SEC Citizen's Charter FY 2023, Second Edition

2023 SEC CITIZEN'S CHARTER FY 2023, SECOND EDITION THE SEC HEADQUARTERS Mandate The Securities and Exchange Commission (SEC) or the Commission is the national government regulatory agency charged with supervision over the corporate sector, the capital market participants, and the securities and investment instruments market, and the protection of the investing public. Created on October 26, 1936 by Commonwealth Act (CA) 83 also known as The Securities Act, the Commission was tasked to regulate the sale and registration of securities, exchanges, brokers, dealers and salesmen. Subsequent laws were enacted to encourage investments and more active public participation in the affairs of private corporations and enterprises, and to broaden the Commission's mandates. Recently enacted laws gave greater focus on the Commission's role to develop and regulate the corporate and capital market toward good corporate governance, protection of investors, widest participation of ownership and democratization of wealth. HTcADC SEC is the registrar and overseer of the Philippine corporate sector; it supervises more than 600,000 active corporations and evaluates the financial statements (FS) filed by all corporations registered with it. SEC also develops and regulates the capital market, a crucial component of the Philippine financial system and economy. As it carries out its mandate, SEC contributes significantly to government revenues. With the growing number of corporations and other forms of associations that SEC supervises and monitors, and given the evolving nature of transactions where the corporate vehicle is being used to defraud the investing public, as well as the ever dynamic character of the capital market, SEC must progressively perform its critical role as the prudent registrar and supervisor of the corporate sector and the independent guardian of the capital market. Vision By 2025, the SEC with its driven, highly-trained, agile and customer-centric team of professionals, equipped with digital technology and adaptive registration and data management systems, is the premier investor champion and catalyst of a deep, broad and informed investor-based capital market and more empowered business sector considered among the best in the Southeast Asian (SEA) Region. Mission We are the gateway to doing business in the Philippines. We provide a competitive and secure environment for fast and easy company registration, efficient capital formation, broad investor participation and business innovation. CAIHTE Core Values Integrity We are ethical, honest, fair, and sincere in our private and public lives. Professionalism We are capable and competent in performing our mandate, we excel in our fields of expertise, and we possess high ethical principles and standards which are essential in providing timely, quality, and committed public service. Accountability We are responsible for our actions and decisions. Teamwork We collaborate to achieve our common goals and tasks in a seamless and efficient manner. Independence We act without fear or favor, and render sound judgment in the performance of our duties and responsibilities. Feedback and Complaints Mechanism We value your feedback. Please let us know how we have served you through our Client Satisfaction Measure (CSM). For printed CSM Form: 1. Security personnel distributes CSM form. 2. Client fills up the CSM form. 3. Client returns the accomplished form to the security personnel. 4. Security personnel submits the CSM form to the concerned office. For online CSM Form: 1. Process owner forwards the CSM form link to the client. 2. Client fills up the online CSM form. 3. Process owner reviews the completeness of the online CSM Form. 4. Process owners creates monitoring report of the status of services. Monitoring, Consolidation and Analysis of CSM 1. CSM Focal Persons collect accomplished CSM forms daily. 2. CSM forms with complaints are forwarded to HRAD CSM Focal Person for issuance of Corrective Action Request (CAR). 3. CSM Focal Persons consolidate the results to determine the overall satisfaction rating. aScITE Issuance of Corrective Action Request (CAR) 1. CSM form rated "1" (Very dissatisfied) or "2" (Dissatisfied) and with recurring negative remarks or comments, the CSM informs and sends a scanned copy of the form to the HRAD CSM Focal Person. 2. HRAD prepares and issues CAR 3 days after receiving the complaints from the CSM Focal Persons. The HRAD monitors the CARs. 3. For the SEC Extension Offices, the CSM Focal Persons shall be responsible for the issuance of CAR. Contact Us Website: www.sec.gov.ph Email: [emailprotected] Address: The SEC Headquarters 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City, 1209 Phone: 02-5322-7696 CITIZEN'S CHARTER 2023 (SECOND EDITION) THE SEC HEADQUARTERS OFFICE OF THE CHAIRPERSON AND COMMISSIONERS CITIZEN'S CHARTER 2023, 2ND EDITION 15/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Receiving of Documents This service covers receiving incoming documents to the Office of the Chairperson and Commissioners. Division & Department/Office Office of the Chairperson and Commissioners (OC) Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail SEC Employees Others, Please specify: None. Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Copies of documents addressed to the Office of the Commissioner, with complete attachments Office of the Chairperson or Office of Commissioners CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client submits documents for receiving 1. Accept the documents None 2 minutes Confidential Assistant II and/or Administrative Officer IV 1.1. Check if the attachments are complete (if applicable) 10 minutes 1.2. Stamp documents as "received," and log 3 minutes 1.3. Return a receiving copy to the client 1 minute TOTAL None 16 minutes OFFICE OF THE COMMISSION SECRETARY 12/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Media Request for Interview, Information, and Update This service grants Media Requests for Interview, Information, and Update. HEITAD Division & Department/Office: Office of the Commission Secretary (OCS) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Members of Media Organizations. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request letter (with complete name, address and contact number of the client) addressed to the Commission Secretary Requesting media partner/outfit CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client sends a request letter indicating the specific data/information/ documents requested through email at [emailprotected]. For interviews, client includes his/her preferred time and date, and the specific topics/issues to be discussed. 1.1 OCS staff receives the request letter and gives a timeframe as to when he/she can confirm the interview or give a definite answer to the query. None 5 minutes SEC Assistant Computer Operator/SEC Administrative Assistant II/SEC Information Officer I/SEC Information Officer III/SEC Information Officer IV/SEC Supervising Information Officer/SEC Supervising Administrative Officer 1.2 For interviews, OCS staff assesses and endorses the request to the Commission Secretary/Subject Matter Expert, and checks the availability of the Commission Secretary/Subject Matter Expert. For queries, OCS staff coordinates with the concerned departments/offices to check availability of the information requested, and prepares the relevant data/documents. 40 minutes SEC Information Officer III/SEC Information Officer IV/SEC Supervising Administrative Officer 1.3 For interviews, OCS staff confirms the availability of the Commission Secretary/Subject Matter Expert. For queries, OCS staff confirms the availability of the information requested. 5 minutes SEC Information Officer III/SEC Information Officer IV/SEC Supervising Administrative Officer 2. Client conducts the interview or receives the information requested and accomplishes the Client Satisfaction Survey. 2. For interviews, the Commission Secretary/Subject Matter Expert provides the relevant information/ documents. For queries, the SEC Information Officer III forwards the relevant information/ documents. None 30 minutes Commission Secretary/Subject Matter Expert TOTAL None 1 hour and 20 minutes 2. Request for Certification on Commission En Banc Resolutions and Other Acts of the Commission This service certifies Commission En Banc Resolutions and other certain acts of the Commission. aDSIHc Division & Department/Office: Office of the Commission Secretary (OCS) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: General Public Others, please specify: Any concerned individual/citizens. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request letter (with complete name, address and contact number of the client) addressed to the Commission Secretary Requesting Client CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client sends a request letter for issuance of certification through email at [emailprotected]. 1. OCS staff receives the request letter through email and prepares the Payment Assessment Form (PAF). General Certification Fee: PHP330.00 General Certification Fee (Hard Copy): PHP300.00 Documentary Stamp Fee (Per Copy): PHP30.00 5 minutes SEC Assistant Computer Operator/SEC Administrative Assistant II 2. Client pays the required fee either online using the Electronic System for Payments to the SEC (eSPAYSEC) or offsite at any branch of Land Bank of the Philippines. 2. If the client chooses to pay online using eSPAYSEC, the payment is processed and the receipt is generated automatically. If the client chooses to pay at Landbank, the payment shall be processed and confirmed through the Online Collection Facility of Landbank. None 10 minutes 3. If the required fee was paid through eSPAYSEC, the client sends the receipt through the same email thread. If the required fee was paid through Landbank, the client emails a scanned copy of the deposit slip to OCS. 3. OCS staff prepares the Certification and submits it to the Commission Secretary, or the Officer-in-Charge, for review. None 15 minutes SEC Specialist I/Chief Counsel/SEC Counsel II/Commission Secretary 3.1. The Commission Secretary or Officer-in-Charge signs the certification. 5 minutes 4. Client receives a copy of the Certification through email after submitting an accomplished Client Satisfaction Survey. 4. OCS staff releases a copy of the Certification and records the transaction on the electronic logbook. 30 seconds SEC Assistant Computer Operator/SEC Administrative Assistant II TOTAL PHP660.00 (for both soft and hardcopy) 35 minutes and 30 seconds 3. Request for Certified True Copies (CTC) of Memorandum Circulars, Resolutions, Other Documents under the Custody of the Office of the Commission Secretary This service provides Certified True Copies (CTC) of Memorandum Circulars, Minutes of the Meeting and Resolutions. ATICcS Division & Department/Office: Office of the Commission Secretary (OCS) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: General Public Others, please specify: Any concerned individual/citizen. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request letter (with complete name, address and contact number of the client) addressed to the Commission Secretary Requesting Client CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client sends a request letter for issuance of certified true copies (CTC) of memorandum circulars, resolutions, and other documents under the custody of the Office of the Commission Secretary through email at [emailprotected] 1. OCS staff receive the request letter and prepare the Payment Assessment Form (PAF). Authentication fee: PHP50.00 per document plus PHP10.00 per page (Soft Copy) Authentication fee: PHP50.00 per document plus PHP10.00 per page (Hard Copy) Documentary Stamp Fee PHP30.00 5 minutes SEC Assistant Computer Operator/SEC Administrative Assistant II 2. Client pays the required fee either online using the Electronic System for Payments to the SEC (eSPAYSEC) or offsite at any branch of Land Bank of the Philippines. 2. If the client chooses to pay online using eSPAYSEC, the payment is processed and the receipt is generated automatically. If the client chooses to pay at Landbank, the payment shall be processed and confirmed through the Online Collection Facility of Landbank. None 10 minutes 3. If the required fee was paid through eSPAYSEC, the client sends the receipt through the same email thread. If the required fee was paid through Landbank, the client emails a scanned copy of the deposit slip to the OCS. 3. OCS staff prepares the requested documents to certify as true copy. None 15 minutes SEC Administrative Officer III 3.1. OCS staff submits the requested documents to the Commission Secretary or Officer-in-Charge for review and/or signature. 5 minutes Chief Counsel/ Securities Counsel II/Commission Secretary 4. Client receives CTC of document requested after submitting accomplished Client Satisfaction Survey. 4. OCS staff releases certified true copies of documents and records the transaction on the electronic logbook. None 30 seconds SEC Assistant Computer Operator/SEC Administrative Assistant II TOTAL PHP90.00 35 minutes and 30 seconds 4. Dissemination of Certified True Copies of SEC Office Orders, SEC Memorandum Circulars, Guidelines, Notices, Rules and Regulations This service details the process of disseminating Certified True Copies of SEC Office Orders, SEC Memorandum Circulars, Guidelines, Notices, Rules and Regulations. TIADCc Division & Department/Office: Office of the Commission Secretary (OCS) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: Inter-Department Others, please specify: All SEC Departments Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter request through email, phone call or personal appearance Requesting department CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client requests for certified true copies (CTC) of SEC Office Orders, SEC Memorandum Circulars, Guidelines, Notices, Rules or Regulations. 1. OCS staff receives the request. None 5 minutes SEC Asst. Computer Operator/SEC Administrative Asst. II/SEC Information Officer I 1.1. OCS staff prepares and certifies the requested SEC Office Orders, SEC Memorandum Circulars, Guidelines, Notices, Rules and Regulations. 5 minutes SEC Specialist I/SEC Administrative Officer III 2. Client receives the requested document certified by the assigned personnel after submitting an accomplished Client Satisfaction Survey. 2. OCS staff releases the certified true copy of the requested document and records the transaction on the electronic log book. None 15 minutes SEC Asst. Computer Operator/SEC Administrative Asst. II/SEC Information Officer I TOTAL None 25 minutes 5. Issuance of Excerpts of Minutes of Commission Meetings and Executive Sessions This service details the Preparation and Issuance of Excerpts of Minutes of Commission Meetings and Executive Sessions. cSEDTC Division & Department/Office: Office of the Commission Secretary (OCS) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: Inter-Department Others, please specify: All SEC Departments Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter request through email and phone call Requesting department CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client requests for an Excerpt of the Minutes of Commission Meeting/Executive Session through email or phone. 1. OCS staff receives the request. None 5 minutes SEC Asst. Computer Operator/SEC Administrative Asst. II/SEC Information Officer I 1.1. OCS staff prepares the Excerpt of the Minutes of the Commission Meeting or Executive Session; and submits it for review of the Commission Secretary or Officer-in-Charge. 10 minutes SEC Specialist I/SEC Administrative Officer III 1.2. Commission Secretary or Officer-in-Charge signs the Excerpt of the Minutes of the Commission Meeting or Executive Session. 5 minutes Commission Secretary 2. Client receives the requested document signed by the Commission Secretary or Officer-in-Charge after submitting an accomplished Client Satisfaction Survey. 2. OCS staff releases a copy of the Excerpt of the Minutes and records the transaction on the electronic logbook. None 30 seconds SEC Asst. Computer Operator/SEC Administrative Asst. II/SEC Information Officer I TOTAL None 20 minutes and 30 seconds OFFICE OF THE GENERAL COUNSEL 14/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Filing of Petition and Appeal This service details the procedure on how a citizen can file Petition and Appeal. AIDSTE Office or Division: Office of the General Counsel (OGC) Classification: Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, and SEC 2016 Rules of Procedure Historically, Section 3 of Republic Act (RA) No. 9485 ("Anti-Red Tape Act of 2007") states that those performing judicial, quasi-judicial and legislative functions are excluded from its coverage. When RA No. 9485 was amended by RA No. 11032 ("Ease of Doing Business and Efficient Government Service Delivery Act of 2018"), the exclusion of quasi-judicial function from the coverage of the law was maintained because Section 3 of the latter Act provides that it shall apply to all government offices that provide services covering business and nonbusiness related transactions as defined in said Act. "Government Service" is defined in Section 4 of RA No. 11032 as the process or transaction between applicants or requesting parties and government offices or agencies involving applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests which are acted upon in the ordinary course of business of the agency or office concerned. Relatively, pertinent provisions under Title XVI of the Revised Corporation Code are quoted as follows: "Sec. 154. Investigations and Prosecution of Offenses . The Commission may investigate an alleged violation of this Code, or of a rules, regulations, or order of the Commission. xxx xxx xxx Sec. 156. Cease and Desist Orders . Whenever the Commission has reasonable basis to believe that a person has violated, or is about to violate, this Code, a rules, regulations, or order of the Commission, it may direct such person to desist from committing the act constituting the violation. xxx xxx xxx Sec. 158. Administrative Sanctions . If, after due notice and hearing, the Commission finds that any provision of this Code, rules or regulations, or any of the Commission's orders has been violated, the Commission may impose any or all of the following sanctions, taking into consideration the extent of participation, nature, effects, frequency and seriousness of the violation: xxx xxx xxx." Under Sec. 5 (l) of the Securities Regulation Code, the Commission has also the power to issue subpoena duces tecum and summon witnesses to appear in any proceedings of the Commission and in appropriate cases, order the examination, search and seizure of all documents, papers, files and records, tax returns, and books of accounts of any entity or person under investigation as may be necessary for the proper disposition of the cases before it, subject to the provisions of existing laws. Based on the foregoing provisions, the SEC has inherent quasi-judicial power which authorizes it to hear and decide cases in the performance of its duty and enforce its decisions in accordance with law. It must be noted that administrative adjudication, or the authority to hear and decide cases pursuant to the laws implemented by an administrative agency, DOES NOT involve approval of applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests. As such, administrative adjudication DOES NOT fall within the ambit of Section 3 of RA No. 11032 because it is not the "Government Service" contemplated in Section 4 thereof and is therefore, not subject to the prescribed processing times for Government Services under Section 9 of the same Act. We note that Section 9 of RA No. 11032 is entitled "Accessing Government Services," which clearly applies to "Government Service" as defined in Section 4 thereof ( i.e. , applications for any privilege, right, reward, license, clearance, etc.). Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: General Public Others, please specify: Individuals and Corporations Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements: 1. Petition for Calling of Meeting and Election of Officers (Section 25 or 49 of the Revised Corporation Code) a. A Petition for Calling of Meeting and Election of Officers must pertain to a single corporation only. The consolidation in one (1) petition involving two (2) or more corporations is not allowed; b. The Petition must be signed and verified by the: (1) stockholders/members, with proof of ownership/membership attached to the Petition; or (2) members of the board of directors/trustees of the subject corporation, with proof of membership to the board attached to the Petition; c. The verified Petition must state: (i) the principal place of business or postal address of the corporation; and (ii) the names of its board of directors/trustees and their respective complete addresses d. The Petition shall allege the non-holding of regular/annual stockholders meeting and election, the failure to reschedule the meeting and election, or failure to conduct the rescheduled meeting and election, and its relevant dates, and attach the corporate documents of the subject corporation such as, but not limited to: Articles of Incorporation, By-laws, General Information Sheet ("GIS") and other documents to support their claims/allegations; and e. A Verification and Certification of Non-Forum Shopping in accordance with Sec. 3-3, Rule III of Part II in relation to Sec. 3-3, Rule III of Part II, and Sec. 3-4, Rule III of Part II, respectively, of the 2016 SEC Rules of Procedure. 2. Petition for Voluntary Dissolution with Affected Creditors (Section 135 of the Revised Corporation Code) a. A Petition, signed by a majority of the corporation's board of directors or trustees, verified by its president or secretary or one of its directors or trustees, shall state the following: i.) The reason for the dissolution of the corporation; ii.) The form, manner and time when the notices of meeting were given; iii.) The date, place, and time of the meeting in which the vote was made; iv.) All claims and demands against the dissolving corporation; and v.) The dissolution was affirmed by the stockholders representing at least 2/3 of the outstanding capital stock or at least 2/3 of the members at a meeting called for the purpose of dissolving the corporation. b. Submission of the following: i.) Copy of the resolution authorizing the dissolution, certified by a majority of the board of directors or trustees and countersigned by the secretary of the corporation; ii.) List of all its creditors; and iii.) Pertinent documents in support of the Petition ( e.g. , Certificate of Incorporation, Articles of Incorporation, By-Laws, latest copy of the General Information Sheet, Annual Financial Statement stamped received by the BIR and the SEC, inventory of assets and properties, schedule of liabilities and list of pending cases, if any, and such others). 3. Appeal to the Commission En Banc from an adverse decision, final order or resolution of a Director of an Operating Department, the members of a Special Hearing Panel or a Self-Regulatory Organization (SRO) (Section 3-1, Rule III of Part V of the 2016 SEC Rules of Procedure) a. The Appeal Memorandum, in six (6) legible copies, shall state the following: i.) The full name, capacity, and respective addresses of the parties to the appeal for the proper service of processes emanating from the Commission; ii.) The material dates showing the timeliness of the appeal; iii.) A concise statement of the matters involved, the issues raised, the specification of errors or arguments relied upon in support of the appeal; iv.) A copy of the decision, final order or resolution of the Director of the Operating Department, Special Hearing Panel or SRO attached to the Appeal Memorandum, as the case may be, being appealed and the material portions of the record that will support the allegations of the appeal; v.) An express consent, if any, of the appellant, or his counsel, of the electronic service of papers, orders, decisions and resolutions emanating from the Commission. The consenting appellant or his/her counsel, as the case may be, shall state the email address at which he/she agrees to accept such service; vi.) Documents in support of the allegations made on the Appeal Memorandum; vii.) Verification and Certification of Non-Forum Shopping in accordance with Secs. 3-4 and 3-7, Rule III of Part III of the 2016 SEC Rules of Procedure; and viii.) Proof of Service to the Operating Department/SRO and other parties concerned. Note: The Commission may order the submission of additional documents based on the allegations in the Petition or Appeal Memorandum. Petition/Appeal prepared by the Petitioner/Appellant Proof of Payment Generated from the Electronic System for Payment to SEC (eSPAYSEC); validated deposit slip from Landbank CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Present the verified Petition or Appeal Memorandum and its supporting documents 1. Assess the completeness of the verified Petition or Appeal Memorandum and its supporting documents None 20 minutes Officer of the Day (OD) 1.1. If complete, receive the verified Petition or Appeal Memorandum and its supporting document/s; provide instructions in the OD slip 5 minutes Officer of the Day (OD); Administrative Officer/ Administrative Assistant 1.2. Prepare the Payment Assessment Form (PAF) and instruct the applicant/client to process payment via the Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec. gov.ph/payment-portal/home or to the nearest Land Bank of the Philippines (LBP) Branch 5 minutes Administrative Officer 2. Present PAF at nearest LBP Branch or process the payment via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec. gov.ph/payment-portal/home 2. Process payment and issue Electronic Official Receipt (EOR) or the validated deposit slip and PAF (if payment is made with LBP) PHP3,030.00 10 minutes* *Subject to the prescribed processing of the Cashier Treasury Division, FMD eSPAYSEC or LBP Branch 3. Present EOR or validated deposit slip and PAF at OGC 3. Photocopy OR or validated deposit slip and PAF 5 minutes Administrative Assistant/ Supporting Clerk 4. Receives update on the requested service 4. Docketing and Raffling of the Petition or Appeal Memorandum 4.1. Notation of the Petition or Appeal Memorandum 4.2. Issuance or Rendition of Decision, Resolution or Order The case shall be decided or resolved for a period not exceeding one (1) year from the date of Order submitting the same for Resolution. *All Decisions/ Resolutions are subject to the final approval and sign-off of the Commission En Banc Administrative Officer Assistant Director (AD)/Chief Counsel (CC)/Supervising Securities Review Counsel (SSRC) Handling Lawyer; Chief Counsel; General Counsel; Commission En Banc TOTAL PHP3,030.00 1 year, 1 hour, 10 minutes Filing of Petition and Appeal is covered by Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, and SEC 2016 Rules of Procedure. 2. Filing of Request for Legal Opinion This service details the procedure on how a citizen can file a Request for Legal Opinion. HTcADC Office or Division: Office of the General Counsel (OGC) Classification: Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, Supreme Court Ruling on Gamboa vs. Teves (G.R. No. 176579, 9 October 2012), and SEC Memorandum Circular No. 15, s. 2003. Section 3 of Republic Act (RA) No. 11032 ("Ease of Doing Business and Efficient Government Service Delivery Act of 2018") provides that said Act shall apply to all government offices that provide services covering business and nonbusiness related transactions as defined in said Act. "Government Service" is defined by Section 4 of RA No. 11032 as the process or transaction between applicants or requesting parties and government offices or agencies involving applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests which are acted upon in the ordinary course of business of the agency or office concerned. It must be noted that the issuance of a Legal Opinion, which is a mere interpretation of the law and is neither conclusive nor controlling (Gamboa v. Teves, ibid.) , DOES NOT involve approval of applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests. As such, issuance of a Legal Opinion DOES NOT fall within the ambit of Section 3 of RA No. 11032 because it is not the "Government Service" contemplated in Section 4 thereof and is therefore, not subject to the prescribed processing times for Government Services under Section 9 of the same Act. We note that Section 9 of RA No. 11032 is entitled "Accessing Government Services," which clearly applies to "Government Service" as defined in Section 4 thereof ( i.e. , applications for any privilege, right, reward, license, clearance, etc.). Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Services Who may avail: All Guidelines during pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements: 1. Letter Request (1 original copy and 1 photocopy) Letter Request prepared by the Client 2. Proof of Payment (If subject of the request is determined to be proper subject of a Legal Opinion pursuant to Memorandum Circular No. 15, s. 2003) Proof of Payment Electronic System for Payment to SEC (eSPAYSEC) Note: The Commission may request the submission of additional documents necessary for the resolution of the query, such as but not limited to Articles of Incorporation, By-Laws, General Information Sheets, copies of applicable laws and administrative rules, and all other documents proving a relevant fact. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Send letter request for opinion and supporting documents for initial assessment. For Registered Mail or Private Courier: Office of the General Counsel Securities and Exchange Commission 14th Floor, SEC Headquarters, 7907 Makati Avenue, Bel-Air, Makati City 1209 Via Email : [emailprotected] 1. Receives the letter request, and supporting documents; provides instructions in the OD slip. None 10 minutes Office of the Day (OD); Administrative Officer/ Administrative Assistant 1.1. Records in the Database/ Raffling 10 minutes 1.2. For notation 15 minutes Administrative Officer 1.3. Drafts reply letter advising payment of opinion fee, after determination of compliance whether the request letter pertains to specific questions of law, and compliant with SEC Memorandum Circular No. 15, s. 2003 (MC No. 15, s. 2003); or drafts a reply letter if said letter request does not pertain to specific questions of law and not compliant with MC No. 15, s. 2003 (See Step 4.2). 15 days for issuance of letter advising payment of opinion fee Assistant Director (AD)/Chief Counsel (CC)/Supervising Securities Review Counsel (SSRC) Handling Lawyer NOTE: For email submissions, the cut-off time for purposes of reckoning the date of receipt of letter request in a particular day shall be at 5:00PM. Letter requests received beyond the cut-off time will be considered received on the next business day. 2. Receives PAF and pays to nearest LBP Branch; or via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home 2. Prepares the Payment Assessment Form (PAF) and instructs the applicant to proceed to the SEC Cashier, nearest Land Bank of the Philippines (LBP) Branch, or eSPAYSEC 5 minutes Administrative Officer 2.1. Processes payment and issues Electronic Official Receipt (EOR) or validated deposit slip, and validated PAF (if payment is made with LBP) PHP10,000.00 10 minutes LBP Branch Cashier eSPAYSEC 3. Present EOR or validated deposit slip and PAF at OGC or sends a copy via email ([emailprotected]) 3. Photocopies the validated PAF or validated deposit slip for incorporation None 5 minutes Administrative Assistant/ Supporting Clerk 4. Receives update on the requested service. 4. Takes action upon the request: 4.1. The opinion shall be released in not more than one (1) year from the date of receipt of request, generally on a "first-in, first out" basis, depending on the number, difficulty and novelty of the question posed therein. 4.2. Otherwise, a reply letter will be drafted if said request letter does not pertain to specific questions of law and not compliant with MC No. 15, s. 2003. None 1 year Handling Lawyer; General Counsel TOTAL PHP10,000.00 1 year, 15 days & 1 hour Filing of Request for Legal Opinion is covered by Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, Supreme Court Ruling on Gamboa vs. Teves (G.R. No. 176579, 9 October 2012), and SEC Memorandum Circular No. 15, s. 2003). 3. Request for Issuance of Certificate of Finality This service details the procedure on how a citizen can file a Request for Issuance of Certificate of Finality. HTcADC Division & Department/Office: Office of the General Counsel (OGC) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Public Others, please specify: Individuals and Corporations. Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Certificate of Finality is issued only upon the request by any one of the former parties to a particular case provided that the following requirements are complied with: 1. A Letter Request for the issuance of a Certificate of Finality stating the following: a. Legal standing of the requestor; b. Purpose of the request; and c. Title and docket number of the case requested to be certified as final; 2. Special Power of Attorney (for Individual Requestors) or Secretary's Certificate (for Corporate Requestors) in case the Letter Request is to be processed by a representative; 3. Certificate of No Pending Case/s with the Court of Appeals and the Supreme Court (to attest that no other related case/s is/are pending with the said tribunals to avoid confusion/inconsistency); and 4. Payment of required fees. Letter Request prepared by the requestor Special Power of Attorney (Individual) or Secretary's Certificate (Corporation) in case of a representative prepared by the requestor, as the case may be, and attached to the Letter Request Certificate of No Pending Case/s Court of Appeals and Supreme Court Proof of Payment Generated from the Electronic System for Payment to SEC (eSPAYSEC); validated deposit slip from Landbank CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents Letter Request for Certificate of Finality and supporting documents 1. Receives Letter Request for Certificate of Finality and supporting documents None 5 minutes Administrative Assistant 2. Refers request to Handling Lawyer (HL), if any or Assistant Director (AD) for approval 2. Reviews and approves request None 15 minutes Administrative Officer, Handling Lawyer (HL)/Assistant Director (AD) 2.1 Prepares the Certificate of Finality None 10 minutes 3. Receives PAF and pays to the nearest LBP branch; or via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home 3. Prepares the Payment Assessment Form (PAF) and instructs the applicant to proceed to the nearest Land Bank of the Philippines (LBP) Branch or the process the payment via Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home None 5 minutes Administrative Officer 3.1 Processes payment and issues EOR or validated deposit slip, and validated PAF PHP300.00 + PHP30.00 Document Stamp (DST) per document *Subject to the prescribed processing of the Cashier Treasury Division, FMD Financial Management Department/ LBP Branch Cashier 4. Returns to OGC and gives the PAF together with EOR or validated deposit slip as proof of payment 4. Photocopies the validated PAF with EOR or validated deposit slip None 5 minutes Administrative Assistant/ Supporting Clerk 5. Receives update on the requested service 5. Records and releases requested Certificate of Finality None 5 minutes Handling Lawyer General Counsel TOTAL PHP300.00 + PHP30.00 Document Stamp (DST) per document 4. Request for Issuance of a Certified True Copy for the Entry of Judgment This service details the procedure on how a citizen can file a Request for Issuance of Certificate of Finality. CAIHTE Division & Department/Office: Office of the General Counsel (OGC) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Public Others, please specify: Individuals and Corporations. Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE A certified true copy of the Entry of judgment is issued only upon the request by one of the parties to a particular case provided that the following requirements are complied with: a. A Letter Request for the issuance of a certified true copy of the Entry of judgment stating the following: a. Legal standing of the requestor; b. Purpose of the request; and c. Title and docket number of the case. b. Special Power of Attorney (for Individual Requestors) or Secretary's Certificate (for Corporate Requestors) in case the Letter Request is to be processed by a representative; c. Certificate of No Pending Case/s with the Court of Appeals and the Supreme Court (to attest that no other related case/s is/are pending with the said tribunals to avoid confusion/inconsistency); and d. Payment of required fees. Letter Request prepared by the requestor Special Power of Attorney (Individual) or Secretary's Certificate (Corporation) in case of a representative prepared by the requestor, as the case may be and attached to the Letter Request Certificate of No Pending Case/s Court of Appeals and Supreme Court Proof of Payment Generated from the Electronic System for Payment to SEC (eSPAYSEC); validated deposit slip from Landbank CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents Letter Request for a certified true copy of the Entry of Judgment and supporting documents 1. Receives Letter Request for a certified true copy of the Entry of Judgment and supporting documents None 5 minutes Administrative Assistant 2. Refers request to Handling Lawyer (HL), if any or Assistant Director (AD) for approval 2. Reviews and approves request None 15 minutes Administrative Officer, Handling Lawyer (HL)/Assistant Director (AD) 2.1 Prepares the certified true copy of the Entry of Judgment None 10 minutes Administrative Officer, Handling Lawyer (HL)/Assistant Director (AD) 3. Receives PAF and pays to the nearest LBP branch; or via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home 3. Prepares the Payment Assessment Form (PAF) and instructs the applicant to proceed to the nearest Land Bank of the Philippines (LBP) Branch or the process the payment via Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home None PHP300.00 + PHP30.00 Document Stamp (DST) per document 5 minutes *Subject to the prescribed processing of the Cashier Treasury Division, FMD Administrative Officer Financial Management Department/LBP Branch Cashier 3.1 Processes payment and issues EOR official receipt or validated deposit slip, and validated PAF 4. Returns to OGC and gives the PAF together with EOR or validated deposit slip as proof of payment 4. Photocopies the validated PAF with EOR or validated deposit slip None 5 minutes Administrative Assistant/ Supporting Clerk 5. Receives update on the requested service 5. Records and releases requested certified true copy of the Entry of Judgment None 5 minutes Handling Lawyer General Counsel TOTAL PHP300.00 + PHP30.00 Document Stamp (DST) per document 5. Public Assistance on Online Legal Queries This service details the procedure on how a citizen can file Online Legal Queries. aScITE Division & Department/Office: Office of the General Counsel (OGC) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: General public Others, please specify: Individuals and Corporations Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Proper identification; Not applicable 2. Documents pertinent to the legal query, if any. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents legal query via email to [emailprotected] or via personal or registered mail: Office of the General Counsel Securities and Exchange Commission 14th Floor, SEC Headquarters, 7907 Makati Avenue, Bel-Air, Makati City 1209 1. Receives legal query. 1.1. Refers to the Officer of the Day (OD). None 10 minutes Administrative Assistant/ Supporting Clerk, Officer of the Day (OD) 2. Receives assistance from the OD. 2. Entertains the legal query; provides other instructions in the OD slip, if any. None 20 minutes Officer of the Day (OD) TOTAL None 30 minutes 6. Request for Certified True Copy (CTC) or Plain Copy of Documents Related to Cases This service details the procedure on how a citizen can file a Request for Certified True Copy (CTC) or Plain Copy of Documents Related to a Case for active and inactive cases. HTcADC Division & Department/Office: Office of the General Counsel (OGC) Classification: Complex (7 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: Public Others, please specify: Individuals and Corporations. Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter Request (1 original copy and 1 photocopy), which shall state the following: a. Client's complete name, address & contact details; b. Name of authorized representative (if any), with Special Power of Attorney (for Individual Requestors) or Secretary's Certificate (for Corporate Requestors) attached to the Letter Request c. Title and docket number of the case requested to be certified copied; d. Specific records to be requested; e. Legal standing of the Client and the purpose of request. 2. I.D. and authorization letter (if any) for proper identification when releasing the requested record/s. Letter Request prepared by the Client Proof of Payment Cashier; Electronic System for Payment to SEC (eSPAYSEC) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents requests for particular documents. 1. Receives Letter Request for certified true copy of record/s. None 5 minutes Administrative Assistant 2. Refers request to Handling Lawyer (HL), if any or Officer of the Day (OD) for approval. 2. Reviews and approves requests; provides instructions in the OD slip. None 15 minutes Administrative Officer, Handling Lawyer (HL)/Officer of the Day (OD) 2.1. Retrieves record/s and reproduce copies: 2.1.1. *Records Room (for active cases/awaiting Decision or Resolution) *For active cases, which will require reproduction of 1-30 pages of CTC of record/s 3 days from receipt of request *For active cases, which will require reproduction of 30 pages-above of CTC of record/s 7 days from receipt of request Administrative Assistant, Supporting Clerk 2.1.2. Warehouse (for inactive/ terminated cases) *For inactive/ terminated cases 7 days from receipt of request Administrative Officer 2.2. Stamp record with "Certified True Copy" and affix signature 5 minutes Administrative Officer 2.3. Prepares the Payment Assessment Form (PAF) and instructs the Requesting Party to pay at the SEC Cashier, nearest Land Bank of the Philippines (LBP) Branch, or via Electronic System for Payment to SEC (eSPAYSEC) with URL: https://espaysec.sec.gov. ph/payment-portal/home PHP50.00 + PHP30.00 Document Stamp Tax (DST) per document, + PHP10.00 per page 10 minutes Teller Financial Management Department (FMD)/LBP Branch Cashier 2.4. Processes payment and issues Official Receipt or validated deposit slip, and validated PAF *Subject to the prescribed processing of the Cashier Treasury Division, FMD Administrative Assistant/ Supporting Clerk 2.5. Photocopies the validated PAF and official receipt or validated deposit slip as proof of payment and for incorporation to the department's records 5 minutes Administrative Assistant/ Supporting Clerk 2.6. Records and releases requested CTC of record/s 5 minutes TOTAL PHP50.00 + PHP30.00 Document Stamp Tax (DST) per document, + PHP10.00 per page *For active cases, which will require reproduction of 1-30 pages of CTC of record/s 2 days, 23 hours, 5 minutes *For active cases, which will require reproduction of 30 pages-above of CTC of record/s 6 days, 23 hours, 5 minutes *For inactive/ terminated cases 6 days, 23 hours, 5 minutes INTERIM GUIDELINES FOR THE LIMITED MANUAL OPERATIONS OF OGC DURING THE PERIOD OF STATE OF NATIONAL EMERGENCY DUE TO PANDEMIC OR IN THE EVENT OF OTHER MAJOR DISRUPTION WHETHER CAUSED BY A NATURAL DISASTER OR OTHER CAUSES 7. Filing of Petition and Appeal Office or Division: Office of the General Counsel Classification: Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, and SEC 2016 Rules of Procedure. Historically, Section 3 of Republic Act (RA) No. 9485 states that those performing judicial, quasi-judicial and legislative functions are excluded from the coverage of the said Act, also known as the Anti-Red Tape Act of 2007. When RA No. 9485 was amended by RA No. 11032, quasi-judicial function from the coverage of the law was maintained because Section 3 of the latter Act provides that it shall apply to all government offices that provide services covering business and nonbusiness related transactions as defined in said Act. "Government Service" is defined by Section 4 of RA No. 11032 as the process or transaction between applicants or requesting parties and government offices or agencies involving applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests which are acted upon in the ordinary course of business of the agency or office concerned. Relatively, pertinent provisions under Title XVI of the Revised Corporation Code are quoted as follows: "Sec. 154. Investigations and Prosecution of Offenses . The Commission may investigate an alleged violation of this Code, or of a rules, regulations, or order of the Commission. xxx xxx xxx Sec. 156. Cease and Desist Orders . Whenever the Commission has reasonable basis to believe that a person has violated, or is about to violate, this Code, a rule, regulation, or order of the Commission, it may direct such person to desist from committing the act constituting the violation. xxx xxx xxx Sec. 158. Administrative Sanctions . If, after due notice and hearing, the Commission finds that any provision of this Code, rules or regulations, or any of the Commission's orders has been violated, the Commission may impose any or all of the following sanctions, taking into consideration the extent of participation, nature, effects, frequency and seriousness of the violation: xxx xxx xxx." Under Sec. 5 (l) of the Securities Regulation Code, the Commission has also the power to issue subpoena duces tecum and summon witnesses to appear in any proceedings of the Commission and in appropriate cases, order the examination, search and seizure of all documents, papers, files and records, tax returns, and books of accounts of any entity or person under investigation as may be necessary for the proper disposition of the cases before it, subject to the provisions of existing laws. Based on the foregoing provisions, the SEC has inherent quasi-judicial power which authorizes it to hear and decide cases in the performance of its duty and enforce its decisions in accordance with law. It must be noted that administrative adjudication, or the authority to hear and decide cases pursuant to the laws implemented by an administrative agency, DOES NOT involve approval of applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests. As such, administrative adjudication does not fall within the ambit of Section 3 of RA No. 11032 because it is not the "Government Service" contemplated in Section 4 thereof and is therefore, not subject to the prescribed processing times for Government Services under Section 9 of the same Act. We note that Section 9 of RA No. 11032 is entitled "Accessing Government Services," which clearly applies to "Government Service" as defined in Section 4 thereof ( i.e. , applications for any privilege, right, reward, license, clearance, etc.). Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Services Who may avail: Public (Individuals/Corporations) Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements: The Client may file its verified petition or appeal through any of the following modes: (a) Manual Filing; (b) Registered Mail or Private Courier; or (c) Electronic Filing. 1. Petition for Calling of Meeting and Election of Officers (Section 25 or 49 of the Revised Corporation Code) a. A Petition for Calling of Meeting and Election of Officers must pertain to a single corporation only. The consolidation in one (1) petition involving two (2) or more corporations is not allowed; b. The Petition must be signed and verified by the: (1) stockholders/members, with proof of ownership/membership attached to the Petition; or (2) members of the board of directors/trustees of the subject corporation, with proof of membership to the board attached to the Petition; c. The verified Petition must state: (i) the principal place of business or postal address of the corporation; and (ii) the names of its board of directors/trustees and their respective complete addresses d. The Petition shall allege the non-holding of regular annual stockholders meeting and election, the failure to reschedule the meeting and election, or failure to conduct the rescheduled meeting and election, and its relevant dates, and attach the corporate documents of the subject corporation such as, but not limited to: Articles of Incorporation, By-laws, General Information Sheet ("GIS") and other documents to support their claims/allegations; and e. A Verification and Certification of Non-Forum Shopping in accordance with Sec. 3-3, Rule III of Part II in relation to Sec. 3-3, Rule III of Part II, and Sec. 3-4, Rule III of Part II, respectively, of the 2016 SEC Rules of Procedure. 2. Petition for Voluntary Dissolution with Affected Creditors (Section 135 of the Revised Corporation Code) a. A Petition, signed by a majority of the corporation's board of directors or trustees, verified by its president or secretary or one of its directors or trustees, shall state the following: i.) The reason for the dissolution of the corporation; ii.) The form, manner and time when the notices of meeting were given; iii.) The date, place, and time of the meeting in which the vote was made; iv.) All claims and demands against the dissolving corporation; and v.) The dissolution was affirmed by the stockholders representing at least 2/3 of the outstanding capital stock or at least 2/3 of the members at a meeting called for the purpose of dissolving the corporation. b. Submission of the following: i.) Copy of the resolution authorizing the dissolution, certified by a majority of the board of directors or trustees and countersigned by the secretary of the corporation; ii.) List of all its creditors; and iii.) Pertinent documents in support of the Petition ( e.g. , Certificate of Incorporation, Articles of Incorporation, By-Laws, latest copy of the General Information Sheet, Annual Financial Statement stamped received by the BIR and the SEC, inventory of assets and properties, schedule of liabilities and list of pending cases, if any, and such others). 