Adjusted Filing Procedures and Processing Times for Annual Reports and Requests for Documents during the SEC Main Office's Temporary Closure

July 14, 2020 SEC NOTICE TO : All Concerned SUBJECT : Adjusted Filing Procedures and Processing Times for Annual Reports and Requests for Documents during the SEC Main Office's Temporary Closure On 11 July 2020, the Securities and Exchange Commission (SEC) announced that its Main Office within the Philippine International Convention Center (PICC) Complex in Pasay City shall remain closed until 26 July 2020, to further disinfect the premises and contain the spread of COVID-19 among its workforce. Subsequently on 12 July 2020, the Commission announced that it would continue accepting submissions of Annual Financial Statements (AFS) and the General Information Sheet (GIS) through courier under the SEC Express Nationwide Submission (SENS) facility, as well as requests for SEC documents online under the SEC Express System. HTcADC After further evaluation of the situation, the Commission decided to completely suspend operations in the SEC Main Office until 26 July 2020 to ensure the safety of all personnel assigned thereat, including third-party service providers. The Commission shall continue accepting submissions of AFS and GIS through courier under the SENS facility and requests for SEC documents online under the SEC Express System. However, adjustments in processing times for requests for return copies and plain or authenticated copies shall be necessary. In view of the foregoing, the Commission hereby provides the revised guidelines on the submission of annual reports and requests for SEC documents during the temporary closure of the SEC Main Office until 26 July 2020. 1) Adjusted Deadlines a) Annual Financial Statements Corporations shall strictly observe the previously provided filing schedule, which is based on their SEC registration or license numbers, as follows: Filing Schedule Last Digit of SEC Registration/License Number July 1, 2, 3, 6, 7, 8, 9, 10 1 and 2 August 10, 11, 12, 13, 14 July 13, 14, 15, 16, 17 3 and 4 August 17, 18, 19, 20 July 20, 21, 22, 23, 24 5 and 6 August 24, 25, 26, 27, 28 July 27, 28, 29, 30 7 and 8 August 3, 4, 5, 6, 7 9 and 0 b) General Information Sheet Corporations, which held their annual stockholders' meetings during the Enhanced Community Quarantine and Modified Enhanced Community Quarantine in the National Capital Region, shall have until 31 August 2020 to submit their GIS. 2) Modes of Filing a) Via Courier Only Submissions to the SEC Main Office shall be made through courier only using the SENS facility at https://sens.secexpress.ph while the SEC Main Office remains closed. Corporations may request for their return copies by including in their submissions prepaid return envelopes with stamps. The Commission shall start processing such requests upon the resumption of operations in the SEC Main Office on 27 July 2020. Alternatively, corporations may request for plain or authenticated copies of their AFS, GIS and other documents through the SEC Express System at https://secexpress.ph . Documents received between 1 and 26 July 2020 shall be made available three (3) months from receipt. b) Email Submissions Corporations may continue sending the scanned copies of their duly signed and, if applicable, notarized reports through email at the following addresses: Report Email Address Annual Financial Statements [emailprotected] [emailprotected] General Information Sheet [emailprotected] [emailprotected] The documents shall be considered received on the date stated in the Acknowledgment Receipt (AC) the Commission shall send through email. Accordingly, the printed copies may be submitted through courier or the Philippine Postal Corporation (PHLPost) following the filing schedule provided above, but the reckoning of the date of receipt shall be based on the AC. Corporations shall follow the pertinent guidelines posted on the SEC website at http://www.sec.gov.ph/public-information-2/investors-education-and-information/covid-19-related-issuances/ . c) Submissions to the SEC Extension Offices Corporations headquartered outside the National Capital Region may continue filing their reports with the SEC Extension Offices. Please note, however, that the SEC-Cebu Extension Office