Zero Face-to-Face Transaction in SEC Main Office from 13 January 2022 until Further Notice

January 11, 2022 SEC NOTICE TO : All Concerned SUBJECT : Zero Face-to-Face Transaction in SEC Main Office from 13 January 2022 until Further Notice In view of the fresh surge in COVID-19 cases particularly in the National Capital Region, the Securities and Exchange Commission (SEC) shall adopt a " Zero Face-to-Face Transaction " policy in its main office within the PICC Complex in Pasay City and former headquarters along EDSA in Mandaluyong City, from 13 January 2022 until further notice . The Commission shall accept and process all applications for company registration, submissions of reportorial requirements, and other transactions through its online portals, email, courier and other remote means. The interim guidelines are attached; other procedures will be added or issued separately. The Commission shall maintain a skeleton workforce and implement other alternative work arrangements to ensure uninterrupted delivery of services despite the adjustments in its operations. Interim hotline numbers have likewise been activated. For queries and other concerns, the public may contact the concerned departments or offices at the mobile phone numbers and email addresses provided in the attached SEC Contact Center, which is also posted on www.sec.gov.ph/contact-us/ . The public is encouraged to monitor the Commission's website at www.sec.gov.ph and official Facebook page at www.facebook.com/PhilippineSEC , as well as download the SEC Check App on Google Play Store, for updates. For your information and guidance. ATTACHMENT Interim Guidelines on Availing of SEC Online Services as of 11 January 2022 I. COMPANY REGISTRATION All applications for the registration of domestic stock and nonstock corporations and for the recording of partnerships and licenses to do business for foreign corporations shall be made through the Commission's new electronic registration system. 1. Electronic Simplified Processing of Application for Registration of Company (eSPARC) The facility, which may be accessed at http://esparc.sec.gov.ph/application , allows an applicant or their duly appointed representative to submit the proposed company name and input the details of its articles of incorporation online. Once an application is reviewed and cleared for payment, the applicant may pay the registration and/or license fees specified on the Payment Assessment Form (PAF), which may be paid online as well. The original, printed, signed and/or notarized/authenticated 1 documentary requirements, along with the proof of payment, may be submitted through courier to the following address: SEC Company Registration and Monitoring Department (CRMD) 1F, Secretariat Building Philippine International Convention Center (PICC) Complex Roxas Boulevard Pasay City The transacting public shall avail of the services of courier companies of their choice or through the Commission's in-house courier service called "SEC a-LISTO." Applicants shall select shipping solutions with prepaid return services or include a prepaid return pouch or envelope in their submissions. For inquiries about the services offered by SEC a-LISTO, the public may call 0960-891-4290 and 0995-005-3451, or send an email to [emailprotected] . The Commission shall deliver the printed Certificate of Incorporation/Registration, Certificate of Registration of Associated Persons or License to the mailing address provided by the applicant in the online application form. 2. One-day Submission and E-registration of Companies (OneSEC) OneSEC is a subsystem of eSPARC. It currently accepts and processes applications for registration of domestic stock corporations, which may be One Person Corporations or corporations with two to 15 incorporators, board of directors and stockholders. OneSEC requires minimal encoding of data on the part of applicants, with most of the company information already pre-filled. The entire registration process, including the issuance of the Digital Certificate of Incorporation, may be completed within one day. 3. Email Application for Other CRMD Transactions All other applications with the CRMD such as Amendments, Monitoring, Certificate of No Derogatory Information, Increase and Decrease of Capital, Merger, Consolidation, Petition for Correction may be made through email. Refer to the SEC Contact Center for the email addresses dedicated for such applications. Submissions required for processed/approved CRMD applications may only be transmitted by the company's representatives through a courier of their choice or through SEC a-LISTO. II. SUBMISSION OF REPORTS AND OTHER DOCUMENTS The Commission shall not accept manual and mailed submissions in its main office in Pasay City and former headquarters in Ortigas, Mandaluyong City. No dropbox shall likewise be provided for the submission of printed reports. 