3. Appeal to the Commission En Banc from an adverse decision, final order or resolution of a Director of an Operating Department, the members of a Special Hearing Panel or a Self-Regulatory Organization (SRO) (Section 3-1, Rule III of Part V of the 2016 SEC Rules of Procedure) a. The Appeal Memorandum, in six (6) legible copies, shall state the following: i.) The full name, capacity, and respective addresses of the parties to the appeal for the proper service of processes emanating from the Commission; ii.) The material dates showing the timeliness of the appeal; iii.) A concise statement of the matters involved, the issues raised, the specification of errors or arguments relied upon in support of the appeal; iv.) A copy of the decision, final order or resolution of the Director of the Operating Department, Special Hearing Panel or Self-Regulatory Organization attached to the Appeal Memorandum, as the case may be, being appealed and the material portions of the record that will support the allegations of the appeal; v.) An express consent, if any, of the appellant, or his counsel, of the electronic service of papers, orders, decisions and resolutions emanating from the Commission. The consenting appellant or his/her counsel, as the case may be, shall state the email address at which he/she agrees to accept such service; vi.) Documents in support of the allegations made on the Appeal Memorandum; vii.) Verification and Certification of Non-Forum Shopping in accordance with Secs. 3-4 and 3-7, Rule III of Part III of the 2016 SEC Rules of Procedure; and viii.) Proof of Service to the Operating Department/Self-Regulatory Organization (SRO) and other parties concerned. Note: The Commission may order the submission of additional documents based on the allegations in the Petition or Appeal Memorandum. Petition/Appeal prepared by the Petitioner/Appellant Proof of Payment Generated from the Electronic System for Payment to SEC (eSPAYSEC); validated deposit slip from Landbank CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE For Manual Filing only: 1. Fill-out the Request Form provided by the OGC 1. OGC shall provide the Request Form to the Client. None 5 minutes Requesting Party Administrative Assistant For Manual Filing: 2. Copy of the petition or appeal memorandum with supporting documents shall be sealed in a long brown envelope and shall be left at the designated place provided by the Office. For Registered Mail or Private Courier: Six (6) legible copies of the petition or appeal memorandum with supporting documents shall be sealed in a long brown envelope, together with the postal money order for the payment of the filing fee, and sent through registered mail or private courier addressed to: Office of the General Counsel Securities and Exchange Commission 14th Floor, SEC Headquarters, 7907 Makati Avenue, Bel-Air, Makati City 1209 For Electronic Filing: Copy of the petition or appeal with supporting documents may be filed electronically by sending an electronic mail to [emailprotected] with a subject title: FILING OF APPEAL/ PETITION_CASE TITLE. The Client shall ensure that the original and copies of the documents/pleadings filed shall ensure that the original and copies of the documents/pleadings filed shall be physically received by the OGC within five (5) business days from the date of sending/transmittal via electronic mail. The Client may send the physical documents/pleadings via (a) manual filing and (b) registered mail or private courier. The Client shall provide one (1) original copy, properly mark the original thereof with "ORIGINAL," and five (5) legible copies of the said document/pleading. Scanned copies of the printed or hard copies of the documents may be sent in Portable Document Format (PDF). For documents that have annex/es, a separate scanned file for each annex must be filed by the party using the prescribed file name. (Ex. Appeal Annex "A"; Appeal Annex "B"; and so forth) 2. A temporary acknowledgment receipt shall be issued to the requesting party by the Office. 2.1. In compliance with public health standards for the mitigation of the COVID-19 threat, the documents received by the OGC shall be subject to sanitation procedures. 15 minutes Administrative Assistant 2.2. Assess the completeness of the petition or appeal memorandum with its supporting documents; provide instructions in the OD slip. Within a period of not exceeding three (3) working days from submission ( i.e. , manual filing or electronic filing) of the copy of the petition or appeal memorandum with supporting documents. Officer of the Day (OD) 2.3. Upon confirmation of the completeness of the petition or appeal memorandum, the Client shall also be advised for the payment of filing fee in the amount of PHP3,030.00. 2.3.1. Date of filing shall be the date indicated on the official receipt issued to the Client upon payment of the filing fee. (Manual Filing) 2.3.2. Date of filing shall be the date of the mailing, as shown by the post office stamp on the envelope or the registry receipt or the acknowledgement receipt issued by the private courier company. (Registered Mail) 2.3.3. Date of filing shall be the date indicated on the official receipt issued to the Client upon payment of the filing fee. (Electronic Filing) Administrative Officer/ Administrative Assistant 2.4. Should the Client wish to proceed with its request, the OGC shall send a copy of the Payment Assessment Form (PAF) for payment. Within 1 day from receipt of Client's confirmation Administrative Officer/ Administrative Assistant 3. Upon receipt of the PAF, the Client shall print the form and proceed to pay the assessed amount at any Landbank Branch; 5 or via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home 3. Process payment and issue Electronic Official Receipt (EOR) or validated deposit slip and PAF (if payment is made with LBP) PHP3,030.00 15 minutes* *Subject to the prescribed processing of the Cashier Treasury Division, FMD eSPAYSEC LBP Branch 4. A copy of the official receipt shall be sent to [emailprotected] as proof of payment. The original copy of the official receipt may be sent to OGC's office via registered mail or any other private courier. 4. Upon receipt of the proof of payment, the OGC shall proceed with the docketing and raffling of the Petition or Appeal Memorandum. The Client shall receive an update on the requested service. Within 1 day from receipt of Client's official receipt or proof of payment. Administrative Officer/ Administrative Assistant 5. Receives update on the requested service. 5. Docketing and raffling of the Petition or Appeal Memorandum. 5.1. Notation of the Petition or Appeal Memorandum 5.2. Issuance or rendition of decision, resolution or order The case shall be decided or resolved for a period not exceeding one (1) year from the date of Order submitting the same for Resolution. *All Decisions/ Resolutions are subject to the final approval and sign-off of the Commission En Banc. Handling Lawyer; Chief Counsel, General Counsel; Commission En Banc 6. Filing of Responsive Pleadings and Other Documents The party in any case pending before the OGC or the Commission En Banc may file its responsive pleading through any of the following modes: (a) Manual Filing; (b) Registered Mail or Private Courier; and (c) Electronic Filing. For Manual Filing: The party or its representative, or through its counsel must fill-out the Request Form provided by OGC. Copy of the responsive pleading or other document shall be sealed in a long brown envelope and shall be left at the designated place provided by the Office. For Registered Mail or Private Courier: Copy of the responsive pleading shall be sealed in a long brown envelope and may be sent through registered mail or private courier addressed to: OFFICE OF THE GENERAL COUNSEL Securities and Exchange Commission 14th Floor, SEC Headquarters, 7907 Makati Avenue, Bel-Air, Makati City, 1209 For Electronic Filing: Copy of the responsive pleading may be filed electronically by sending an electronic mail to [emailprotected] with a subject title: CASE NUMBER_CASE TITLE_TYPE OF DOCUMENT. The Client shall ensure that the original and copies of the documents/pleadings filed shall be physically received by the Office within five (5) business days from the date of sending/transmittal via electronic mail. The Client may send the physical documents/pleadings via (a) manual filing and (b) registered mail or private courier. The Client shall provide one (1) original copy, properly mark the original thereof with "ORIGINAL," and five (5) legible copies of the said document/pleading. Scanned copies of the printed or hard copies of the documents may be sent in Portable Document Format (PDF). For documents that have annex/es, a separate scanned file for each annex must be filed by the party using the prescribed file name. (Ex. Comment Annex "A"; Comment Annex "B"; and so forth) If applicable, proof of service to the operating departments or other parties must be included in the attachments before a party can file the document/s covered under this item. For purposes hereof, the cut-off time for purposes of reckoning the date of receipt of emails in a particular day shall be at 5:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. 7. Filing of other pleadings and documents, as stated below, shall be done electronically using the manner of electronic filing: Reply Motion to Lift CDO Manifestations and Motions Rejoinder Position Paper Other Pleadings TOTAL PHP3,030.00 1 year, 5 days and 35 Minutes 8. Filing of Request for Legal Opinion Office or Division: Office of the General Counsel Classification: Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, Supreme Court Ruling on Gamboa vs. Teves (G.R. No. 176579, 9 October 2012), and SEC Memorandum Circular No. 15, s. 2003. Section 3 of Republic Act (RA) No. 11032 ("Ease of Doing Business and Efficient Government Service Delivery Act of 2018") provides that said Act shall apply to all government offices that provide services covering business and nonbusiness related transactions as defined in said Act. "Government Service" is defined by Section 4 of RA No. 11032 as the process or transaction between applicants or requesting parties and government offices or agencies involving applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests which are acted upon in the ordinary course of business of the agency or office concerned. It must be noted that the issuance of a Legal Opinion, which is a mere interpretation of the law and is neither conclusive nor controlling (Gamboa v. Teves, ibid.) , DOES NOT involve approval of applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests. As such, issuance of a Legal Opinion DOES NOT fall within the ambit of Section 3 of RA No. 11032 because it is not the "Government Service" contemplated in Section 4 thereof and is therefore, not subject to the prescribed processing times for Government Services under Section 9 of the same Act. We note that Section 9 of RA No. 11032 is entitled "Accessing Government Services," which clearly applies to "Government Service" as defined in Section 4 thereof ( i.e. , applications for any privilege, right, reward, license, clearance, etc.). Type of Transaction: G2C Government to Citizen G2B Government to Business G2G Government to Government Who may avail: All CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements: 1. Letter Request (1 original copy and 1 photocopy) 2. Proof of Payment (If subject of the request is determined to be proper subject of a Legal Opinion pursuant to Memorandum Circular No. 15, s. 2003) Note: The Commission may request the submission of additional documents necessary for the resolution of the query, such as but not limited to Articles of Incorporation, By-Laws, General Information Sheets, copies of applicable laws and administrative rules, and all other documents proving a relevant fact. Letter Request prepared by the requestor Proof of Payment Generated from the Electronic System for Payment to SEC (eSPAYSEC); validated deposit slip from Landbank CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Prepare a Letter Request, along with its supporting documents, and send it through email to [emailprotected] for initial assessment. 1. Receives the Letter Request, and supporting documents through email; provide instructions in the OD slip. Note: The cut-off time for purposes of reckoning the date of receipt of Letter Request in a particular day shall be at 5:00 PM. Letter Request received beyond the cut-off time will be considered received on the next business day. None 10 minutes Requesting Party Officer of the Day Administrative Assistant 1.1. Records in the Database/Raffling 10 minutes Administrative Officer 1.2. For notation 15 minutes Assistant Director (AD)/Chief Counsel (CC)/Supervising Securities Review Counsel (SSRC) 1.3. Drafts a reply through email advising payment of opinion fee in the amount of PHP10,000, after determination of compliance whether the Letter Request pertains to specific questions of law, and compliant with SEC Memorandum Circular No. 15, s. 2003 (MC No. 15, s. 2003); or drafts a reply letter if said request letter does not pertain to specific questions of law and not compliant with MC No. 15, s. 2003. (See Step 5.2) 1.3.1. The said reply letter shall be sent to the client through email. 15 days Handling Lawyer 2. After receiving the email reply that the request is compliant with MC No. 15, s. 2003 and the advice to pay the Opinion Fee, the Client shall notify SEC, through email, of its intention to proceed with the payment. 2.1. Receives PAF and pays to the nearest Landbank of the Philippines (LBP) Branch or via eSPAYSEC 2. Prepares the Payment Assessment Form (PAF), which will be sent through email, and instructs the Client to proceed to pay the assessed amount at the nearest LBP Branch or via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home 10 minutes Administrative Officer 3. Print the form and proceed to pay the assessed amount. 3. Processes payment and issues Electronic Official Receipt (EOR) or validated deposit slip, and validated PAF (if payment is made with LBP) PHP10,000.00 10 minutes LBP Branch Cashier eSPAYSEC 4. A copy of the electronic official receipt (EOR) or the validated deposit slip shall be sent to [emailprotected] as proof of payment. 4. Send an email acknowledging that the copy of the EOR or validated deposit slip has been duly received. None 5 minutes Administrative Assistant/ Supporting Clerk 5. Receives update on the requested service. 5. Takes action upon the request: 5.1 The opinion shall be released in not more than one (1) year from the date of receipt of request, generally on a "first-in, first out" basis, depending on the number, difficulty and novelty of the question posed therein. 5.2 Otherwise, a reply letter will be drafted if said request letter does not pertain to specific questions of law and not compliant with MC No. 15, s. 2003. None 1 year Handling Lawyer General Counsel TOTAL PHP10,000.00 1 year, 15 days & 1 hour Filing of Request for Legal Opinion is covered by Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, Supreme Court Ruling on Gamboa vs. Teves (G.R. No. 176579, 9 October 2012), and SEC Memorandum Circular No. 15, s. 2003). 9. Request for Issuance of Certificate of Finality This service details the procedure on how a citizen can file a Request for Issuance of Certificate of Finality. HTcADC Division & Department/Office: Office of the General Counsel Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: General Public Others, please specify: Individuals & Corporations. Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Certificate of Finality is issued only upon the request by any one of the former parties to a particular case provided that the following requirements are complied with: 1. A Letter Request for the issuance of a Certificate of Finality stating the following: a. Legal standing of the requestor; b. Purpose of the request; and c. Title and docket number of the case requested to be certified as final. 2. Special Power of Attorney (for Individual Requestors) or Secretary's Certificate (for Corporate Requestors) in case the Letter Request is to be processed by a representative; 3. Certificate of No Pending Case/s with the Court of Appeals and the Supreme Court (to attest that no other related case/s is/are pending with the said tribunals to avoid confusion/inconsistency); and 4. Payment of required fees. Letter Request prepared by the requestor Special Power of Attorney (Individual) or Secretary's Certificate (Corporation) in case of a representative prepared by the requestor, as the case may be, and attached to the Letter Request Certificate of No Pending Case/s Court of Appeals and Supreme Court Proof of Payment Generated from the Electronic System for Payment to SEC (eSPAYSEC); validated deposit slip from Landbank CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents request letter for Certificate of Finality and supporting documents through email to [emailprotected] 1. Receives request letter for Certificate of Finality and supporting documents None 5 minutes Administrative Assistant 2. Refers request to Handling Lawyer (HL), if any or Assistant Director (AD) for approval 2. Reviews and approves request; provides instructions in the OD slip None 15 minutes Administrative Officer, Handling Lawyer (HL)/Assistant Director (AD) Prepares the Certificate of Finality None 10 minutes Administrative Officer, Handling Lawyer (HL)/Assistant Director (AD) 3. After receiving the email reply that the request complies with the requirements and the advice to pay the fees for the issuance of a certificate of finality fee, the Client shall notify SEC, through email, of its intention to proceed with the payment 3. Prepares the Payment Assessment Form (PAF) and instructs the applicant to proceed to the nearest Landbank Branch or to process the payment via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home None 5 minutes Administrative Officer 4. Print the form and proceed to pay the assessed amount 4. Processes payment and issues official receipt or validated deposit slip, and validated PAF PHP300.00 + PHP30.00 Document Stamp (DST) per document *Subject to the prescribed processing of the Cashier Treasury Division, FMD eSPAYSEC LBP Branch Cashier 5. A copy of the official receipt shall be sent to [emailprotected] as proof of payment 5. Send an email acknowledging that the copy of the official receipt has been duly received *The original copy of the official receipt or deposit slip will serve as the Client's claim stub in receiving the Certificate of Finality None 5 minutes Administrative Assistant/Supporting Clerk 6. Receives update on the requested service 6. Records and releases requested Certificate of Finality None 5 minutes Handling Lawyer General Counsel TOTAL PHP300.00 + PHP30.00 Document Stamp (DST) per document 10. Request for Issuance of a Certified True Copy for the Entry of Judgment This service details the procedure on how a citizen can file a Request for Issuance of Certificate of Finality. CAIHTE Division & Department/Office: Office of the General Counsel Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: General Public Others, please specify: Individuals & Corporations. Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE A certified true copy of the Entry of Judgment is issued only upon the request by one of the parties to a particular case provided that the following requirements are complied with: 1. A Letter Request for the issuance of a certified true copy of the Entry of Judgment stating the following: a. Legal standing of the requestor; b. Purpose of the request; and c. Title and docket number of the case. 2. Special Power of Attorney (for Individual Requestors) or Secretary's Certificate (for Corporate Requestors) in case the Letter Request is to be processed by a representative; 3. Certificate of No Pending Case/s with the Court of Appeals and the Supreme Court (to attest that no other related case/s is/are pending with the said tribunals to avoid confusion/inconsistency); and 4. Payment of required fees. Letter Request prepared by the requestor Special Power of Attorney (Individual) or Secretary's Certificate (Corporation) in case of a representative prepared by the requestor, as the case may be and attached to the Letter Request Certificate of No Pending Case/s Court of Appeals and Supreme Court Proof of Payment Generated from the Electronic System for Payment to SEC (eSPAYSEC); validated deposit slip from Landbank CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents request letter for a certified true copy of the Entry of Judgment and supporting documents through email to [emailprotected] 1. Receives request letter for a certified true copy of the Entry of Judgment and supporting documents None 5 minutes Administrative Assistant 2. Refers request to Handling Lawyer (HL), if any or Assistant Director (AD) for approval 2. Reviews and approves request; provides instructions in the OD slip None 15 minutes Administrative Officer, Handling Lawyer (HL)/Assistant Director (AD) Prepares the certified true copy of the Entry of Judgment None 10 minutes Administrative Officer, Handling Lawyer (HL)/Assistant Director (AD) 3. After receiving the email reply that the request complies with the requirements and the advice to pay the fees for the issuance of a certified copy of the Entry of Judgment, the Client shall notify SEC, through email, of its intention to proceed with the payment 3. Prepares the Payment Assessment Form (PAF) and instructs the applicant to proceed to any Landbank Branch or to process payment via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov.ph/ payment-portal/home None 5 minutes Administrative Officer 4. Print the form and proceed to pay the assessed amount 4. Processes payment and issues official receipt or validated deposit slip, and validated PAF PHP300.00 + PHP30.00 Document Stamp (DST) per document *Subject to the prescribed processing of the Cashier Treasury Division, FMD eSPAYSEC Department/LBP Branch Cashier 5. A copy of the official receipt shall be sent to [emailprotected] as proof of payment 5. Send an email acknowledging that the copy of the official receipt has been duly received *The original copy of the official receipt or deposit slip will serve as the Client's claim stub in receiving the certified true copy of the Entry of Judgment None 5 minutes Administrative Assistant/Supporting Clerk 6. Receives update on the requested service 6. Records and releases requested certified true copy of the Entry of Judgment None 5 minutes Handling Lawyer General Counsel TOTAL PHP300.00 + PHP30.00 Document Stamp (DST) per document 11. Public Assistance on Online Legal Queries Division & Department/Office: Office of the General Counsel Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: General Public Others, please specify: Individuals & Corporations. Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Proper identification 2. Documents pertinent to the legal query, if any Not applicable The public is highly encouraged to present questions or inquiries through email at [emailprotected]. For clients who intend to submit documents for whatever legal purpose, they may do so via email at [emailprotected] or via personal or registered mail addressed to: aScITE Office of the General Counsel Securities and Exchange Commission 14th Floor, SEC Headquarters, 7907 Makati Avenue, Bel-Air, Makati City 1209 The cut-off time for purposes of reckoning the date of receipt of emails in a particular day shall be at 5:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents legal query through email at [emailprotected] 1. Receives legal query. 1.1. Refers to the Officer of the Day (OD). Note: The cut-off time for purposes of reckoning the date of receipt of emails in a particular day shall be at 5:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. None 10 minutes Client, Administrative Assistant/ Supporting Clerk, Officer of the Day (OD) 2. Receives assistance from the OD. 2. Entertains the legal query. None 20 minutes Officer of the Day (OD) TOTAL None 30 minutes 12. Request for Certified True Copy (CTC) or Plain Copy of Documents Related to Cases Division & Department/Office: Office of the General Counsel Classification: Complex (7 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: General Public Others, please specify: Individuals & Corporations. Guidelines during Pandemic: YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter Request (1 original copy and 1 photocopy), which shall state the following: a. Client's complete name, address & contact details; b. Name of authorized representative (if any), with Special Power of Attorney (for Individual Requestors) or Secretary's Certificate (for Corporate Requestors) attached to the Letter Request c. Title and docket number of the case requested to be certified copied; d. Specific records to be requested; e. Legal standing of the Client and the purpose of request. 2. I.D. and authorization letter (if any) for proper identification when releasing the requested record/s. Letter Request prepared by the requestor Proof of Payment Generated from the Electronic System for Payment to SEC (eSPAYSEC); validated deposit slip from Landbank Note: During the covered period, personal filing of letter requests pertaining to certified true copy of records will temporarily be unavailable. Alternatively, the public is highly encouraged to send their requests through email at [emailprotected]. DETACa The cut-off time for purposes of reckoning the date of receipt of emails in a particular day shall be at 5:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents Letter Request through email at [emailprotected] 1. Receives Letter Request for certified true copy of record/s. None 5 minutes Client, Administrative Assistant 2. Refers request to Handling Lawyer (HL), if any or Officer of the Day (OD) for approval. 2. Reviews and approves request; provides instructions via email reply. None 15 minutes Administrative Officer, Handling Lawyer (HL)/Officer of the Day (OD) 2.1 Retrieves record/s and reproduce copies: *Usual turn-around-time (TAT) will be affected depending on the skeleton workforce and schedule that will be implemented by the department Administrative Assistant, Supporting Clerk 2.1.1 *Records Room (for active cases/awaiting Decision or Resolution) *For active cases, which will require reproduction of 1-30 pages of CTC of record/s 3 days from receipt of request 2.1.2 Warehouse (for inactive/terminated cases) *For active cases, which will require reproduction of 30 pages-above of CTC of record/s 7 days from receipt of request *For inactive/ terminated cases 7 days from receipt of request 5 minutes 2.2 Stamp record with "Certified True Copy" and affix signature 5 minutes Administrative Officer 2.2.1 Notifies Client through email on the total amount to be paid; Client to confirm with the department also through email if he/she will proceed with the request 10 minutes Administrative Officer 2.3 Prepares the Payment Assessment Form (PAF) and sends a copy to the Client through email with the instruction to pay at the nearest Land Bank of the Philippines (LBP) Branch, or via Electronic System for Payment to SEC (eSPAYSEC) with URL: https://espaysec.sec. gov.ph/payment-portal/home *Subject to the prescribed processing of the Cashier Treasury Division, FMD eSPAYSEC LBP Branch Cashier 2.4 Processes payment and issues Official Receipt or validated deposit slip, and validated PAF PHP50.00 + PHP30.00 Document Stamp Tax (DST) per document, + PHP10.00 per page 5 minutes Client 2.5 Sends scanned copies or clear photos of the validated PAF and official receipt or validated deposit slip through email to [emailprotected] as proof of payment; The Client shall receive an update from the department on the requested service via email. 5 minutes Administrative Assistant/Supporting Clerk 2.6 *The original copy of the official receipt or deposit slip will serve as the Client's claim stub in receiving the certified true copies of the documents. 2.7 Records and releases requested CTC of record/s at the SEC Main Office TOTAL PHP50.00 + PHP30.00 Document Stamp Tax (DST) per document, + PHP10.00 per page *For active cases, which will require reproduction of 1-30 pages of CTC of record/s 2 days, 23 hours, 5 minutes *For active cases, which will require reproduction of 30 pages-above of CTC of record/s 6 days, 23 hours, 5 minutes *For inactive/ terminated cases 6 days, 23 hours, 5 minutes OFFICE OF THE GENERAL ACCOUNTANT 1. Accreditation of Asset Valuer To increase reliance on the report of appraisal companies or professional services organizations and their property valuers or valuation specialists. HEITAD Division & Department/Office: Office of the General Accountant (OGA) Classification: Highly Technical (20 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/ Stakeholders/Customers Others, please specify: Appraisal companies Professional Services Organization (PSO) Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Pre-evaluation notice and notarized letter endorsing the application (1 original) Securities and Exchange Commission official website ( https://www.sec.gov.ph/forms-and-fees/accreditation/ ) ( https://www.sec.gov.ph/accountants-information/forms/ ) 2. Board or partners' resolution approving the filing of the application and the designation of authorized signatory on behalf of the company/firm (1 original) Applicant 3. Profile showing the history, scope of services, list of employees and their corresponding profession, and the bio-data of executive/certifying officers or partners, and certifying property appraisers or valuation specialist (1 original) Applicant 4. Document showing compliance with the prescribed qualifications for the applicant appraisers or valuation specialists, i.e. , professional license, notarized certification of compliance with the required CPD units by the PRC, working experience record (1 original) Applicant 5. Certificate of good standing issued by Professionals Regulation Commission (PRC) recognized to Accredited of Professional Organization (APO) (1 original) Professionals Regulation Commission (PRC) 6. List of clients showing current and previous clients (1 original) Applicant 7. Certifications from at least two (2) banks or two (2) public companies or secondary licensees or two (2) large corporations that they have been engaged the services of the appraisal company/PSO (1 original) Applicant 8. Notarized certification of the applicant signed by its President or Managing Partner that it meets all the qualification requirements under Par. II (3) of the Guidelines on Asset Valuations; that it has not been declared liable by the Commission or by any competent court for violation of the Corporation Code or the Securities Regulation Code or any relevant laws and regulation, and that the applicant and/or any of its directors/executive officers or partners, or property appraisers or valuers have no adverse judgement against them on any administrative, civil or criminal case involving its appraisal business. The adverse judgement must be final and executory (1 original) Applicant 9. List of any pending administrative, civil or criminal case filed against the company or any of its officers and employees (1 original) Applicant 10. Copy of professional liability insurance policy and sworn undertaking to provide professional liability insurance as required by its clients (1 original) Applicant 11. Copy of two (2) Appraisal or Valuation Report issued (1 original) Applicant 12. Copy of the company's framework of internal control procedures (1 original) Applicant 13. Notarized certification that the company adopts and complies with the current edition of International Valuation Standards (1 original) Applicant 14. Signed certification confirming that all communications regarding the application for accreditation may be sent or transmitted by the OGA through electronic mail (e-mail) address and shall be considered as official transmittal by said Office pursuant to e-Commerce Act of 2000 (1 original) Securities and Exchange Commission For online applications, the applicant may submit the scanned application documents with physical/wet signatures, supporting documents and Pre-Evaluation Notice via electronic mail to [emailprotected] CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits fully accomplished pre-evaluation notice and complete documentary requirements to the Officer of the day or electronically to [emailprotected] . 1. Pre-evaluates and authenticates application and supporting documents. 1.1. The Officer of the Day will forward the accomplished pre-evaluation notice to the Assistant Director for review and returns to the Officer of the Day to effect corrections. 1.1.1. If the application and supporting documents are not complete the same are returned to the applicant with the accomplished pre-evaluation notice to the applicant or its authorized representative or through the applicant's electronic mail. 1.1.2. If application and supporting documents are complete , the Officer of the day clears application for payment of the prescribed fees (proceeds to No. 3). The accomplished pre-evaluation notice is returned to the applicant or its authorized representative or sent to the applicant's electronic mail for their signature. None 2 hours Officer of the day Assistant Director 1.2. Prepares Payment Assessment Form (PAF) and instructs applicant to process payment and present a copy of O.R. 10 minutes Executive Assistant 2. Receives the PAF and settles the required fee. The client may choose to pay via Electronic System for Payment to the SEC (eSPAYSEC) or over the counter payments at any Landbank branch nationwide. 2. Processes payment and issues O.R. If paid via eSPAYSEC, an electronic official receipt is generated which will serve as the official copy of the Client. Filing Fee: PHP10,000.00 UPLRF: PHP100.00 Total: PHP10,100.00 20 minutes *Subject to the prescribed processing of the eSPAYSEC or any Landbank branch eSPAYSEC If paid via Landbank branch, the bank will issue a machine-validated onColl Payment slip which serve as the proof of payment of the Client. Annual Fee: PHP2,000.00 Landbank 3. Submits a copy of proof of payment via eSPAYSEC or Landbank to the OGA with the application and its supporting documents 3. Checks contents and stamps "Received" the one (1) set of application documents. (For walk-in application) Receives electronic mail containing scanned copy of application documents. None 5 minutes Executive Assistant 3.1. Inputs application to Index Tracking System and forwards the same to the Assistant Director for assignment. 10 minutes Executive Assistant 3.2. Forwards documentary requirements to assigned personnel with attached copy of completed Pre-Evaluation Sheet. 5 minutes Assistant Director 3.3. Review the Appraisal or Valuation report and its supporting documents. Prepares comment letters or Memorandum to Commission En Banc and Evaluation Sheet (through Supervising Commissioner) if without findings. 5 days Assigned Personnel 3.4. Reviews comment letters or Memorandum and Evaluation Sheets and returns to Assigned Personnel to effect corrections. 40 minutes Assistant Director 3.4.1. If a comment letter or Memorandum and other documents are already acceptable, forward the same to the General Accountant for approval and signature. 30 minutes General Accountant 3.5. Approves and signs comment letter or Memorandum and Evaluation Sheets. Forwards the same along with the documentary requirements to the Supervising Commissioner for approval/clearance for presentation to Commission En Banc. 3 days Supervising Commissioner Office of the Supervising Commissioner 3.6. Reviews Memorandum/ Evaluation Sheet. 3.6.1. If application is already acceptable, sign the document for presentation by General Accountant to Commission En Banc. 1 hour General Accountant 3.7. Presents Memorandum to the Commission En Banc for consideration (after clearance from Supervising Commissioner). 3 days Assigned Personnel 3.8. Receives advice of the resolution of the Commission En Banc on the application. 3.8.1. If approved, GO TO STEP 5. 3.8.2. If denied/ deferred: 3.8.2.1. Denial: Notifies the applicant of the denial and reasons thereof. 3.8.2.2. Deferment: Notifies the applicant of the deferment and requirement to be complied with or necessary action to correct the deficiency. 40 minutes Assistant Director 3.9. Reviews letter and returns to Assigned Personnel to effect corrections. 3.9.1. If the draft letter is already acceptable, forward the same to the General Accountant for approval and signature. 20 minutes General Accountant 3.10. Approves and signs letters. 20 minutes Index Tracking Personnel 3.11. Prepares a letter for mailing. 4. Submits letter explanation on noted findings in receiving department 4. Acknowledges receipt of letter explanation and forwards the same to the Assistant Director for assignment. None 10 minutes Executive Assistant 4.1. Forwards documents to assigned personnel. 10 minutes Assistant Director 4.2. If the submission and explanation is not fully compliant with the requirements: 4.2.1. Prepares a letter denying the application for failure to comply with the requirements. 4.2.2. Reviews letter and returns to Assigned Personnel to effect corrections. 3 days Assigned Personnel 4.2.3. If the draft letter is already acceptable, forward the same to the General Accountant for approval and signature. 30 minutes Assistant Director 4.3. If applicant fully complies with the requirements: 4.3.1. Updates Memorandum. 4.3.2. Reviews Memorandum. 4.3.3. If draft Memorandum is already acceptable, forward the same to the General Accountant for approval and signature. 3 days 30 minutes Assigned Personnel Assistant Director 4.4. Approves Memorandum (GO TO STEPS 3.7, 3.8, 3.9 AND 5) General Accountant 5. Presents authority to receive the certificate Receives the PAF and pays the filing fees via Electronic System for Payment to the SEC (eSPAYSEC.) or any Landbank branch. Submits copy of proof of payment via eSPAYSEC or Landbank to the OGA. 5. Prepares Certificates of Accreditation: Documentary Stamp PHP30.00/ application 5.1. Prints two (2) copies and prepares PAF for the documentary stamp. 10 minutes Executive Assistant 5.2. Prepares transmittal letters. 5.2.1. For online application, if the applicant has not yet submitted a hard copy of the application documents, they will be informed to submit two (2) copies upon claiming the Certificate of Accreditation. 5 minutes Assigned Personnel 5.2.2. Reviews letter and return to Assigned Personnel to affect corrections. 5 minutes Assistant Director 5.2.3. If draft Memorandum is already acceptable, forward the same to the General Accountant for approval and signature. 5.3. Approves and signs certificates 5 minutes General Accountant 5.4. Notifies applicant that the Certificate may be picked up (in case of representative, subject to presentation of authorization letter) 15 minutes Executive Assistant 5.5. Receives official receipt or proof of payment on documentary stamp and releases Certificate of accreditation and forwards duplicate file to clerk 10 minutes Executive Assistant 5.6. Logs in registry of Accredited Appraisal Companies; informs Index Tracking Personnel of the issuance of the certificate. 30 minutes Executive Assistant 5.7. Provides MIS with updated list 35 minutes Executive Assistant 5.8. Updates tracking system 35 minutes Index Tracking Personnel TOTAL: Filing Fee: PHP10,000.00 UPLRF: PHP100.00 Total: PHP10,100.00 Annual Fee: PHP2,000.00 Documentary Stamp PHP30.00/ application 20 days Notes: The above processing time commences upon actual receipt of application documents and payment of processing fee. It however excludes the response period to comment letters, request for extensions of applicants and additional procedures/documents that the Supervising Commissioner/Commission en banc may require as deemed necessary. 2. Application for Inclusion in the List of Accredited/Selected External Auditors-Individual and Auditing Firm All corporations with secondary licenses with the Commission shall have independent auditors accredited by the Commission under the appropriate category. The accreditation of independent auditors and auditing firms serves as a quality control mechanism or quality assurance review by the Commission on the work of the accredited external auditors. Said accreditation prescribes higher standards of qualifications and audit quality to ensure the reliability and integrity of financial reports being submitted by covered companies. aDSIHc Division & Department/Office: Office of the General Accountant (OGA) Classification: Highly Technical (20 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Auditing Firms Individual Practitioners/External Auditors Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE INDIVIDUAL 1. Fully accomplished application form for external auditor (Application for inclusion in the list of Accredited/Selected External Auditors-Individual) and pre-evaluation notice (1 original) Securities and Exchange Commission official website ( https://www.sec.gov.ph/forms-and-fees/accreditation/ ) ( https://www.sec.gov.ph/accountants-information/forms/ ) 2. For sole practitioners, Certificate of Registration as public practitioner issued by BOA. For applicant-partners, PRC/BOA Certification containing the list of registered partners of the firm (1 photocopy subject to authentication) Professional Regulation Commission/Board of Accountancy 3. Quality Assurance Manual (for sole practitioner) (1 original) Applicant 4. Notarized certification that the applicant has fundamental knowledge of the regulatory requirements on each of the secondary licensees of the Commission and compliance with the required 120 CPD units (1 original) Applicant 5. Notarized complete list of corporate clients detailing among others the total assets of each (1 original) Applicant 6. For initial application, certification from managing partner or signing partner (current and/or former) indicating the detailed participation of the applicant in the audit of the firm's corporate-clients and various positions held in the firm (1 original) Applicant For online applications, the applicant may submit the scanned application documents with physical/wet signatures, supporting documents and Pre-Evaluation Notice via electronic mail to [emailprotected] AUDITING FIRM 1. Fully accomplished application form for auditing firm (Application for inclusion in the list of Accredited/Selected External Auditors-Auditing Firm) and pre-evaluation notice (1 original) Securities and Exchange Commission official website ( https://www.sec.gov.ph/forms-and-fees/accreditation/ ) ( https://www.sec.gov.ph/accountants-information/forms/ ) 2. Certificate of Registration issued by BOA to the firm which is current and effective including its registered partners (1 photocopy subject to authentication) Professional Regulation Commission/Board of Accountancy 3. Quality Assurance Manual (1 original) Applicant 4. Notarized complete list of corporate clients detailing among others the total assets of each (1 original) Applicant For online applications, the applicant may submit the scanned application documents with physical/wet signatures, supporting documents and Pre-Evaluation Notice via electronic mail to [emailprotected] CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE Pre-Evaluation Procedures 1. Submits fully accomplished pre-evaluation notice and complete documentary requirements to the Officer of the day or electronically to [emailprotected] 1. Pre-evaluates and authenticates application and supporting documents. 1.1. The Officer of the Day will forward the accomplished pre-evaluation notice to the Assistant Director for review and return to Officer of the Day to effect corrections. 1.1.1. If the application and supporting documents are not complete , the same are returned to applicant with the accomplished pre-evaluation notice to the applicant or authorized representative or through the applicant's electronic mail. None 1 hour Officer of the day Assistant Director 1.1.2. If the application and supporting documents are complete , the accomplished pre-evaluation notice is returned to the applicant or authorized representative or sent to the applicant's electronic mail for their signature. The applicant is advised to return the signed pre-evaluation notice. 10 minutes Admin Support/ Executive Assistant 1.2. Checks contents and stamps and receives the one (1) set of application document (For walk-in application) 3 days Assistant Director 1.3. The Admin Support (for walk-in application) or Executive Assistant (for online application) inputs application to Index Tracking System and forwards the signed pre-evaluation notice and complete documentary requirements to the Assistant Director for assignment. 1 day Admin Support 1.4. Selects AFS to be reviewed thru risk-based approach from the notarized complete list of clients submitted and forwards documents to admin support and assigned personnel with attached copy of completed pre-evaluation notice. 1.5. The admin support will check the records for previous reviews of selected AFS. 7 days Assigned Personnel 1.5.1. If the selected AFS has a previous recent review, the Admin Support will inform the Assistant Director and the Assigned Personnel. GO TO STEP 1.5. 1 hour Assigned Personnel 1.5.2. If the selected AFS has no previous recent review, the Admin Support will provide the Assigned Personnel with the selected AFS along with other information of the applicant. 40 minutes Assistant Director/ Supervising Accountant* 1.6. Reviews the AFS and supporting documents using the OGA's Evaluation Sheet and applicable standards as basis of review. 20 minutes General Accountant 1.7. Prepares comment letters, notice of payment, and Memorandum to operating departments to inquire pending cases of client-corporations and status of AFS referrals. 1.8. Reviews comment letter and Memorandum and returns to Assigned Personnel to effect corrections. GO TO STEP 1.7. 1.8.1. If draft letter/ Memorandum is already acceptable, forward the same to the General Accountant for approval and signature. 10 minutes Executive Assistant 1.9. If draft letter/ Memorandum is already acceptable, approve and sign comment letter and Memorandum (applicant will be advised to pay the required processing fee prior to the release of the comment letter). 1.9.1. If draft letter/ Memorandum is not yet acceptable, GO TO STEP 1.8. 1.10. Prepares and mails Payment Assessment Form (PAF) to the applicant together with the notice of payment and instructs applicant to process payment through eSPAYSEC or any Landbank branch. * Supervising Accountant will only review SEC applications for Groups A and B 2. Receives the PAF and settles the required fee. The client may choose to pay via Electronic System for Payment to the SEC (eSPAYSEC) or over the counter payments at any landbank branch nationwide. 2. Processes payment and issues O.R. If paid via eSPAYSEC, an electronic official receipt is generated which will serve as the official copy of the Client. SEC ACCREDITATION Auditing Firm Group A Filing 10 minutes *Subject to the prescribed processing of the eSPAYSEC or any Landbank branch eSPAYSEC If paid via Landbank branch, the bank will issue a machine-validated onColl Payment slip which will serve as the proof of payment of the Client. Fee: PHP20,000.00 Landbank LRF:** PHP200.00 Total: PHP20,200.00 Group B Filing Fee: PHP15,000.00 LRF:** PHP150.00 Total: PHP15,150.00 Group C Filing Fee: PHP5,000.00 LRF:** PHP50.00 Total: PHP5,050.00 Annual Fee*** Group A PHP2,500.00 per accredited partner + PHP20,000.00 for the firm Group B PHP2,000.00 per accredited partner + PHP15,000.00 for the firm Group C PHP1,500.00 per accredited partner + PHP5,000.00 for the firm Individual Applicant-Practitioner Group A Filing Fee: PHP5,000.00 LRF:** PHP50.00 Total: PHP5,050.00 Group B Filing Fee: PHP3,000.00 LRF:** PHP30.00 Total: PHP3,030.00 Group C Filing Fee: PHP2,000.00 LRF:** PHP20.00 Total: PHP2,020.00 Annual Fee*** Group C PHP5,000.00 for each accredited sole practitioners BSP ACCREDITATION Auditing Firm Initial or Renewal Filing Fee: PHP5,000.00 Total: PHP5,000.00 External Auditor Initial or Renewal Filing Fee: PHP2,000.00 Total: PHP2,000.00 IC ACCREDITATION Auditing Firm Initial or Renewal Filing Fee: PHP50,000.00 LRF:** PHP500.00 Total: PHP50,500.00 External Auditor Initial or Renewal Filing Fee: PHP5,000.00 LRF:** PHP50.00 Total: PHP5,050.00 ** Legal Research Fee is equivalent to 1% of the Filing Fee but not less than PHP10.00. *** Deferred until further notice 3. Submits copy of proof of payment via eSPAYSEC or Landbank to the executive assistant or electronically to [emailprotected] 3. Receives a copy of proof of payment via eSPAYSEC or Landbank and forwards the same to the Assigned Personnel. The Executive Assistant will provide the applicant of our Office's comment letter through electronic mail. None 5 minutes Executive Assistant 3.1. For BSP and/or IC applications: The Assistant Director forwards/refer to BSP and/or IC applications for accreditation. 5 minutes Assistant Director Processing Procedures 4. Submits letter explanation on noted findings in receiving department or electronically to [emailprotected] 4. Acknowledges receipt of letter explanation and forwards the same to the Assistant Director for assignment. None 10 minutes Executive Assistant 4.1. Forwards documents to assigned personnel for evaluation. 10 minutes Assistant Director 4.2. If no compliance is made within the prescribed period or compliance is not fully compliant with the requirements: 4.2.1. Prepares a letter denying the application for failure to comply with the requirements. 1 day Assigned Personnel 4.2.2. Reviews letter and returns to Assigned Personnel to effect corrections. 40 minutes Assistant Director/ Supervising Accountant* 4.2.3. If the draft letter is already acceptable, forward the same to the General Accountant for approval and signature. GO TO STEP 4.5 4.3. If applicant meets threshold to qualify for accreditation but has noted material findings in the reviewed clients' AFS: 4.3.1. Prepares an assessment letter and/or directive/s. If with material misstatement, advise applicants to submit amended AFS. 3 days Assigned Personnel 4.3.2. Reviews letter and returns to Assigned Personnel to effect corrections. 40 minutes Assistant Director/ Supervising Accountant* 4.3.3. If the draft letter is already acceptable, forward the same to the General Accountant for approval and signature. GO TO STEP 4.5 4.4. If the applicant meets the threshold to qualify for accreditation and has no noted material findings, GO TO STEP 7.2. 4.5. Approves and signs letters. 20 minutes General Accountant 4.5.1. If the General Accountant has further comment/s, GO TO STEP 4.2.2 (if no compliance) 4.3.2 (has noted material findings) 20 minutes Executive Assistant 4.6. Prepares a letter for mailing. 5. Requests PAF to pay the assessed penalty, if any 5. Prepares Payment Assessment Form (PAF) for penalty and instructs applicants to process payment for penalty. The assessed penalty is based on SEC MC Nos. 8 and 13/Revised SRC Rule 68. 10 minutes Executive Assistant 6. Receives the PAF and settles the required fee. The client may choose to pay via Electronic System for Payment to the SEC (eSPAYSEC) or over the counter payments at any Landbank branch nationwide. 6. Processes payment and issues O.R. If paid via eSPAYSEC, an electronic official receipt is generated which will serve as the official copy of the Client. None 10 minutes *Subject to the prescribed processing of the eSPAYSEC or any Landbank branch eSPAYSEC If paid via Landbank branch, the bank will issue a machine-validated onColl Payment slip which will serve as the proof of payment of the Client. Landbank 7. Submits a copy of proof of payment via eSPAYSEC or Landbank, if any, along with other documentary requirement/s as per our comment letter directive/s to the executive assistant or electronically to [emailprotected] 7. Records penalty collected and forwards copy of proof of payment electronic SEC official receipt, if any, along with other documentary requirement/s as per our comment letter directive/s to Assistant Director. None 5 minutes Executive Assistant 7.1. Forwards document/s to assigned personnel to form part of application documents. 5 minutes Assistant Director 7.2. If applicant fully complies with the requirements and the operating departments have already provided a Memo-reply: 3 days Assigned Personnel 7.2.1. For Group A/B (SEC), prepares Memorandum to Commission En Banc, Evaluation Sheet and other supporting documents, i.e. , working paper, matrix of findings, google searches on reviewed client-corporations for any pending case/issues on them including the concurrence of BSP and/or IC on their approval/ denial of the applications (through Supervising Commissioner) then GO TO STEP 7.3, 7.4 and 7.7. 7.2.2. For Group C (SEC) and BSP/IC Application, prepares evaluation sheet and other supporting documents, i.e. , working paper, matrix of findings, google searches on reviewed client-corporations for any pending case/issues on them including the concurrence of BSP and/or IC on their approval/ denial of the applications for submission to General Accountant, then GO TO STEP 7.5, 7.6 and 7.7. 