shall be closed while Cebu City remains under Enhanced Community Quarantine. aScITE 3) Requests for SEC Documents a) Online Application Only The Commission shall continue accepting requests for plain or authenticated copies of annual reports and other documents submitted by corporations through the SEC Express System at https://secexpress.ph . Such requests shall be processed once the SEC Main Office reopens. Documents requested between 1 and 26 July 2020 shall be released fifteen (15) to twenty (20) working days from 27 July 2020. b) No Self-Service Processing The appointment system for self-service processing in the SEC Main Office shall remain suspended until further notice. The Commission shall make further adjustments in its operations, when necessary. Updates shall be posted on the SEC website, www.sec.gov.ph , and official Facebook page, @PhilippineSEC. For clarifications on the foregoing, the public may contact the Commission during office hours through the following interim hotline numbers: (+63) 906-620-2298, (+63) 939-426-6081, (+63) 939-588-5262 and (+63) 918-962-0311. For other concerns, the public may contact the departments or offices concerned during office hours through the email addresses and interim hotline numbers provided in the attached SEC Contact Center. Please be guided accordingly. ATTACHMENT SEC Contact Center MATTERS OF CONCERN EMAIL ADDRESS INTERIM HOTLINE Information & Communications Technology Department Filing of Audited Financial Statements (AFS) [emailprotected] [emailprotected] (+63) 906-620-2298 (+63) 939-426-6081 (+63) 939-588-5262 (+63) 918-962-0311 Request for Copies of SEC documents https://secexpress.ph Filing of the General Information Sheet (GIS) [emailprotected] [emailprotected] Company Registration and Monitoring Department Online Application through the SEC Company Registration System (CRS) [emailprotected] (+63) 998-841-3548 Status of Companies [emailprotected] Corporate Records, Change of Corporate Name, Business Purpose, Principal Office Address and Other Ordinary Amendments to the Articles of Incorporation and Bylaws [emailprotected] Application for Increase/Decrease of Capital, Merger and Consolidation [emailprotected] Report of Non-holding of Election [emailprotected] Corporate Governance and Finance Department Mutual Fund Companies, Corporate Governance, Financing and Lending Companies, Filing of Annual Reports [emailprotected] (+63) 926-017-0248 Markets and Securities Regulation Department Registration of Equity and Debt Securities, Brokers, Dealers, Other Market Participants, Publicly Listed Companies Filing of Annual Reports [emailprotected] Enforcement and Investor Protection Department Mandatory Disclosure Form (MDF), Compliance with Anti-Money Laundering Act (AMLA) Requirements, Investigation, Cease and Desist Order (CDO), Revocation Proceedings [emailprotected] [emailprotected] (+63) 951-656-5571 Economic Research and Training Department Certification Examinations and Seminar [emailprotected] (+63) 998-841-3545 General Form for Financial Statements (GFFS) or Special Form for Financial Statements (SFFS) [emailprotected] (+63) 998-841-3544 Statistics [emailprotected] Financial Management Department Payment of Filing Fees [emailprotected] [emailprotected] [emailprotected] (+63) 966-527-2050 Office of the General Accountant Accreditation of Auditing Firms, External Auditors, Financial Reporting, Audit issues [emailprotected] (+63) 961-605-1968 Office of the General Counsel En Banc Cases, Appeals, Legal Opinions [emailprotected] [emailprotected] Human Resource and Administrative Department Vacancies and Other HR Matters [emailprotected] Bidding and Awards Committee (BAC) [emailprotected] SEC Extension Offices SEC Baguio [emailprotected] (074) 309-5804 SEC Tarlac [emailprotected] [emailprotected] (045) 491-0140 SEC Legazpi [emailprotected] (052) 480-8272 (+63) 029-883-1917 SEC Cebu [emailprotected] [emailprotected] (032) 416-9339 (032) 253-5337 SEC Bacolod [emailprotected] [emailprotected] (034) 445-5714 SEC Iloilo [emailprotected] (033) 337-9984 (033) 335-0025 SEC Cagayan de Oro [emailprotected] [emailprotected] (088) 857-4325 (+63) 945-708-8317 SEC Davao [emailprotected] (+63) 915-327-4459 (+63) 933-455-3547 SEC Zamboanga [emailprotected] (062) 991-7163 (062) 993-1437 (+63) 977-671-5853