1. Electronic Filing and Submission Tool (eFAST) The public may submit the following reports through the SEC Electronic Filing and Submission Tool (eFAST), which may be accessed at https://cifss-ost.sec.gov.ph/ : a. Annual Financial Statements (AFS) b. General Information Sheet (GIS) c. Sworn Statement for Foundation (SSF)/Nonstock, Non-profit Organizations (NSPO) Forms d. General Form for Financial Statements (GFFS) e. Special Form for Financial Statements (SFFS) f. Affidavit of Non-Operation (ANO), to be filed with the AFS/GIS g. Affidavit of Non-Holding of Annual Meeting (ANHAM), to be filed with the GIS Under SEC Memorandum Circular No. 3, Series of 2021 , all stock corporations were required to enroll and submit their reports through eFAST in time for last year's filing season. Nonstock corporations, meanwhile, were required to submit their reports through eFAST starting this year. In a Notice dated 22 December 2021 , however, the Commission extended the enrollment period to 31 March 2022. Accordingly, all corporations, whether stock or nonstock, shall be required to submit their reports through eFAST effective 01 April 2022. Among the requirements for enrollment is a copy of the company's report in compliance with SEC Memorandum Circular No. 28, Series of 2020 (MC 28), which requires corporations and other entities registered with the Commission to designate their official and alternate mobile phone numbers and email addresses. Those who have not submitted their MC 28 Reports, as well as those who wish to update their contact details, may file the accomplished forms online at https://apps010.sec.gov.ph , as announced in a Notice dated 07 January 2022 . Those who encountered errors in the eFAST enrollment may immediately call 0975-223-3958, 0966-876-1267, 0966-876-0267 and 0927-034-8644, or send an email to [emailprotected] and [emailprotected] . Those who encountered errors in their eFAST submissions after enrollment may call 0997-093-6460 or 0966-429-1332. To learn about the requirements and procedures, please watch: https://fb.watch/59PYcJ1QR/ . 2. Email Submission Reports, documents and other communications which are not yet covered by eFAST may be submitted through email at [emailprotected] . Companies with secondary licenses and/or subject to special reportorial requirements shall likewise comply with the guidelines issued by the departments or units supervising them in submitting their reports. III. REQUEST FOR SEC DOCUMENTS The public may request for plain and/or authenticated copies of documents submitted by corporations to the Commission through the SEC Express System. All documents requested through the system shall be delivered to the mailing address of the applicant through courier within 10 to 15 days. 1. Online Application The public may request for SEC documents through a user-friendly, web-based interface that includes online payment and courier delivery of the requested documents nationwide by filling out an online request form at http://www.secexpress.ph . 2. Call Center Facility The public may call (02) 8737-8888 to request for SEC documents, choose the mode of payment, and arrange for the delivery of the requested document. IV. PAYMENTS The public may avail of online and cashless payment options through the Electronic System for Payment to the SEC (eSPAYSEC), which may be accessed at https://espaysec.sec.gov.ph/ . eSPAYSEC accepts payments for registration and other transaction fees, as well as penalties, using debit and credit cards, digital wallets and other cashless payment options. V. OTHER TRANSACTIONS Other transactions such as applications for secondary licenses, as well as submissions of other requests requiring the payment of fees, documents and communications, may be emailed to the office or department concerned. Refer to the SEC Contact Center for the respective email addresses of the processing offices and departments. SEC Notice-SEC Contact Center Footnotes 1. The Commission accepts for registration Articles of Incorporation that are accompanied by a Certificate of Authentication signed by all incorporators in the form prescribed. See SEC Memorandum Circular No. 16, Series of 2020 for the Guidelines on Authentication of Articles of Incorporation in Applications for Registration of New Domestic Corporations at https://www.sec.gov.ph/wp-content/uploads/2020/05/SECMCNo16_1.pdf .