7.3. Reviews Memorandum, Evaluation Sheets and other supporting documents and returns to Assigned Personnel to effect corrections. 7.3.1. If Memorandum and other documents are already acceptable, forward the same to the General Accountant for approval and signature. 40 minutes Assistant Director/ Supervising Accountant* 7.4. Approves and signs Memorandum, Evaluation Sheets and other supporting documents. Forwards application to Supervising Commissioner for approval/ clearance for presentation to Commission en Banc. 20 minutes General Accountant 7.5. Reviews Evaluation Sheets and other supporting documents and returns to Assigned Personnel to effect corrections. 7.5.1. If Evaluation Sheet and other documents are already acceptable, forwards the same to General Accountant for approval and signature 20 minutes Assistant Director 7.6. Approves and signs Evaluation Sheets and other supporting documents. Forwards the same to the Supervising Commissioner for final approval. 20 minutes General Accountant 7.7. Reviews Memorandum/ Evaluation Sheet and other documents. 7.7.1. For Group A/B, if application is already acceptable, sign a document for presentation by General Accountant to Commission En Banc. 7.7.2. For Group C, if application is already acceptable, sign the Evaluation Sheet and return the application to OGA for preparation of certificate (GO TO STEP 8). 2 days Supervising Commissioner Office of the Supervising Commissioner 7.8. Presents Memorandum to the Commission En Banc for consideration (after clearance from Supervising Commissioner). 50 minutes General Accountant 7.9. Receives advice of the resolution of the Commission En Banc on the application. 7.9.1. If approved, GO TO STEP 8. 7.9.2. If denied/ deferred: 7.9.2.1. Denial: Notifies the applicant of the denial and reasons thereof. 7.9.2.2. Deferment: Notifies the applicant of the deferment and requirement to be complied with or necessary action to correct the deficiency. 1 day Assigned Personnel 7.10. Reviews letter and returns to Assigned Personnel to effect corrections. 7.10.1. If the draft letter is already acceptable, forward the same to the General Accountant for approval and signature. 40 minutes Assistant Director/ Supervising Accountant* 7.11. Approves and signs letters. 20 minutes General Accountant 7.12. Prepares a letter for mailing. 20 minutes Executive Assistant 8. Presents authority to receive the certificate. For online application, submit one (1) original hard copy of the application documents. Receives the PAF and pays the filing fees via Electronic System for Payment to the SEC (eSPAYSEC.) or any Landbank branch. Submits a copy of proof of payment via eSPAYSEC or Landbank. 8. Prepares Certificates of Accreditation: Documentary Stamp PHP30.00/application 8.1. Prints two (2) copies and prepares PAF for the documentary stamp. 10 minutes Executive Assistant 8.2. Prepares transmittal letters. 8.2.1 For online application, if the applicant has not yet submitted a hard copy of the application documents, they will be informed to submit one (1) original hard copy upon claiming the Certificate of Accreditation. 5 minutes Assigned Personnel 8.3. Reviews letter and returns to Assigned Personnel to effect corrections 8.3.1 If the draft letter is already acceptable, forward the same to the General Accountant for approval and signature. 5 minutes Assistant Director/ Supervising Accountant* 8.4. Approves and signs letters. 8.4.1 If the General Accountant has further comment/s, GO TO STEP 8.3 5 minutes General Accountant 8.5. Signs certificates 5 minutes General Accountant 8.6. Notifies applicant that the Certificate may be picked up through electronic mail (in case of representative, subject to presentation of authorization letter). The details of the Certificate will also be included on the electronic mail. 5 minutes Executive Assistant 8.7. Receives official receipt or proof of payment on documentary stamp and releases Certificate of accreditation and forwards duplicate file to clerk 10 minutes Executive Assistant 8.8. Logs in registry of Accredited External Auditor and Auditing Firm; informs Admin Support of the issuance of the certificate. 10 minutes Executive Assistant 8.9. Provides MIS with updated list 30 minutes Executive Assistant 8.10. Updates tracking system 30 minutes Admin Support TOTAL SEC ACCREDITATION Auditing Firm Group A Filing 20 days Fee: PHP20,000.00 LRF:** PHP200.00 Total: PHP20,200.00 Group B Filing Fee: PHP15,000.00 LRF:** PHP150.00 Total: PHP15,150.00 Group C Filing Fee: PHP5,000.00 LRF:** PHP50.00 Total: PHP5,050.00 Annual Fee*** Group A PHP2,500.00 per accredited partner + PHP20,000.00 for the firm Group B PHP2,000.00 per accredited partner + PHP15,000.00 for the firm Group C PHP1,500.00 per accredited partner + PHP5,000.00 for the firm Individual Applicant-Practitioner Group A Filing Fee: PHP5,000.00 LRF:** PHP50.00 Total: PHP5,050.00 Group B Filing Fee: PHP3,000.00 LRF:** PHP30.00 Total: PHP3,030.00 Group C Filing Fee: PHP2,000.00 LRF:** PHP20.00 Total: PHP2,020.00 Annual Fee*** Group C PHP5,000.00 for each accredited sole practitioners Documentary Stamp PHP30.00/application BSP ACCREDITATION Auditing Firm Initial or Renewal Filing Fee: PHP5,000.00 Total: PHP5,000.00 External Auditor Initial or Renewal Filing Fee: PHP2,000.00 Total: PHP2,000.00 IC ACCREDITATION Auditing Firm Initial or Renewal Filing Fee: PHP50,000.00 LRF:** PHP500.00 Total: PHP50,500.00 External Auditor Initial or Renewal Filing Fee: PHP5,000.00 LRF:** PHP50.00 Total: PHP5,050.00 ** Legal Research Fee is equivalent to 1% of the Filing Fee but not less than PHP10.00. *** Deferred until further notice Notes: Processing time is exclusive of time allotted for the AFS evaluation and response period from the first comment letter. The above processing time commences upon actual receipt of letter explanation from the applicant on the noted findings on the AFS evaluation. The above processing time only includes the period of time wherein the application is within the Office of the General Accountant. It likewise excludes extensions, requirements to amend the audited financial statements, additional procedures/documents that the Supervising Commissioner/Commission en banc may require as deemed necessary and period of time to receive the concurrence of BSP and/or IC on the approval/denial of the applications. Additional processing time of 20 days shall be added from the total processing time if the assigned personnel requested supplemental information due to insufficiency of the applicant's explanation on noted findings. Such supplemental information shall be requested before the original processing time lapse. The Commission may either grant a five (5) audit year SEC accreditation or a conditional accreditation for a period of one (1) audit year subject to the result of the review. The applicant may only avail or be granted conditional accreditation on the same level up to three (3) times only. In the event that the application is denied due to applicant's failure to meet the required audit quality, such applicant can only re-apply for accreditation after six (6) months from said denial for the same category. Existing accredited external auditors under Group B or C can only apply for upgrading after one (1) year from the grant of their accreditation. 3. Accreditation of Credit Rating Agencies To increase reliance on the report of credit rating agencies in performing credit evaluation of corporations and business projects or of debt issues with the intention of assessing the overall creditworthiness or of ascertaining the willingness and ability of the issuer to pay its financial obligations as they fall due and which assessment is translated by credit ratings periodically and publicly announced. HTcADC The requirements for accreditation of credit rating agencies are contained in the 2015 Implementing Rules and Regulations (IRR) of the Securities Regulation Code (SRC). Division & Department/Office: Office of the General Accountant (OGA)-Accounting and Audit Policy Division Classification: Highly Technical (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Credit Rating Agencies. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Scanned copies of documents with physical/wet signatures and 1 original physical copy of the following: 1. Notarized application for accreditation 1. Securities and Exchange Commission official website ( https://www.sec.gov.ph/forms-and-fees/accreditation/ ) ( https://www.sec.gov.ph/accountants-information/forms/ ) 2. Applicant should be a stock corporation and have a minimum paid-up capital of at least PHP10 Million 2. Applicant 3. List of shareholders and their corporate affiliations 3. Applicant 4. List of other business activities, if any 4. Applicant 5. Copies of its Articles of Incorporation and By-Laws 5. Applicant 6. Written code of conduct that can ensure the independence of the rating specialists and the rating agency from the Issuers it is rating 6. Applicant 7. Rating scales, criteria, measurements, symbols and related assessment devices it uses 7. Applicant 8. Operating procedures, rating policies, rating criteria and other rationale used in arriving at a rating 8. Applicant 9. Copy of model written agreement with Issuers 9. Applicant 10. Manual on Corporate Governance 10. Applicant 11. Sworn Statement of the following: o Ownership structure and possible conflicts of interest o Names, professional qualifications and independence of the staff involved in the rating decision o Disclosure of affiliations, training, assistance or support it receives from international rating agencies, if any 11. Applicant Physical copies of the documents shall be submitted on or before issuance of the certificate. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Secure checklist of requirements from the OGA either through call, (02) 8818-9763 , or through email, [emailprotected] . 1. Provides a client a checklist of requirements with instructions. None 5 minutes Officer of the day 2. Submits application documents via email to [emailprotected] 2. Pre-evaluates application and supporting documents. 2.1. If application and supporting documents are not complete, the same are returned to the applicant with a list of requirements not complied with. If it is complete, the "Officer of the Day" clears the application for payment of the prescribed fees. None 4 hours Officer of the day 2.2. Prepares Payment Assessment Form (PAF) and instructs applicants to process payment and presents a copy of O.R. None 10 minutes Executive Assistant 3. Receives the PAF and pays the filing fee. The client may choose to pays via Electronic System for Payment to the SEC (eSPAYSEC) or over the counter payments at any Landbank branch nationwide. 3. Process payment and issues O.R. Filing Fee: PHP50,000.00 UPLRF: PHP500.00 Total: PHP50,500.00 Annual Fee: PHP15,000.00 10 minutes If paid via eSPAYSEC, an electronic official receipt is generated which will serve as the official copy of the Client. eSPAYSEC If paid via Landbank branch, the bank will issue a machine-validated onColl Payment slip which will serve as the proof of payment of the Client. Landbank 4. Submits a copy of proof of payment via eSPAYSEC or Landbank with the application and its supporting documents 4. Checks contents of the documents. Afterwards, inputs the application to Index Tracking System and forwards the same to the Assistant Director for the assignment. None 10 minutes Executive Assistant 4.1. Forward documents to assigned personnel None 5 minutes Assistant Director 5. Compliance with comments of the Office of the General Accountant , if any 5. Reviews application and supporting documents using the OGA's Evaluation Sheet. If complete and qualified, GO TO STEP 5.5. And if not compliant, prepare a comment letter to the applicant. None 12 days Assigned Personnel 5.1. Reviews comment letter and returns to Assigned Personnel None 2 days Supervising Accountant 5.2. Reviews and discuss comment letter and return to Supervising Accountant or endorse to the General Accountant None 1 days Assistant Director 5.3. Reviews approves and signs comment letter None 1 day General Accountant None 1 hour Assigned Personnel None 30 minutes Supervising Accountant 5.4. If no compliance is made within the prescribed period (allow a 30-day mailing and reply period from date of letter), prepare a letter denying the application for failure to comply with the requirements. The letter shall be reviewed and approved by the Assistant Director and General Accountant. None 5 minutes Assistant Director None 5 minutes General Accountant None 1 hour Assigned Personnel 5.5. If there is a submission but still not fully compliant with the requirement, GO TO STEP 5 but with a written warning that shall result to the denial of the application None 2 hours Assigned Personnel 5.6. If applicant fully complies with the requirements, prepares Memorandum to Commission en Banc, Evaluation Sheet and other supporting documents (through Supervising Commissioner) None 1 hour Supervising Accountant 5.7. Reviews Memorandum, Evaluation Sheets and other supporting documents and returns to Assigned Personnel to effect corrections. If Memorandum and other documents are already acceptable, forward the same to the Assistant Director. None 30 minutes Assistant Director 5.8. Review, discuss, and endorse findings to the General Accountant. None 30 minutes General Accountant 5.9. Approves and signs Memorandum, Evaluation Sheets and other supporting documents. Forwards application folder to Supervising Commissioner for approval/clearance for presentation to Commission en Banc None 1 day Supervising Commissioner Office of the Supervising Commissioner 5.10. Reviews Memorandum and other documents 5.10.1. If with inquiries/comments, returns the application folder to OGA for further evaluation (GO TO STEP 5) 5.10.2. If application is already acceptable, signs document for presentation by General Accountant to Commission en Banc 6. Presents Memorandum to the Commission en Banc for consideration (after clearance from Supervising Commissioner) None 1 hour General Accountant 6.1. Receives advice of the resolution of the Commission En Banc on the application 6.1.1. If approved, GO TO STEP 6. 6.1.2. If Denied: Notifies the applicant of the denial and reasons thereof, GO TO STEP 5 6.1.3. If Deferred: Notifies the applicant of the deferment and requirement to be complied with or necessary action to correct the deficiency, GO TO STEP 5 None 1 hour Assigned Personnel 7. Presents authority to receive certificate Receives the PAF and pays the filing fees via Electronic System for Payment to the SEC (eSPAYSEC.) or over the counter payments at any Landbank branch nationwide. Submits a copy of proof of payment via eSPAYSEC or Landbank. 7. Prepares Certificates of Accreditation: 7.1. Print two (2) copies and prepares Payment Assessment Form (PAF) for documentary stamp Documentary Stamp PHP30.00/ application 10 minutes Executive Assistant 7.2. Check details and initials on copies 5 minutes Assigned Personnel 5 minutes Supervising Accountant and Assistant Director 7.3. Signs Certificates 5 minutes General Accountant 7.4. Notifies applicant that the Certificate may be picked up (in case of representative, subject to presentation of authorization letter) 5 minutes Executive Assistant 7.5. Receive physical copy of the documents and stamps "Received." Receives copy of proof of payment. Releases certificate of accreditation and forwards duplicate file to clerk and Logs in registry of Accredited Appraisal Companies; informs Index Tracking Personnel of the issuance of the certificate. Also Provides MIS with updated list (Kindly ensure that physical copies of the required documents are already submitted and complete) 1 hour Executive Assistant TOTAL: Filing Fee: PHP50,000.00 UPLRF: PHP500.00 Total: PHP50,500.00 Annual Fee: PHP15,000.00 Documentary Stamp PHP30.00/ application 20 days Notes: The above processing time commences upon actual receipt of documents and payment of processing fee. It excludes the response period to comment and extension. 4. Complex Request for Opinion and/or Clarification on Accounting Matters To clarify and/or interpret the following rules and guidelines for effective implementation and compliance: HTcADC Revised SRC Rule 68; Philippine Financial Reporting Standards (PFRS)/PFRS for Small and Medium Entities (SMEs)/PFRS for Small Entities (SEs) and interpretations; Philippine Standards on Auditing and related standards; Related rules of the Commission in financial reporting and audit; Guidelines; and Any subsequent official pronouncements, interpretations and rulings on accounting and reporting matters, which may be issued by the Commission from time to time. Division & Department/Office: Office of the General Accountant (OGA)-Accounting and Audit Policy Division Classification: Complex (7 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: All Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request letter for Opinion (one original) Applicant 2. Supporting documents, if any. (one original) Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents letter-request for Opinion and supporting document or send via email to [emailprotected] 1. Prepares Payment Assessment Form (PAF) and instructs applicant to process payment and present copy of O.R. None 10 minutes Executive Assistant 2. Receives the PAF and pays the required fees. The client may choose to pays via Electronic System for Payment to the SEC (eSPAYSEC) or over the counter payments at any Landbank branch nationwide. 2. Processes payment and issues O.R. PHP25,000.00 (per issue and per company) 10 minutes If paid via eSPAYSEC, an electronic official receipt is generated which will serve as the official copy of the Client. eSPAYSEC If paid via Landbank branch, the bank will issue a machine-validated onColl Payment slip which will serve as the proof of payment of the Client. Landbank 3. Submits a copy of proof of payment via eSPAYSEC or Landbank to the OGA with the application and its supporting documents, if any 3. Inputs Letter-Request for Opinion or Memorandum referred by the Operating Department to Index Tracking System and forwards the same to the Assistant Director for assignment. None 5 minutes Executive Assistant 3.1. Forwards document to assigned personnel 5 minutes Assistant Director 3.2. Evaluates the request. 5 days Assigned personnel 3.2.1. In case of complex case and/or additional documents or further research are needed, prepares Advisement Letter to requesting party that the subject matter is under evaluation and may require submission of additional requirements. 3.3. Reviews Advisement Letter or Memorandum for presentation to Commission en Banc. 1 day Supervising Accountant 3.4. Reviews and discuss Advisement Letter or Memorandum. If the Letter/Memorandum is satisfactory, endorse the same to the General Accountant. 4 hours Assistant Director 3.5. Reviews and signs Advisement Letter or Memorandum. 2 hours General Accountant 3.5.1. If there is a submission of additional documents, GO TO STEP 3.2. 30 minutes Assigned personnel 3.6. Logs/Updates Index Tracking System 10 minutes Index Tracking Personnel TOTAL PHP25,000.00 (per issue and per company) 7 days Notes: The above processing time commences upon actual receipt of documents and payment of processing fee. It excludes the response period to comment and extension 5. Highly Technical Request for Opinion and/or Clarification on Accounting Matters To clarify and/or interpret the following rules and guidelines for effective implementation and compliance: HTcADC Revised SRC Rule 68; Philippine Financial Reporting Standards (PFRS)/PFRS for Small and Medium Entities (SMEs)/PFRS for Small Entities (SEs) and interpretations; Philippine Standards on Auditing and related standards; Related rules of the Commission in financial reporting and audit; Guidelines; and Any subsequent official pronouncements, interpretations and rulings on accounting and reporting matters, which may be issued by the Commission from time to time. CAIHTE Division & Department/Office: Office of the General Accountant (OGA)-Accounting and Audit Policy Division Classification: Highly Technical (20 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: All Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request letter for Opinion (one original) Applicant 2. Supporting documents, if any. (one original) Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents letter-request for Opinion and supporting document or send via email to [emailprotected] 1. Prepares Payment Assessment Form (PAF) and instructs applicant to process payment and present copy of O.R. None 10 minutes Executive Assistant 2. Receives the PAF and pays the required fees. The client may choose to pays via Electronic System for Payment to the SEC (eSPAYSEC) or over the counter payments at any Landbank branch nationwide. 2. Processes payment and issues O.R. PHP25,000.00 (per issue and per company) 10 minutes If paid via eSPAYSEC, an electronic official receipt is generated which will serve as the official copy of the Client. eSPAYSEC If paid via Landbank branch, the bank will issue a machine-validated onColl Payment slip which will serve as the proof of payment of the Client. Landbank 3. Submits a copy of proof of payment via eSPAYSEC or Landbank to the OGA with the application and its supporting documents, if any 3. Inputs Letter-Request for Opinion or Memorandum referred by the Operating Department to Index Tracking System and forwards the same to the Assistant Director for assignment. None 5 minutes Executive Assistant 3.1. Forwards document to assigned personnel 5 minutes Assistant Director 3.2. Evaluates the request. 13 days Assigned personnel 3.2.1. In case of highly technical cases and/or additional documents or further research are needed, prepare an Advisement Letter to requesting party that the subject matter is under evaluation and may require submission of additional requirements. 3.3. Reviews Advisement Letter or Memorandum for presentation to Commission en Banc. 2 days Supervising Accountant 3.4. Reviews and discuss Advisement Letter or Memorandum. If the Letter/Memorandum is satisfactory, endorse the same to the General Accountant. 1 day Assistant Director 3.5. Reviews and signs Advisement Letter or Memorandum. 1 day General Accountant 3.5.1. If there is a submission of additional documents, GO TO STEP 3.2. 1 hour Assigned personnel 3.6. Logs/Updates Index Tracking System 10 minutes Index Tracking Personnel TOTAL PHP25,000.00 (per issue and per company) 20 days Notes: The above processing time commences upon actual receipt of documents and payment of processing fee. It excludes the response period to comment and extension 6. Request for Exemptive Relief To allow applicants to exercise their right in seeking relief from any provision of the Securities Regulation Code and its implementing rules and regulations particularly on financial reporting, audit and other related matters. aScITE The procedure is applicable to requests for exemptive relief from the requirements of the following: Revised SRC Rule 68; Philippine Financial Reporting Standards (PFRS)/PFRS for Small and Medium Entities (SMEs)/PFRS for Small Entities (SEs) and interpretations; Philippine Standards on Auditing and related standards; Related rules of the Commission in financial reporting and audit; Guidelines; and Any subsequent official pronouncements, interpretations and rulings on accounting and reporting matters, which may be issued by the Commission from time to time. Division & Department/Office: Office of the General Accountant (OGA)-Accounting and Audit Policy Division Classification: Highly Technical (20 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: All Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request for Exemptive Relief, (one original) Applicant 2. Supporting documents, if any. (one original) Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents letter-request for Exemptive Relief and supporting document or send via email to [emailprotected] 1. Prepares Payment Assessment Form (PAF) and instructs applicant to proceed process payment and present copy of O.R. None 10 minutes Executive Assistant 2. Receives the PAF and pays the required fees. The client may choose to pays via Electronic System for Payment to the SEC (eSPAYSEC) or over the counter payments at any Landbank branch nationwide. 2. Processes payment and issues O.R. PHP50,000.00 (per issue and per company) 10 minutes If paid via eSPAYSEC, an electronic official receipt is generated which will serve as the official copy of the Client. eSPAYSEC If paid via Landbank branch, the bank will issue a machine-validated onColl Payment slip which will serve as the proof of payment of the Client. Landbank 3. Submits a copy of proof of payment via eSPAYSEC or Landbank to the OGA with the application and its supporting documents, if any. 3. Inputs Letter-Request for Exemptive Relief or Memorandum referred by the Operating Department to Index Tracking System and forwards the same to the Assistant Director for assignment. None 5 minutes Executive Assistant 3.1. Forwards document to assigned personnel 5 minutes Assistant Director 3.2. Evaluates the request. 11 days Assigned personnel 3.2.1. In case of complete supporting documents and justification, prepares a Memorandum for presentation to the Commission en Banc containing the results of evaluation and recommendation 3.2.2. In case of incomplete justification with supporting documents, prepare an Advisement Letter to the requesting party that the subject matter is under evaluation and may require additional submission of documents 3.3. Reviews Advisement Letter or Memorandum for presentation to Commission en Banc. 2 days Supervising Accountant 3.4. Reviews and discuss Advisement Letter or Memorandum. If the Letter/Memorandum is satisfactory, endorse the same to the General Accountant. 1 day Assistant Director 3.5. Reviews and signs Advisement Letter or Memorandum. 4 hours General Accountant 3.6. Reviews and signs Advisement Letter or Memorandum. 4 hours Supervising Commissioner Office of the Supervising Commissioner 3.6.1. If there is a submission of additional documents, GO TO STEP 3.2. 1 hour Assigned personnel 3.7. Presents Memorandum to the Commission en Banc for consideration. 10 minutes General Accountant 3.8. Receives advice of the Resolution from Commission en Banc 3 days Assigned Personnel 3.8.1. Prepares Advisement Letter containing the resolution of the Commission en Banc, notifying the party whether the request has been approved or denied 3.9. Reviews Advisement Letter 1 day Assistant Director 3.10. Reviews and signs Advisement Letter 4 hours General Accountant 3.11. Logs/Updates Index Tracking System 10 minutes Index Tracking Personnel TOTAL PHP50,000.00 (per issue and per company) 20 days Notes: The above processing time commences upon actual receipt of documents and payment of processing fee. It excludes the response period to comment and extension 7. Simple Request for Opinion and/or Clarification on Accounting Matters To clarify and/or interpret the following rules and guidelines for effective implementation and compliance: DETACa Revised SRC Rule 68; Philippine Financial Reporting Standards (PFRS)/PFRS for Small and Medium Entities (SMEs)/PFRS for Small Entities (SEs) and interpretations; Philippine Standards on Auditing and related standards; Related rules of the Commission in financial reporting and audit; Guidelines; and Any subsequent official pronouncements, interpretations and rulings on accounting and reporting matters, which may be issued by the Commission from time to time. Division & Department/Office: Office of the General Accountant (OGA)-Accounting and Audit Policy Division Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: All Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request letter for Opinion (one original) Applicant 2. Supporting documents, if any. (one original) Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents letter-request for Opinion and supporting document or send via email to [emailprotected] 1. Prepares Payment Assessment Form (PAF) and instructs applicant to process payment and present copy of O.R. None 10 minutes Executive Assistant 2. Receives the PAF and pays the required fees. The client may choose to pays via Electronic System for Payment to the SEC (eSPAYSEC) or over the counter payments at any Landbank branch nationwide. 2. Processes payment and issues O.R. PHP10,000.00 (per issue and per company) 10 minutes If paid via eSPAYSEC, an electronic official receipt is generated which will serve as the official copy of the Client. eSPAYSEC If paid via Landbank branch, the bank will issue a machine-validated onColl Payment slip which will serve as the proof of payment of the Client. Landbank 3. Submits a copy of proof of payment via eSPAYSEC or Landbank to the OGA with the application and its supporting documents, if any 3. Inputs Letter-Request for Opinion or Memorandum referred by the Operating Department to Index Tracking System and forwards the same to the Assistant Director for assignment. None 5 minutes Executive Assistant 3.1. Forwards document to assigned personnel 5 minutes Assistant Director 3.2. Evaluates the request. 2 days Assigned personnel 3.2.1. In case of the simple case and/or no additional documents are needed for the evaluation, prepare an Advisement Letter or Memorandum containing the results of the evaluation. 3.3. Reviews Advisement Letter or Memorandum for presentation to Commission en Banc. 3 hours Supervising Accountant 3.4. Reviews and discuss Advisement Letter or Memorandum. If the Letter/Memorandum is satisfactory, endorse the same to the General Accountant. 2 hours Assistant Director 3.5. Reviews and signs Advisement Letter or Memorandum. 2 hours General Accountant 3.5.1. If there is a submission of additional documents, GO TO STEP 3.2. 15 minutes Assigned personnel 3.6. Logs/Updates Index Tracking System 10 minutes Index Tracking Personnel TOTAL PHP10,000.00 (per issue and per company) 3 days Notes: The above processing time commences upon actual receipt of documents and payment of processing fee. It excludes the response period to comment and extension. 8. Review of Financial Statements Referred by Operating Departments This service involves the evaluation of financial statements (Audited and Unaudited) of companies referred by Operating Departments in relation to registration of securities and investigation and request for comments to determine compliance with the financial accounting rules. HEITAD Division & Department/Office: Office of the General Accountant (OGA)-Accounting and Audit Policy Division Classification: Complex (7 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: Inter-Department Others, please specify: All SEC Operating Departments Guidelines Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Memorandum from Operating Department signed by its Director (one original) Operating Departments (MSRD, CGFD, CRMD, EIPD) 2. Copies of Audited and/or Unaudited Financial Statements of the applicant-corporations (one original) 3. Copy of the Registration Statement (RS), if the review is related to the pending registration of securities (one original) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Inputs Memorandum with attached Financial Statements (FS) and/or RS referred by the Operating Department to Index Tracking System and forwards the same to the Supervising Accountant for assignment. None 5 minutes Executive Assistant 2. Forwards documents to assigned personnel. None 5 minutes Assistant Director 3. Reviews Audited and/or Unaudited FS and/or applicable portion of RS using the OGA's Manual of Evaluation. If there are no material findings, GO TO STEP 8 None 5 days Assigned Personnel 4. If there are material findings, prepares the following: 4.1. Comment and Response Sheet (CRS); 4.2. Evaluation Sheet; and 4.3. Memorandum for the Operating Department. None 1 hour Assigned Personnel 5. Reviews CRS, Letter, Evaluation Sheet and Memorandum None 1 day Supervising Accountant 6. Reviews and discuss CRS, Letter, Evaluation Sheet and Memorandum. If the CRS, Evaluation Sheet, Letter and Memorandum are satisfactory, endorse the same to the General Accountant. None 30 minutes Assistant Director 7. Reviews and signs CRS, Letter, Evaluation Sheet and Memorandum None 30 minutes General Accountant 8. If there is a submission but still not fully compliant with the requirements: 8.1. For RS, GO TO STEP 4 8.2. For issues referred by Operating Departments other than RS, prepares Consolidated Matrix and Memorandum for the Operating Department with recommendation to issue Show Cause and Assessment Letters None 4 hours Assigned Personnel 9. If corporation fully complies with the requirements, prepares and initials the following: 9.1. For RS 9.1.1. Comment Sheet; 9.1.2. Evaluation Sheet; 9.1.3. OGA's Action Taken (to be attached as part of the Operating Department's Memorandum to the Commission En Banc); and 9.1.4. Memorandum for the Operating Department with Clearance 9.2. For referrals other that RS 9.2.1. Consolidated Matrix; and 9.2.2. Memorandum for the Operating Department with appropriate recommendation None 2 hours Assigned Personnel 10. Reviews and initials Comment Sheet, Updated Evaluation Sheet, OGA's Action Taken (to be attached as part of the Operating Department's Memorandum to En Banc); and Memorandum for the Operating Department. None 10 minutes Assistant Director 11. Reviews and initials Comment Sheet, Updated Evaluation Sheet, OGA's Action Taken (to be attached as part of the Operating Department's Memorandum to En Banc); and signs Memorandum for the Operating Department. None 5 minutes General Accountant 12. Logs/Updates Index Tracking System None 5 minutes Index Tracking Personnel TOTAL None 7 days COMPANY REGISTRATION AND MONITORING DEPARTMENT COMPLIANCE MONITORING DIVISION 4/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Compliance with Securities Deposit This service details the adopted online procedure for compliance with securities deposit by Foreign Corporation's branch office. aDSIHc Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Highly Technical (21 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: 1. General transacting public and business entities for: a.) Registered corporations; b.) Suspended and Revoked Corporation for purposes of filing a Petition to Set Aside Order of Suspension or Revocation; c.) Corporations with Notice of Deficiencies and Hearing or Orders; and d.) Corporations with applications to be filed with the Corporate and Partnership Registration Division, Financial Audit and Analysis Division and Corporate Filing and Records Division. 2. Government agencies and instrumentalities like Ombudsman, NBI, AMLC, DTI, DSWD, PDIC, etc. 3. Courts like MTC, MeTC, RTC and Sandiganbayan. Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Latest due Financial Statements (1 photocopy) Client records 2. Amended Financial Statements, if any (1 photocopy) Client records 3. Latest due General Information Sheet (1 photocopy) Client records 4. Amended General Information Sheet, if any (1 photocopy) Client records 5. Certificate of Incorporation (1 photocopy) Client records 6. SEC License and Application (1 photocopy) Client records 7. Latest approved amended SEC License and Application, if any (1 photocopy) Client records 8. Affidavit (Anti-Dummy Law/one and the same/auditor) (1 original copy) Client records 9. OGA Acknowledgment (functional currency) (1 original copy) Office of the General Accountant (OGA) 10. Compliance with Memorandum Circular No. 28, series of 2020 Client records CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME (per document) PERSON RESPONSIBLE 1. Emails request for monitoring including attachments, at cmd_foreign_ [emailprotected] and waits for the reply. 1. Receive the email including its attachments and pre-evaluate the required documents. None 30 minutes Administrative Assistant 1.1.1. If incomplete, prepare a Checklist indicating deficiencies with the requirements and send them directly to the email sender. 20 minutes 1.1.2. If complete, assigns the request for monitoring with attached documents to a particular Monitor/ Analyst. 20 minutes 2. 2. Determines compliance, deficiencies and violations and prepares Monitoring Sheet (MS). None 1 hour on average per corporation Monitor/Analyst 3. 3. Forward the Monitoring Sheet with attached documents to the Reviewer. Penalties (if any, pursuant to SEC Memorandum Circular No. 17, series of 2019) Custodian Fee (*+**) *1% of amount of securities deposit but not lower than PHP10,000.00 but not exceeding PHP50,000.00 **Documentary Stamp Taxes PHP30.00 20 minutes Monitor/Analyst 4. 4. Check and consolidate the findings of the Monitor/Analyst. 1 hour on average per corporation Monitoring Specialist 5. Receives an update on the requested service. 5. Send the Monitoring Sheet within 5 working days. None 20 minutes Monitoring Specialist 5.1.1. If the applicant receives a Monitoring Sheet without penalty END OF TRANSACTION. 5.1.1. If WITHOUT PENALTY, proceed to Step 8.1 20 minutes Monitor/Analyst 5.1.2. If the applicant receives a Monitoring Sheet with penalty and agreeable to the findings presented, and the Payment Assessment Form (PAF), proceed to Step 3. 5.1.2. If WITH PENALTY, prepare and issue the Payment Assessment Form (PAF). 30 minutes Monitoring Specialist 5.1.3. If the applicant receives a tentative assessment, the applicant shall comply with the findings indicated in the Monitoring Sheet. 5.2. Applicant submits the required documents as advised in the Monitoring Sheet. 5.1.3. If the assessment is TENTATIVE and cannot proceed until applicant complies with the findings, the Monitor/ Analyst shall inform CMD virtual counter the tentative findings and issue the Monitoring Sheet. NOTE: If applicable, clarifications and further compliance may be required by the Monitor/Analyst prior to the release of the MS (With the approval of the CMD's Assistant Director or CRMD Director, a clarificatory conference with the parties may be called). 10 minutes Monitoring Analyst/Specialist 5.2. Receive and forward the required documents to the Monitor/Analyst Note: All final Monitoring Sheet and PAF shall be in PDF Format, BCC: CMD database for recording purposes. *Upon submission of required documents, Monitor/Analyst shall determine compliance, deficiencies and violations as indicated in Step 2 to Step 5. 20 minutes Monitor/Analyst 6. Present PAF to the nearest LBP Branch or pay through the SEC Online Payment Portal 6. Receive the documents and verify if the documents are complete. 30 minutes Selected Landbank branches/SEC Payment Portal 6.1.1. If there are no deficiencies, the staff will receive the documents and forward it to the SEC Headquarters. 6.1.2. If with deficiencies, prepare a Checklist of requirements indicating deficiencies and return the documents to the applicant. 7. Present the Monitoring Sheet, PAF and validated deposit slip/Electronic Official Receipt and attached documents before SEC Robinsons Galleria Satellite Office. 7. Receive the documents and verify if the documents are complete. 10 minutes Receiving Unit, CRMD 7.1.1. If there are no deficiencies, returns after 10 working days. 7.1.1. If there are no deficiencies, the staff will receive the documents and forward it to the SEC Headquarters. 10 minutes Receiving Unit, CRMD 7.1.2. If there are deficiencies in the documents presented, the applicant shall comply with the findings indicated in the Checklist. 7.1.3. Applicant submits the required documents as advised in the Checklist. 7.1.2. If with deficiencies, prepare a Checklist of requirements indicating deficiencies and return the documents to the applicant. 10 minutes Receiving Unit, CRMD 8. 8. Receive the proof of payment together with the required documents, from SEC Robinsons Galleria Satellite Office. None 3 days Receiving Unit, CRMD 8.1. Record, assign and forward the proof of payment and other required documents to a Monitor/Analyst for drafting of Report of Securities Deposit and generation of Certificate of Securities Deposit. 10 minutes SEC Administrative Assistant 9. 9. Draft the Report of Securities Deposit and generate the Certificate of Securities Deposit and other duplicate originals. 30 minutes per application Monitor/Analyst 9.1. Forward the Report of Securities Deposit and Certificate of Securities Deposit to the Assistant Director/Officer-in-Charge of CMD-CRMD, for review. 10 minutes Monitor/Analyst 10. 10. Reviews the Report of Securities Deposit, Certificate of Securities Deposit and other required documents. 20 minutes per application Assistant Director/Officer-in-Charge, CMD 10.1. Affixes initials on the other original duplicate copies. 10 minutes 11. 11. Transmit the Certificate of Securities Deposit with attached Report of Securities Deposit, and other required documents to the Director of CRMD, for signature. 10 minutes Support Staff, CMD 11.1. Transmit the following documents to the Financial Management Department for safekeeping: 11.1.1. Agrarian Reform Bonds 11.1.2. Stock Certificates 11.1.3. Other non-scripless securities 1 day 12. 12. Reviews and signs the Certificate of Securities Deposit and its original duplicate copies. 10 minutes Director, CRMD 12.1. Scan and upload the signed Certificate in the Document Verification System to generate QR code 5 minutes Monitor/Analyst 12.2. Prints the Certificate with QR code 5 minutes Monitor/Analyst 13. 13. Forward the signed Certificate of Securities Deposit and other original duplicate copies to the Releasing Unit of CRMD and other SEC Departments for further encoding and other appropriate action. 5 minutes Support Staff, Office of the Director, CRMD 13.1 Send appointment letter through email 5 minutes Administrative Assistant 14. Receives appointment letter and proceeds to SEC Robinsons Galleria Satellite Office for presentation of original proof of payment and receives Certificate of Securities Deposit or wait for the Certificate to be delivered by SEC A-listo. 14. Release the Certificate of Securities Deposit to the client. 10 minutes Support Staff, Releasing Section, CRMD TOTAL Penalties (if any, pursuant to SEC Memorandum Circular No. 17, series of 2019) Custodian Fee (*+**) *1% of amount of securities deposit but not lower than PHP10,000.00 but not exceeding PHP50,000.00 **Documentary Stamp Taxes-PHP30.00 20 days 1 2. Monitoring of Corporations where there is more than one set of General Information Sheet (GIS) This service details the procedure on the monitoring of stock and non-stock corporations where there is more than one set of General Information Sheets (GIS). HTcADC Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Domestic Corporations: General transacting public and business entities for: a.) Registered corporations; b.) Suspended and Revoked Corporation for purposes of filing a Petition to Set Aside Order of Suspension or Revocation; c.) Corporations with Notice of Deficiencies and Hearing or Orders; and d.) Corporations with applications to be filed with the Corporate and Partnership Registration Division, Financial Audit and Analysis Division and Corporate Filing and Records Division. Foreign Corporations: General transacting public and business entities for: a.) Licensed foreign corporations; b.) Revoked foreign corporations; c.) Foreign corporations with Notice of Deficiencies and Hearings or Orders; and d.) Foreign corporations with applications to be filed with the Corporate and Partnership Registration Division Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Written request for monitoring (1 original copy) Client CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit request for monitoring. 1. Assign the request for monitoring. None 10 minutes Assistant Director/Officer-in-Charge 1.1. Determine or verify that there is more than one set of GIS filed with the Commission by two or more different groups. Note: Monitoring will be deferred. 30 minutes Monitor/Analyst 1.2. Assigns the case. 10 minutes Assistant Director/Officer-in Charge, CMD-CRMD 1.3. Review the filings and prepare Notice for a Clarificatory Conference addressed to the different groups, indicating the schedule of the conference, within 2 working days. 1 hour Specialist/Counsel 1.4. Review the Notice for a Clarificatory Conference. 20 minutes Assistant Director/Officer-in Charge, CMD-CRMD 1.5. Revise the Notice, if there are suggested comments/revisions. 20 minutes Specialist/Counsel 1.6. Sign the Notice for a Clarificatory Conference. 10 minutes Director-CRMD 1.7. Mail the Notice for Clarificatory Conference. 10 minutes Support Staff 2. Representatives from the different groups appear at the scheduled conference. 2. Conduct the Clarificatory Conference and determine that there is an existence of an intra-corporate issue. None 2 hours Specialist/Counsel 2.1. Prepare the draft Order recommending that the GIS in question be marked as disputed. Note: Monitoring shall continue to be deferred until the dispute is resolved by appropriate courts. 1 hour Specialist/Counsel 2.2. Review the draft Order. 30 minutes Assistant Director/Officer-in Charge, CMD-CRMD 2.3. Revise the draft Order, if there are suggested comments/revisions. 10 minutes Specialist/Counsel 2.4. Review the draft Order. 1 hour Director-CRMD 2.5. Revise the draft Order, if there are suggested comments/revisions. 2.6. Signs the Order. 10 minutes Director-CRMD 2.7. Scan and upload the signed Order in the Document Verification System to generate QR code 5 minutes Support Staff 2.8. Prints the transmittal letter, Order, and Confirmation of Payment of Fines with QR code 5 minutes Support Staff 2.9. Mail and transmits the Order to the parties, Corporate Filing and Records Division and Electronic Records Management Division. The same shall also be entered in the Certification Issuance System-Unified Reference Database. 5 minutes Support Staff TOTAL 3 days 2 3. Petition to Lift Order of Revocation/Suspension This service details the adopted online procedure on the filing of Petition to Lift Order of Revocation/Suspension. CAIHTE Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Highly Technical (21 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: General transacting public and business entities for Corporations whose certificates of registration were revoked or suspended by the Commission for failure to comply with the reportorial requirements and whose corporate term has not yet expired. Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified petition to set aside the Order of Revocation or Suspension 3 which shall include the following certification (1 original copy): Client records 2. The company through its authorized representative hereby certifies that the latest financial statements that are submitted with this Petition are accurate, compliant with applicable financial reporting framework and are supported by sufficient and valid source documents and schedules. This sworn certification extends to all the beginning balances of the accounts from previous years during which the company failed to submit audited financial statements. In relation to this, attached in the Petition is a sworn certification from the company's extended auditor; Client records 3. Directors' or Trustees' Certificate (1 original copy) Client records 4. Latest due General Information Sheet (1 photocopy); Client records 5. Amended General Information Sheet, if any (1 photocopy); Client records 6. Latest due Financial Statements (1 photocopy); Client records 7. Amended Financial Statements, if any (1 photocopy); Client records 8. Copy of Certificate of Incorporation and latest Certificate of Filing of Amended Articles or By-Laws (if any) together with latest Articles of Incorporation and By-Laws (1 photocopy); Client records 9. Secretary's Certificate of No Intra-corporate Controversy including third party whether administrative or criminal cases (1 original copy) Client records 10. Sworn Certification by the External Auditor 4 (1 original) Client records 11. Proofs of ongoing operation, 5 any of the following but not limited to: Client records 12. Audited Financial Statements (1 photocopy); Client records 13. Income Tax Returns (1 photocopy); Client records 14. Mayor's or Business Permits (1 photocopy); Client records 15. Contracts (1 photocopy); Client records 16. Receipts showing payment of Real Estate Tax (1 photocopy); Client records 17. Certification/Recognitions/Annual Convention; or Any Similar/related documents (1 photocopy) Client records 18. Latest Mayor's/Business Permit (1 photocopy); Client records 19. BIR Certificate of Registration (1 photocopy); Client records 20. Certification from Corporate Secretary certifying that its latest Financial Statement and Income Tax Return were received by SEC and BIR respectively 6 (1 original copy); and Client records 21. Compliance with Memorandum Circular No. 28, series of 2020. Client records Additional requirements for foreign corporations: 1. SEC License and Application (1 photocopy); Client records 2. Copy of latest Certificate of Securities Deposit, if any (1 photocopy); Client records 3. If with Foreign Direct Cost, Special Audit Purpose Income Statement/Special Audited Financial Statement (1 photocopy); Client records 4. For Branch Offices of Foreign Airline Companies, Modified Formula Computation (1 photocopy); Client records 5. For Regional Operating Headquarters (ROHQ) and Regional Area Headquarters (RHQ), Proof of Inward Remittance (1 photocopy) Client records CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Emails request to Lift Order of Revocation/ Suspension at cmd_petitiontolift_ [emailprotected] and wait for the reply. 1. Receive the documentary requirements submitted by the client. None 2 minutes CMD Authorized Virtual Counter 2. Receives the acknowledgement receipt if complete or checklist of requirements if incomplete 2. Check the completeness of the requirements. None 10 minutes CMD Authorized Virtual Counter 2.1.1. If the documents are NOT COMPLETE, prepare a checklist indicating deficiencies with the requirements and send them directly to the email sender. 5 minutes 2.1.2. If complete, send the acknowledgment receipt to the email sender and assigns the request to a particular Monitor/Analyst and Securities Counsel 5 minutes 2.2. Drafts Memorandum for Enforcement and Investor Protection Department and Office of the General Counsel for verification if the corporation has any pending case. 5 minutes Monitoring Specialist 2.3. Review the draft Memorandum. 2 minutes Assistant Director/Officer in-Charge, CMD-CRMD 2.4. Clear/sign the Memorandum and forward to the concern department 2 minutes Assistant Director/Officer in-Charge, CMD-CRMD 2.5. In case, there are revisions are needed, the Memorandum shall be returned to the Monitoring Specialist for revision. 2 minutes Assistant Director/Officer in-Charge, CMD-CRMD 3. 3. Determines compliance, deficiencies and violations and prepares Monitoring Sheet (MS). None 1 hour on average per corporation Monitor/Analyst 3.1. Forward the Monitoring Sheet with attached documents to the Reviewer. 2 minutes Monitor/Analyst 3.2. Check the findings of the Monitor/Analyst 45 minutes on average per corporation Monitoring Specialist 3.2.1. If cleared and okay for payment, sends the copy of the monitoring sheet to the CMD Virtual Counter 2 minutes Monitoring Specialist 3.2.2. If with revisions, return to the Monitoring/Analyst 2 minutes Monitoring Specialist 3.3. Assigned Securities Counsel assess the completeness of the verified petition and the attached supporting documents 3.3.1. If incomplete, prepares the checklist of requirements and send to the CMD Virtual Counter 3.3.2. If complete, and the monitoring result is ready for payment, instruct the Monitoring Analyst to prepare the Payment Assessment Form (PAF) for filing fee and penalties once the client-representative agrees on the findings 5 days Securities Counsel 4. Receives an update on the requested service. 