Annex "A" for illustration. HTASIa 3.2 The NCO shall prepare and submit to BTr the LDC with corresponding validated deposit slip/s. The sample form of LDC is attached for reference as Annex "B". 3.3 The NCO shall ensure that the total amount reflected in the LDC is equal to the sum of the corresponding deposit slip/s. 3.4 The CTOO II of the BTr District/Provincial Office shall compare the total amount in the LDC with the Daily Summary of Deposited Collections (DSDC)/Collection Report (CR) as reported by AGDB Branches. Any discrepancy in the DSDC/CR shall be corrected by the NCO and/or AGDB, as necessary, within the next banking day from submission of the DSDC/CR. 4.0 Help Desk The BTr District/Provincial Offices ( http://www.treasury.gov.ph/wp-content/uploads/2014/06/Directory-of-BTr-Provincial-Offices.pdf & http://www.treasury.gov.ph/wp-content/uploads/2014/06/Directory-of-BTr-Regional-Director.pdf ) or the BTr Help Desk ( [emailprotected] ) may be contacted for any concerns or inquiries in connection with the implementation of this Circular. 5.0 Effectivity This Order shall take effect fifteen (15) days after its publication in the Official Gazette or in a newspaper of general circulation. HTCAED (SGD.) ROSALIA V. DE LEON Treasurer of the Philippines ANNEX A Sample Deposit Slips ANNEX B List of Deposited Collections