4.1.1. If applicant receives a Monitoring Sheet with penalty and agreeable to the findings presented, they will digitally sign the Monitoring Sheet and request for Payment 4. Send the Monitoring Sheet/checklist to the email sender. Penalties Filing Fees: Petition to Lift Order of Revocation/ Suspension PHP3,060.00 (*+**+***) *Petition to Lift Order of Revocation/ Suspension-PHP3,000.00 **Documentary Stamp Taxes-PHP30.00 ***Legal Research Fee 1% of the Filing Fee for Petition to Lift Order of Revocation (PHP30.00) 2 minutes CMD Authorized Virtual Counter 4.1.2. If applicant receives a tentative assessment, applicant shall comply with the findings indicated in the Monitoring Sheet and/or checklist 4.1.1. If WITH PENALTY, prepare and issue the Payment Assessment Form (PAF). 2 minutes Monitoring Specialist 4.1.2. If the assessment is TENTATIVE, they cannot proceed until the applicant complies with the findings NOTE: If applicable, clarifications and further compliance may be required by the Monitor/Analyst and Securities Counsel prior to the release of the MS (With the approval of the CMD's Assistant Director or CRMD Director, a clarificatory conference with the parties may be called). CMD Authorized Virtual Counter 4.2. Applicant submits the required documents as advised in the Monitoring Sheet and/or checklist 4.2. Receive and forward the required documents to the Monitor/Analyst and/or Securities Counsel Note: All final Monitoring Sheet and PAF shall be in PDF Format and shall be kept in authorized CMD designated drop boxes in all steps, BCC: CMD database for recording purposes. 2 minutes CMD Authorized Virtual Counter 4.3. *Upon submission of required documents, Monitor/Analyst and/or Securities Counsel shall determine compliance, deficiencies and violations as indicated in Step 2 to Step 4. 5. Present PAF to the nearest LBP Branch, or they opt to pay online via SEC Payment Portal 5. Process payment and issue official receipt (OR) or validated deposit slip and PAF (if payment is made with LBP), or Electronic Receipt (if online payment) None 5 minutes Landbank branches/SEC Payment Portal 6. Send the scanned copy of Electronic Official Receipt or validated deposit slip and PAF to cmd_petitiontolift_ [emailprotected] 6. Receive the validated deposit slip (if payment is made with LBP), or Electronic Receipt (if online payment) from the applicant. None 2 minutes CMD Authorized Virtual Counter 6.1. Receives an email confirmation and instruction on the submission of hard copies 6.1. Inform the applicant to send the hard copies of their application to SEC satellite office/ Robinsons Galleria or may opt to send via courier 2 minutes CMD Authorized Virtual Counter 7. Submit the hard copies of their application to SEC satellite office/ Robinsons Galleria or send via courier 7. Receives the hard copies and forward to the SEC Main Office 5 minutes CRMD Receiving Unit/Courier 7.1.1. If there are deficiencies in the documents presented, applicant shall comply with the findings indicated in the Checklist. 7.1. Verify if the documents submitted via e-mail are the same with the original documents presented. 25 minutes Monitoring Specialist 2 minutes Monitoring Specialist 7.2. Applicant submits the required documents as advised in the Checklist. 7.1.1. If there are no deficiencies, documents will be forwarded to the specialist for docketing. 5 minutes Monitoring Specialist 7.1.2. If with deficiencies, prepare Checklist of requirements indicating deficiencies and emails the applicant. 2 minutes Monitoring Specialist 7.2. Forward validated deposit slip/Electronic Receipt and Monitoring Sheet, for confirmation of payment 10 minutes Assistant Director/Officer-in-Charge, CMD 7.3. Review and sign the COP/MS and return to the Monitor/Analyst. 2 minutes Assistant Director/Officer-in-Charge, CMD 7.4. Forward the validated deposit slip and/or Official Receipt together with the required documents and the signed COP to the Monitor/Analyst for case docketing. 5 minutes Monitoring Specialist 7.5. Record the case, assign case/docket number and forward the case file to the handling Monitor/Analyst for drafting of Order. 8. 8. Draft the Order. 1 hour and 30 minutes per application Securities Counsel 8.1. Forward the draft Order to the Assistant Director/ Officer-in-Charge of CMD-CRMD, for review. 2 minutes Monitoring Specialist 8.2. Review the draft Order and the attached documentary requirements. 5 days Assistant Director/Officer-in-Charge, CMD 8.3. Clear the draft Order and forward the draft to the Director of CRMD, for review. 2 minutes Assistant Director/Officer-in-Charge, CMD 8.4. In case, there are comments for revisions, the draft Order shall be returned to the Securities Counsel 2 minutes Assistant Director/Officer-in-Charge, CMD 8.5. Review the draft Order and attached documentary requirements. 3 days Director/CRMD 8.6. In case, there are comments for revisions, the draft Order shall be returned to the Securities Counsel 2 minutes Office of the Director 2 minutes Director/CRMD 8.7. Clear the draft Order and directs the Monitoring Specialist to draft a Memorandum addressed approving Commissioner 30 minutes per application Securities Counsel/Monitoring Specialist 8.8. Finalize the draft Order and drafts Memorandum addressed approving Commissioner 2 minutes Monitoring Specialist 8.9. Forward the draft Memorandum to the Assistant Director/Officer-in-Charge of CMD-CRMD, for review. 30 minutes per application Assistant Director/Officer-in-Charge, CMD 8.10. Review the draft Memorandum. 2 minutes Assistant Director/Officer-in-Charge, CMD 8.11. Clear the draft Memorandum and forward the draft to the Director of CRMD, for review. 5 minutes if without revisions, 15 minutes if with revisions Monitoring Specialist 8.12. In case, revisions are needed, the Memorandum shall be returned to the Monitoring Specialist for revision. 25 minutes per application Director/CRMD 8.13. Review the draft Memorandum. 2 minutes Director/CRMD 8.14. Approve the draft and direct the Monitoring Specialist to finalize it. 5 minutes if without revisions, 15 minutes if with revisions Monitoring Specialist 8.15. In case, revisions are needed, the Memorandum shall be returned to the Monitoring Specialist for revision. 8.16. Finalize the Memorandum and Order, for endorsement to the approving Commissioner 9. 9. The approving Commissioner reviews the Order and its pertinent documents 5-7 days Supervising Commissioner/CRMD 9.1. Receives the Order and prepare the transmittal letter 2 minutes Monitoring Specialist 9.2. Forward the transmittal letter together with the Order to the Assistant Director/ Officer-in-Charge of CMD-CRMD 2 minutes Monitoring Specialist 9.3. Review the transmittal letter 10 minutes Assistant Director/Officer-in-Charge, CMD 9.4. Clear the transmittal letter and forward to the Director of CRMD, for review and signature. 2 minutes Assistant Director/Officer-in-Charge, CMD 9.5. In case revisions are needed, the transmittal letter shall be returned to the Monitor/Analyst for revision. 2 minutes Monitoring Specialist 9.6. Review and sign the transmittal letter 10 minutes Director/CRMD 9.7. In case revisions are needed, the transmittal letter shall be returned to the Monitor/Analyst for revision. 2 minutes Monitoring Specialist 9.8. Scan, upload, print the signed transmittal letter, Order, and Confirmation of Payment of Fines in the Document Verification System to generate QR code 5 minutes Monitoring Specialist 10. Receive an email with the schedule of appointment for the releasing of transmittal letter, Order, and Confirmation of Payment of Fines. 10. Send an email for the schedule on when the applicant will claim the transmittal letter, Order, and Confirmation of Payment of Fines 2 minutes CMD Authorized Virtual Counter 11. Presents original proof of payment to the CMD-CRMD Staff and claims the Order/Decision on the submitted Petition. 11. Releases the Copy of transmittal letter, Order, and Confirmation of Payment of Fines 5 minutes Monitoring Specialist 11.1. Receives the transmittal letter, Order, and Confirmation of Payment of Fines 11.1.1. If unclaimed, mails the Copy of transmittal letter, Order, and Confirmation of Payment of Fines to the principal office address of the subject corporation. TOTAL Penalties Filing Fees: Petition to Lift Order of Revocation/ Suspension PHP3,060.00 (*+**+***) *Petition to Lift Order of Revocation/ Suspension PHP3,000.00 **Documentary Stamp Taxes PHP30.00 ***Legal Research Fee 1% of the Filing Fee for Petition to Lift Order of Revocation (PHP30.00) 21 days 7 4. Request for Payment in Installment or Reduction in Fines This service details the procedure on request for reduction of fines of non-stock corporations and request for payment in installment of fines of stock and non-stock corporations. HTcADC Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Highly Technical (21 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: For request for reduction of fines, general transacting public and business entities for: 1.) Non-stock corporations pursuing noble purposes, such as: i. religious corporations; ii. those engaged in educational, charitable, religious, literary, scientific, cultural and civic services, and; iii. those engaged in assisting, uplifting or promoting the welfare and interest of the physically handicapped, orphans, farmers and underprivileged. For request for payment in installment of fines, general transacting public and business entities for stock and non-stock registered corporations. Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Written Request for the reduction of fines or payment in installments. Compliance Monitoring Division (CMD)-Company Registration and Monitoring Department (CRMD) 2. Copy of Monitoring Sheet with final assessment Client records 3. Latest due Annual Financial Statements (1 photocopy) Client records CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME (per request) PERSON RESPONSIBLE 1. Send a letter requesting for reduction or installment payment of fines together with attachments. 1. Assign the letter-request. None 10 minutes Assistant Director/Officer-in-Charge, CMD-CRMD 1.1. Review the request if it will qualify for reduction or installment payment of fines. 60 minutes Monitor/Analyst 1.2. Prepare Memorandum to the Commission En Banc. 20 minutes Monitor/Analyst 1.2.1. For corporations with Petition to Lift Order of Revocation/Suspension and requesting for payment in installment, the Memorandum shall be through the Supervising Commissioner of the Department. 1.3. Review the Memorandum. 30 minutes Assistant Director/Officer-in-Charge, CMD-CRMD 1.3.1. If there are corrections, return the Memorandum to the Monitor/Analyst for revision. 1.3.2. If no corrections, forward the Memorandum to the Director, for review. 1.4. Review and sign the Memorandum. 20 minutes Assistant Director/Officer-in-Charge, CMD-CRMD 1.5. Present the request to the Commission En Banc through the Supervising Commissioner as the case may be, for approval. 5 days Director 1.6. Approves the request for reduction or payment in installment of fines. 20 minutes Commission En Banc or Supervising Commissioner 1.7. Secure a copy of the En Banc Resolution from the Commission Secretary. 1 day, 120 minutes Monitor/Analyst 1.8. Prepare the draft letter informing the applicant about the decision of the Commission En Banc and/or Supervising Commissioner. 30 minutes Monitor/Analyst 1.8.1. The Confirmation of Payment (COP) shall be issued upon full payment of the total reduced amount. 1.9. Review the draft letter. 20 minutes Assistant Director/Officer-in-Charge, CMD-CRMD 1.9.1. Forward the draft letter to the Director. 10 minutes Assistant Director/Officer-in-Charge, CMD-CRMD 1.10. Approve and sign the Draft Letter. 20 minutes Director-CRMD 1.11. Mail the letter. 10 minutes Monitor/Analyst 2. Request for the Payment Assessment Form (PAF). 2. Prepare and issue the Payment Assessment Form (PAF) None 10 minutes Monitor/Analyst. 2.1. Pay the reduced fines or payment of the first and/or subsequent installments. Note: Assigned monitor will check monthly compliance of the particular corporation on their staggered payments. 30 minutes Landbank branches/SEC Payment Portal 3. Present the validated deposit slip and/or Electronic Official Receipt. 3. Receive the Official Receipt from the applicant. None 10 minutes Monitor/Analyst 3.1. Forward the PAF and/or Monitoring Sheet to the CMD Assistant Director/ Officer-in-Charge, for review and for signature. 10 minutes Monitor/Analyst 3.2. Review and sign the COP/MS upon full payment of the total amount reduced. 20 minutes Assistant Director/Officer-in-Charge, CMD-CRMD 3.2.1. For corporations with installment, COP is issued only upon full payment. SEC Resolution No. 756, s. 2013 and SEC Resolution No. 757, s. 2013 3.2.2. For corporations with petition to set aside the Order of Revocation or Suspension, the COP and the Order granting the Petition shall be withheld until full payment of the total reduced fines. 4. Receives the COP. 4. Releases the Confirmation of Payment. None 10 minutes Monitor/Analyst TOTAL 7 days 8 5. Request for Regular Monitoring of Domestic Corporations (Ordinary Stock and Non-Stock) through electronic mail This service details the adopted online procedure during Community Quarantine on request for the regular monitoring of domestic corporation, ordinary stock and non-stock, except: foundations, publicly-listed corporations and corporations with secondary license. CAIHTE Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Highly Technical (21 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: 1. General transacting public and business entities for: a.) Registered corporations; b.) Suspended and Revoked Corporation for purposes of filing a Petition to Set Aside Order of Suspension or Revocation; c.) Corporations with Notice of Deficiencies and Hearing or Orders; and d.) Corporations with applications to be filed with the Corporate and Partnership Registration Division, Financial Audit and Analysis Division and Corporate Filing and Records Division. 2. Government agencies and instrumentalities like Ombudsman, NBI, AMLC, DTI, DSWD, PDIC, etc. 3. Courts like MTC, MeTC, RTC and Sandiganbayan. Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Latest due Financial Statements (1 photocopy) Client records 2. Amended Financial Statements, if any (1 photocopy) Client records 3. Latest due General Information Sheet (1 photocopy) Client records 4. Amended General Information Sheet, if any (1 photocopy) Client records 5. Certificate of Incorporation (1 photocopy) Client records 6. Articles of Incorporation (AI) (1 photocopy) Client records 7. Latest approved Amended AI, if any (1 photocopy) Client records 8. By-Laws (1 photocopy) Client records 9. Latest approved Amended By-Laws, if any (1 photocopy) Client records 10. Registration of Stock and Transfer Book/Membership Book (1 photocopy) Client records 11. Secretary's Certificate (No Intra-corporate Dispute) (1 original copy) Client records 12. Secretary's Certificate (Clarification) (1 original copy) Client records 13. Secretary's Certificate explaining the double filing of General Information Sheet (1 original copy) Client records 14. Affidavit (Anti-Dummy Law/one and the same/auditor) (1 original copy) Client records 15. OGA Acknowledgment (functional currency) (1 original copy) Office of the General Accountant (OGA) 16. Compliance with Memorandum Circular No. 28, series of 2020 Client records CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME (per document) PERSON RESPONSIBLE 1. Emails request for monitoring including attachments, at crmd_monitoring @sec.gov.ph (for request for monitoring without other application) or cmd_amendment_ [emailprotected] (for request for monitoring with application for amendment, Certificate of Good Standing) and waits for the reply. 2. * Receive the email including its attachments and pre-evaluate the required documents. None 30 minutes CMD Authorized Virtual Counter 2.1. If incomplete, prepare Checklist indicating deficiencies with the requirements and sends directly to the email sender. 20 minutes 2.2. If complete, assigns the request for monitoring with attached documents to a particular Monitor/Analyst. 20 minutes 3. Determines compliance, deficiencies and violations and prepares Monitoring Sheet (MS). None 1 hour on average per corporation Monitor/Analyst 4. Forward the Monitoring Sheet with attached documents to the Reviewer. None 20 minutes Monitor/Analyst 5. Check and consolidate the findings of the Monitor/Analyst. Guidelines on the Imposition of fines or penalties for non-compliance with reportorial requirements; Memorandum Circular No. 8, series of 2009 (MC8-2009); Amended rules governing the distribution of excess profits of corporation; Memorandum Circular No. 8, Series of 1998 (MC8-1998); and Office Order No. 298, Series of 2010. 1 hour on average per corporation Monitoring Specialist 2. Receives an update on the requested service. 6. Send the Monitoring Sheet within 5 working days. None 20 minutes Monitoring Specialist 2.1.1. If the applicant receives a Monitoring Sheet without penalty END OF TRANSACTION. 6.1.1. If WITHOUT PENALTY, proceed to Step 8.1 20 minutes Monitor/Analyst 2.1.2. If the applicant receives a Monitoring Sheet with penalty and agreeable to the findings presented, and the Payment Assessment Form (PAF), proceed to Step 3. 6.1.2. If WITH PENALTY, prepare and issue the Payment Assessment Form (PAF). 30 minutes Monitoring Specialist 2.1.3. If the applicant receives a tentative assessment, the applicant shall comply with the findings indicated in the Monitoring Sheet. 2.1.4. Applicant submits the required documents as advised in the Monitoring Sheet. 6.1.3. If the assessment is TENTATIVE and cannot proceed until applicant complies with the findings, the Monitor/Analyst shall inform CMD virtual counter the tentative findings and issue the Monitoring Sheet. 20 minutes Monitoring Specialist NOTE: If applicable, clarifications and further compliance may be required by the Monitor/Analyst prior to the release of the MS (With the approval of the CMD's Assistant Director or CRMD Director, a clarificatory conference with the parties may be called). 6.2. Receive and forward the required documents to the Monitor/Analyst 20 minutes Monitoring Analyst/Specialist Note: All final Monitoring Sheet and PAF shall be in PDF Format and shall be kept in authorized CMD designated drop boxes in all steps, BCC: CMD database for recording purposes. *Upon submission of required documents, Monitor/Analyst shall determine compliance, deficiencies and violations as indicated in Step 2 to Step 5. 3. Present PAF to the nearest LBP Branch or pay through the SEC Online Payment Portal 30 minutes Landbank branches/SEC Payment Portal 4. Uploads and presents the Monitoring Sheet and validated deposit slip/Electronic Official Receipt at crmd_monitoring @sec.gov.ph (for purely requests for monitoring without any application before CRMD) or cmd_amendment_ [emailprotected] (for requests for monitoring with applications before CRMD) 7. Receive the Monitoring Sheet and Official Receipt/E-Receipt from the applicant. 20 minutes Monitoring Specialist 7.1. Forward proof of payment and Monitoring Sheet, for review and for signature. 20 minutes Monitoring Specialist 8. Review and sign the COP/MS. None 25 minutes Assistant Director/Officer-in-Charge, CMD NOTE: If upon review, there are determined deficiencies/corrections, it will be returned to the applicant until the same has been complied with. 8.1. Upload the signed COP/MS in the Document Verification System to generate QR code 5 minutes Monitoring Specialist 5. Receive the Confirmation of Payment (COP)/Monitoring Sheet (MS) in PDF Format. END OF TRANSACTION 9. Release the Confirmation of Payment/Monitoring Sheet. 20 minutes Monitoring Specialist TOTAL Guidelines on the Imposition of fines or penalties for non-compliance with reportorial requirements; Memorandum Circular No. 8, series of 2009 (MC8-2009); Amended rules governing the distribution of excess profits of corporation; Memorandum Circular No. 8, Series of 1998 (MC8-1998); and Office Order No. 298, Series of 2010. 7 days 9 * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. 6. Request for Regular Monitoring of Foreign Corporations (Branch Offices, Representative Offices, Regional Area Headquarters, and Regional Operating Headquarters) through electronic mail This service details the adopted online procedure during Community Quarantine on request for the regular monitoring of Foreign Corporations (Branch Offices, Representative Offices, Regional Area Headquarters and Regional Operating Headquarters) except foundations. aScITE Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Highly Technical (21 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: 1. General transacting public and business entities for: a.) Registered corporations; b.) Suspended and Revoked Corporation for purposes of filing a Petition to Set Aside Order of Suspension or Revocation; c.) Corporations with Notice of Deficiencies and Hearing or Orders; and d.) Corporations with applications to be filed with the Corporate and Partnership Registration Division, Financial Audit and Analysis Division and Corporate Filing and Records Division. 2. Government agencies and instrumentalities like Ombudsman, NBI, AMLC, DTI, DSWD, PDIC, etc. 3. Courts like MTC, MeTC, RTC and Sandiganbayan. Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Latest due Financial Statements (1 photocopy) Client records 2. Amended Financial Statements, if any (1 photocopy) Client records 3. Latest due General Information Sheet (1 photocopy) Client records 4. Amended General Information Sheet, if any (1 photocopy) Client records 5. Copy of SEC License and Application (1 photocopy) Client records 6. Latest approved Amended SEC License and Application, if any (1 photocopy) Client records 7. Affidavit (Anti-Dummy Law/one and the same/auditor) (1 original copy) Client records 8. OGA Acknowledgment (functional currency) (1 original copy) Office of the General Accountant (OGA) 9. Compliance with Memorandum Circular No. 28, series of 2020 Client records CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME (per document) PERSON RESPONSIBLE 1. Emails request for monitoring including attachments, at cmd_foreign_ [emailprotected] and waits for the reply. 1. Receive the email including its attachments and pre-evaluate the required documents. None 30 minutes Administrative Assistant 1.1. If incomplete, prepare a Checklist indicating deficiencies with the requirements and send directly to the email sender. 20 minutes 1.2. If complete, assigns the request for monitoring with attached documents to a particular Monitor/Analyst. 20 minutes 2. 2. Determines compliance, deficiencies and violations and prepares Monitoring Sheet (MS). (Including compliance with Securities Deposit of branch offices and Inward Remittance in case of Regional Operating Headquarters (ROHQ) and Regional headquarters (RHQ), respectively.) None 1 hour on average per corporation Monitor/Analyst 3. 3. Forward the Monitoring Sheet with attached documents to the Reviewer. None 20 minutes Monitor/Analyst 4. 4. Check and consolidate the findings of the Monitor/Analyst. Guidelines on the Imposition of fines or penalties for non-compliance with reportorial requirements; Memorandum Circular No. 8, series of 2009 (MC8-2009); Memorandum Circular No. 15, series of 2006, Memorandum Circular No. 17, series of 2019, Amended rules governing the distribution of excess profits of corporation; Memorandum Circular No. 8, Series of 1998 (MC8-1998); and Office Order No. 298, Series of 2010. 60 minutes on average per corporation Monitoring Specialist 5. Receives an update on the requested service. 5. Send the Monitoring Sheet within 5 working days. None 20 minutes Monitoring Specialist 5.1.1. If applicant receives a Monitoring Sheet without penalty END OF TRANSACTION. 5.1.1. If WITHOUT PENALTY, proceed to Step 8.1 20 minutes Monitor/Analyst 5.1.2. If the applicant receives a Monitoring Sheet with penalty and is agreeable to the findings presented, and the digitally signed Payment Assessment Form (PAF), proceed to Step 3. 5.1.3. If an applicant receives a tentative assessment, applicant shall comply with the findings indicated in the Monitoring Sheet. 5.1.2. If WITH PENALTY, prepare and issue the Payment Assessment Form (PAF). 30 minutes Monitoring Specialist 5.2. Applicant submits the required documents as advised in the Monitoring Sheet. 5.2. If the assessment is TENTATIVE and cannot proceed until applicant complies with the findings, the Monitor/Analyst shall inform CMD virtual counter the tentative findings and issue the Monitoring Sheet. NOTE: If applicable, clarifications and further compliance may be required by the Monitor/Analyst prior to the release of the MS (With the approval of the CMD's Assistant Director or CRMD Director, a clarificatory conference with the parties may be called). 20 minutes Monitoring Specialist 5.3. Receive and forward the required documents to the Monitor/Analyst Note: All final Monitoring Sheet and PAF shall be in PDF Format and shall be kept in authorized CMD designated drop boxes in all steps, BCC: CMD database for recording purposes. 20 minutes Monitoring Analyst/Specialist 5.4. *Upon submission of required documents, Monitor/Analyst shall determine compliance, deficiencies and violations as indicated in Step 2 to Step 5. 6. Present PAF to the nearest LBP Branch or pay through the SEC Online Payment Portal 6. 30 minutes Selected Landbank branches/SEC Payment Portal 7. Uploads and presents the Monitoring Sheet and validated deposit slip and/or Electronic Official Receipt at cmd_foreign_ [emailprotected] 7. Receive the Monitoring Sheet and validated deposit slip and/or Electronic Official Receipt from the applicant. 20 minutes Monitoring Specialist 7.1. Forward validated PAF and/or Monitoring Sheet, for review and for signature. 20 minutes Monitoring Specialist 8. 8. Review and sign the COP/MS. NOTE: If upon review, there are determined deficiencies/corrections, it will be returned to the applicant until the same has been complied with. None 15 minutes Assistant Director/Officer-in-Charge, CMD 8.1. Upload the signed COP/MS in the Document Verification System to generate QR code 5 minutes Monitoring Specialist 9. Receive the Confirmation of Payment (COP)/ Monitoring Sheet (MS) in PDF Format. END OF TRANSACTION 9. Release the Confirmation of Payment/Monitoring Sheet. 20 minutes Monitoring Specialist TOTAL Guidelines on the Imposition of fines or penalties for non-compliance with reportorial requirements; Memorandum Circular No. 8, series of 2009 (MC8-2009); Memorandum Circular No. 15, series of 2006, Memorandum Circular No. 17, series of 2019, Amended rules governing the distribution of excess profits of corporation; Memorandum Circular No. 8, Series of 1998 (MC8-1998); and Office Order No. 298, Series of 2010. 7 days 10 7. Compliance with SEC Memorandum Circular No. 14, Series of 2013 (Guidelines covering the Use of Properties that require Ownership Registration as Paid-up Capital) This service details the procedure on compliance with SEC Memorandum Circular No. 14, Series of 2013 or Guidelines covering the Use of Properties that require Ownership Registration as Paid-up Capital. HTcADC Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: General transacting public and business entities for registered stock and non-stock corporations. Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Proof of transfer of certificate/s of ownership in the name of the corporation (1 copy) Client records 2. Transmittal letter (1 copy) Client records CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME (per request) PERSON RESPONSIBLE 1. Present at the Compliance Monitoring Division (CMD) proof/s of transfer of certificate/s of ownership in the name of transferee corporation. 1. Examine certificate/s of new title/s in the name of the transferee corporation, verifying against the original documents. None 5 minutes per certificate or title Specialist/Counsel 1.1 Endorse to the SEC Receiving Section if the new titles are valid and in accordance with law. None 2 minutes Specialist/Counsel 2. Present new certificates or titles to the SEC Receiving Section with a transmittal letter. 2. Receives transmittal letter and the new titles and certificates of ownership and forwards to the CRMD Director. None 5 minutes Receiving Staff 3. Forwards certificates or new titles and certificates of ownership to CMD for evaluation and confirmation. None 5 minutes Director, CRMD 4. Assigns the certificates or new titles to Securities Counsel/Securities Specialist. None 5 minutes Assistant Director/Officer-in-Charge, CMD-CRMD 5. Prepares draft letter/s confirming that proof/s of transfer of ownership of the property in the name of the transferee corporation/s is/are compliant with SEC rules and regulations None 60 minutes Specialist/Counsel 6. Review draft of Confirmation Letter and sufficient, forwards to the CRMD Director. None 30 minutes Assistant Director/Officer-in-Charge, CMD-CRMD 7. Approves and signs confirmation letter. None 10 minutes Director, CRMD 3. Receives the Confirmation Letter. 8. Releases the Confirmation Letter. None 5 minutes Support Staff 8. Compliance with SEC Memorandum Circular No. 28, series of 2020 (Requirement for Corporations, Partnerships, Associations, and Individuals to Create and/or Designate E-mail Account Address and Cellphone Number for Transactions with the Commission) This service details the procedure on compliance with SEC Memorandum Circular No. 28, Series of 2020 requiring the corporations, partnerships, associations, and individuals to create and/or designate an email account address and cellphone number for transactions with the Commission. CAIHTE Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: 1. General transacting public and business entities for: a.) Registered corporations; b.) Suspended and Revoked Corporation for purposes of filing a Petition to Set Aside Order of Suspension or Revocation; c.) Corporations with Notice of Deficiencies and Hearing or Orders; and d.) Corporations with applications to be filed with the Corporate and Partnership Registration Division, Financial Audit and Analysis Division and Corporate Filing and Records Division. Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 3. All Annexes (Annex D or Annex E) may be found in the MC 28, series of 2020 uploaded in the SEC website SEC Website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME (per request) PERSON RESPONSIBLE 1. Submit E-mail account address and cellular phone number for the compliance in Memorandum Circular No. 28, Series of 2020 through https://apps010.sec.gov.ph/ 1.1. Click NEW SUBMISSION in MC28 Portal, download and fill out the information in the prescribed format provided in MC28, S2020 (ANNEX D for corporations; or Annex E for partnerships) 1.2. Encode the company details reflected in ANNEX D for corporations; or Annex E for partnerships. 1.3. Upload ANNEX D for corporations; or Annex E for partnerships and other attachments if any, then submit the application. 1. Receive the application through MC28 Portal including its attachments and pre-evaluate the required documents 1.1. Browse over the SEC systems online, review and compare the information in the uploaded ANNEX D/E and encoded data in the portal. 1.2. Check the authorized Person in Control and the signatories of its attachments. None 1 working day Data Analyst 2. 2. Determines compliance and deficiency of the application. 2.1 If the information in ANNEX D/E is consistent with the encoded information in the portal and with complete documents, it will be tagged as approved. 2.2 If the application is for compliance, it will be tagged as rejected (the findings are stated as well as the possible solutions/remedies for compliance). None 2 working days Data Analyst 3. Receive an email notification in their official email address encoded in MC28 Portal, regarding status and remarks. 3.1 If the application is for compliance/ rejected, client must re-apply their application in MC28 Portal New Submission with the compliance from the said remarks. 3. TOTAL 3 days 11 9. Amendment of SEC Memorandum Circular No. 28, Series of 2020 This service details the submission of Annex G for amendment/notice to change the email address, and/or mobile number. aScITE Division & Department/Office Compliance Monitoring Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: 1. General transacting public and business entities for: a.) Registered corporations; b.) Suspended and Revoked Corporation for purposes of filing a Petition to Set Aside Order of Suspension or Revocation; c.) Corporations with Notice of Deficiencies and Hearing or Orders; and d.) Corporations with applications to be filed with the Corporate and Partnership Registration Division, Financial Audit and Analysis Division and Corporate Filing and Records Division. Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 4. Annex G may be found in the MC 28, series of 2020 uploaded in the SEC website SEC Website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME (per request) PERSON RESPONSIBLE 1. Use and submit notice to change email address and/or mobile number (ANNEX G) application in Memorandum Circular No. 28, Series of 2020 through https://apps010.sec.gov.ph/ 1.1 Go to AMENDMENT in MC28 Portal, search either the company name or the SEC registration number. Company name will appear and be available for amendment if the application of ANNEX D for corporations; or Annex E for partnerships was approved. 1.2 Download and fill out the information in the prescribed format provided in MC28, S2020 (ANNEX G). 1.3 Encode the new company details reflected in ANNEX G. 1.4 Upload ANNEX G with Sworn Certificate of No Intra Corporate Dispute, then submit the application. 1. Receive the amendment application through MC28 Portal including its attachments and pre-evaluate the required documents 1.1 Browse over the SEC systems online, review and compare the information in the uploaded ANNEX G and encoded data in the portal. 1.2 Check the signatories of the required attachments, i.e. , ANNEX G and Sworn Certificate of No Intra Corporate Dispute. None 1 working day Data Analyst 2. 2. Determines compliance and deficiency of the application. 2.1 If the information in ANNEX D/E is consistent with the encoded information in the portal and with complete documents, it will be tagged as approved. 2.2 If the application is for compliance, it will be tagged as rejected (the findings are stated as well as the possible solutions/remedies for compliance). None 2 working days Data Analyst 3. Receive an email notification in their official email address encoded in MC28 Portal, regarding status and remarks. 3.1 If the application is for compliance/rejected, client must re-apply their application in MC28 Portal Amendment with the compliance from the said remarks. TOTAL 3 days 12 COMPANY REGISTRATION AND MONITORING DEPARTMENT CORPORATE ADJUDICATION DIVISION 1. Filing of Verified Petition This service details the procedures in the filing of the Verified Petition. DETACa Division Corporate Adjudication Division (CAD) Classification Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, and SEC 2016 Rules of Procedure. Historically, Section 3 of Republic Act (RA) No. 9485 ("Anti-Red Tape Act of 2007") states that those performing judicial, quasi-judicial and legislative functions are excluded from its coverage. When RA No. 9485 was amended by RA No. 11032 ("Ease of Doing Business and Efficient Government Service Delivery Act of 2018"), quasi-judicial function is still deemed excluded because Section 3 of the latter Act provides that it shall apply to all government offices that provide services covering business and nonbusiness related transactions as defined in said Act. "Government Service" is defined in Section 4 of RA No. 11032 as the process or transaction between applicants or requesting parties and government offices or agencies involving applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests which are acted upon in the ordinary course of business of the agency or office concerned. Relatively, pertinent provisions under Title XVI of the Revised Corporation Code are quoted as follows: "Sec. 154. Investigations and Prosecution of Offenses. The Commission may investigate an alleged violation of this Code, or of a rules, regulations, or order of the Commission. xxx xxx xxx Sec. 158. Administrative Sanctions. If, after due notice and hearing, the Commission finds that any provision of this Code, rules or regulations, or any of the Commission's orders has been violated, the Commission may impose any or all of the following sanctions, taking into consideration the extent of participation, nature, effects, frequency and seriousness of the violation: xxx xxx xxx." Under Sec. 5 (l) of the Securities Regulation Code, the Commission has also the power to issue subpoena duces tecum and summon witnesses to appear in any proceedings of the Commission and in appropriate cases, order the examination, search and seizure of all documents, papers, files and records, tax returns, and books of accounts of any entity or person under investigation as may be necessary for the proper disposition of the cases before it, subject to the provisions of existing laws. Based on the foregoing provisions, the SEC has inherent quasi-judicial power which authorizes it to hear and decide cases in the performance of its duty and enforce its decisions in accordance with law. It must be noted that administrative adjudication, or the authority to hear and decide cases pursuant to the laws implemented by an administrative agency, DOES NOT involve approval of applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests. As such, administrative adjudication DOES NOT fall within the ambit of Section 3 of RA No. 11032 because it is not the "Government Service" contemplated in Section 4 thereof and is therefore, not subject to the prescribed processing times for Government Services under Section 9 of the same Act. We note that Section 9 of RA No. 11032 is entitled "Accessing Government Services", which clearly applies to "Government Service" as defined in Section 4 thereof ( i.e. , applications for any privilege, right, reward, license, clearance, etc.). Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO 1.1. Petition for Correction of Entries of Company Registration Documents CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements (STOCK OR NON-STOCK CORPORATIONS) 1. Verified Petition for Correction a. A Verified Petition for Correction must pertain to a single corporation only. The consolidation in one (1) petition involving two (2) or more corporations is not allowed; b. The Verified Petition must be signed and verified by the corporation's duly authorized representative designated in the Secretary's Certificate; c. The Verified Petition must state: i. The date, name of the corporation, SEC registration number, and name of the duly authorized representative; ii. The date, time, and place of the meeting; iii. That the proposed correction/s was/were approved by the majority of the members of the Board of Directors/Trustees in the presence of a valid quorum; iv. Errors specified (Cite articles/provisions affected); v. Corrections specified; vi. That the typographical error/s was/were made due to inadvertence; and vii. The petitioner has no intention to violate any laws and SEC Rules and Regulations. d. Verification/Certification Against Forum Shopping (2 original copies) signed by the corporation's duly authorized representative designated in the Secretary Certificate (Sec. 3-4, Rule 3, Part III 2016 SEC Rules of Procedure); e. Notarized Secretary's Certificate (2 original copies) stating therein the following: i. Name of the Corporation, SEC Registration number, and name of the duly authorized representative; ii. Meeting held at principal office; iii. Date and time of the Meeting; iv. Approved by at least majority of Directors/Trustees in the presence of a valid quorum; v. Errors specified (Cite articles/provisions affected) vi. Corrections specified; and vii. Name of the Authorized Representative designated to file the Petition. To be provided by the petitioner. f. Updated Compliance Monitoring Division (CMD) Clearance (2 photocopies) g. Documentary Requirements: i. Verified Petition, affidavit/s, document/s, and other evidence supporting the Petition (2 original copies); ii. Copy of the Approved Articles of Incorporation and/or By-Laws to be corrected; and iii. Copy of the Corrected Articles of Incorporation and/or By-laws and/or Corrected Amended Articles of Incorporation and/or Amended By-laws. *For a One Person Corporation (OPC) , in lieu of the submission of the notarized Secretary's Certificate, a SOLE DIRECTOR CERTIFICATE shall be required to be submitted. Request for updated monitoring clearance must be sent to [emailprotected] Certified True Copy (CTC) of the Approved Articles of Incorporation and/or By-Laws may be requested through www.secexpress.ph 1.2. Petition for Revival of Corporate Existence CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified Petition for Revival of Corporate Existence a. A Verified Petition for Revival must pertain to a single corporation only. The consolidation in one (1) petition involving two (2) or more corporations is not allowed; b. The Verified Petition must be signed and verified by the corporation's duly authorized representative designated in the Director's Certificate; c. The verified Petition must state: i. The date, name of the corporation, SEC registration number, and name of the duly authorized representative; ii. That the meeting was held in the principal office address of the corporation; iii. That the revival of the Petitioner's corporate term was approved by a vote of at least majority of the members of the Board of Directors/Trustees, and ratified by the stockholders owning or controlling at least the majority of the outstanding capital stock, or by at least majority of the members in the case of a nonstock corporation, in the presence of a valid quorum; iv. If there has been a change in the composition of the stockholders or members since the expiration of Petitioner's corporate term, a reconciliation of the changes in the composition of the stockholders or members from the date of expiration of its corporate term up to the date of stockholders' or members' approval of the resolution to file the Petition for Revival of Corporate Existence, or the date of approval by the board of directors or trustees in the case of a nonstock corporation, of the filing of said Petition, whichever is later, which shall provide for, and refer to, the supporting evidence ( e.g. , Deed of Sale, Deed of Assignment, Death Certificate of a stockholder/member, and Extrajudicial Settlement of the Estate of a stockholder/member) of the changes in the composition of the stockholders or members; v. That the undersigned are the duly elected directors or trustees, and officers of Petitioner; vi. That, as of the date of filing of the Petition for Revival, no action or proceeding has been filed or is pending before any court or tribunal involving an intra-corporate dispute or claim by any person or group against the directors, officers, or stockholders of the Corporation; vii. That the revival of Petitioner's corporate term shall not cause damage, loss, or injury to any third person or any government agency; viii. If Petitioner's corporate name has already been validly reused, and is currently being used, by another existing corporation duly registered with the Commission, that Petitioner shall change its corporate name within thirty (30) days from the issuance of its Certificate of Revival of Corporate Existence (Petitioner must also state in its Petition its proposed new corporate name, which must be duly reserved with the Commission); and ix. If Petitioner is an expired corporation which already availed of re-registration, in accordance with Memorandum Circular No. 13, Series of 2019 (Amended Guidelines and Procedures on the Use of Corporate and Partnership Names), or other memorandum circulars issued by the Commission pertaining to re-registration, that: 1. The re-registered corporation has given its consent to the Petitioner to use its corporate name, and has undertaken to undergo voluntary dissolution immediately after the issuance of the Petitioner's Certificate of Revival; or 2. The re-registered corporation has given its consent to the Petitioner to use its corporate name, and has undertaken to change its corporate name immediately after the issuance of the Petitioner's Certificate of Revival; x. Petitioner has not undergone a liquidation proceeding prior the filing of the Petition. To be provided by the petitioner. 2. Verification/Certification Against Forum Shopping signed by the corporation's duly authorized representative designated in the Secretary Certificate (Sec. 3-4, Rule 3, Part III 2016 To be provided by the petitioner. SEC Rules of Procedure); To be provided by the petitioner. 3. Notarized Secretary's Certificate and Director's Certificate (2 original copies) stating therein the following: a. Name of the Corporation, SEC Registration number, and name of the duly authorized representative; b. Meeting held at principal office; c. Date and time of the Meeting; d. Revival of corporate existence is approved by at least majority of Directors/Trustees, and ratified by the stockholders representing at least majority of the outstanding capital stock or at least majority of the members, in the case of a nonstock corporation, in the presence of a valid quorum; e. Date of incorporation, date of expiration of corporate term, and date of board resolution approving the revival of the corporate term, and the filing of the Petition for Revival of Corporate Existence with the SEC. To be provided by the petitioner. 4. Updated Compliance Monitoring Division (CMD) Clearance (2 photocopies); 5. Documentary Requirements: a. Photocopy of Petitioner's Certificate of Incorporation and Articles of Incorporation; b. Photocopy of Petitioner's Certificate/s of Filing of Amended Articles of Incorporation, with the respective Amended Articles of Incorporation, if Petitioner's Articles of Incorporation were amended; c. Revived Articles of Incorporation, consisting of Petitioner's latest Amended Articles of Incorporation and the proposed changes in the corporate term to be effected by the revival, which shall be underlined; d. Petitioner's duly accomplished General Information Sheet (GIS) as of the date of expiration of its corporate term, or an equivalent document, such as, but not limited to, Secretary's Certificate indicating the list of stockholders and officers with the corresponding stockholdings; e. Notarized list of stockholders or members as of the date of approval of the revival, stating their names, their nationalities, and number of shares subscribed, amount subscribed and paid, or the respective members' contributions for nonstock corporations, certified by the Corporate Secretary; f. If there has been a change in the composition of the stockholders or members since the expiration of Petitioner's corporate term, the GIS of the Petitioner as of the date of stockholders' or members' approval of the resolution to file the Petition for Revival of its corporate existence, or the date of the board of directors' or trustees' approval of the filing of the said Petition, whichever is later; g. Photocopy of the supporting evidence ( e.g. , Deed of Sale with the Certificate Authorizing Registration, Deed of Assignment, Death Certificate of a stockholder/member, and Extrajudicial Settlement of the Estate of a stockholder/member) referred to in the Reconciliation of the changes in the composition of the stockholders or members; h. Photocopy of Petitioner's Audited Financial Statements as of the date of expiration of its corporate term, and for the year immediately preceding, as audited by an independent Certified Public Account; i. Photocopy of Petitioner's Audited Financial Statements as of the date not exceeding one hundred twenty (120) days prior to the date of filing of the Petition for Revival, and for the year immediately preceding, as audited by an independent Certified Public Account; j. Photocopy of the Official Receipt/s for the payment of the Petition and Filing fees; k. A favorable recommendation of the appropriate government agency in the case of banks, banking and quasi-banking institutions, preneed, insurance and trust companies, NSSLAs, pawnshops, corporations engaged in money service business, and other financial intermediaries; l. If Petitioner's corporate name has already been validly reused, and is currently being used, by another existing corporation duly registered with the Commission, Proof of Reservation of Petitioner's Proposed New Corporate Name; and m. If Petitioner is an expired corporation which already availed of re-registration, in accordance with Memorandum Circular No. 13, Series of 2019 (Amended Guidelines and Procedures on the Use of Corporate and Partnership Names), or other memorandum circulars issued by the Commission pertaining to re-registration, Certification, under oath, issued by the Corporate Secretary of the re-registered corporation stating that: i. The re-registered corporation has given its consent to the Petitioner to use its corporate name, and has undertaken to undergo voluntary dissolution immediately after the issuance of the Petitioner's Certificate of Revival; or ii. The re-registered corporation has given its consent to the Petitioner to use its corporate name, and has undertaken to change its corporate name immediately after the issuance of the Petitioner's Certificate of Revival. n. Directors'/Trustees' Certificate attesting that Petitioner has not undergone a liquidation proceeding prior to the filing of the Petition for Revival of Corporate Existence. *Pertinent provisions for the Revival of Expired Corporation are provided under SEC Memorandum Circular No. 23, Series of 2019: ( https://www.sec.gov.ph/rcc-mc/mc-no-23-s-2019-guidelines-on-the-revival-of-expired-corporations-pursuant-to-section-11-of-the-revised-corporation-code-of-the-philippines ) Request for updated monitoring clearance must be sent to [emailprotected] Certified True Copy (CTC) of the Approved Articles of Incorporation and/or By-Laws may be requested through www.secexpress.ph 1.3. Request for Voluntary Dissolution, Where No Creditors are Affected under Section 134 of the Revised Corporation Code CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified Request for Voluntary Dissolution a. A Verified Request for Voluntary Dissolution must pertain to a single corporation only. The consolidation in one (1) petition involving two (2) or more corporations is not allowed; b. The Verified Petition must be signed and verified by the corporation's duly authorized representative designated in the Secretary's Certificate (2 original copies); c. The Verified Petition must state: i. The corporate name, SEC registration number, principal office of the corporation and email address of the corporation as required pursuant to SEC Memorandum Circular No. 28, Series of 2020; ii. The complete name, position in the corporate structure of the corporation, and mailing address of the authorized representative of the corporation; iii. The reason for dissolution; iv. Form, Manner, and Time the notice was given: 1. At least twenty (20) days prior to meeting; 2. To each shareholder or member of record by any means authorized under its by-laws, regardless of whether they are entitled to vote at the meeting, pursuant to Section 50 of the Revised Corporation Code; 3. Stating the time, place, and object of the meeting; 4. Published once prior to date of meeting in a newspaper were the principal office is located, or if no newspaper is published in such place, in a newspaper of general circulation in the Philippines; and 5. Purpose is to vote on the dissolution, accompanied by the following: a. Agenda of the meeting; b. Proxy form; and c. Requirements and procedures to be followed for attendance, participation, and voting by remote communication or in absentia, if applicable. v. Names of the stockholders and directors, or members and trustees, who approved the dissolution, provided: 1. That majority of the directors or trustees, and the stockholders owning or controlling at least a majority of the outstanding capital stock including the holders of non-voting shares or majority of the members voted for the dissolution. vi. The above-mentioned stockholders and directors, or members and trustees are the duly elected directors or trustees, and the stockholders or members of record as of the date of the meeting ; vii. No pending intra-corporate dispute; viii. The date, place, and time of the meeting in which the vote was made; and ix. Details of publication, such as: 1. Name of the newspaper; 2. Complete name of the publisher; 3. Principal office of the publisher; 4. Area of circulation of the newspaper; 5. Date when the notice was published; and 6. Contents of the notice as published. To be provided by the petitioner. 2. Verification and Certification Against Forum Shopping signed by the Petitioner's duly Authorized Representative; To be provided by the petitioner. 3. Documentary Requirements: a. Notarized copy of the Board Resolution or Directors'/Trustees' Certificate authorizing the dissolution and designating an authorized representative to file the verified request for dissolution, signed by majority of the board and countersigned by the corporate secretary; b. Publisher's affidavit of publication of the notice of meeting; c. Latest due General Information Sheet; d. Audited Financial Statements (AFS) of the last fiscal year, except: i. Where the applicant has ceased operations of at least one (1) year, submit: 1. AFS as of the last year of operation; and 2. Affidavit of Non-Operation certified under oath by the President and treasurer; ii. Where the applicant has no operation since incorporation, submit: 1. Balance Sheet certified under oath by the Treasurer and President; 2. Affidavit of Non-Operation certified under oath by the President and treasurer; 3. Certificate of Non-Registration issued by the BIR; iii. Where the applicant corporation is (stock/nonstock) is with total assets or liabilities of less than Six Hundred Thousand Pesos (Php600,000.00), it shall submit its Balance Sheet as of the last preceding fiscal year certified under oath by the President and Treasurer; e. Affidavit executed under oath by President and Treasurer that: i. The dissolution is not prejudicial to the interest of the creditors; and ii. There is no opposition from any creditors from the time of publication of notice of dissolution up to the filing of the dissolution; f. BIR Tax Clearance; g. Notarized Secretary's Certificate of no-pending case involving intra-corporate dispute; and h. Clearance/favorable recommendation from other departments or from appropriate regulatory agency, when necessary; * For a One Person Corporation (OPC) , in lieu of the submission of the notarized copy of the Board Resolution or Directors'/Trustees' Certificate, a SOLE DIRECTOR CERTIFICATE shall be required to be published and submitted. ** Pertinent provisions for the Voluntary Dissolution, Where No Creditors are Affected are provided under SEC Memorandum Circular No. 5, Series of 2022: ( https://www.sec.gov.ph/mc-2022/mc-no-5-s-of-2022/ ) To be provided by the petitioner. 1.4. Petition for Cancellation or Substitution of Payment in relation to the Use of Properties that Require Ownership Registration as Paid Up Capital CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified Petition for Cancellation or Substitution of Payment in relation to the Use of Properties that require Ownership Registration as Paid-Up Capital 2. Notarized Board Resolution approving the cancellation or substitution of payment. 3. Additional Requirements: Affidavits, documents and other evidence supporting the Petition (2 original copies, 1 photocopy) *Essential contents of the verified petition shall be in accordance with the 2016 SEC Rules of Procedure. ** For a One Person Corporation (OPC) , in lieu of the submission of the notarized copy of the Board Resolution or Directors'/Trustees' Certificate, a SOLE DIRECTOR CERTIFICATE shall be required to be published and submitted. *** Pertinent provisions for the Petition for Cancellation or Substitution of Payment in relation to the Use of Properties that require Ownership Registration as Paid-Up Capital are provided under SEC Memorandum Circular No. 14, series of 2013 (https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/) To be provided by the petitioner. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Copy of the verified petition with supporting documents shall be filed electronically by sending a Word File and Portable Document Format (PDF) to cprd_petitionfor [emailprotected] with a subject title: FILING OF PETITION FOR CORRECTION OF_(INSERT NAME OF CORPORATION) . 1. Acknowledge the receipt of the verified petition with supporting documents. 1.1. Record the case to the case management system (excel file). 1.2. Assess the completeness of the verified petition with its supporting documents. 1.3. Upon confirmation of the completeness of the verified petition the Client shall also be advised for the payment of filing fee in the amount of PHP3,060.00. Within a period of not exceeding three (3) working days from submission (electronic filing) of the copy of the verified petition with supporting documents. Administrative Assistant II/Administrative Officer II Administrative Assistant II/Administrative Officer II Handling Lawyer Administrative Assistant II/Administrative Officer II 2. Upon receipt of the Payment Assessment Form (PAF), the Client may proceed to pay the filing fee via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home Petition Fee, P3,000.00 *Documentary Stamp Taxes P30.00 **Legal Research Fee 1% of the Filing Fee (P30.00) 15 minutes Administrative Assistant II 3. Physical copies of the original verified petition with supporting documents shall be submitted personally or over the counter at the SEC ROBINSONS GALLERIA SATELLITE OFFICE located at 4th Floor, Robinsons Galleria, Ortigas Avenue, Ortigas Center, Quezon City. Note : Submission may be done through any courier via registered mail (ex. PhilPOST, LBC, JRS, J&T) addressed to the following: SEC Company Registration and Monitoring Department (CRMD) CORPORATE ADJUDICATION DIVISION (CAD) Receiving Section, Basement 2 7907 Makati Avenue, Barangay Bel-Air, Makati City Please note that it cannot be done by availing GRAB, TIKTOK, LALAMOVE, et., since a form must be filled out and signed as proof submission. Date of filing shall be the date indicated on the official receipt issued to the Client upon payment of the filing fee. Note : In case of an order directing the submission of additional requirements and other directives deemed necessary for the timely processing of the verified petition, the running of the period provided herein, shall be tolled pending compliance of the petitioner. For documents that have annex/es, a separate scanned file for each annex (PDF Format) must be filed using the prescribed file name. (Ex. Petition for Correction Annex "A"; Petition for Correction Annex "B"; and so forth) 3. Upon receipt of the proof of payment via email, the CAD shall proceed with the docketing and raffling of the Petition for Correction. The Client shall receive an update on the requested petition. a. Notation of the Petition Within 1 day from receipt of Client's official receipt or proof of payment. Administrative Assistant II b. Forward the verified Petition and its attachments with proof of payment of the filing fee to CRMD-Lawyers The case shall be decided or resolved for a period not exceeding one (1) year from the date of Order submitting the same for Resolution. c. Issuance of order or resolution, or Certificate of Revival/ Dissolution Note: Order of Revival of Corporate Existence is subject to the final approval and sign-off of the Commission En Banc Handling Lawyer/Chief Counsel/ Assistant Director/ Commission En Banc TOTAL PHP3,060.00 One (1) Year and Six (6) Days Filing of Petition is covered by Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, and SEC 2016 Rules of Procedure. 2. Two (2)-Party Complaint/Petition This service details the procedure for applying for a Two-Party Action/Complaint. HTcADC Division & Department/Office Corporate Adjudication Division, Company Registration and Monitoring Department Classification Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, and SEC 2016 Rules of Procedure. Historically, Section 3 of Republic Act (RA) No. 9485 ("Anti-Red Tape Act of 2007") states that those performing judicial, quasi-judicial and legislative functions are excluded from its coverage. When RA No. 9485 was amended by RA No. 11032 ("Ease of Doing Business and Efficient Government Service Delivery Act of 2018"), quasi-judicial function is still deemed excluded because Section 3 of the latter Act provides that it shall apply to all government offices that provide services covering business and nonbusiness related transactions as defined in said Act. "Government Service" is defined in Section 4 of RA No. 11032 as the process or transaction between applicants or requesting parties and government offices or agencies involving applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests which are acted upon in the ordinary course of business of the agency or office concerned. Relatively, pertinent provisions under Title XVI of the Revised Corporation Code are quoted as follows: "Sec. 154. Investigations and Prosecution of Offenses. The Commission may investigate an alleged violation of this Code, or of a rule, regulation, or order of the Commission. xxx xxx xxx Sec. 158. Administrative Sanctions. If, after due notice and hearing, the Commission finds that any provision of this Code, rules or regulations, or any of the Commission's orders has been violated, the Commission may impose any or all of the following sanctions, taking into consideration the extent of participation, nature, effects, frequency and seriousness of the violation: xxx xxx xxx." Under Sec. 5 (l) of the Securities Regulation Code, the Commission has also the power to issue subpoena duces tecum and summon witnesses to appear in any proceedings of the Commission and in appropriate cases, order the examination, search and seizure of all documents, papers, files and records, tax returns, and books of accounts of any entity or person under investigation as may be necessary for the proper disposition of the cases before it, subject to the provisions of existing laws. Based on the foregoing provisions, the SEC has inherent quasi-judicial power which authorizes it to hear and decide cases in the performance of its duty and enforce its decisions in accordance with law. It must be noted that administrative adjudication, or the authority to hear and decide cases pursuant to the laws implemented by an administrative agency, DOES NOT involve approval of applications for any privilege, right, reward, license, clearance, permit or authorization, concession, or for any modification, renewal or extension of the enumerated applications or requests. As such, administrative adjudication DOES NOT fall within the ambit of Section 3 of RA No. 11032 because it is not the "Government Service" contemplated in Section 4 thereof and is therefore, not subject to the prescribed processing times for Government Services under Section 9 of the same Act. We note that Section 9 of RA No. 11032 is entitled "Accessing Government Services," which clearly applies to "Government Service" as defined in Section 4 thereof ( i.e. , applications for any privilege, right, reward, license, clearance, etc.). Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: Registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO 2.1. Violation of Right for Inspection and/or Reproduction of Corporate Books and Records CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified Complaint a. Must pertain to a single corporation only. The consolidation in one (1) petition involving two (2) or more corporations is not allowed; b. The Verified Complaint must be signed and verified; c. Allegations of the unjust refusal to allow to inspect and/or reproduce the Corporate Books and Records d. The Verified Complaint is not filed to harass, cause unnecessary delay, or needlessly increase the cost of regulation and/or litigation. e. The Verified Complaint is done in good faith. 2. Certification Against Forum Shopping duly signed by the complainant. 3. Affidavit/s and Documents necessary to support the claims relied upon. * See Section 73 of the Revised Corporation Code and SEC Memorandum Circular No. 25, Series of 2020 To be provided by the Complainant. 2.2. Revocation of Certificate of Registration CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified Petition a. A Verified Petition must pertain to a single corporation only. The consolidation in one (1) petition involving two (2) or more corporations is not allowed; b. The Verified Petition must be signed and verified by the corporation's duly authorized representative designated in the Secretary's Certificate; and c. Claims and allegations justifying the revocation of the corporation 2. Certificate Against Forum Shopping 3. Secretary's Certificate authorizing the filing of the complaint in the case of a Corporation 4. Affidavits and other documentary evidence to support the claims relied upon. *See SEC Memorandum Circular No. 5, Series of 2022, pursuant to Section 138 of the Revised Corporation Code and Section 6 (i) of P.D. 902-A To be provided by the Petitioner. 2.3. Marking of General Information Sheet (GIS) as Disputed CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified Petition a. A Verified Petition must pertain to a single corporation only. The consolidation in one (1) petition involving two (2) or more corporations is not allowed; b. Allegations on why the Party is disputing the General Information Sheet ("GIS") of the Corporation and the specific year/s that the Party is requesting to be marked as "disputed." 2. General Information Sheet to be marked as disputed 3. Other Documents to support the claims contained in the Verified Petition To be provided by the Petitioner. 2.4. Disqualification, Investigation, and/or Removal of Directors/Trustees or Officers of Corporation CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified Complaint a. Names and addresses of the parties; b. Legal basis for the disqualification/removal; c. Statement of material or relevant facts; d. Issues to be resolved; e. Reliefs sought which must specifically include the prayer for removal; f. Proof of authority of the representative of the juridical person, if applicable; g. Documentary evidence, affidavits of witnesses, and other such pieces of evidence necessary to establish the prima facie truth of the factual allegations therein; h. Proof of payment of the filing fee; i. Verification and Certification against forum shopping. To be provided by the Complainant. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Copy of the verified petition with supporting documents shall be filed electronically by sending a Microsoft Word File and Portable Document Format (PDF) via electronic mail to [emailprotected] (for all other Petitions) with a subject title: FILING OF PETITION FOR ( Action to be taken ) 2. * Acknowledge the receipt of the verified petition with supporting documents. a. Record the case to the case management system (excel file). 3. Assess the completeness of the verified petition with supporting documents. Upon confirmation of the completeness of the verified petition with supporting documents, the Client shall be issued a Payment Assessment Form (PAF) for the payment of filing fee in the amount of PHP3,060.00. Within a period of not exceeding five (5) working days from submission (electronic filing) of the copy of the verified petition with supporting documents. Administrative Assistant II Handling Lawyer 2. Upon receipt of the Payment Assessment Form (PAF), the Client may proceed to pay the filing fee via: Electronic System for Payment to SEC (eSPAYSEC) URL: https://espaysec.sec.gov. ph/payment-portal/home Petition Fee, P3,000.00 *Documentary Stamp Taxes P30.00 **Legal Research Fee 1% of the Filing Fee (P30.00) Administrative Assistant II 3. Physical copies of the original verified petition with supporting documents shall be submitted personally or over the counter at the SEC ROBINSONS GALLERIA SATELLITE OFFICE located at 4th Floor, Robinsons Galleria, Ortigas Avenue, Ortigas Center, Quezon City. Note : Submission may be done through any courier via registered mail (ex. PhilPOST, LBC, JRS, J&T) addressed to the following: SEC Company Registration and Monitoring Department (CRMD) CORPORATE ADJUDICATION DIVISION (CAD) Receiving Section, Basement 2 7907 Makati Avenue, Barangay Bel-Air, Makati City Please note that it cannot be done by availing GRAB, TIKTOK, LALAMOVE, etc., since a form must be filled out and signed as proof submission. Date of filing shall be the date indicated on the official receipt issued to the Client upon payment of the filing fee. Note : In case of an order directing the submission of additional requirements and other directives deemed necessary for the timely processing of the verified petition, the running of the period provided herein, shall be tolled pending compliance of the petitioner. For documents that have annex/es, a separate scanned file for each annex (PDF Format) must be filed using the prescribed file name. (Ex. Petition for Correction Annex "A"; Petition for Correction Annex "B"; and so forth) 1. Upon receipt of the proof of payment via email, the CAD shall proceed with the docketing and raffling of the Verified Petition. a. Notation of the Petition Within one (1) day from receipt of Client's official receipt or proof of payment. Administrative Assistant II b. Forward the verified Petition and its attachments with proof of payment of the filing fee to assigned CRMD-Lawyers Administrative Assistant II c. Issuance of order or resolution The case shall be decided or resolved for a period not exceeding one (1) year from the date of Order submitting the same for Resolution. CRMD Lawyers/Chief Counsel/ Assistant Director/Director TOTAL PHP3,060.00 One (1) Year and Six (6) Days Filing of Petition and/or Complaint is covered by Highly Technical within the context of Section 5 of the Securities Regulation Code, 2015 Implementing Rules and Regulations of the Securities Regulation Code, Section 179 of the Revised Corporation Code, and SEC 2016 Rules of Procedure. COMPANY REGISTRATION AND MONITORING DEPARTMENT CORPORATE FILING AND RECORDS DIVISION 1. Request for Certificate of No Derogatory Information This service details the procedure on request for Certificates of No Derogatory Information. CAIHTE Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: All Registered Partnerships, Domestic Corporations, and Licensed Foreign Corporations Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends email request with attached requirements at cfrd_application02@ sec.gov.ph 1. Acknowledges receipt of email with necessary attachments None 5 minutes Administrative Assistant II 2. Waits to process the request 2.1. Receives the digitally signed Payment Assessment Form (PAF) 2.2. Prints the Payment Assessment Form (PAF) 2.3. Pays at the nearest LBP branch or online payment through SEC Payment Portal 2. Evaluate attachments 2.1. Verifies the status of corporation through CIS-URDB. 2.1.1. *If application is cleared, a digitally signed Payment Assessment Form (PAF) is emailed to applicant with instruction to pay at the nearest LBP branch or through the SEC Payment Portal. 2.1.2. *If not cleared in Certification Issuance System-Unified Reference Database (CIS-URDB), instructs the applicant to email the department who encoded the infraction. Certification Fee PHP500 Documentary Stamp Tax PHP30 7 hours, 25 minutes Administrative Assistant II 3. Submits the validated Deposit Slip or electronic Official Receipt 3. Acknowledge receipt of proof of payment with instruction to wait for the releasing appointment. 5 minutes Administrative Assistant II 4. Waits to process the request 4. Prints the submitted SEC Form 2015-001, monitoring clearance and proof of payment None 1 working day Administrative Assistant II Frontline Services Assistant 4.1. Prints the Certificate of No Derogatory Information through the CIS-URDB. 1 working day Computer Operator 4.2. Reviews the application and signs the Certificate of No Derogatory Information. Administrative Officer IV Assistant Director 4.3. Transmits the certificate to the SEC Robinsons Galleria Satellite Office 5 minutes Administrative Assistant II 4.4. Sends email for releasing appointment. 10 minutes Administrative Assistant II 5. Goes at the SEC Robinsons Galleria Satellite Office and presents the proof of payment and printed releasing appointment 5. Seals the Certificate of No Derogatory Information with the SEC logo None 5 minutes Outsourced/Third Party 6. Receives the Certificate 6. Releases the Certificate of No Derogatory Information (CNDI) to the applicant. None 5 minutes Outsourced/Third Party TOTAL PHP530.00 per certificate 3 working days 1 2. Request for Affirmative Certification This service details the procedure on request for Affirmative Certifications. HTcADC Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Inter-agency or inter-government agency Others, please specify: Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Signed Letter Request (1 original; 1 photocopy) Requesting Government Agency CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends e-mail request at cfrd_application01@ sec.gov.ph 1. Acknowledge the email None 5 minutes per request Frontline Service Assistant 2. Waits to process the request 2. Validates the inquiry, the availability of information in online facilities and other records. Certification Fee PHP500 Documentary Stamp Tax PHP30 20 minutes Frontline Service Assistant * If Pag-IBIG, PhilHealth, Social Security System (SSS), Bureaus of Internal Revenue (BIR), Government Service Insurance System (GSIS) and other profit-making agencies, issues the PAF * For non-profit agencies, do not issue a PAF 1 working day, 6 hours Administrative Assistant II 2.1. Routes request to the Monitoring Division as well as Licensing Unit for the monitoring of the corporate status 1 hour Frontline Service Assistant 2.2. Drafts Certification 1 working day Computer Operator Administrative Officer IV Assistant Director, CFRD 2.3. Reviews and signs the Certification 5 minutes per certificate Frontline Service Assistant 2.4. Scans the signed certification 5 minutes per certificate Frontline Service Assistant 2.5. Uploads the scanned certificate to the Document Verification System to generate QR Code 5 minutes per certificate Frontline Service Assistant 2.6. Prints the certificate with generated QR Code 5 minutes per certificate Frontline Service Assistant 2.7. Seals the certification 10 minutes per request Frontline Service Assistant 2.8. Sends email for the releasing schedule 3. Goes to the CFRD Counter 3. Receives the letter None 3 minutes per entity Frontline Service Assistant 3.1. Brings the Signed Letter Request (1 original; 1 photocopy) 3.1. Releases the Certification 2 minutes per entity Frontline Service Assistant 3.2. Receives the Certification TOTAL PHP530.00 per certificate 3 working days 2 3. Request for Affirmative Certification This service details the procedure on request for Affirmative Certifications. CAIHTE Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail General Public Others, please specify: Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Form for Request for Certification (1 original) Authorized Representative CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends e-mail request at [emailprotected] 1. Acknowledges the email and send the request form None 5 minutes per form Administrative Assistant II 2. Waits to acknowledge the request 2.1. Receives the form to be filled out 2.2. Fills out the request form 2.3. Submits the accomplished request form 2. Waits for the accomplished request form 2.1. Receives the accomplished request form 2.2. Prepares Payment Assessment Form (PAF) for the request 2.3. Sends the Payment Assessment Form (PAF) None 10 minutes per entity Administrative Assistant II 3. Waits to process the request 3.1. Receives the Payment Assessment Form (PAF) 3.2. Prints the Payment Assessment Form (PAF) 3.3. Pays the fee at the nearest LBP branch or online payment through SEC Payment Portal 3.4. Submits the validated Deposit Slip or electronic Official Receipt 3. Waits the email for the payment P530.00 per certificate 3.1. Acknowledge the receipt of the payment 5 minutes per entity Administrative Assistant II 3.2. Validates the inquiry, the availability of information in online facilities and other records. 30 minutes per entity Administrative Assistant II 3.3. Routes request to other divisions for verifications. 3.3.1 Verifies thoroughly the existence of the entity 1 working day, 5 hours Administrative Assistant II 3.4. Drafts Certification 1 hour Administrative Assistant II 3.5. Reviews and signs the Certification 1 working day, 30 minutes Computer Operator Administrative Officer IV Assistant Director, CFRD 3.6. Scans the signed certification 5 minutes per certificate Administrative Assistant II 3.7. Uploads the scanned certificate in the Document Verification System to generate QR Code 5 minutes per certificate Administrative Assistant II 3.8. Prints the certificate with generated QR Code 5 minutes per certificate Administrative Assistant II 3.9. Seals the certification 5 minutes per certificate Administrative Assistant II 3.10. Transmits the certificate to the SEC Robinsons Galleria Satellite Office 5 minutes Administrative Assistant II 3.11. Sends email for the releasing schedule 5 minutes per request Administrative Assistant II 4. Goes at the SEC Robinsons Galleria Satellite Office 4.1. Brings the accomplished request form, printed appointment schedule and proof of payment 4.1.1. Receives the Certification 4. Validates the documents None 5 minutes per entity Outsourced/Third Party 5. Releases the Certification 5 minutes per entity Outsourced/Third Party TOTAL PHP530.00 per certificate 3 working days 3 4. Request for Certification with or without Secondary License This service details the procedure on request for Certifications with or without Secondary License. HTcADC Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Inter-agency or inter-government agency Others, please specify: Other Government Agencies Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Signed Letter Request (1 original; 1 photocopy) Requesting Government Agency CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends e-mail request at [emailprotected] 1. Acknowledges receipt of the email None 5 minutes per form Frontline Service Assistant 2. Waits to process the request 2. Validates the inquiry, the availability of information in online facilities, and other records. None 1 working day, 7 hours Data Analyst Administrative Assistant II Monitoring Specialist I 2.1. Routes request to the Monitoring Division as well as Licensing Unit and drafts certification, as necessary 2.1.1. Monitors the corporate status 2.1.2. Checks the Secondary License 25 minutes per entity Data Analyst 2.2. Prints the Certification 1 working day Assistant Director, CFRD 2.3. Reviews and signs the Certification 5 minutes per certificate Data Analyst 2.4. Scans the signed certification 5 minutes per certificate Data Analyst 2.5. Uploads the scanned certificate to the Document Verification System to generate QR Code 5 minutes per certificate Data Analyst 2.6. Prints the certificate with generated QR Code 5 minutes per certificate Data Analyst 2.7. Seals the certification 5 minutes per request Data Analyst 2.8. Sends email for the releasing schedule 3. Goes to the CFRD Counter 3. Receives the letter None 3 minutes per entity Data Analyst 3.1. Brings the Signed Letter Request (1 original; 1 photocopy) 3.1. Releases the Certification 2 minutes per entity Data Analyst 3.2. Receives the Certification TOTAL None 3 working days 4 5. Request for Certification with or without Secondary License This service details the procedure on request for Certification with or without Secondary License. CAIHTE Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail General Public Others, please specify: Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Form for Request for Certification (1 original) Authorized Representative CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends e-mail request at [emailprotected] 1. Acknowledges the email and send the request form None 5 minutes per form Administrative Assistant II 2. Waits to acknowledge the request 2.1. Receives the form to be filled out 2.2. Fills out the request form 2.3. Submits the accomplished request form 2. Waits for the accomplished request form 2.1. Receives the accomplished request form 2.2. Prepares Payment Assessment Form (PAF) for the request 2.3. Sends the Payment Assessment Form (PAF) None 10 minutes per entity Administrative Assistant II 3. Waits to process the request 3.1. Receives the Payment Assessment Form (PAF) 3.2. Prints the Payment Assessment Form (PAF) 3.2.1. Pays the fee at the nearest LBP branch or online payment through SEC Payment Portal 3.2.2. Submits the Proof of Payment (validated Deposit Slip or electronic Official Receipt) of the request 3. Waits the email for the payment P530.00 per certificate 3.1. Acknowledge the receipt of the payment 5 minutes per entity Administrative Assistant II 3.2. Validates the inquiry, the availability of information in online facilities and other records. 30 minutes per entity Administrative Assistant II 3.3. Routes request to the CRMD Licensing Unit for verifications as necessary 1 working day, 5 hours Administrative Assistant II 3.4. Drafts Certification 1 hour Administrative Assistant II 3.5. Reviews and signs the Certification 1 working day, 30 minutes Computer Operator Administrative Officer IV Assistant Director, CFRD 3.6. Scans the signed certification 5 minutes per certificate Administrative Assistant II 3.7. Uploads the scanned certificate to the Document Verification System to generate QR Code 5 minutes per certificate Administrative Assistant II 3.8. Prints the certificate with generated QR Code 5 minutes per certificate Administrative Assistant II 3.9. Seals the certification 5 minutes per certificate Administrative Assistant II 3.10. Transmits the certificate to the SEC Robinsons Galleria Satellite Office 5 minutes Administrative Assistant II 3.11. Sends email for the releasing schedule 5 minutes per request Administrative Assistant II 4. Goes at the SEC Robinsons Galleria Satellite Office 4.1. Brings the Machine validated PAF, the accomplished request form, printed appointment schedule and the Official Receipt 4.2. Receives the Certification 4. Validates the documents None 5 minutes per entity Outsourced/Third Party 4.1. Releases the Certification 5 minutes per entity Outsourced/Third Party TOTAL PHP530.00 per certificate 3 working days 5 6. Request for Negative Certification This service details the procedure on request for Negative Certifications. aScITE Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Inter-agency or inter-government agency Others, please specify: Other government agencies Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Signed Letter Request (1 original; 1 photocopy) Requesting Government Agency CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends e-mail request at [emailprotected] 1. Acknowledge the email None 5 minutes per form Frontline Service Assistant 2. Waits to process the request 2. Validates the inquiry, the availability of information in online facilities and other records. Certification Fee PHP500 Documentary Stamp Tax PHP30 25 minutes Frontline Service Assistant 2.1.1. *If Pag-IBIG, PhilHealth, Social Security System (SSS), Bureaus of Internal Revenue (BIR), Government Service Insurance System (GSIS) and other profit-making agencies, issues the PAF 2.1.2. *For non-profit agencies, do not issue a PAF 2.2. Routes request to other divisions for verifications 2.2.1. Verifies thoroughly the existence of the entity 1 working day, 6 hours Assistant Computer Operator Administrative Assistant II Data Analyst Computer Operator Frontline Service Assistant 2.3. Drafts Certification 1 hour Frontline Service Assistant 2.4. Reviews and signs the Certification 1 working day Computer Operator Administrative Officer IV Assistant Director, CFRD 2.5. Scans the signed certification 5 minutes per certificate Frontline Service Assistant 2.6. Uploads the scanned certificate to the Document Verification System to generate QR Code 5 minutes per certificate Frontline Service Assistant 2.7. Prints the certificate with generated QR Code 5 minutes per certificate Frontline Service Assistant 2.8. Seals the certification 5 minutes per certificate Frontline Service Assistant 2.9. Sends email for the releasing schedule 5 minutes per request Frontline Service Assistant 3. Goes to the CFRD Counter 3. Receives the letter None 3 minutes per entity Frontline Service Assistant 3.1. Brings the Signed Letter Request (1 original; 1 photocopy) 3.1. Releases the Certification 2 minutes per entity Frontline Service Assistant 3.2. Receives the Certification TOTAL PHP530.00 per certificate 3 working days 6 7. Request for Negative Certification This service details the procedure on request for Negative Certifications. DETACa Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail General Public Others, please specify: Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Form for Request for Certification (1 original) Authorized Representative CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends e-mail request at [emailprotected] 1. Acknowledges the email and send the request form None 5 minutes per form Administrative Assistant II 2. Waits to acknowledge the request 2.1. Receives the form to be filled out 2.2. Fills out the request form 2.3. Submits the accomplished request form 2. Waits for the accomplished request form 2.1. Receives the accomplished request form 2.2. Prepares Payment Assessment Form (PAF) for the request 2.3. Sends the Payment Assessment Form (PAF) None 10 minutes per entity Administrative Assistant II 3. Waits to process the request 3.1. Receives the Payment Assessment Form (PAF) 3.2. Prints the Payment Assessment Form (PAF) 3.3. Pays the fee at the nearest LBP branch or online payment through SEC Payment Portal 3.4. Submits the Proof of Payment (validated Deposit Slip & electronic Official Receipt) of the request 3. Waits the email for the payment P530.00 per certificate 3.1. Acknowledge the receipt of the payment 5 minutes per entity Administrative Assistant II 3.2. Validates the inquiry, the availability of information in online facilities and other records. 30 minutes per entity Administrative Assistant II 3.3. Routes request to other divisions for verifications and 3.3.1. Verifies thoroughly the existence of the entity 1 working day, 5 hours Assistant Computer Operator Administrative Assistant II Data Analyst Computer Operator Frontline Service Assistant 3.4. Drafts Certification 1 hour Administrative Assistant II 3.5. Reviews and signs the Certification 1 working day, 30 minutes Computer Operator Administrative Officer IV Assistant Director, CFRD 3.6. Scans the signed certification 5 minutes per certificate Administrative Assistant II 3.7. Uploads the scanned certificate to the Document Verification System to generate QR Code 5 minutes per certificate Administrative Assistant II 3.8. Prints the certificate with generated QR Code 5 minutes per certificate Administrative Assistant II 3.9. Seals the certification 5 minutes per certificate Administrative Assistant II 3.10. Transmits the certificate to the SEC Robinsons Galleria Satellite Office 5 minutes Administrative Assistant II 3.11. Sends email for the releasing schedule 5 minutes per request Administrative Assistant II 4. Goes at the SEC Robinsons Galleria Satellite Office 4.1. Brings the accomplished request form, printed appointment schedule and the proof of payment 4.2. Receives the Certification 4. Validates the documents None 5 minutes per entity Outsourced/Third Party 4.1. Releases the Certification 5 minutes per entity Outsourced/Third Party TOTAL PHP530.00 per certificate 3 working days 7 8. Request for Negative Certification with or without Secondary License This service details the procedure on request for Negative Certifications with or without Secondary License. ATICcS Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Inter-agency or inter-government agency Others, please specify: Other Government Agencies Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Signed Letter Request (1 original; 1 photocopy) Requesting Government Agency CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends e-mail request at [emailprotected] 1. Acknowledges the email None 5 minutes per form Frontline Service Assistant 2. Waits to process the request 2. Validates the inquiry, the availability of information in online facilities and other records. None 1 working day, 7 hours Frontline Service Assistant Administrative Assistant II Monitoring Specialist I 2.1. Routes request to other divisions for verifications and drafts certification, as necessary 2.1.1. Verifies thoroughly the existence of the entity 2.1.2. Checks the Secondary License 2.2. Prints the Certification 25 minutes per entity Data Analyst 2.3. Signs the Certification 1 working day Assistant Director, CFRD 2.4. Scans the signed certification 5 minutes per certificate Data Analyst 2.5. Uploads the scanned certificate in the Document Verification System to generate QR Code 5 minutes per certificate Data Analyst 2.6. Prints the certificate with generated QR Code 5 minutes per certificate Data Analyst 2.7. Seals the certification 5 minutes per certificate Data Analyst 2.8. Sends email for the releasing schedule 5 minutes per request Data Analyst 3. Goes to the CFRD Counter 3. Receives the letter None 3 minutes per entity Data Analyst 3.1. Brings the Signed Letter Request (1 original; 1 photocopy) 3.1. Releases the Certification 2 minutes per entity Data Analyst 3.2. Receives the Certification TOTAL None 3 working days 8 9. Request for Plain/Authenticated Copies of Documents for Government Agencies This service details the procedure on request for plain and/or authenticated copies of documents for Government Agencies. ETHIDa Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Inter-agency or inter-government agency Others, please specify: Other Government Agencies Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Signed Letter Request (1 original; 1 photocopy) Requesting Government Agency CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends e-mail request at [emailprotected] 1. Acknowledge the email and send the request form None 5 minutes per entity Frontline Service Assistant 2. Waits to process the request 2. Prepares the requested documents 2.1.1. *If plain copy, prints the documents 2.1.2. **If authenticated copy, prints and stamps the documents PHP10.00 per page 1 working day Frontline Service Assistant 2.2. Prepares the letter reply and/or Payment Assessment Form (PAF) and forwards the same together with the documents to the Head of the Division/Officer-in-Charge. 55 minutes Frontline Service Assistant 2.2.1. *If Pag-IBIG, PhilHealth, Social Security System (SSS), Bureau of Internal Revenue (BIR), and Government Service Insurance System (GSIS) and other profit-making agencies, issues the PAF 2.2.2. *For non-profit agencies, do not issue a PAF 2.3. Signs the letter reply and/or documents 7 hours Administrative Officer IV Assistant Director, CFRD 3. Receives the transmittal letter with attached document/s 3. Transmits the signed letter reply with attached documents 3.1.1. *If the requesting party is from Extension Offices of Government Agencies, transmits by courier None 1 working day Frontline Service Assistant TOTAL PHP10.00 per page 3 working days 9 10. Request for Name Verification for Amendment This service details the procedure on request for Name Verification for Amendment. TIADCc Division & Department/Office Corporate Filing and Records Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail General Public Others, please specify: Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Form for Request for Certification (1 original) Authorized Representative CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Emails the accomplished Name Verification Form or the following information at [emailprotected]: 1.1. proposed name/s 1.2. name to be amended 1.3. SEC Number 1.4. meaning of acronym (if applicable) 1.5. name reservation term 1. Approves or denies proposed name/s or trade name/s P100.00 per proposed corporate/trade name/s 7 working days Computer Maintenance Technologist Administrative Assistant II 1.5.1. If name is rejected, registrant may appeal for the proposed corporate name 1.1. Approves or denies appeal for the proposed name/s or trade name/s TOTAL P100.00 per proposed corporate/trade name/s 7 working days 10 COMPANY REGISTRATION AND MONITORING DEPARTMENT CORPORATE AND PARTNERSHIP REGISTRATION DIVISION 5/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Application for Amendment of Articles of Incorporation and/or By-laws of Domestic Corporations This service details the procedure in applying for amendments of the Articles of Incorporation and/or By-laws of Domestic Stock and Non-Stock Corporations. HTcADC Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Amended Articles of Incorporation/By-laws To be provided by the Applicant 3. Directors' or Trustees' Certificate notarized and signed by majority of the directors or trustees and the corporate secretary, certifying (i) the amendment of the Articles of Incorporation/By-Laws and indicating the amended provisions, (ii) the vote of the directors or trustees and stockholders or members, (iii) the date and place of the stockholders' or members' meeting; and (iv) the tax identification number of the signatories which shall be placed below their printed names Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Directors_Certificate.pdf https://www.sec.gov.ph/wp-content/uploads/2019/11/Trustees_Certificate.pdf 4. Notarized Secretary's Certificate of no pending case of intra-corporate dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 5. Monitoring Clearance Compliance Monitoring Division (CMD) or through [emailprotected] Additional Requirements, if applicable 1. Clearance from other SEC departments For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House Markets and Securities Regulation Department (MSRD) For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 2. Endorsement from other government agencies Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Bangko Sentral ng Pilipinas Insurance/Mutual Benefit Association/Health Maintenance Organization Insurance Commission 3. Name Verification Slip for amendment of corporate name Corporate Filing and Records Division or request from [emailprotected] 4. Affidavit of a director, trustees or officer undertaking to change corporate name, if not stated in the AI Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf 5. F-101, for registered corporations increasing its foreign equity to more than 40% Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/F-101.doc 6. F-102, for registered corporations with more than 40% increasing further the percentage of such equity Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/F-102.doc 7. Certification of Inward Remittance of Foreign Exchange showing compliance with the minimum paid-up capital requirement herein or other proof such as Bank Certification certifying that such capital investment is deposited and maintained in a bank in the Philippines, if a foreign retailer has a minimum paid-up capital of Twenty-Five Million Pesos (P25,000,000.00) Authorized Agent Bank/Bangko Sentral ng Pilipinas 8. Authenticated/Apostilled Certificate that the Home State of the Foreign Retailer provides reciprocity to Filipinos, if the foreign retailer's country of origins provides for reciprocity to Filipinos Proper official of the Home State of the Foreign Retailer or the Local Embassy/Consulate of the Home State of the Foreign Retailer FOR ONE PERSON CORPORATION (OPC) AMENDMENT (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Notarized Resolution signed by the single stockholder and corporate secretary Request sample form from Public Assistance Email ([emailprotected]) OR download through Single stockholder and corporate secretary 3. Amended Articles of Incorporation To be provided by the applicant 4. Notarized Secretary's Certificate of no pending case of intra-corporate dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 5. Monitoring Clearance Compliance Monitoring Division (CMD) or through [emailprotected] Additional Requirements, if applicable 1. Acceptance Letter for Change of Nominee and Alternate Nominee, (applicable only if the change of nominee and alternate nominee will be simultaneously filed with other provision/s to be amended; if none, no need to file for an amendment Nominee and/or Alternate Nominee or through https://www.sec.gov.ph/wp-content/uploads/2019/10/2019 Sample-Acceptance-Letter-of-Nominees.docx 2. Certificate Authorizing Registration, if the Single Stockholder will be amended/changed Bureau of Internal Revenue 3. Deed of Assignment from the previous Single Stockholder, if the shares will be transfer to the new Single Stockholder Single Stockholder 4. Clearance from other SEC departments, if applicable For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers PhiliFintech Innovation Office (PIO), for business activities applicable to OPC pursuant to Section 14, SEC MC No. 7, Series of 2019. Enforcement and Investor Protection Department (EIPD) 5. Name Verification Slip, for amendment of corporate name Corporate Filing and Records Division or request from [emailprotected] 6. Affidavit of a director, trustees or officer undertaking to change corporate name, if not stated in the AI Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of amendment requirements 1.1.1. If documents are complete, accepts application for assignment to CPRD processors 1.1.2. If documents are incomplete, returns application for compliance None 5 minutes per application Email Handler For Amendment of Domestic Corporations and Partnerships 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment 2.1.1. If compliant, issues Payment Assessment Form (PAF) 2.1.2. If non-compliant, issues a checklist for compliance None 1 working day & 7 hours per application CPRD Amendment Processors 3. Pays thru the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proof of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Amended Articles of Incorporation and/or By-laws None 5 minutes per application CPRD Staff for Printing of Amendment Certificate 5.1. Reviews the application and signs the Certificate of Amended Articles of Incorporation and/or By-laws None 5 working days Approving Officer 5.2. Encodes signed Certificate of Amended Articles of Incorporation and/or By-laws None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment or arranges the delivery of the Certificate through preferred courier and receives the signed Certificate of Amended Articles of Incorporation and/or By-laws 7. Releases signed Certificate of Amended Articles of Incorporation and/or By-laws None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 2. Application for Amendment of License of Foreign and Multinational Corporations This service details the procedure in applying for amendment of SEC License of foreign branch offices, representative offices, regional operating headquarters, and regional/area headquarters. CAIHTE Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: All licensed foreign and multinational corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through http://www.sec.gov.ph/services-2/company-2/amendment/ 2. Petition for Amendment/Conversion of license Resident Agent or any authorized representative of the Foreign or Multinational Corporation 3. Authenticated/Apostilled copy of the Board Resolution approving the amendments/conversion Board members of the parent company 4. Monitoring Clearance Compliance Monitoring Division (CMD) or through [emailprotected] Additional Requirements, if applicable 1. Clearance from other SEC departments, if applicable For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House Markets and Securities Regulation Department (MSRD) For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 2. Endorsement from other government agencies Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Bangko Sentral ng Pilipinas Insurance/Mutual Benefit Association/Health Maintenance Organization Insurance Commission 3. Name Verification Slip, for amendment of corporate name Corporate Filing and Records Division or request from [emailprotected] 4. Affidavit of a resident agent, director, trustees or duly authorized officer undertaking to change corporate name, if not stated in any of the submitted forms Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to crmd_amend_foreign@ sec.gov.ph 1. Verifies completeness of amendment requirements 1.1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. If documents are incomplete, returns documents for compliance None 5 minutes per application Email Handler For Amendment of Foreign Corporations 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment 2.1.1. If complete and compliant, issues Payment Assessment Form 2.1.2. If non-compliant, issues a checklist for compliance None 1 working day & 7 hours per application CPRD Amendment Processors 3. Pays thru the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proof of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Amended License of Foreign or Multinational Corporations None 10 minutes per application CPRD Staff for Printing of Amendment Certificate 5.1. Reviews the application and signs the Certificate of Amended License of Foreign or Multinational Corporations None 5 working days Approving Officer 5.2. Encodes signed Certificate of Amended License of Foreign or Multinational Corporations None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate of Amended License of Foreign or Multinational Corporations 7. Releases signed Certificate of Amended License of Foreign or Multinational Corporations None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 3. Application for Amendment of Partnerships This service details the procedure in applying for amendment of the Articles of Partnerships. aScITE Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/ Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Cover_Sheet_for_Amendment.pdf 2. Amended Articles of Partnership To be provided by the Applicant Additional Requirements, if applicable 1. Clearance from other SEC departments, if applicable For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 2. Endorsement from other government agencies Money Changer and Remittance Services Bangko Sentral ng Pilipinas Insurance Insurance Commission 3. Name Verification Slip, for amendment of the partnership name Corporate Filing and Records Division or request from [emailprotected] 4. Undertaking of the Partner to change partnership name, if not stated in the AP Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/2019_FormsUndertakingtoChangeName.pdf 5. Deed of Assignment of partnership interest and or documents showing withdrawal, resignation, retirement and death of a partner, if the provision to be amended is the change of partners To be provided by the Applicant 6. F-106, if the provision for amendment is to have foreign equity of a registered partnership Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/F-106.doc 7. F-107, if provision for amendment is to further increase the foreign equity of a registered partnership Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/F-107.doc CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to crmd_emer_amend1@ sec.gov.ph 1. Verifies completeness of amendment requirements 1.1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. *If documents are incomplete, returns documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Domestic Corporations and Partnerships 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment 2.1.1. * If complete and compliant, issues Payment Assessment Form 2.1.2. If non-compliant, issues a checklist for compliance None 1 working day, 7 hours, and 25 minutes per application CPRD Amendment Processors 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proof of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff None 15 minutes per application Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Amended Articles of Partnership None 5 minutes per application CPRD Staff for Printing of Amendment Certificate 5.1. Reviews the application and signs the Certificate of Amended Articles of Partnership None 5 working days per application Approving Officer 5.2. Encodes signed Certificate of Amended Articles of Partnership None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate None 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate of Amended Articles of Partnership 7. Releases signed Certificate of Amended Articles of Partnership None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 4. Application for Conversion of One Person Corporation (OPC) to Ordinary Stock Corporation (OSC) This service details the procedure in applying for conversion of One Person Corporation (OPC) to Ordinary Stock Corporation (OSC). DETACa Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Notice of Conversion of a One Person Corporation to Ordinary Stock Corporation in the form prescribed by the Commission Signed by the holder of shares of the outstanding shares of the capital stock Signed by the Corporation's Corporate Secretary Filed with the Commission within sixty (60) days from such transfer of shares in accordance to Sections 8 to 10 of SEC MC No. 27, series of 2020 https://www.sec.gov.ph/mc-2020/mc-no-27-s-2020/ 3. Original or Certified True Copy of the documents effecting the transfer/s of full title/ownership of shares: Subscription contracts, deeds of assignment, or any legal document declaring the legal heirs of the single stockholders To be provided by the Applicant 4. Certificate Authorizing Registration/Tax Clearance Bureau of Internal Revenue 5. Articles of Incorporation and By-laws of an OSC filed in accordance with the requirements provided under Section 14 of the RCC, which shall comply with and/or contain the following: Duly prepared, signed and acknowledged or authenticated by the stockholders who voted for their adoption, and by the corporation's treasurer; Must clearly state that signatories voluntarily agreed to convert OPC to OSC in the following manner: "KNOW ALL MEN BY THESE PRESENTS: The undersigned stockholder/s, of legal age, voluntarily agreed to convert a one person corporation (OPC) to Ordinary Stock Corporation (OSC) under the laws of the Republic of the Philippines and certify the following. Provision/article indicating the name/s and address of the original incorporator of the OPC; Provisions/articles reflecting the number of directors, their names and addresses, as well as their subscription and payment details, and; Other details particular to an OSC shall likewise be indicated in accordance with the provisions of the RCC and guidelines that the Commission has issued and/or may hereafter issue; The following shall likewise be added as a new Article in the Articles of Incorporation of the Ordinary Stock Corporation (OSC). "Upon issuance by the Securities and Exchange Commission of the Certificate of Filing of Amended Articles of Incorporation and of By-laws of this corporation, reflecting its conversion into an Ordinary Stock Corporation (OSC), the attached Articles of Incorporation of the One Person Corporation (OPC) shall be deemed superseded." Section 14 of the Revised Corporation Code of the Philippines (RCC) 6. Copy of the latest Articles of Incorporation of the OPC shall be attached to the Articles of Incorporation of the Ordinary Stock Corporation (OSC) To be provided by the Applicant 7. Notarized Secretary's Certificate of No Intra Corporate Dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf Additional Requirements, if applicable 1. Name Reservation Slip, for amendment of corporate name Corporate Filing and Records Division or request from [emailprotected] 2. Monitoring Clearance Compliance Monitoring Division (CMD) or through [emailprotected] 3. Clearance from other SEC departments, if applicable For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House Markets and Securities Regulation Department (MSRD) For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 8. * Endorsement clearance from appropriate Government agencies Bangko Sentral ng Pilipinas Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Insurance Commission Insurance/Mutual Benefit Association/Health Maintenance Organization 9. Undertaking to Change Corporate Name duly executed under oath by the director of the OSC, if not yet included in the Articles of Incorporation Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf 10. Undertaking to Assume All Liabilities of the OPC, duly executed under oath by all stockholders of the OSC, if not yet included in the Articles of Incorporation. To be provided by the Applicant * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of amendment requirements 1.1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. If documents are incomplete, return documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Domestic Corporations and Partnerships 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment 2.1. If compliant, issues Payment Assessment Form 2.2. If non-compliant, issues a checklist for compliance None 9 working days & 7 hours per application CPRD Amendment Processors 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proofs of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Amended Articles of Incorporation and/or By-laws None 5 minutes per application CRMD Receiving Staff 5.1. Reviews the application and signs the Certificate of Amended Articles of Incorporation and/or By-laws None 10 working days Approving Officer 5.2. Encodes signed Certificate of Amended Articles of Incorporation and/or By-laws None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate None 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate 7. Releases signed Certificate of Amended Articles of Incorporation and/or By-laws None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 20 working days 5. Application for Conversion of Ordinary Stock Corporation (OSC) to One Person Corporation (OPC) This service details the procedure for applying for conversion of Ordinary Stock Corporation (OSC) to One Person Corporation (OPC). HEITAD Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Notice of Conversion of an Ordinary Stock Corporation to a One Person Corporation in the form prescribed by the Commission Signed by the single stockholder who has acquired all the outstanding shares of the capital stock of an ordinary corporation; Signed by the Corporation's Corporate Secretary. https://www.sec.gov.ph/mc-2020/mc-no-27-s-2020/ 3. Original or Certified True Copy of the documents effecting the transfer/s of full title/ownership of shares: Deeds of Assignment or any legal document transferring the shares to the single stockholder and if applicable, Certified True Copy of Proof of Authority to act on behalf of the trustee/estate To be provided by the Applicant 4. Certificate Authorizing Registration/ Tax Clearance Bureau of Internal Revenue 5. Notarized Secretary's Certificate of No Intra Corporate Dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 6. Articles of Incorporation of an OPC (with sample form at the SEC Website) Must be duly prepared, signed and acknowledged or authenticated by the single stockholder and by the corporation's Treasurer Provision/article indicating the name/s and address/es of the original incorporator/s of the OSC Provision/articles on the number of directors, their payment details were modified to reflect the name, address, subscription and payment details of the single stockholder in the form prescribed by the Commission Other details particular to an OPC indicated in MC No. 07, Series of 2019. Must contain the following as a new Article in the Articles of Incorporation of the One Person Corporation: "Upon issuance by the Securities and Exchange Commission of the Certificate of Filing of Amended Articles of Incorporation, reflecting its conversion into a One Person Corporation, the attached Articles of Incorporation of the Ordinary Stock Corporation shall be deemed superseded" Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/mc-2019/mc-no-07-s-2019-guidelines-on-the-establishment-of-a-one-person-corporation-opc/ 7. Copy of the latest Articles of Incorporation of the Ordinary Stock Corporation (OSC) To be provided by the Applicant 8. Letter of acceptance of appointment by Nominee and Alternate Nominee Nominee and/or Alternate Nominee or through https://www.sec.gov.ph/wp-content/uploads/2019/10/ 2019_Sample-Acceptance-Letter-of-Nominees.docx 9. Self-appointed Treasurer's Bond, if applicable To be provided by the Applicant 10. Name Reservation Slip, for amendment of corporate name Corporate Filing and Records Division or request from [emailprotected] 11. Monitoring Clearance Compliance Monitoring Division (CMD) or request from [emailprotected] Additional Requirements, if applicable 1. Clearance from other SEC departments, if applicable For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. Corporate Governance and Finance Department (CGFD) Markets and Securities Regulation Department (MSRD) PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 4. * Endorsement from other government agencies Insurance Bangko Sentral ng Pilipinas Health Maintenance Organization Insurance Commission 5. Undertaking to Change Corporate Name duly executed under oath by the Single Stockholder of the sole remaining director, if not yet included in the Articles of Incorporation Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf 6. Undertaking to Assume All Liabilities of the OCS, duly executed under oath by the single stockholder of the OPC, if not yet included in the Articles of Incorporation. To be provided by the Applicant * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of amendment requirements 1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.2. If documents are incomplete, return documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Domestic Corporations and Partnerships 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment 2.1.1 If compliant, issues Payment Assessment Form 3.1.1 * If non-compliant, issues a checklist for compliance None 9 working days & 7 hours, and 5 minutes per application CPRD Amendment Processors 5. * Pays through, SEC-accredited landbank branches or through eSPAYSEC 4. * Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 6. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 8. Receives and verifies documentary requirements and proofs of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 9. Issuance of signed Certificate 6. Prepares and generates the Certificate of Amended Articles of Incorporation and/or By-laws None 5 minutes per application CRMD Receiving Staff 6.1. Reviews the application and signs the Certificate of Amended Articles of Incorporation and/or By-laws None 10 working days Approving Officer 6.2. Encodes signed Certificate of Amended Articles of Incorporation and/or By-laws None 15 minutes per application Data Analyst 10. Receives the email appointment from CRMD 7. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 11. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate 8. Releases signed Certificate of Amended Articles of Incorporation and/or By-laws None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 20 working days * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. 6. Application for Dissolution of Partnerships This service details the procedure in applying for the dissolution of partnerships. aDSIHc Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All registered partnerships through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 11. * Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 12. Articles of Dissolution or Affidavit of Dissolution To be provided by the Applicant 13. BIR Tax Clearance Bureau of Internal Revenue Additional Requirements, if applicable 14. Endorsement from other government agencies Money Changer and Remittance Services Bangko Sentral ng Pilipinas Insurance Insurance Commission * Note from the Publisher: Copied verbatim from official document. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of dissolution requirements 1.1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. If documents are incomplete, returns documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Domestic Corporations and Partnerships 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment 2.1.1. If complete and compliant, issues Payment Assessment Form 2.1.2. If non-compliant, issues a checklist for compliance None 1 working day, 7 hours and 5 minutes per application CPRD Processors 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proofs of payment None 5 minutes CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff None 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Dissolution of Partnership None 5 minutes CPRD Staff for Printing of Amendment Certificate 5.1. Reviews the application and signs the Certificate of Dissolution of Partnership None 5 working days Approving Officer 5.2. Encodes signed Certificate of Dissolution of Partnership None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate of Dissolution of Partnership 7. Releases signed Certificate of Dissolution of Partnership None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 7. Application for Increase of Capital Stock for One Person Corporation via Cash This service details the procedure in applying for increase of capital stock for One Person Corporation via Cash. HTcADC Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Amended Articles of Incorporation To be provided by the Applicant 3. Notarized Secretary's Certificate of no pending case of intra-corporate dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 4. Monitoring Clearance Compliance Monitoring Division (CMD) or request from [emailprotected] 5. Treasurer's Affidavit certifying the amount of subscribed and paid-up capital; and indicating the mode of payment. To be provided by the Applicant 6. Subscription Contract (with bank deposit slip/Acknowledgment Receipt signed by the Treasurer/Bank Statement) signed by the President/Director and the Corporate Secretary To be provided by the Applicant 7. OPC Resolution indicating the name of OPC; signed by the Sole Stockholder and Corporate Secretary; indicating the proposed amendments; and date of resolution. Single Stockholder and Corporate Secretary 8. Certificate of Increase of Capital Stock Public Assistance Counter/Desk https://www.sec.gov.ph/wp-content/uploads/2022/03/2022SECForm_CERTIFICATE-OF-INCREASE-OF-AUTHORIZED-CAPITAL-STOCK-OF-OPC.docx Additional Requirements, if applicable 1. Registration under Foreign Investments Act (FIA), if the foreign equity increased to more than 40% Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/SEC_Form_No.F-100.pdf o Endorsement from other SEC departments/offices o For Financial Technology (FinTech) related business activities: Operators of payment systems; Payment Service Providers; Electronic Money Issuers (EMI); Non-bank EMIs; Alternative Credit Scoring Companies; Online Lending Companies; Peer-to-peer Lending Companies; AI/Big Data Companies; InsurTech Companies (InsurTech Service Providers); KYC/Security Companies (KYC Service Providers); Digital Banks; Digital Asset Exchanges; Virtual Asset Service Providers; Play-to-Earn Platforms; E-Commerce Companies; Crowdfunding Platforms; RegTech Companies (RegTech Service Providers); SupTech Companies (SupTech Service Providers); and Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO), for business activities applicable to OPC pursuant to Section 14 of SEC Memorandum Circular No. 7, Series of 2019 Enforcement and Investor Protection Department (EIPD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of amendment requirements 1.1.1 If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. If documents are incomplete, return documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Domestic Corporations and Partnerships 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment 2.1.1. If compliant, forwards the application to the Reviewing Officer 2.1.2. If non-compliant, issues a checklist for compliance None 9 working days & 7 hours, and 5 minutes CPRD Amendment Processors 2.2. Reviews the application 2.2.1. If compliant, returns back to the Processor for issuance of PAF 2.2.2. If non-compliant, returns back to the Processor for compliance 2 working days CPRD Reviewing Officer 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proofs of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Amended Articles of Incorporation and/or By-laws None 5 minutes per application CPRD Staff for Printing of Amendment Certificate 5.1. Reviews the application and signs the Certificate, if approved None 10 working days Approving Officer 5.2. Encodes signed Certificate of Amended Articles of Incorporation and/or By-laws None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate None 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificates 7. Releases signed Certificate of Amended Articles of Incorporation and/or By-laws None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 20 working days 8. Application for Withdrawal of License of Foreign or Multinational Corporations This service details the procedure in applying for withdrawal of SEC License of foreign branch offices, representative offices, regional operating headquarters, and regional/area headquarters. CAIHTE Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All licensed foreign and multinational corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Petition for Withdrawal of License To be provided by the Applicant 3. Authenticated/Apostilled copy of the Board Resolution authorizing the withdrawal of license To be provided by the Applicant 4. Audited Financial Statements (AFS) as of the last fiscal year of operation or latest filed stamped received by the BIR and SEC To be provided by the Applicant 5. List of creditors, if any, and their consent, OR notarized certification as to non-existence of creditors (Note: to be verified against the AFS) Applicant Foreign or Multinational Corporation 6. Original license issued by SEC Applicant Foreign or Multinational Corporation 7. Publisher's affidavit evidencing the publication of the notice of withdrawal (once a week for three [3] consecutive weeks) Applicant Foreign or Multinational Corporation; Newspaper publisher of general circulation 8. Endorsement/Clearance from the Board of Investments (for RHQ and ROHQ) Board of Investments (BOI) 9. Tax Clearance Bureau of Internal Revenue (BIR) Additional Requirements, if applicable 1. Clearance from other SEC departments, if applicable For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House Markets and Securities Regulation Department (MSRD) For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 2. Endorsement from other government agencies Bangko Sentral ng Pilipinas Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Insurance Commission Insurance/ Mutual Benefit Association /Health Maintenance Organization Board of Investments (for Regional or Area Headquarters and Regional Operating Headquarters) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of requirements for the Withdrawal of SEC License 1.1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. If documents are incomplete, returns documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Foreign Corporations 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for the Withdrawal of SEC License 2.1.1. If complete and compliant, submits for final review of the Financial Analysis and Audit Division (FAAD) and issues Payment Assessment Form 2.1.2. If non-compliant, issues a checklist for compliance None 6 working days, 7 hours and 5 minutes per application CPRD Foreign Amendment Processors 2.2. Reviews the application 2.2.1. If compliant, returns back to the CPRD Processor for issuance of PAF 2.2.2. If non-compliant, returns back to the CPRD Processor for compliance None 5 working days FAAD Specialists 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proofs of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff None 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Withdrawal of License of Foreign Corporations and Multinational Corporations None 5 minutes per application CPRD Staff for Printing of Amendment Certificate 5.1. Reviews the application and signs the Certificate of Withdrawal of License of Foreign Corporations and Multinational Corporations None 8 working days Approving Officer 5.2. Encodes signed Certificate of Withdrawal of License of Foreign Corporations and Multinational Corporations None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate of Withdrawal of License of Foreign Corporations and Multinational Corporations 7. Releases signed Certificate of Withdrawal of License of Foreign Corporations and Multinational Corporations None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 20 working days 9. Applications for Appointment/Substitution of Resident Agent of Foreign or Multinational Corporations This service details the procedure in applying for the appointment/substitution of resident agent of foreign branch offices, representative offices, regional operating headquarters and regional/area headquarters. aScITE Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All licensed foreign and multinational corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Petition for Change of Resident Agent (RA) To be provided by the Applicant 3. Authenticated copy of the Board Resolution approving the change/appointment of RA To be provided by the Applicant 4. Monitoring Clearance Compliance Monitoring Division (CMD) or request from [emailprotected] CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of requirements for the Appointment/ Substitution of Resident Agent 1.1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. If documents are incomplete, returns documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Foreign Corporations 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for Appointment/ Substitution of Resident Agent 2.1.1. If complete and compliant, issues Payment Assessment Form 2.1.2. If non-compliant, issues a checklist for compliance None 1 working day & 7 hours and 5 minutes per application CPRD Foreign Amendment Processors 3. Pays the filing fee through SEC-accredited Landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proofs of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff None 15 minutes per application Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Appointment/ Substitution of Resident Agent of Foreign or Multinational Corporations None 5 minutes per application CPRD Staff for Printing of Amendment Certificate 5.1. Reviews the application and signs the Certificate of Appointment/ Substitution of Resident Agent of Foreign or Multinational Corporations None 5 working days per application Approving Officer 5.2. Encodes signed Certificate of Appointment/ Substitution of Resident Agent of Foreign or Multinational Corporations None 15 minutes Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate of Appointment/Substitution of Resident Agent of Foreign or Multinational Corporations 7. Releases signed Certificate of Appointment/ Substitution of Resident Agent of Foreign or Multinational Corporations None 5 minutes per CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 10. Application for Enabling Resolution This service details the procedure in applying for Enabling Resolution. DETACa Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Enabling Resolution To be provided by the Applicant 3. Notarized Secretary's Certificate of no pending case of intra-corporate dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 4. List of stockholders certified under oath by the Corporate Secretary showing the present capital structure of the Company (Names of stockholders, nationality, no. of shares and amount subscribed, amount of paid-up capital) To be provided by the Applicant 5. Monitoring Clearance Compliance Monitoring Division (CMD) or request from [emailprotected] 8. * Clearance from other SEC departments For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House Markets and Securities Regulation Department (MSRD) For Financial Technology (FinTech) related business activities 8.1. Operators of payment systems; 8.2. Payment Service Providers; 8.3. Electronic Money Issuers (EMI); 8.4. Non-bank EMIs; 8.5. Alternative Credit Scoring Companies; 8.6. Online Lending Companies; 8.7. Peer-to-peer Lending Companies; 8.8. AI/Big Data Companies; 8.9. InsurTech Companies (InsurTech Service Providers); 8.10. KYC/Security Companies (KYC Service Providers); 8.11. Digital Banks; 8.12. Digital Asset Exchanges; 8.13. Virtual Asset Service Providers; 8.14. Play-to-Earn Platforms; 8.15. E-Commerce Companies; 8.16. Crowdfunding Platforms; 8.17. RegTech Companies (RegTech Service Providers); 8.18. SupTech Companies (SupTech Service Providers); and 8.19. Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of amendment requirements 1.1.1. If documents are complete, accepts application for assignment to CPRD processors 1.1.2. If documents are incomplete, returns application for compliance None 5 minutes per application Email Handler For Amendment of Domestic Corporations and Partnerships 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for Enabling Resolution 2.1.1. If compliant, issues Payment Assessment Form (PAF) 2.1.2. If non-compliant, issues a checklist for compliance None 1 working day & 7 hours and 5 minutes per application CPRD Amendment Processors 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proof of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Enabling Certificate. None 5 minutes per application CPRD Staff for Printing of Enabling Certificate 5.1. Reviews the application and signs the Enabling Certificate None 5 working days Approving Officer 5.2. Encodes signed Enabling Certificate None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment or arranges the delivery of the Certificate through preferred courier and receives the signed Certificate of Amended Articles of Incorporation and/or By-laws 7. Releases signed Enabling Certificate None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 11. Application for FIA Amendment from Export Market Enterprise to Domestic Market Enterprise This service details the procedure in applying for FIA amendment from Export Market Enterprise to Domestic Market Enterprise. HEITAD Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Amended FIA Form To be provided by the Applicant 3. Notarized Secretary's Certificate of no pending case of intra-corporate dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence Corp_Dispute.pdf 4. Monitoring Clearance Compliance Monitoring Division (CMD) or request from [emailprotected] CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of amendments requirements 1.1.1. If documents are complete, accepts application for assignment to CPRD processors 1.1.2. If documents are incomplete, returns application for compliance None 5 minutes per application Email Handler For Amendment email 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment i. If compliant, issues Payment Assessment Form (PAF) ii. If non-compliant, issues a checklist for compliance None 1 working day & 7 hours and 5 minutes per application CPRD Amendment Processors 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proof of payment None 5 minutes per application CRMD Receiving Staff a. Retrieves and prints the source documents in the system and forwards the application to the Support Staff None 15 minutes per application Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Amended FIA from Export Market Enterprise to Domestic Market Enterprise. None 5 minutes per application CPRD Staff for Printing of Certificate of Amended FIA from Export Market Enterprise to Domestic Market Enterprise. a. Reviews the application and signs the Certificate of Amended FIA from Export Market Enterprise to Domestic Market Enterprise None 5 working days Approving Officer b. Encodes signed Certificate of Amended FIA from Export Market Enterprise to Domestic Market Enterprise None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment or arranges the delivery of the Certificate through preferred courier and receives the signed Certificate of Amended Articles of Incorporation and/or By-laws 7. Releases signed Certificate of Amended FIA from Export Market Enterprise to Domestic Market Enterprise None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 12. Application for FIA amendment from Domestic Market Enterprise to Export Market Enterprise This service details the procedure in applying for FIA amendment from Export Market Enterprise to Domestic Market Enterprise and vice versa. HTcADC Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Amendment Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Amended FIA Form To be provided by the Applicant 3. Notarized Secretary's Certificate of no pending case of intra-corporate dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence Corp_Dispute.pdf 4. Monitoring Clearance Compliance Monitoring Division (CMD) or request from [emailprotected] Additional Requirements, if applicable 5. Audited Financial Statements as of the last fiscal year, stamped received by SEC and BIR To be provided by the Applicant 6. Latest approved Amended Articles of Incorporation and By-Laws To be provided by the Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of amendment requirements 1.1.1 If documents are complete, accepts application for assignment to CPRD processors 1.1.2 If documents are incomplete, returns application for compliance None 5 minutes per application Email Handler For Amendment email 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment i. If compliant, issues Payment Assessment Form (PAF) ii. If non-compliant, issues a checklist for compliance None 1 working day & 7 hours and 5 minutes per application CPRD Amendment Processors 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proof of payment None 5 minutes per application CRMD Receiving Staff a. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Amended FIA from Domestic Market Enterprise to Export Market Enterprises None 5 minutes per application CPRD Staff for Printing of Certificate of Amended FIA from Domestic Market Enterprise to Export Market Enterprises a. Reviews the application and signs the Certificate of Amended FIA from Domestic Market Enterprise to Export Market Enterprises None 5 working days Approving Officer b. Encodes signed Certificate of Amended FIA from Domestic Market Enterprise to Export Market Enterprises None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate of Amended FIA from Domestic Market Enterprise to Export Market Enterprises 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment or arranges the delivery of the Certificate through preferred courier and receives the signed Certificate of Amended Articles of Incorporation and/or By-laws 7. Releases signed Certificate of Amended FIA from Domestic Market Enterprise to Export Market Enterprises None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 13. Conversion of License of Foreign Corporations and Multinational Corporations (Branch Office to Representative Office and vice versa) This service details the procedure in applying for conversion of SEC License of foreign offices to representative offices and vice versa. CAIHTE Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All licensed foreign and multinational corporations through their Authorized Representatives Guidelines During Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Petition for Conversion of License To be provided by the Applicant 3. Authenticated/Apostilled copy of the Board Resolution authorizing the withdrawal of license To be provided by the Applicant 4. Audited Financial Statements (AFS) as of the last fiscal year of operation or latest filed stamped received by the BIR and SEC To be provided by the Applicant 5. Original license issued by SEC Applicant Foreign or Multinational Corporation Additional Requirements, if applicable 1. Clearance from other SEC departments, if applicable For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House Markets and Securities Regulation Department (MSRD) PhiliFintech Innovation Office 2. Endorsement from other government agencies Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Bangko Sentral ng Pilipinas Insurance/Mutual Benefit Association/Health Maintenance Organization Insurance Commission CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of requirements for the Conversion of SEC License 1.1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. If documents are incomplete, returns documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Foreign Corporations 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for the Conversion of SEC License None 6 working days & 7 hours and minutes per application CPRD Foreign Amendment Processors 2.1.1. If complete and compliant, submits for final review of the Financial Analysis and Audit Division (FAAD) and issues Payment Assessment Form 2.1.2. If non-compliant, issues a checklist for compliance 2.2. Reviews the application 2.2.1. If compliant, returns back to the CPRD Processor for issuance of PAF 2.2.2. If non-compliant, returns back to the CPRD Processor for compliance None 5 working days FAAD Specialists 3. Pays the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proofs of payment None 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff None 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Conversion of License of Foreign Corporations and Multinational Corporations None 5 minutes per application CPRD Staff for Printing of Certificate of Conversion of License of Foreign Corporations and Multinational Corporations 5.1. Reviews the application and signs the Certificate of Conversion of License of Foreign Corporations and Multinational Corporations None 8 working days Approving Officer 5.2. Encodes signed Certificate of Conversion of License of Foreign Corporations and Multinational Corporations None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate of Conversion of License of Foreign Corporations and Multinational Corporations 7. Releases signed Certificate of Conversion of License of Foreign Corporations and Multinational Corporations None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 20 working days 14. Conversion of License of Foreign Corporations and Multinational Corporations (Regional Headquarter to Regional Operating Headquarter and vice versa) This service details the procedure in applying for conversion of SEC License of foreign regional operating headquarters and regional/area headquarters. aScITE Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All licensed foreign and multinational corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Petition for Conversion of License To be provided by the Applicant 3. Authenticated/Apostilled copy of the Board Resolution authorizing the withdrawal of license To be provided by the Applicant 4. Audited Financial Statements (AFS) as of the last fiscal year of operation or latest filed stamped received by the BIR and SEC To be provided by the Applicant 5. Original license issued by SEC Applicant Foreign or Multinational Corporation 6. Endorsement/Clearance from the Board of Investments (for RHQ and ROHQ) Board of Investments (BOI) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of requirements for the Conversion of SEC License 1.1.1. If documents are complete, accepts documents for assignment to CPRD processors 1.1.2. If documents are incomplete, returns documents to clients for compliance None 5 minutes per application Email Handler For Amendment of Foreign Corporations 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment 2.1.1. If compliant, issues Payment Assessment Form (PAF) 2.1.2. If non-compliant, issues a checklist for compliance None 35 minutes per application CPRD Amendment Processors 3. Pays thru the filing fee through SEC-accredited landbank branches or through eSPAYSEC 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proof of payment None 1 working day & 7 hours and 5 minutes per application CRMD Receiving Staff 4.1. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Conversion of License of Foreign Corporations and Multinational Corporations None 5 minutes per application CPRD Staff for Printing of Certificate of Conversion of License of Foreign Corporations and Multinational Corporations 5.1. Reviews the application and signs the Certificate of Conversion of License of Foreign Corporations and Multinational Corporations None 5 working days Approving Officer 5.2. Encodes signed Certificate of Conversion of License of Foreign Corporations and Multinational Corporations None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment and receives the signed Certificate of Conversion of License of Foreign Corporations and Multinational Corporations 7. Releases signed Certificate of Conversion of License of Foreign Corporations and Multinational Corporations None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 15. Licensing of Foreign Corporations through the ESPARC (Electronic Simplified Processing of Application for Registration of Company) The Electronic Simplified Processing of Application for Registration of Company (SEC-ESPARC) is a facility to cater application for registration of One Person Corporation (OPC), Domestic corporations (stock and non-stock) with 2 or more incorporators who may either be natural person, partnership, association or corporations, singly or jointly with others but not more than fifteen (15) in number, partnerships and foreign corporations. The system allows the applicant or his duly appointed representative to submit the proposed company name and input details of the articles of incorporation, articles of partnerships and application for license to do business in the Philippines for review of the Commission. DETACa The following are the various company type to choose form: Foreign Stock Corporation o Branch Office o Representative Office o Regional Operating Headquarters Foreign Non-Stock Corporation o Branch Office o Representative Office o Regional or Area Headquarters o Foundation Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All natural and juridical persons and their representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE For Foreign Branch and Representative Office Basic Requirements 1. Cover Sheet for Registration System-generated 2. Signed & notarized Application Form o F-103 for stock branch office; o F-104 for stock representative office; o F-108 for non-stock branch/representative office, including foundations System-generated 3. Authenticated copy of the Board Resolution o Authorizing the establishment of Branch/Representative Office in the Philippines o Designating the Resident Agent to whom summons and other legal processes may be served in behalf of the foreign corporation; and o Stipulating that in the absence of such Agent or upon cessation of its business in the Philippines, any summons or legal processes may be served to SEC as if the same is made upon the corporation at its home office Parent Company 4. Authenticated/Apostilled copy of the Articles of Incorporation/Partnership/Association with an English translation thereof if in foreign language other than English Parent Company/Philippine Embassy/Consulate 5. Financial Statements (FS) For those whose home country REQUIRES Audited FS (AFS), the applicant shall submit financial statements compliant with the following: o For the immediately preceding year at the time of filing of application, audited by an independent Certified Public Accountant of the home country *Authenticated before the Philippine Consulate/Embassy o If the date of the AFS exceeds the one-year requirement, the applicant shall submit: Authenticated AFS that are available as of date of filing of the application; AND Authenticated Unaudited FS (AUFS) as of date not exceeding one (1) year immediately prior to the filing of the application signed by an officer of the foreign corporation For those whose home country does NOT REQUIRE AFS, the applicant shall submit financial statements: o Authenticated Unaudited FS as of the date not exceeding one (1) year immediately prior to the filing of the application; and o Authenticated Certification signed under oath by an officer of a responsible regulatory institution or by the applicant's legal counsel that the applicant is not required to prepare and submit AFS, with citation of the law for verification purposes. Compliance with Financial Ratios 6. Stock Branch Office Parent Company Ratio Formula Benchmark Value Solvency Total assets/total liabilities 1:1 Liquidity Current assets/current liabilities 1:1 Debt to Equity Total liabilities/equity 3:1 7. Stock Representative Office/Non-Stock Branch Office/Non-Stock Representative Office Ratio Formula Benchmark Value Solvency Total assets/total liabilities 1:1 Additional Requirements 1. Affidavit of Undertaking to change corporate name, if not stated in the Application Form https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf 2. If Resident Agent is not the signatory in the Application Form, Resident's Agent Acceptance of Appointment Resident Agent 3. Clearance from other SEC departments, if applicable For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House Markets and Securities Regulation Department (MSRD) For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 4. If applicable, Endorsement/Clearance from other government agencies, if applicable Bangko Sentral ng Pilipinas Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Insurance Commission Insurance/Mutual Benefit Association/Health Maintenance Organization For Stock Branch/Representative Office 1. Notarized proof of Inward Remittance such as bank certificate of inward remittance or credit advances Banks For Non-Stock Branch/Representative Office Foundation 1. Notarized Certificate of Bank Deposit of the amount of not less than P1,000,000.00 Banks 2. Statement of Willingness to allow the Commission to conduct an audit For Regional/Area Headquarters (RHQ) Regional Operating Headquarters (ROHQ) Basic Requirements 1. Cover Sheet for Registration System-generated 2. Signed & Notarized Application Form System-generated 3. Certification from the Philippine Consulate/Embassy or the Philippine Commercial Office or from the equivalent office of the Philippine DTI in the applicant's home country that said foreign firm is an entity engaged in international trade with affiliates, subsidiaries, or branch offices in the Asia Pacific Region and other foreign markets; in case the Certification is issued by the equivalent office of the DTI, the same shall be authenticated by the Philippine Consulate/Embassy Philippine Consulate/Embassy or the Philippine Commercial Office or from the equivalent office of the Philippine DTI 4. Authenticated Certification from principal officer of the foreign entity to the effect that the said foreign entity has been authorized by its board of directors or governing body to establish its RHQ/ROHQ Principal Officer Additional Requirements 1. Affidavit of Undertaking to change corporate name, if not stated in the Application Form http://www.sec.gov.ph/forms-and-fees/primary-registration/ 2. Endorsement Board of Investments 3. Clearance from other SEC departments, if applicable business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Access ESPARC (Electronic Simplified Processing of Application for Registration of Company) through https://esparc.sec.gov.ph/ 1. Verifies and reserves the proposed company name in accordance with SEC Memorandum Circular No. 13, Series of 2019 1.1.1. Approves the proposed name/s 1.1.2. If corporate name and/or trade name/s is/are not compliant, corporate name is disapproved None None 2. Waits for the processing result in the provided email 2.1.1. If company name and/or trade name is disapproved, files an appeal once the application is returned to his ESPARC account 2.2. If compliant, applicant uploads the signed and notarized licensing documents 2. Approves or disapproves proposed company name and/or trade name/s in accordance with SEC Memorandum Circular No. 13, Series of 2019 None 1 working day, 7 hours, & 40 minutes ESPARC and OneSEC Name Verifier 2.1. Pre-processes all corporate information submitted 2.1.1. If corporate information is non-compliant or incomplete, the application is returned to the applicant's ESPARC account together with the result of the reservation of corporate name and/or trade name/s, 2.1.2. If compliant, forwards to the same to FAAD 6 working days ESPARC and OneSEC Processors 2.2. Reviews the application 2.2.1. If non-compliant, returns to the processor 2.2.2. If compliant, CPRD Processor issues the Payment Assessment Form (PAF) 7 working days FAAD Specialists 3. Pays the assessed license fee attached in the email notification 3. For online payment, this link is embedded in the system: https://espaysec.sec. gov.ph/payment-portal/home (please see payment gateways on ESPARC) through Electronic System for Payment to SEC (ESPAYSEC) Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 5 minutes System-generated 3.1. For payment gateways, download the PAF sent and proceed to pay Refer to Financial Management Department and Landbank 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Officially receives and stamps the hard copies of the registration application and forwards to the Corporate Filing and Records Division (CFRD) for generation of the Certificate None 1 minute CRMD Receiving Staff 5. Issuance of the signed License 5. Generates the Certificate and forwards the same with the submitted proof of payment and documentary requirements to the authorized signatory None 4 minutes CPRD Staff for Printing of Registration Certificate 5.1. Reviews the application 5.1.1. Signs the Certificate; or 5.1.2. Returns the application for compliance 5 working days Director 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment or arranges the delivery of the Certificate through preferred courier and receives the signed Certificate 7. Enters company name in the Masterlist and releases the Certificate together with registration application then stamps release the official receipt None 5 minutes CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 20 working days 16. Public Assistance Email This service details the assistance such as but not limited to advice, counseling, etc. rendered to clients on their concerns and queries pertaining to SEC matters. HTcADC Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail General Public Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the inquiry, concerns, and/or complaint through [emailprotected] 1. Receives the email query of client in crmd_publicassistance @sec.gov.ph None 1 minute Public Assistance Email Handlers 2. Receives the email response of CRMD Public Assistance Team 2. Renders advice depending on the nature of the concern/query; 2.1. Sends the requested checklist of requirements, guidelines, or sample forms; 2.2. Refers to the appropriate division/unit of the CRMD or another SEC Department; and/or 2.3. Endorses written complaint to the Office of the CRMD Director and advises the party to expect feedback within five (5) working days. 45 minutes Public Assistance Email Handlers TOTAL None 46 minutes 17. Registration of Corporations through OneSEC (One day Submission and E-registration of Companies) (FOR STOCK CORPORATIONS ONLY) The system aims to promote promptness, reliability and efficiency. However, the registrant has to conform with the following conditions within a period of one day: CAIHTE A. The company classification is "All Filipino"; B. The proposed corporate name must comply to the following: (a) has a name descriptor according to its industry classification; (b) does not contain any Trade Name/s; and (c) not subject to any Letter of Appeal for reconsideration; and (d) in explicit form (any set or group of letters does not contain any acronym or meaning); C. The primary purpose or the main activity is predetermined and is not subject to any modification/correction; D. The corporate term of existence is perpetual; E. The incorporator/s, members of the Board of Directors and subscribers are Natural Person/s, of legal age and resident/s of the Philippines; F. The applicant corporation is not located in any of the economic zones; G. The share type classification contains the following: (a) Common Shares; (b) with Par Value and (c) Amount of par value is not less than P1.00 and in non-decimal currency; H. The Mode of Payment for the subscription of shares is CASH; I. The registration fees are paid immediately after the application through the SEC Payment Portal; J. The applicant corporation is not required to secure clearance/endorsement from any Department of SEC and/or other government agency/ies; K. None of the incorporators, stockholders/members, directors/trustees, beneficial owners, and officers of the applicant corporation have been convicted of or have pending criminal or administrative case of felony or misdemeanor involving investment or investment-related business, fraud, false statements or omissions, wrongful taking of property, bribery, forgery, counterfeiting or extortion, or other felonies; L. None of the incorporators, stockholders/members, directors/trustees, beneficial owners, and officers of the applicant corporation are included in pertinent sanctions list circularized by the Bangko Sentral ng Pilipinas (BSP), the Anti-Money Laundering Council (AMLC), the Anti-Terrorism Council (ATC), and other domestic and/or international entities or organizations, such as the Office of Foreign Assets Control (OFAC) of the U.S. Department of Treasury and the United Nations Sanctions List; M. The SEC office chosen shall be the only office where the hard copies of the registration application such as the Digital Certificate of Incorporation, proof of payment of the registration fees and originally signed and notarized copies of the Articles of Incorporation and By-laws shall be accepted. aScITE Furthermore, the predetermined primary purpose or main business activity in the registration application shall be exclusive and shall be subject to the following list of industry classification only, to wit: 1. Agriculture 18. Telecommunications 2. Fishery 19. Gas station 3. Electric generation 20. Travel agency 4. Hotel 21. Restaurant 5. Printing and Publishing 22. Mining 6. Activities of a holding company 23. Security agency 7. Hospital 24. Recruitment 8. Wholesale trading of goods 25. Arrastre and Stevedoring services 9. Retail trading of goods 26. Film production 10. Wholesale and retail trading of goods 27. Logistics 11. Construction 28. IT/software applications 12. Advertising 29. Sea transportation 13. Real estate 30. Air Transportation 14. Management consultancy 31. Cargo consolidator 15. Land transportation 32. Non-Vessel Operating Common Carrier 16. Courier services 33. Schools 17. Business process outsourcing Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All Natural and Juridical persons and their representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Registration System-generated 2. Articles of Incorporation (Filipino) reflecting the: o corporate name; o business activity; o principal office address; o names, nationality, residences and Tax Identification Numbers (TIN) of Filipino incorporators/single incorporator, nominee and alternate nominee; o capital structure; o name of treasurer and TIN; o undertaking to change company name; o printed names and signatures of the single stockholder, nominee and alternate nominee; o Notarization/Authentication. System-generated 3. By-Laws For One Person Corporations, no by-laws required. System-generated CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Access ESPARC (Electronic Simplified Processing of Application for Registration of Company) through https://esparc.sec.gov.ph/ 1. System issues the Payment Assessment Form (PAF) None 9 minutes ESPARC and OneSEC Name Verifiers 1.1. *System validations embedded in the system such as guidelines on the approval or disapproval of the proposed company name in accordance with SEC Memorandum Circular No. 13, Series of 2019 and such other existing laws, rules and regulations 1. * Pays the assessed registration fee online and receives the Digital copy of the Certificate of Incorporation in the email provided in the system through eSPAYSEC 2. System validates payment Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 5 minutes 2. Generates and prints the Digital Certificate Remarks: To secure the original copy of the Certificate, clients shall submit four (4) sets of originally signed documentary requirements with original proof of payment within one (1) year from the date of issuance of the Digital Certificate TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 14 minutes * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. 18. Registration of Corporations through the ESPARC (Electronic Simplified Processing of Application for Registration of Company) except Licensing of Foreign Corporations, Registration of Partnerships, and Licensing of Lending and Financing Companies The Electronic Simplified Processing of Application for Registration of Company (SEC-ESPARC) is a facility to cater application for registration of One Person Corporation (OPC), Domestic corporations (stock and non-stock) with 2 or more incorporators who may either be natural person, partnership, association or corporations, singly or jointly with others but not more than fifteen (15) in number, partnerships and foreign corporations. The system allows the applicant or his duly appointed representative to submit the proposed company name and input details of the articles of incorporation, articles of partnerships and application for license to do business in the Philippines for review of the Commission. HTcADC The following are the various company type to choose form: Stock Corporation o All Filipino or with foreign equity participation o One Person Corporation o Corporation with 2 to 15 incorporators o Lending & Financing Companies Non-Stock Corporation o All Filipino or with foreign equity participation o Corporation Sole o Foundation o Federation o Microfinance o Religious Aggregate o Condominium Corporation o Non-stock/Non-profit Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All natural and juridical persons and their representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS FOR STOCK AND NON-STOCK DOMESTIC CORPORATIONS EXCEPT ONE PERSON CORPORATION (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Registration System-generated 2. Articles of Incorporation (AI) reflecting the: o corporate name; o business activity; o principal office address; o names, nationality, residences and Tax Identification Numbers (TIN) of Filipino or foreign incorporators, directors, stockholders including corporate subscribers, the foreign incorporators, directors and stockholders may also state their passport numbers; o capital structure (for stock corporation); o name of treasurer and TIN; o Undertaking to change company name; o Printed names and Signatures of incorporators; o Notarization/Authentication. System-generated 3. By-Laws, for stock and non-stock corporation (except for Corporation Sole) System-generated Additional Requirements, if applicable 1. Foreign Investments Act (FIA) Application Form (F-100), if more than 40% foreign equity for stock corporation System Generated https://www.sec.gov.ph/wp-content/uploads/2019/11/SEC_Form_No.F-100.pdf 2. Joint Affidavit of Undertaking to Change Name, in case not incorporated in the Articles of Incorporation) https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf 3. Affidavit of Relinquishment, in case the treasurer is a foreigner and the business activity of the registrant is a partly-nationalized activity Foreign Treasurer/To be provided by the applicant 4. Authenticated/Apostilled Articles of Incorporation and By-Laws and supporting documents, if the same were executed in a foreign jurisdiction Parent Company of the Foreign Corporation and Philippine Embassy/Consulate 5. Endorsement/Clearance from other government agencies, if applicable Bangko Sentral ng Pilipinas Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Insurance Commission Insurance/Mutual Benefit Association/Health Maintenance Organization 6. Clearance from other SEC departments, if applicable For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House) Markets and Securities Regulation Department (MSRD) For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 7. Authenticated/Apostilled (if executed in a foreign jurisdiction) Board Resolution/Directors'/Trustees' Certificate or Secretary's Certificate (if incorporator/s is/are juridical entity/ies) Incorporator (Juridical Entity)/Philippine Embassy/Consulate If the Incorporator is a Juridical Entity Board Resolution of the Juridical Entity allowing it to invest on the said Corporation 8. Certificate of Incorporation and Articles of Incorporation or latest General Information Sheet (GIS) of Filipino corporate subscriber/s SEC-Registered Domestic Corporation 9. Proof of existence/registration of foreign corporate subscriber/s Foreign Corporation abroad 10. For non-stock religious aggregate: o Affidavit of Affirmation/Verification by the chief priest, rabbi, minister, or presiding elder, (not required if already part of the Articles of Incorporation) System-generated/Public Assistance and Complaint Desk 11. For foundation: o Notarized certificate of bank deposit of the contribution, which shall not be less than P1,000,000.00 o Statement of Willingness to allow the Commission to conduct an audit Banks System-generated/Notary Public 12. For federation o List of Member-Associations certified by the Corporate Secretary and attested by the President President and Corporate Secretary 13. For confederation o List of Member-Federations certified by the Corporate Secretary and attested by the President President and Corporate Secretary 14. For condominium corporation/association o Notarized Copy of the Master Deed with primary entry of the Register of Deeds o Certification that there is no existing similar condominium association within the condominium project Condominium Developer and Register of Deeds System-generated/Applicant Condominium Corporation/Association to be executed by the Corporate Secretary FOR ONE PERSON CORPORATION (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Registration System-generated 2. Articles of Incorporation (Filipino and non-Filipino) reflecting the: o corporate name; o business activity; o principal office address; o names, nationality, residences and Tax Identification Numbers (TIN) of Filipino or foreign single incorporator, nominee and alternate nominee. The foreign single incorporator may state his passport number; o capital structure; o name of treasurer and TIN; o Undertaking to change company name; o Printed names and Signatures of the single stockholder, nominee and alternate nominee; and/or o Notarization/Authentication. System-generated 3. Letter of Acceptance of the Nominee and Alternate Nominee System-generated Additional Requirements, if applicable 1. Foreign Investments Act Form 100 (for stock corporations with 100% foreign equity) whose paid-up capital is CASH System-Generated 2. Proof of Authority if single stockholder is a trustee, administrator, executor, guardian, conservator, custodian, or other person exercising fiduciary duties To be provided by the applicant 3. Clearance from other SEC departments: For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 4. Endorsement from other government agencies: o Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Bangko Sentral ng Pilipinas o Insurance/Health Maintenance Organization Insurance Commission CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Access ESPARC (Electronic Simplified Processing of Application for Registration of Company) through https://esparc.sec.gov.ph/ 1. System receives submitted application None None 2. Waits for the processing result sent in the provided email 2.1.1. If company name and/or trade name is disapproved, files an appeal once the application is returned to his ESPARC account 2.2. If compliant, applicant uploads the signed and notarized registration documents 2. Approves or disapproves proposed company name and/or trade name/s in accordance with SEC Memorandum Circular No. 13, Series of 2019 None 2 working days ESPARC and OneSEC Name Verifiers 2.1. Pre-processes all corporate information submitted 2.1.1. If corporate information is non-compliant or incomplete, the application is returned to the applicant's ESPARC account together with the result of the reservation of corporate name and/or trade name/s, 2.1.2. If compliant, CPRD processor prepares Payment Assessment Form (PAF) 4 working days, 7 hours and 54 minutes ESPARC and OneSEC Processors 3. Pays the assessed registration fee attached in the email notification through SEC-accredited landbank branches or through eSPAYSEC 3. For online payment, this link is embedded in the system: https://espaysec.sec. gov.ph/payment-portal/home (please see payment gateways on ESPARC) through Electronic System for Payment to SEC (ESPAYSEC) Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 5 minutes System-generated 3.1. For SEC payment gateways, download the PAF sent and proceed to pay Refer to Financial Management Department and Landbank 4. Receives notification through email lodge in the ESPARC: 4.1.1. If for compliance, opens the compliance section in the eSPARC and complies the deficiencies or completes the requirements 4.1.2. If for payment, pays the filing fee online or on collection 4.1.3. If online, pays through, https://espaysec.sec. gov.ph/payment-portal/home (please see payment gateways on esparc) through Electronic System for Payment to SEC (ESPAYSEC) 4.1.4. If on collection, prints the Payment Assessment Form (PAF) 4.2. Generates and prints the Digital Certificate Remarks: To secure the original copy of the Certificate, clients shall submit four (4) sets of originally signed documentary requirements with original proof of payment within sixty (60) calendar days from the date of issuance of the Digital Certificate 4. System issues e-mail alert if for compliance or for payment 4.1.1. If compliant, system issues payment e-mail alert 4.1.2. If non-compliant, system issues compliance e-mail alert None 1 minute System-generated TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 19. Registration of Partnerships through the ESPARC (Electronic Simplified Processing of Application for Registration of Company) The Electronic Simplified Processing of Application for Registration of Company (SEC-ESPARC) is a facility to cater application for registration of One Person Corporation (OPC), Domestic corporations (stock and non-stock) with 2 or more incorporators who may either be natural person, partnership, association or corporations, singly or jointly with others but not more than fifteen (15) in number, partnerships and foreign corporations. The system allows the applicant or his duly appointed representative to submit the proposed company name and input details of the articles of incorporation, articles of partnerships and application for license to do business in the Philippines for review of the Commission. CAIHTE The following are the various company type to choose form: Partnership o General Partnership o Professional Partnership o Limited Partnership Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All natural and juridical persons and their representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS FOR REGISTRATION OF PARTNERSHIPS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Registration System-generated 2. Signed & Notarized Articles of Partnership with Tax Identification Numbers (TIN) of Filipino partners including domestic partnership (to be written in the Articles of partnership and applicable document/s) and/or Tax Identification Numbers (TIN) or passport numbers of foreign partners (to be written in the Articles of Partnership and applicable document/s) System-generated Additional Requirements, if applicable 1. Proof of existence of foreign company (if a partner in the partnership agreement is signed in the home country) Foreign company 2. Board Resolution of the Foreign Company authorizing it to be a partner in a Contract of Partnership (Authenticated/Apostilled Document) and designating the authorized signatures Foreign company 3. Signed & notarized F-105 (Foreign Investments Act Application Form), if there are one (1) or more foreign partners System-generated 4. Authenticated/Apostilled Articles of Partnership and/or F-105, if documents were signed in a foreign jurisdiction Philippine Embassy/Consulate 5. Endorsement from other government agencies o Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Bangko Sentral ng Pilipinas o Insurance/Health Maintenance Organization Insurance Commission 6. Clearance from other SEC departments For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. Enforcement and Investor Protection Department (EIPD) PhiliFintech Innovation Office (PIO) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Access ESPARC (Electronic Simplified Processing of Application for Registration of Company) through https://esparc.sec.gov.ph/ 1. System receives submitted application None None 2. Waits for the processing result in the provided email 2.1.1. If company name and/or trade name is disapproved, files an appeal once the application is returned to his ESPARC account 2. Approves or disapproves proposed company name and/or trade name/s in accordance with SEC Memorandum Circular No. 13, Series of 2019 None 2 working days ESPARC and OneSEC Name Verifier 2.1. Pre-processes all corporate information submitted 2.1.1. If corporate information is non-compliant or incomplete, the application is returned to the applicant's ESPARC account together with the result of the reservation of corporate name and/or trade name/s, 2.1.2. If compliant, CPRD processor prepares Payment Assessment Form (PAF) 4 working days, 23 hours and 45 minutes ESPARC and OneSEC Processors 3. Pays the assessed partnership fee attached in the email notification 3. For online payment, this link is embedded in the system: https://espaysec.sec. gov.ph/payment-portal/home (please see payment gateways on ESPARC) through Electronic System for Payment to SEC (ESPAYSEC) Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 5 minutes System-generated 3.1. For SEC payment gateways, download the PAF sent and proceed to pay Refer to Financial Management Department and Landbank 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Officially receives and stamps the hard copies of the registration application and forwards to the Corporate Filing and Records Division (CFRD) for generation of the Certificate None 1 minute System-generated 5. Issuance of the signed Certificate 5. Generates the Certificate and forwards the same with the submitted proof of payment and documentary requirements to the authorized signatory 5.1. Reviews the application 5.2. Signs the Certificate; or 5.3. Returns the application for compliance None 4 minutes CRMD Receiving Staff 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment or arranges the delivery of the Certificate through preferred courier and receives the signed Certificate 7. Enters company name in the Masterlist and releases the Certificate together with registration application then stamps release the official receipt None 5 minutes CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 20. Primary Registration and Secondary License for Lending and Financing Company through the ESPARC (Electronic Simplified Processing of Application for Registration of Company) The Electronic Simplified Processing of Application for Registration of Company (SEC-ESPARC) is a facility to cater application for registration of One Person Corporation (OPC), Domestic corporations (stock and non-stock) with 2 or more incorporators who may either be natural person, partnership, association or corporations, singly or jointly with others but not more than fifteen (15) in number, partnerships and foreign corporations. The system allows the applicant or his duly appointed representative to submit the proposed company name and input details of the articles of incorporation, articles of partnerships and application for license to do business in the Philippines for review of the Commission. aScITE The following are the various company type to choose form: o Lending Corporation o Financing Corporation Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All natural and juridical persons and their representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS FOR REGISTRATION OF PARTNERSHIPS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet for Registration System-generated 2. Articles of Incorporation (AI) reflecting the: o corporate name; o business activity; o principal office address; o names, nationality, residences and Tax Identification Numbers (TIN) of Filipino or foreign incorporators, directors, stockholders including corporate subscribers, the foreign incorporators, directors and stockholders may also state their passport numbers; o capital structure (for stock corporation); o name of treasurer and TIN; o Undertaking to change company name; o Printed names and Signatures of incorporators; o Notarization/Authentication. System-generated 3. By-Laws, for stock and non-stock corporation (except for Corporation Sole) System-generated For Lending and Financing Corporations: 1. Application Form Download in SEC website https://www.sec.gov.ph/wp-content/uploads/2020/01/Application-Form_Head-Office_FinancingCompany.doc 2. Information Sheet Download in SEC website https://www.sec.gov.ph/wp-content/uploads/2020/01/Information-Sheet_Head-Office_FinancingCompany.doc 3. Valid NBI Clearance of ALL Incorporators and Stockholders With right thumbprint and signature Reflecting the residential address as stated in the Information Sheet & Articles of Incorporation To be provided by the applicant 4. Additional Requirements for FOREIGN Directors and Officers Photocopy of Alien Certificate of Registration Card/Immigrant Certificate of Residence Card* Photocopy of Passport Showing Valid Visa or Stay in the Philippines* Clearance from the Bureau of Immigration To be provided by the applicant 5. Sworn Certification required under SEC Memorandum Circular No. 29, Series of 2020 Shall include an undertaking that the applicant shall submit hard and soft copies of its Money Laundering and Terrorist Financing Prevention Program (MTPP) to the AMLD-EIPD within ten (10) days from receipt of its Certificate of Registration and/or secondary license from the Commission Stamped received by the Anti-Money Laundering Division of the Enforcement and Investor Protection Department (AMLD-EIPD) or with attached email confirmation sent by the AMLD-EIPD stating that the Sworn Certification was duly received. 6. Notarized Bank Certificate of Deposit To be provided by the applicant Additional Requirements, if applicable 1. Foreign Investments Act (FIA) Application Form (F-100), if more than 40% foreign equity for stock corporation System Generated https://www.sec.gov.ph/wp-content/uploads/2019/11/SEC_Form_No.F-100.pdf 2. Joint Affidavit of Undertaking to Change Name, in case not incorporated in the Articles of Incorporation) https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf 3. Affidavit of Relinquishment, in case the treasurer is a foreigner and the business activity of the registrant is a partly-nationalized activity Foreign Treasurer/To be provided by the applicant 4. Authenticated/Apostilled Articles of Incorporation and By-Laws and supporting documents, if the same were executed in a foreign jurisdiction Parent Company of the Foreign Corporation and Philippine Embassy/Consulate 5. Clearance from other SEC departments For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. Enforcement and Investor Protection Department (EIPD) PhiliFintech Innovation Office (PIO) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Access ESPARC (Electronic Simplified Processing of Application for Registration of Company) through https://esparc.sec.gov.ph/ 1. System receives submitted application None None 2. Waits for the processing result sent in the provided email 2.1.1. If company name and/or trade name is disapproved, files an appeal once the application is returned to his ESPARC account 2.2. If compliant, applicant uploads the signed and notarized registration documents 2. Approves or disapproves proposed company name and/or trade name/s in accordance with SEC Memorandum Circular No. 13, Series of 2019 None 2 working days ESPARC Name Verifiers 2.1. Pre-processes all corporate information submitted 2.1.1. If corporate information is non-compliant or incomplete, the application is returned to the applicant's ESPARC account together with the result of the reservation of corporate name and/or trade name/s, 2.1.2. If compliant, LU processor prepares Payment Assessment Form (PAF) 4 working days, 7 hours and 54 minutes ESPARC and LU Processors 3. Pays the assessed license fee attached in the email notification 3. For online payment, this link is embedded in the system: https://espaysec.sec. gov.ph/payment-portal/home (please see payment gateways on ESPARC) through Electronic System for Payment to SEC (ESPAYSEC) Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 5 minutes System-generated 3.1. For payment gateways, download the PAF sent and proceed to pay Refer to Financial Management Department and Landbank 4. Submits the documentary requirements with proof of payment to the CRMD Receiving Counter through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Officially receives and stamps the hard copies of the registration application and forwards to the Corporate Filing and Records Division (CFRD) for generation of the Certificate None 1 minute CRMD Receiving Staff 5. Issuance of the signed Certificate 5. Generates the Certificate and forwards the same with the submitted proof of payment and documentary requirements to the authorized signatory None 4 minutes CPRD Staff for Printing of Registration Certificate 5.1. Reviews the application 5.1.1. Signs the Certificate; or 5.1.2. Returns the application for compliance 5 working days Director 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment or arranges the delivery of the Certificate through preferred courier and receives the signed Certificate 7. Enters company name in the Masterlist and releases the Certificate together with registration application then stamps release the official receipt None 5 minutes CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days 21. Voting Trust Agreement This service details the procedure in applying for the Voting Trust Agreement of Domestic Stock Corporations. HTcADC Division & Department/Office Corporate & Partnership Registration Division, Company Registration and Monitoring Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All registered domestic corporations through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS (2 sets of original documents, 2 sets of photocopies; in A4 size bond paper) WHERE TO SECURE Basic Requirements 1. Cover Sheet Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Voting Trust Agreement To be provided by the Applicant 3. List of stockholders certified under oath by the Corporate Secretary showing the present capital structure of the Company (Names of stockholders, nationality, no. of shares and amount subscribed, amount of paid-up capital) To be provided by the Applicant 4. Notarized Secretary's Certificate of no pending case of intra-corporate dispute Request sample form from Public Assistance Email ([emailprotected]) OR download through https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 5. Monitoring Clearance Compliance Monitoring Division (CMD) or through [emailprotected] Additional Requirements, if applicable 1. Clearance from other SEC departments For Investment company, Financing and Lending companies, issuers of proprietary or non-proprietary membership ( i.e. , golf clubs), listed and public companies and foundation Corporate Governance and Finance Department (CGFD) For Capital Market Institutions ( i.e. , Exchange, Broker, Dealer, Investment House Markets and Securities Regulation Department (MSRD) For Financial Technology (FinTech) related business activities o Operators of payment systems; o Payment Service Providers; o Electronic Money Issuers (EMI); o Non-bank EMIs; o Alternative Credit Scoring Companies; o Online Lending Companies; o Peer-to-peer Lending Companies; o AI/Big Data Companies; o InsurTech Companies (InsurTech Service Providers); o KYC/Security Companies (KYC Service Providers); o Digital Banks; o Digital Asset Exchanges; o Virtual Asset Service Providers; o Play-to-Earn Platforms; o E-Commerce Companies; o Crowdfunding Platforms; o RegTech Companies (RegTech Service Providers); o SupTech Companies (SupTech Service Providers); and o Digital Advisers/Robo-Advisers. PhiliFintech Innovation Office (PIO) Enforcement and Investor Protection Department (EIPD) 2. Endorsement from other government agencies Bank, Pawnshop and other Financial Intermediaries with Quasi-Banking Functions, Money Changer and Remittance Services Bangko Sentral ng Pilipinas Insurance/Mutual Benefit Association/Health Maintenance Organization Insurance Commission CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the application to [emailprotected] 1. Verifies completeness of amendment requirements 1.1.1 If documents are complete, accepts application for assignment to CPRD processors 1.1.2 If documents are incomplete, returns application for compliance None 5 minutes per application Email Handler 2. Waits for the email from the assigned CPRD processor 2. Processes and evaluates application for amendment i. If compliant, issues Payment Assessment Form (PAF) ii. If non-compliant, issues a checklist for compliance None 1 working day & 7 hours and 5 minutes per application CPRD Amendment Processors 3. Pays thru the filing fees through SEC accredited landbank branches or through eSPAYSEC. 3. Issues the Official Receipt and machine-validated Payment Assessment Form Refer to this link for the filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ Refer to Financial Management Department 4. Submits the documentary requirements with proof of payment to the designated Satellite Office through the company's representatives or through a courier of their choice ( e.g. , JRS, LBC, J&T, etc.) 4. Receives and verifies documentary requirements and proof of payment None 5 minutes per application CRMD Receiving Staff a. Retrieves and prints the source documents in the system and forwards the application to the Support Staff 15 minutes Computer Operator 5. Issuance of signed Certificate 5. Prepares and generates the Certificate of Voting Trust Agreement None 5 minutes per application CPRD Staff for Printing of Voting Trust Agreement Certificate a. Reviews the application and signs the Certificate of Voting Trust Agreement None 5 working days Approving Officer b. Encodes signed Certificate of Voting Trust Agreement None 15 minutes per application Data Analyst 6. Receives the email appointment from CRMD 6. Sends appointment through email indicating the date of release of the Certificate 5 minutes Email Handler for the Appointment 7. Proceeds to CRMD Releasing Section for presentment of the original proof of payment or arranges the delivery of the Certificate through preferred courier and receives the signed Certificate of Voting Trust Agreement 7. Releases signed Certificate of Voting Trust Agreement None 5 minutes per application CRMD Releasing Staff TOTAL Refer to this link for the total filing fee: https://www.sec. gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 7 working days COMPANY REGISTRATION AND MONITORING DEPARTMENT FINANCIAL ANALYSIS AND AUDIT DIVISION 1. Cash or Stock Dividend (For shares that are not listed) This service details the adopted online procedure and documentary requirements for acknowledgment of cash or stock dividends. CAIHTE For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Audited Financial Statements as of the last fiscal year stamped received by SEC and BIR Company's record 3. Reconciliation of Retained Earnings CRMD Public Assistance or refer to Memorandum Circular No. 11, Series of 2008 Guidelines on the Determination of Retained Earnings Available for Dividend Declaration downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2008/sec-memorandum-circular-no-11-5/ 4. Notarized Secretary's Certificate of the Board Resolution as to the reversal of appropriated retained earnings to unappropriated retained earnings, if applicable Company's Corporate Secretary 5. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 6. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) FOR CASH DIVIDEND 1. Certification under oath by the Corporate Secretary on the board of directors' resolution declaring cash dividends To be provided by the Company FOR STOCK DIVIDEND 2. Certification under oath by the Corporate Secretary on the declaration of stock dividends by majority of the directors and the stockholders representing 2/3 of the outstanding capital stock To be provided by the Company 3. List of stockholders with their respective subscribed capital stock as of the date meeting approving the declaration of stock dividend together with the allocation of stock dividend certified under oath by the Corporate Secretary To be provided by the Company 4. Analysis of capital structure certified under oath by the Treasurer CRMD Public Assistance 5. Notarized Secretary's Certificate certifying that on the basis of the computation of the Finance Officer, the allocation of stock dividend as indicated in the list of stockholders of record is in proportion to the shareholdings of stockholders as of date of declaration/record date and the treatment of resulting fractional shares (if any), are true and correct To be provided by the Company CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application04 @sec.gov.ph 1. Receives and records the application None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends e-mail containing receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3. Acknowledges the assigned application None 3 hours FAAD Specialists 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, resubmits the application. Go to Step 1 3.1 Examines online whether the documents submitted are complete in form and in substance 3.1.1 If application is complete and in order, the FAAD specialist prepares Final Report and forwards it via email to the Assistant Director for review 3.1.2 If the application is for compliance, the FAAD Specialist prepares a checklist of deficiencies and informs and returns it to the applicant via email. Go to Step 1.1* 19 working days FAAD Specialists 3.2 Evaluates the final report online 3.2.1 If compliant, orders the FAAD Specialist to issue Payment Assessment Form (PAF) 3.2.2 If not compliant, returns the application to the assigned FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 4. Pay the corresponding filing fees 4. Receives and acknowledges payment If amount of Cash/Stock dividend declared by Corporation whose securities are not listed is: Up to P50,000,000 P510.00* Over P50,000,000 PHP1,010* *Inclusive of Legal Research Fee of P10.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF in 4 sets Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except for audited financial statements) 6. Receives the complete application requirement and validated PAF and advises the client when to follow up its status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the assigned financial specialist 3 working days Computer Operator 7. Send the scanned copy of the PAF to the assigned FAAD Specialist via email 7. Receives and acknowledges the receipt of PAF None 2 hours FAAD Specialists 7.1. Prepares the Acknowledgment letter and forwards it to the FAAD Assistant Director for signature 2 working days FAAD Specialists 7.2. Reviews the application online 7.2.1. If compliant, prints and manually signs the acknowledgement letter 7.2.2. If non-compliant, send it back to the assigned FAAD Specialist. Go back to Step 3.1.2 10 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 7.3. Scans and uploads the signed Acknowledgment Letter on the Document Verification System to generate QR Code, then prints the Acknowledgement Letter. 2 hours SEC Administrative Assistant II 7.4. Compares the hard copies received in Step 6 with the scanned copy of the application documents and attaches the signed and with QR Code Certificate thereto. 7.4.1. If complete and in order, proceed to Step 8. 7.4.2. If incomplete and not in order, advise the assigned FAAD Specialist to inform and instruct the applicant to present complete and correct documents 3 working days FAAD Officer of the Day 8. Receive email notification from the Assigned FAAD Specialist 8. Schedules and sends email notification to the applicant on date of release of the certificate None 1 working day FAAD Specialists 9. Present the Official Receipt to the Counter Officer 9. Receives the Official Receipt None 2 hours Administrative Assistant II Process Server Data Analyst 10. Receive the duly signed Acknowledgment letter 10. Releases the signed Acknowledgment letter None 2 hours FAAD Officer of the Day TOTAL If amount of Cash/Stock dividend declared by Corporation whose securities are not listed is: Up to PHP50,000,000 PHP510.00* Over PHP50,000,000 PHP1,010* *Inclusive of Legal Research Fee of PHP10.00 1. 20 working days from Step 1 to Step 3.1 2. 20 working days from Step 3.2 to Step 6 3. 20 working days from Step 6.1 to Step 10 2. Certification of Paid-up Capital/Capital Structure/Percentage of Ownership This service details the adopted online procedure and documentary requirements for issuance of Certification of Paid-up Capital, Capital Structure or Percentage of Ownership based on the latest fiscal year's Audited Financial Statements; Interim Audited Financial Statements; Latest approved Increase in Authorized Capital Stock, if not reflected in the latest (AFS); Latest approved Confirmation of Valuation, if not reflected in the latest (AFS); For newly registered corporations (Articles of Incorporation); or For partnerships (Articles of Partnership or latest approved Amended Articles of Partnership). aScITE For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All Partnerships and Corporations duly recorded and registered at Securities and Exchange Commission, respectively. Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Duly accomplished request form or letter request signed by corporate officer/duly authorized representative CRMD Public Assistance 2. List of stockholders certified under oath by the Corporate Secretary showing the present capital structure of the Company (Names of stockholders, nationality, no. of shares and amount subscribed, amount of paid-up capital) To be provided by the Company 3. Secretary's Certificate on non-existence of intra-corporate dispute Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 4. Audited Financial Statements as of the last fiscal year, stamped received by SEC and BIR Company's records 5. Audited Interim Financial Statements, in case there is/are payment/s to unpaid subscription/s or additional issuance of shares out of the unissued authorized capital stock thru cash infusion made after the fiscal year or after the approval of the increase in capital stock not covered by item 4, to be received by the SEC after the application has been reviewed by the Assistant Director External Auditor to be engaged by the Company 6. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) Additional Requirement for Percentage of Ownership 7. Stock and transfer book of the corporation (to be presented for verification) To be provided by the Company CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application01 @sec.gov.ph 1. Receives, records and assigns the application to FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance , send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3. Acknowledges the assigned application None 3 hours FAAD Specialists 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, resubmit the application. Go to Step 1.1 Note: In case wherein the basis for certification is Audited Interim Financial Statements, needs to be checked first by the assigned FAAD Specialist before the submission of the same through Electronic Filing and Submission Tool (eFAST). 3.1 Examines online whether the documents submitted are complete in form and in substance 3.1.1. If application is complete and in order, the FAAD specialist prepares Final Report and forwards it via email to the Assistant Director for review 3.1.2. If application is for compliance, FAAD Specialist prepares a checklist of deficiencies and informs and returns it to the applicant via email. Go to Step 1.1* 6 working days FAAD Specialists 3.2 Evaluates the final report online 3.2.1 If compliant, orders the FAAD Specialist to issue Payment Assessment Form (PAF). 3.2.2 If not compliant, returns the application to the assigned FAAD Specialist. Go to Step 3.1.2 5 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment *PHP1,030 per copy *Inclusive of Documentary Stamp Tax of PHP30.00 1 hour Financial Management Department 5. Secure a number through the queuing system (FAAD Counter) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for processing together with the validated PAF. 6.1. In case wherein the basis for certification is Audited Interim Financial Statements, submits the Audited Interim Financial Statements through Electronic Filing and Submission Tool (eFAST), wait for the acknowledgement then proceeds to Step 6 Note: Hard copies of the application requirements must be the same as the documents pre-processed online 6. Receives complete application requirement and validated PAF and advises the client to send scanned copy of the PAF to the assigned FAAD Specialist None 3 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 7. Sends the scanned copy of the PAF to the assigned FAAD Specialist via email 7. Receives and acknowledges the receipt of PAF None 2 hours FAAD Specialists 7.1. Prepares the Certificate and forwards it to the FAAD Assistant Director 2 hours FAAD Specialists 7.2. Reviews the application online 7.2.1. If compliant, prints and initials the certificate then forwards to Support Staff for signature of the Director 7.2.2. If non-compliant, send it back to the assigned FAAD Specialist. Go back to Step 3.1.2 3 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 7.3. Signs the Certificate of Paid-up Capital 1 working day Director, Company Registration and Monitoring Department (CRMD) 7.4. Scans and uploads the signed Certificate of Paid-up Capital on the Document Verification System to generate QR Code, then prints the Certificate of Paid-up Capital. 2 hours SEC Administrative Assistant II 7.5. Compares the hard copies received in Step 6 with the scanned copy of the application documents and attaches the signed and with QR Code Certificate thereto. 1 working day FAAD Officer of the Day 8. Awaits email notification from the Assigned FAAD Specialist 8. Schedules and sends email notification to the applicant on date of release of the certificate None 1 working day FAAD Specialists 9. Presents the Official Receipt to the Counter Officer 9. Receives the Official Receipt None 1 hour Administrative Assistant II Process Server Data Analyst 10. Receives the duly signed Certificate of Paid-up Capital 10. Releases the signed Certificate of Paid-up Capital None 1 hour FAAD Officer of the Day TOTAL P1,030.00/ copy 1. 7 working days counted from the Steps 1 to 3.1 2. 7 working days Steps 3.2-6 3. 7 working days from Steps 7-10 3. Confirmation of Valuation This service details the adopted online procedure and documentary requirements on application for confirmation of valuation of consideration for additional issuance shares out of the unissued shares pursuant to Section 61 of the Revised Corporation Code, which may be in the form of the following: HTcADC Conversion of advances/liabilities to equity Land, building/condominium units Untitled Lands Inventories/Furnitures/Personal Properties Heavy equipment and machinery Shares of stock Motor Vehicle Sea vessel/aircraft Intangibles Net assets For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Note: If the application involves intricate legal issues, please refer to the procedure for Merger/Consolidation. CAIHTE Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE BASIC REQUIREMENTS 1. Letter request confirming the valuation; To be provided by the Company. 2. Certification under oath by the Corporate Secretary on the board resolution approving the additional issuance of shares of stock To be provided by the Company. 3. List of stockholders with the nationalities, amount subscribed and paid up and the subscribers to the new shares certified under oath by the Corporate Secretary To be provided by the Company. 4. Notarized Secretary's Certificate certifying that all non-subscribing stockholders waived their respective pre-emptive rights or attesting on the resolution by the stockholders representing at least 2/3 of the outstanding capital stock approving the issuance of shares in exchange for property or previously incurred indebtedness CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_Waiver_Pre_emptive_Rights.pdf 5. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 6. If the foreign equity is increased to more than 40%, compliance with registration under Foreign Investments Act*** Downloadable at SEC website through the following URL: https://www.sec.gov.ph/forms-and-fees/primary-registration/ Look for: registered corporations increasing its foreign equity to more than 40% (F-101) 7. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 8. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) ADDITIONAL REQUIREMENTS depending on the mode of payment 9. Conversion of Advances/Liabilities to Equity 9.1 Audited Financial Statements (AFS) as of the last fiscal year stamped received by BIR and SEC (if the advances are already reflected therein) To be provided by the company. 9.2 A report to be rendered by an Independent CPA on the verification of the advances to be converted to equity, if not reflected in item 9.1 For guidance, refer to Memorandum Circular No. 6, series of 2008 Guidelines on on-site verification of financial records relative to certain applications filed with the Commission downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2008/sec-memorandum-circular-no-06-7/ 9.3 Deed of Assignment of advances/liabilities To be provided by the Company. 10. Land, buildings/condominium units 10.1 Detailed schedule of property showing the registered owner, location, area, TCT/CCT No., tax declaration number and the basis of transfer value (market value, assessed value or zonal value) certified by the company accountant To be provided by the Applicant. 10.2 Copy of TCT/CCT electronically certified and issued by Register of Deeds and tax declaration sheet certified Assessor's Office To be provided by the Applicant. 10.3 Latest zonal valuation certified by BIR, if transfer value is based on zonal value To be provided by the Applicant. 10.4 Appraisal report by a licensed real estate appraiser, if transfer value is based on appraised value (not more than 6-month old) To be provided by the Applicant. 10.5 Deed of Assignment To be provided by the Applicant. 10.6 If property is mortgaged, submit mortgagee/creditor's certification on the outstanding loan balance and his/her written consent to the transfer of property To be provided by the Applicant. 10.7 For assignment of buildings where assignor is not the owner of the land, submit the lease contract on the land and consent of the land owner to the transfer To be provided by the Applicant. 10.8 Certification from the transferor stating that the improvements are existing and in good condition To be provided by the Applicant. 10.9 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 11. Untitled Lands 11.1 Certification of the Barangay Chairman where the property is located, and at least two (2) adjoining property owners or possessors, attesting that the subject land had been in the possessor's open, peaceful, continuous and uninterrupted exclusive possession in the concept of an owner for at least thirty (30) years and the possessor had introduced improvements thereon, if any To be provided by the Applicant. 11.2 Duplicate original or certified true copies of the tax declaration sheets To be provided by the Applicant. 11.3 Latest realty tax receipts To be provided by the Applicant. 11.4 Affidavit by the transferor attesting continuous and open possession of the property is located To be provided by the Applicant. 11.5 Affidavit of Non-Tenancy executed by Barangay Chairman of place where the property is located To be provided by the Applicant. 11.6 Duplicate original or certified true copies of any deed, conveyance, mortgage, lease or other voluntary instrument affecting the property recorded in the Register of Deeds for the province of city where the land is situated To be provided by the Applicant. 11.7 Affidavit executed by the transferor attesting to the: a. Existence (or non-existence) of easements over the untitled property b. Kind/description of the easement and its location c. Whether the transferor is the dominant estate or the servient estate, by virtue of such easements To be provided by the Applicant. 11.8 Under oath undertaking of the transferor/subscriber to answer for any liability that the corporation might incur by virtue of the acceptance of said property as paid-up capital To be provided by the Applicant. 11.9 Clearance or certification from the Department of Agrarian Reform (DAR) attesting to the following: a. There is no other claimant to the untitled land b. It has not issued any Certificate of Land Ownership Award (CLOA) over the property to any other party or c. The land is exempt from the coverage of the Comprehensive Agrarian Reform Program (CARP) To be provided by the Applicant. 11.10 Blue Print Survey of the Plan as approved by the Bureau of Lands To be provided by the Applicant. 11.11 Detailed schedule of the property showing its registered owner, location, area, tax declaration number and the basis of transfer value (market value/assessed value/zonal value or appraised value) To be provided by the Applicant. 11.12 Latest zonal valuation certified by BIR, if transfer value is based on zonal value To be provided by the Applicant. 11.13 Appraisal report by a licensed real estate appraiser, if transfer value is based on appraised value (not more than 6-month old) To be provided by the Applicant. 11.14 Deed of Assignment To be provided by the Applicant. 11.15 Affidavit of undertaking to submit certified true copy of the original certificate of title in the name of the transferee-corporation within one (1) year from the date of receipt of the approval of the application To be provided by the Applicant. 12. Inventories/Furniture/Personal Properties 12.1 Detailed schedule of property showing the description and the basis of transfer value (market value or book value) certified by the company accountant To be provided by the Applicant. 12.2 Special Audit Report by an Independent CPA on the verification and valuation of property, if transfer value is based on book value To be provided by the Applicant. 12.3 Deed of Assignment To be provided by the Applicant. 13. Heavy equipment and machinery 13.1 Detailed schedule of the property showing the description and the transfer value certified by the company accountant To be provided by the Applicant. 13.2 Appraisal report by a licensed appraiser (not more than 6-month old). If the property is imported, valuation report with description of the property) by the Bangko Sentral ng Pilipinas. To be provided by the Applicant. 13.3 Deed of Assignment To be provided by the Applicant. 13.4 Certification from the transferor stating that the properties are existing and in good condition To be provided by the Applicant. 14. Shares of Stock 14.1 Detailed schedule of the shares of stock showing the stockholder, stock certificate number, no. of shares and the basis of transfer value (market or book value) certified by the company accountant To be provided by the Applicant. 14.2 Audited financial statements of the investee company as of the last fiscal year received by BIR and SEC To be provided by the Applicant. 14.3 Deed of Assignment To be provided by the Applicant. 14.4 Certification by the Corporate Secretary of the investee company that the shares are outstanding in the name of the assignor To be provided by the Applicant. 14.5 Photocopy of the stock certificate (present original for verification) To be provided by the Applicant. 14.6 Latest market price quotation in the newspaper or certification from the stock exchange/broker as to latest market price of the shares of stock (if listed in the Stock Exchange) To be provided by the Applicant. 14.7 Affidavit of undertaking to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 15. Motor Vehicles 15.1 Detailed schedule of the motor vehicle showing the registered owner, make/model, plate number, chassis number, motor number, certificate of registration number and market value certified by the company accountant To be provided by the Applicant. 15.2 Photocopy of certificate of registration and official receipt of annual registration fee (present original for verification) To be provided by the Applicant. 15.3 Appraisal report by licensed appraiser (not more than 6-month old) To be provided by the Applicant. 15.4 Deed of Assignment To be provided by the Applicant. 15.5 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 15.6 Certification from the transferor stating that the motor vehicles are existing and in good running condition To be provided by the Applicant. 16. Sea Vessel/Aircraft 16.1 Detailed schedule of vessel/aircraft showing registered Owner, registry number, technical description and appraised value certified by the company accountant To be provided by the Applicant. 16.2 Certified true copy of the certificate of ownership To be provided by the Applicant. 16.3 Appraisal report by licensed appraiser (not more than 6-month old) To be provided by the Applicant. 16.4 Certificate of seaworthiness/airworthiness issued by appropriate government agency To be provided by the Applicant. 16.5 Deed of Assignment To be provided by the Applicant. 16.6 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 17. Intangibles 17.1 Photocopy of System Purchase Agreement or any proof of ownership (for software) To be provided by the Applicant. 17.2 Copy of Certificate of Registration of Intellectual Property Rights and mining permit for mining claims/rights To be provided by the Applicant. 17.3 Appraisal report by an accredited appraisal company or by a licensed Filipino mining engineer for mining claims/rights (not more than 6 months old) To be provided by the Applicant. 17.4 Deed of Assignment To be provided by the Applicant. 17.5 Affidavit of undertaking by an officer of the company to submit proof of transfer of ownership within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 18. Net Assets 18.1 Audited Financial Statements (AFS) of the applicant corporation as of the last fiscal year received by BIR and SEC To be provided by the Applicant. 18.2 Audited financial statements of single proprietorship/partnership/division of corporation (for spin-off) as of last fiscal year To be provided by the Applicant. 18.3 Long-form audit report of item no. 18.2 To be provided by the Applicant. 18.4 Deed of Assignment of the assets and liabilities To be provided by the Applicant. 18.5 List of creditors with the amount due to each creditor as of date of the AFS certified by the auditor or certified under oath by the company accountant and written consent of creditors To be provided by the Applicant. 18.6 Detailed schedule of properties with certificate of registration/titles and their respective book values certified by the company accountant To be provided by the Applicant. 18.7 Photocopy of the certificate of registration of the motor vehicles (present original for verification) To be provided by the Applicant. 18.8 Copy of TCT/CCT electronically certified and issued by the Register of Deeds and tax declaration sheets certified by the Assessor's Office To be provided by the Applicant. 18.9 Photocopy of stock certificates (present original for verification) To be provided by the Applicant. 18.10 DTI Certificate of Registration (for single proprietorship) To be provided by the Applicant. 18.11 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application03 @sec.gov.ph 1. Receives and assigns the application to FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, re-submits the application. Go to Step 1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1 Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2 Reviews the final report 3.2.1 If compliant, instruct the FAAD Specialist to prepare and digitally sign the Payment Assessment Form (PAF) 3.2.2 If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Confirmation of Valuation 1/5 of 1% of the value of shares of stocks to be issued but not less than P3,000.00 2. LRF equivalent to 1% of the computed filing fee Confirmation of valuation but not less than P10.00 3. Documentary Stamp Tax of P30.00 ***For Corporations with FIA Application Additional P3,060, inclusive of LRF of P30.00 and DST of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit the complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except for the audited financial statements 6. Receives the complete application requirements and validated PAF and informs the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Director, Company Registration and Monitoring Department (CRMD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fills up the log book of released applications & received the duly approved application 9. Assist the client in filling up the log book & releases the duly approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Confirmation of Valuation 1/5 of 1% of the value of shares of stocks to be issued but not less than PHP3,000.00 2. LRF equivalent to 1% of the computed filing fee Confirmation of valuation but not less than PHP10.00 3. Documentary Stamp Tax of PHP30.00 ***For Corporations with FIA Application Additional PHP3,060, inclusive of LRF of PHP30.00 and DST of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 4. Creation of Additional Paid-in Capital (APIC) This service details the adopted online procedure and documentary requirements on application for creation of Additional Paid-In Capital (APIC) through: aScITE Cash Conversion of advances/liabilities to equity Land, building/condominium units Untitled Lands Inventories/Furnitures/Personal Properties Heavy equipment and machinery Shares of stock Motor Vehicle Sea vessel/aircraft Intangibles Net assets For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE BASIC REQUIREMENTS 1. Letter request to create APIC signed by the Company's officer To be provided by the Company. 2. Certification under oath by the Corporate Secretary on the board resolution approving the creation of APIC To be provided by the Company. 3. List of stockholders of record as of date of Board of Directors meeting approving the creation of APIC indicating their nationalities and their respective subscribed and paid-up capital certified under oath by the Corporate Secretary To be provided by the Company. 4. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 5. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) ADDITIONAL REQUIREMENTS depending on the mode of payment 6. Conversion of Advances/Liabilities to Equity 6.1 Audited Financial Statements (AFS) as of the last fiscal year stamped received by BIR and SEC (if the advances are already reflected therein) To be provided by the company. 6.2 A report to be rendered by an Independent CPA on the verification of the advances to be converted to equity, if not reflected in item 6.1 For guidance, refer to Memorandum Circular No. 6, series of 2008 Guidelines on on-site verification of financial records relative to certain applications filed with the Commission downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2008/sec-memorandum-circular-no-06-7/ 6.3 Deed of Assignment of advances/liabilities To be provided by the Company 7. Land, buildings/condominium units 7.1 Detailed schedule of property showing the registered owner, location, area, TCT/CCT No., tax declaration number and the basis of transfer value (market value, assessed value or zonal value) certified by the company accountant To be provided by the Applicant. 7.2 Copy of TCT/CCT electronically certified and issued by Register of Deeds and tax declaration sheet certified Assessor's Office, respectively To be provided by the Applicant. 7.3 Latest zonal valuation certified by BIR, if transfer value is based on zonal value To be provided by the Applicant. 7.4 Appraisal report by a licensed real estate appraiser, if transfer value is based on appraised value (not more than 6-month old) To be provided by the Applicant. 7.5 Deed of Assignment To be provided by the Applicant. 7.6 If property is mortgaged, submit mortgagee/creditor's certification on the outstanding loan balance and his/her written consent to the transfer of property To be provided by the Applicant. 7.7 For assignment of buildings where assignor is not the owner of the land, submit the lease contract on the land and consent of the land owner to the transfer To be provided by the Applicant. 7.8 Certification from the transferor stating that the improvements are existing and in good condition To be provided by the Applicant. 7.9 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 8. Untitled Lands 8.1 Certification of the Barangay Chairman where the property is located, and at least two (2) adjoining property owners or possessors, attesting that the subject land had been in the possessor's open, peaceful, continuous and uninterrupted exclusive possession in the concept of an owner for at least thirty (30) years and the possessor had introduced improvements thereon, if any To be provided by the Applicant. 8.2 Duplicate original or certified true copies of the tax declaration sheets To be provided by the Applicant. 8.3 Latest realty tax receipts To be provided by the Applicant. 8.4 Affidavit by the transferor attesting continuous and open possession of the property is located To be provided by the Applicant. 8.5 Affidavit of Non-Tenancy executed by Barangay Chairman of place where the property is located To be provided by the Applicant. 8.6 Duplicate original or certified true copies of any deed, conveyance, mortgage, lease or other voluntary instrument affecting the property recorded in the Register of Deeds for the province of city where the land is situated To be provided by the Applicant. 8.7 Affidavit executed by the transferor attesting to the: a. Existence (or non-existence) of easements over the untitled property b. Kind/description of the easement and its location c. Whether the transferor is the dominant estate or the servient estate, by virtue of such easements To be provided by the Applicant. 8.8 Under oath undertaking of the transferor/subscriber to answer for any liability that the corporation might incur by virtue of the acceptance of said property as paid-up capital To be provided by the Applicant. 8.9 Clearance or certification from the Department of Agrarian Reform (DAR) attesting to the following: a. There is no other claimant to the untitled land b. It has not issued any Certificate of Land Ownership Award (CLOA) over the property to any other party or c. The land is exempt from the coverage of the Comprehensive Agrarian Reform Program (CARP) To be provided by the Applicant. 8.10 Blue Print Survey of the Plan as approved by the Bureau of Lands To be provided by the Applicant. 8.11 Detailed schedule of the property showing its registered owner, location, area, tax declaration number and the basis of transfer value (market value/assessed value/zonal value or appraised value) To be provided by the Applicant. 8.12 Latest zonal valuation certified by BIR, if transfer value is based on zonal value To be provided by the Applicant. 8.13 Appraisal report by licensed real estate appraiser, if transfer value is based on appraised value (not more than 6-month old) To be provided by the Applicant. 8.14 Deed of Assignment To be provided by the Applicant. 8.15 Affidavit of undertaking to submit certified true copy of the original certificate of title in the name of the transferee-corporation within one (1) year from the date of receipt of the approval of the application To be provided by the Applicant. 9. Inventories/Furniture/Personal Properties 9.1 Detailed schedule of property showing the description and the basis of transfer value (market value or book value) certified by the company accountant To be provided by the Applicant. 9.2 Special Audit Report by an Independent CPA on the verification and valuation of property, if transfer value is based on book value To be provided by the Applicant. 9.3 Deed of Assignment To be provided by the Applicant. 10. Heavy equipment and machinery 10.1 Detailed schedule of the property showing the description and the transfer value certified by the company accountant To be provided by the Applicant. 10.2 Appraisal report by a licensed appraiser (not more than 6 months old). If the property is imported, valuation report with description of the property) by the Bangko Sentral ng Pilipinas. To be provided by the Applicant. 10.3 Deed of Assignment To be provided by the Applicant. 10.4 Certification from the transferor stating that the properties are existing and in good condition To be provided by the Applicant. 11. Shares of Stock 11.1 Detailed schedule of the shares of stock showing the stockholder, stock certificate number, no. of shares and the basis of transfer value (market or book value) certified by the company accountant To be provided by the Applicant. 11.2 Audited financial statements of the investee company as of the last fiscal year received by BIR and SEC To be provided by the Applicant. 11.3 Deed of Assignment To be provided by the Applicant. 11.4 Certification by the Corporate Secretary of the investee company that the shares are outstanding in the name of the assignor To be provided by the Applicant. 11.5 Photocopy of the stock certificate (present original for verification) To be provided by the Applicant. 11.6 Latest market price quotation in the newspaper or certification from the stock exchange/broker as to latest market price of the shares of stock (if listed in the Stock Exchange) To be provided by the Applicant. 11.7 Affidavit of undertaking to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 12. Motor Vehicles 12.1 Detailed schedule of the motor vehicle showing the registered owner, make/model, plate number, chassis number, motor number, certificate of registration number and market value certified by the company accountant To be provided by the Applicant. 12.2 Photocopy of certificate of registration and official receipt of annual registration fee (present original for verification) To be provided by the Applicant. 12.3 Appraisal report by licensed appraiser (not more than 6-month old) To be provided by the Applicant. 12.4 Deed of Assignment To be provided by the Applicant. 12.5 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 12.6 Certification from the transferor stating that the motor vehicles are existing and in good running condition To be provided by the Applicant. 13. Sea Vessel/Aircraft 13.1 Detailed schedule of vessel/aircraft showing registered Owner, registry number, technical description and appraised value certified by the company accountant To be provided by the Applicant. 13.2 Certified true copy of the certificate of ownership To be provided by the Applicant. 13.3 Appraisal report by licensed appraiser (not more than 6-month old) To be provided by the Applicant. 13.4 Certificate of seaworthiness/airworthiness issued by appropriate government agency To be provided by the Applicant. 13.5 Deed of Assignment To be provided by the Applicant. 13.6 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 14. Intangibles 14.1 Photocopy of System Purchase Agreement or any proof of ownership (for software) To be provided by the Applicant. 14.2 Copy of Certificate of Registration of Intellectual Property Rights and mining permit for mining claims/rights To be provided by the Applicant. 14.3 Appraisal report by an accredited appraisal company or by a licensed Filipino mining engineer for mining claims/rights (not more than 6 months old) To be provided by the Applicant. 14.4 Deed of Assignment To be provided by the Applicant 14.5 Affidavit of undertaking by an officer of the company to submit proof of transfer of ownership within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 15. Net Assets 15.1 Audited Financial Statements (AFS) of the applicant corporation as of the last fiscal year received by BIR and SEC To be provided by the Applicant. 15.2 Audited financial statements of single proprietorship/partnership/division of corporation (for spin-off) as of last fiscal year To be provided by the Applicant. 15.3 Long-form audit report of item no. 21.2 To be provided by the Applicant. 15.4 Deed of Assignment of the assets and liabilities To be provided by the Applicant. 15.5 List of creditors with the amount due to each creditor as of date of the AFS certified by the auditor or certified under oath by the company accountant and written consent of creditors To be provided by the Applicant. 15.6 Detailed schedule of properties with certificate of registration/titles and their respective book values certified by the company accountant To be provided by the Applicant. 15.7 Photocopy of the certificate of registration of the motor vehicles (present original for verification) To be provided by the Applicant. 15.8 Copy of TCT/CCT electronically certified and issued by the Register of Deeds and tax declaration sheets certified by the Assessor's Office To be provided by the Applicant. 15.9 Photocopy of stock certificates (present original for verification) To be provided by the Applicant. 15.10 DTI Certificate of Registration (for single proprietorship) To be provided by the Applicant. 15.11 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application05 @sec.gov.ph 1. Receives, records and assign the application to FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, re-submits the application. Go to Step 1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1 Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2 Reviews the final report 3.2.1 If compliant, instruct the FAAD Specialist to prepare & digitally sign the Payment Assessment Form (PAF) 3.2.2 If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Creation of APIC 1/5 of 1% of the amount infused but not less than P5,000.00 2. LRF equivalent to 1% of the computed filing fee Creation of APIC but not less than P10.00 3. Documentary Stamp Tax of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except for the audited financial statements) 6. Receives the complete application requirements and validated PAF and inform the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source of documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Director, Company Registration and Monitoring Department (CRMD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fills up the log book of released applications & receive the duly approved application 9. Assist the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Creation of APIC 1/5 of 1% of the amount infused but not less than PHP5,000.00 2. LRF equivalent to 1% of the computed filing fee Creation of APIC but not less than PHP10.00 3. Documentary Stamp Tax of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 5. Creation of Bonded Indebtedness This service details the adopted online procedure and documentary requirements on application for creation of Bonded Indebtedness. DETACa For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Certificate of Creation of Bonded Indebtedness No Prescribed format. To be prepared by the Company in accordance with the Revised Corporation Code, Section 37. 3. Audited Financial Statements (AFS) as of the last fiscal year stamped received by BIR and SEC To be provided by the company 4. Unaudited financial statements for the current year period, if item 2 is more than six (6)-month old certified by the company accountant To be provided by the Company 5. List of the company's properties, with the book value, appraised or bondable value which will be used to secure the projected bond issues, certified by the company accountant To be provided by the Company 6. Projected financial statements showing the utilization of the proceeds of the bonds and the redemption of the bond issues, signed by the company accountant To be provided by the Company 7. Trust indenture, signed by the corporation and the trustee; and To be provided by the Company 8. Sample form of the mortgaged bond certificate to be issued To be provided by the Company 9. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 10. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 11. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application05 @sec.gov.ph 1. Receives, records & assigns the application to FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends e-mail containing receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, resubmits the application. Go to Step 1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1. Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2. Reviews the final report 3.2.1. If compliant, instruct the FAAD Specialist to prepare and digitally sign the Payment Assessment Form (PAF). 3.2.2. If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Creation of Bonded Indebtedness 1/5 of 1% of the amount declared but not less than P1,000.00 2. Legal Research Fee 1% of the amount computed in item 1 but not less than P10.00 3. Documentary Stamp Tax P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submits complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except audited financial statements) 6. Receives the complete application requirements and validated PAF and inform the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Director, Company Registration and Monitoring Department (CRMD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fills up the log book of released applications & receive the duly approved application 9. Assist the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Creation of Bonded Indebtedness 1/5 of 1% of the amount declared but not less than PHP1,000.00 2. Legal Research Fee 1% of the amount computed in item 1 but not less than PHP10.00 3. Documentary Stamp Tax PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 6. Decrease of Capital Stock This service details the adopted online procedure and documentary requirements on application for Decrease of Capital Stock. HEITAD If the decrease of capital stock is accompanied by application for equity restructuring, comply also with the requirements for Equity Restructuring. For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Certificate of Decrease of Capital Stock No Prescribed format. To be prepared by the Company in accordance with the Revised Corporation Code (Sections 15 and 37) 3. Directors' certificate CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Directors_Certificate.pdf 4. Amended Articles of Incorporation To be prepared by the Company 5. List of stockholders showing the names, nationalities and stockholdings before and after the reclassification/declassification/ conversion, as certified by the corporate secretary To be prepared by the Company 6. Audited Financial Statements (AFS) as of the last fiscal year stamped received by BIR and SEC (if the advances are already reflected therein) To be provided by the Company 7. Long-form audit report of item no. 6, if with return of capital To be provided by the company 8. List of creditors (if it involves return of capital) certified by the auditor or certified under oath by the company accountant and written consent of each creditor To be provided by the company 9. List of stockholders showing the names, nationalities, and their subscribed and paid-up before and after the decrease certified under oath by the Corporate Secretary To be provided by the company 10. Publisher's affidavit of the publication of the decrease of capital (once in a newspaper of general circulation) Publisher of a newspaper of general circulation. 11. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 12. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 13. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application06 @sec.gov.ph 1. Receives and records the application None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's email 1.1. Acknowledges the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends e-mail containing receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, resubmits the application. Go to Step 1.1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1 Examines whether the documents submitted are complete in form and in substance 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2. Reviews the final report 3.2.1 If compliant, FAAD Specialist prepares and digitally sign the Payment Assessment Form (PAF) and sends the PAF to the applicant 3.2.2 If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the filing fees 4. Receives and acknowledges payment 1. Decrease of Capital Stock * 1.1. if return of capital P5,000.00 1.2. All others P3,000.00 2. Amended Articles of Incorporation P1,000.00* *plus Legal Research Fee (LRF) 1% of computed filing fee but not less than P10.00 and documentary stamp tax of P30 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except for the audited financial statements) 6. Receives the complete application requirements and validated PAF and informs the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Director, Company Registration and Monitoring Department (CRMD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Receive the duly approved application 9. Releases the duly approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Decrease of Capital Stock* 1.1 If return of capital PHP5,000.00 1.2 All others PHP3,000.00 2. Amended Articles of Incorporation PHP1,000.00* *plus Legal Research Fee (LRF) 1% of computed filing fee but not less than PHP10.00 and documentary stamp tax of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 7. Dissolution (For amendment to shorten the corporate term under Section 136 of the RCC where the proposed expiration of the corporate term (must contemplate a future date) is less than one year, from approval of the application for amendment) This service details the adopted online procedure and documentary requirements on application for Dissolution of stock or non-stock corporation. HTcADC For pre-processing of new applications, scanned copy of the required documents shall be submitted via e-mail at [emailprotected] Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Notarized Directors' certificate signed by majority of the directors or trustees and the corporate secretary, attesting that: (1) the dissolution by shortening of corporate term was approved by majority of the board of directors/trustees and ratified by at least 2/3 vote of the stockholders representing the outstanding capital stock including the holders of non-voting shares/members of the corporation; (2) date and place of stockholders' or members' meeting (3) the tax identification number of the signatories which shall be placed below their names CRMD Public Assistance or Downloadable at SEC website through the following URL: Directors' Certificate https://www.sec.gov.ph/wp-content/uploads/2019/11/Directors_Certificate.pdf Trustees' Certificate https://www.sec.gov.ph/wp-content/uploads/2019/11/Trustees_Certificate.pdf 3. Amended Articles of Incorporation To be prepared and provided by the Company 4. Audited Financial Statements as of the last fiscal year stamped received by SEC and BIR, EXCEPT: i. Where the applicant has ceased operations for at least one (1) year, it shall submit: a) Audited Financial Statements as of the last fiscal year of operation; and b) Affidavit of non-operation certified under oath by the President and Treasurer. ii. Where the applicant has no operation since incorporation, it shall submit: a) Balance Sheet certified under oath by the Treasurer and President; b) Affidavit of non-operation certified under oath by the President and Treasurer; c) Certificate of non-registration issued by the BIR. iii. Where the applicant corporation (stock or nonstock) is with total assets or liabilities of less than Six Hundred Thousand Pesos (Php600,000.00), it shall submit its Balance Sheet as of last preceding fiscal year certified under oath by the President and Treasurer To be provided by the Company 5. Certification under oath by the President and Treasurer certifying that: i. the dissolution is not prejudicial to the interest of the creditors; and ii. there is no opposition from any creditor from the time of publication of the notice of dissolution up to the filing of the dissolution with the Commission. To be prepared and provided by the Company 6. Bureau of Internal Revenue (BIR) Tax Clearance Certificate Bureau of Internal Revenue 7. Publisher's Affidavit of Publication of the notice of meeting (once) Publisher of a newspaper of general circulation 8. Notarized Secretary's Certificate on no pending case of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 9. Clearance/Favorable recommendation from other Departments of the Commission or from the appropriate 10. Other/s CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application04 @sec.gov.ph 1. Receives and records the application None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's email 1.1. Acknowledges the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email containing receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, resubmits the application. Go to Step 1.1 3. Acknowledges the assigned application None 3 hours FAAD Specialists 3.1. Examines online whether the documents submitted are complete in form and in substance 3.1.1. If application is complete and in order, the FAAD specialist prepares Final Report and forwards it via email to the Assistant Director for review 3.1.2. If application is for compliance, FAAD Specialist prepares a checklist of deficiencies and informs and returns it to the applicant via email. Go to Step 1.1* 19 working days FAAD Specialists 3.2. Reviews the final report online and issues Payment Assessment Form (PAF) 3.2.1. If compliant, instruct the FAAD Specialist to prepare and digitally sign the Payment Assessment Form (PAF) 3.2.2. If not compliant, returns the application to the assigned FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialist 4. Pay the corresponding filing fees 4. Receives and acknowledges payment If Stock Corporation P1,040.00* If Non-Stock Corporation P1,040.00* *Inclusive of Legal Research Fee of P10.00 and Documentary Stamp Tax of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF (in 4 sets) 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except for audited financial statements) 6. Receives the complete application requirements and validated PAF and informs the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate of Amended Articles of Incorporation (Dissolution) 3 working days Administrative Assistant II Computer Operator 6.3. Reviews and approves the application for Dissolution 10 working days Assistant Director, Corporate Filing and Records Division (CFRD) 6.4. Records and forwards the approved Amended Articles of Incorporation to the Releasing Unit 1 working day Data Analyst Assistant Director, Corporate Filing and Records Division (CFRD) 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Receive the duly approved Certificate of Amendment of Articles of Incorporation 9. Releases the duly approved Amendment of Articles of Incorporation None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL If Stock Corporation PHP1,040.00* If Non-Stock Corporation PHP1,040.00* *Inclusive of Legal Research Fee of PHP10.00 and Documentary Stamp Tax of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 8. Equity Restructuring This service details the adopted online procedure and documentary requirements on application for equity restructuring. CAIHTE For pre-processing of new applications , scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter request to undergo equity restructuring signed by the Company's Officer To be provided by the Company. 2. Certification under oath by the Corporate Secretary on the board resolution approving the equity restructuring plan To be provided by the Company. 3. Audited Financial Statements (AFS) as of the last fiscal year stamped received by BIR and SEC (if the advances are already reflected therein) To be provided by the Company. 4. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 5. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 6. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application05 @sec.gov.ph 1. Receives, records & assigns the application to the FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, re-submits the application. Go to Step 1.1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1. Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2. Reviews the final report 3.2.1. If compliant, instruct the FAAD Specialist to prepare and digitally sign the Payment Assessment Form (PAF) 3.2.2. If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Equity Restructuring P5,080.00* *Inclusive of LRF of P50.00 and Doc. Stamps of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should be original copies of the documents pre-processed online, except for the audited financial statements) 6. Receives the complete application requirements and validated PAF and informs the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Director, Company Registration and Monitoring Department (CRMD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fills up the log book of released applications & receive the duly approved application 9. Assists the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Equity Restructuring PHP5,080.00* *Inclusive of LRF of PHP50.00 and Doc. Stamps of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 9. Increase of Capital Stock by way of Cash This service details the adopted online procedure and documentary requirements for application for Increase of Capital Stock by way of Cash. aScITE For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Certificate of Increase of Capital Stock No Prescribed format. To be prepared by the Company in accordance with the Revised Corporation Code (Sections 15 and 37) 3. Treasurer's Affidavit No prescribed format. To be prepared by the Company in accordance with Section 37 of the Revised Corporation Code 4. Directors' certificate CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Directors_Certificate.pdf 5. Amended Articles of Incorporation To be prepared by the Company 6. List of stockholders of record as of date of meeting approving the increase, indicating their nationalities and their respective subscribed and paid-up capital on the present authorized capital stock certified under oath by the corporate secretary To be prepared by the Company 7. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 8. Secretary's Certificate on waiver of pre-emptive rights of non-subscribing shareholders CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_Waiver_Pre_emptive_Rights.pdf 9. i. AUDITED FINANCIAL STATEMENTS as of the last fiscal year stamped received by BIR and SEC, if payment for subscription is already reflected therein To be provided by the company ii. SPECIAL AUDIT REPORT, if: a) listed companies; b) public companies defined in the Securities Regulation Code; c) companies that offer or sell securities to the public; d) companies with secondary license; e) Where payment to subscription to the increase is more than P50,000,000.00 otherwise , For guidance, refer to Memorandum Circular No. 6, series of 2008 Guidelines on On-site Verification of Financial Records Relative to Certain Applications filed with the Commission downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2008/sec-memorandum-circular-no-06-7/ iii. SUBSCRIPTION CONTRACT executed under oath among stockholder/s, treasurer and president for the corporation, stating the number of additional shares subscribed to and paid for. Note: Per Memorandum Circular No. 11, Series of 2016 Subscription Contracts CRMD Public Assistance iv. For RURAL BANKS: a) Notarized Certification on payment for subscriptions to be signed by majority of the rural bank's Board of Directors in accordance with the form required by BSP b) list of stockholders of record showing their respective subscribed and paid-up amount before and after the increase and the list of subscribers to the increase with their respective subscription and payment as presented and approved by BSP annexed to the notarized certification Bangko Sentral ng Pilipinas 10. If the foreign equity is increased to more than 40%, compliance with registration under Foreign Investments Act*** Downloadable at SEC website through the following URL: https://www.sec.gov.ph/forms-and-fees/primary-registration/ Look for: For registered corporations increasing its foreign equity to more than 40% (F-101) 11. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 12. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) 13. Others CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application06 @sec.gov.ph 1. Receives and records the application None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends e-mail containing receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, resubmits the application. Go to Step 1.1 3. Acknowledges the assigned application None 3 hours FAAD Specialists 3.1. Examines online whether the documents submitted are complete in form and in substance 3.1.1. If application is complete and in order, the FAAD specialist prepares Final Report and forwards it via email to the partner FAAD Specialist for review 3.1.2. If application is for compliance, FAAD Specialist prepares a checklist of deficiencies and informs and returns it to the applicant via email. Go to Step 1.1* 19 working days FAAD Specialists 3.2. Evaluates the final report online and issues Payment Assessment Form (PAF) 3.2.1. If compliant, prepares and digitally signs Payment Assessment Form (PAF) and sends it to the FAAD Specialist 3.2.2. If not compliant, returns the application to the assigned FAAD Specialist. Go to Step 3.1.2 19 working days FAAD Partner Specialists/ Reviewers 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Amended Articles of Incorporation P1,010* Plus 2. Increase of Capital Stock **For corporation with par value 1/5 of 1% of the increase in capital stock but not less than P3,000.00 or the subscription price of the subscribed capital stock, whichever is higher **For corporation without par value 1/5 of 1% of the increase in capital stock computed at P100.00 per share but not less than P3,000.00 or the issue value of the subscribed capital stock, whichever is higher 3. LRF equivalent to 1% of the computed filing fee for Increase of Capital Stock but not less than P10.00 4. Documentary Stamp Tax of P60.00 *Inclusive of LRF of P10.00 ***For Corporations with FIA Application Additional P3,060, inclusive of LRF of P30.00 and DST of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submits complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except for the audited financial statements) 6. Receives the complete application requirements and validated PAF and informs the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate of Increase of Capital Stock and Amendment of Articles of Incorporation 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Director, Company Registration and Monitoring Department (CRMD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Receive the duly approved Certificate of Increase of Capital Stock and Amended Articles of Incorporation 9. Releases the duly approved Certificate of Increase of Capital Stock and Amended Articles of Incorporation None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Amended Articles of Incorporation PHP1,010* Plus 2. Increase of Capital Stock **For corporation with par value 1/5 of 1% of the increase in capital stock but not less than PHP3,000.00 or the subscription price of the subscribed capital stock, whichever is higher **For corporation without par value 1/5 of 1% of the increase in capital stock computed at PHP100.00 per share but not less than PHP3,000.00 or the issue value of the subscribed capital stock, whichever is higher 3. LRF equivalent to 1% of the computed filing fee for Increase of Capital Stock but not less than PHP10.00 4. Documentary Stamp Tax of PHP60.00 *Inclusive of LRF of PHP10.00 ***For Corporations with FIA Application Additional PHP3,060, inclusive of LRF of PHP30.00 and DST of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 10. Increase of Capital Stock through payment other than cash This service details the adopted online procedure and documentary requirements on application for increase of capital stock by way: HTcADC Conversion of advances/liabilities to equity Stock Dividend Land, building/condominium units Untitled Lands Inventories/Furniture/Personal Properties Heavy equipment and machinery Shares of stock Motor Vehicle Sea vessel/aircraft Intangibles Net assets For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. CAIHTE Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE BASIC REQUIREMENTS 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Certificate of Increase of Capital Stock No Prescribed format. To be prepared by the Company in accordance with the Revised Corporation Code (Sections 15 and 37) 3. Treasurer's Affidavit No prescribed format. To be prepared by the Company in accordance with Section 37 of the Revised Corporation Code 4. Directors' certificate CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Directors_Certificate.pdf 5. Amended Articles of Incorporation To be prepared by the Company 6. List of stockholders of record as of date of meeting approving the increase, indicating their nationalities and their respective subscribed and paid-up capital on the present authorized capital stock certified under oath by the corporate secretary To be prepared by the Company 7. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 8. Secretary's Certificate on waiver of pre-emptive rights of non-subscribing shareholders CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_Waiver_Pre_emptive_Rights.pdf 9. If the foreign equity is increased to more than 40%, compliance with registration under Foreign Investments Act*** Downloadable at SEC website through the following URL: https://www.sec.gov.ph/forms-and-fees/primary-registration/ Look for: registered corporations increasing its foreign equity to more than 40% (F-101) 10. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 11. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) ADDITIONAL REQUIREMENTS depending on the mode of payment 12. Conversion of Advances/Liabilities to Equity 12.1 Audited Financial Statements (AFS) as of the last fiscal year stamped received by BIR and SEC (if the advances are already reflected therein) To be provided by the company 12.2 A report to be rendered by an Independent CPA on the verification of the advances to be converted to equity, if not reflected in item 12.1 For guidance, refer to Memorandum Circular No. 6, series of 2008 Guidelines on on-site verification of financial records relative to certain applications filed with the Commission downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2008/sec-memorandum-circular-no-06-7/ 12.3 Deed of Assignment of advances/liabilities To be provided by the Company 13. Stock Dividends 13.1 List of stockholders entitled to stock dividend with their respective outstanding shares and the allocation of stock dividend certified by the corporate secretary To be provided by the Company 13.2 Audited Financial Statements as of the last fiscal year received by BIR and SEC To be provided by the Company 13.3 Secretary's Certificate that on the basis of the computation of the Finance Officer, the allocation of stock dividends as indicated in the Certificate of Increase is in proportion to the shareholdings of stockholders as of date of meeting approving the dividend declaration or as of record date and the treatment of resulting fractional shares, if any, are true and correct To be provided by the Company 13.4 Secretary's Certificate on the Board's resolution to reverse the appropriated retained earnings To be provided by the Company 13.5 Reconciliation of Retained Earnings CRMD Public Assistance or refer to Memorandum Circular No. 11, Series of 2008 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2008/sec-memorandum-circular-no-11-5/ 14. Land, buildings/condominium units 14.1 Detailed schedule of property showing the registered owner, location, area, TCT/CCT No., tax declaration number and the basis of transfer value (market value, assessed value or zonal value) certified by the company accountant To be provided by the Applicant. 14.2 Copy of TCT/CCT electronically certified and issued by Register of Deeds and tax declaration sheet certified by the Assessor's Office To be provided by the Applicant. 14.3 Latest zonal valuation certified by BIR, if transfer value is based on zonal value To be provided by the Applicant. 14.4 Appraisal report by a licensed real estate appraiser, if transfer value is based on appraised value (not more than 6-month old) To be provided by the Applicant. 14.5 Deed of Assignment To be provided by the Applicant. 14.6 If property is mortgaged, submit mortgagee/creditor's certification on the outstanding loan balance and his/her written consent to the transfer of property To be provided by the Applicant. 14.7 For assignment of buildings where assignor is not the owner of the land, submit the lease contract on the land and consent of the land owner to the transfer To be provided by the Applicant. 14.8 Certification from the transferor stating that the improvements are existing and in good condition To be provided by the Applicant. 14.9 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 15. Untitled Lands 15.1 Certification of the Barangay Chairman where the property is located, and at least two (2) adjoining property owners or possessors, attesting that the subject land had been in the possessor's open, peaceful, continuous and uninterrupted exclusive possession in the concept of an owner for at least thirty (30) years and the possessor had introduced improvements thereon, if any To be provided by the Applicant. 15.2 Duplicate original or certified true copies of the tax declaration sheets To be provided by the Applicant. 15.3 Latest realty tax receipts To be provided by the Applicant. 15.4 Affidavit by the transferor attesting continuous and open possession of the property is located To be provided by the Applicant. 15.5 Affidavit of Non-Tenancy executed by Barangay Chairman of place where the property is located To be provided by the Applicant. 15.6 Duplicate original or certified true copies of any deed, conveyance, mortgage, lease or other voluntary instrument affecting the property recorded in the Register of Deeds for the province of city where the land is situated To be provided by the Applicant. 15.7 Affidavit executed by the transferor attesting to the: a. Existence (or non-existence) of easements over the untitled property b. Kind/description of the easement and its location c. Whether the transferor is the dominant estate or the servient estate, by virtue of such easements To be provided by the Applicant. 15.8 Under oath undertaking of the transferor/subscriber to answer for any liability that the corporation might incur by virtue of the acceptance of said property as paid-up capital To be provided by the Applicant. 15.9 Clearance or certification from the Department of Agrarian Reform (DAR) attesting to the following: a. There is no other claimant to the untitled land b. It has not issued any Certificate of Land Ownership Award (CLOA) over the property to any other party or c. The land is exempt from the coverage of the Comprehensive Agrarian Reform Program (CARP) To be provided by the Applicant. 15.10 Blue Print Survey of the Plan as approved by the Bureau of Lands To be provided by the Applicant. 15.11 Detailed schedule of the property showing its registered owner, location, area, tax declaration number and the basis of transfer value (market value/assessed value/zonal value or appraised value) To be provided by the Applicant. 15.12 Latest zonal valuation certified by BIR, if transfer value is based on zonal value To be provided by the Applicant. 15.13 Appraisal report rendered by licensed real estate appraiser, if transfer value is based on appraised value (not more than 6-month old) To be provided by the Applicant. 15.14 Deed of Assignment To be provided by the Applicant. 15.15 Affidavit of undertaking to submit certified true copy of the original certificate of title in the name of the transferee-corporation within one (1) year from the date of receipt of the approval of the application To be provided by the Applicant. 16. Inventories/Furniture/Personal Properties 16.1 Detailed schedule of property showing the description and the basis of transfer value (market value or book value) certified by the company accountant To be provided by the Applicant. 16.2 Special Audit Report by an Independent CPA on the verification and valuation of property, if transfer value is based on book value To be provided by the Applicant. 16.3 Deed of Assignment To be provided by the Applicant. 17. Heavy equipment and machinery 17.1 Detailed schedule of the property showing the description and the transfer value certified by the company accountant To be provided by the Applicant. 17.2 Appraisal report by licensed appraiser (not more than 6-month old). If the property is imported, valuation report with description of the property) by the Bangko Sentral ng Pilipinas. To be provided by the Applicant. 17.3 Deed of Assignment To be provided by the Applicant. 17.4 Certification from the transferor stating that the properties are existing and in good condition To be provided by the Applicant. 18. Shares of Stock 18.1 Detailed schedule of the shares of stock showing the stockholder, stock certificate number, no. of shares and the basis of transfer value (market or book value) certified by the company accountant To be provided by the Applicant. 18.2 Audited financial statements of the investee company as of the last fiscal year received by BIR and SEC To be provided by the Applicant. 18.3 Deed of Assignment To be provided by the Applicant. 18.4 Certification by the Corporate Secretary of the investee company that the shares are outstanding in the name of the assignor To be provided by the Applicant. 18.5 Photocopy of the stock certificate (present original for verification) To be provided by the Applicant. 18.6 Latest market price quotation in the newspaper or certification from the stock exchange/broker as to latest market price of the shares of stock (if listed in the Stock Exchange) To be provided by the Applicant. 18.7 Affidavit of undertaking to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 19. Motor Vehicles 19.1 Detailed schedule of the motor vehicle showing the registered owner, make/model, plate number, chassis number, motor number, certificate of registration number and market value certified by the company accountant To be provided by the Applicant. 19.2 Photocopy of certificate of registration and official receipt of annual registration fee (present original for verification) To be provided by the Applicant. 19.3 Appraisal report by licensed appraiser (not more than 6-month old) To be provided by the Applicant. 19.4 Deed of Assignment To be provided by the Applicant. 19.5 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 19.6 Certification from the transferor stating that the motor vehicles are existing and in good running condition To be provided by the Applicant. 20. Sea Vessel/Aircraft 20.1 Detailed schedule of vessel/aircraft showing registered Owner, registry number, technical description and appraised value certified by the company accountant To be provided by the Applicant. 20.2 Certified true copy of the certificate of ownership To be provided by the Applicant. 20.3 Appraisal report by licensed appraiser (not more than 6-month old) To be provided by the Applicant. 20.4 Certificate of seaworthiness/airworthiness issued by appropriate government agency To be provided by the Applicant. 20.5 Deed of Assignment To be provided by the Applicant. 20.6 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 21. Intangibles 21.1 Photocopy of System Purchase Agreement or any proof of ownership (for software) To be provided by the Applicant 21.2 Copy of Certificate of Registration of Intellectual Property Rights and mining permit for mining claims/rights To be provided by the Applicant 21.3 Appraisal report by an accredited appraisal company or by a licensed Filipino mining engineer for mining claims/rights (not more than 6 months old) To be provided by the Applicant 21.4 Deed of Assignment To be provided by the Applicant 21.5 Affidavit of undertaking by an officer of the company to submit proof of transfer of ownership within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ 22. Net Assets 22.1 Audited Financial Statements (AFS) of the applicant corporation as of the last fiscal year received by BIR and SEC To be provided by the Applicant 22.2 Audited financial statements of single proprietorship/partnership/ division of corporation (for spin-off) as of last fiscal year To be provided by the Applicant 22.3 Long-form audit report of item no. 22.2 To be provided by the Applicant 22.4 Deed of Assignment of the assets and liabilities To be provided by the Applicant 22.5 List of creditors with the amount due to each creditor as of date of the AFS certified by the auditor or certified under oath by the company accountant and written consent of creditors To be provided by the Applicant 22.6 Detailed schedule of properties with certificate of registration/titles and their respective book values certified by the company accountant To be provided by the Applicant 22.7 Photocopy of the certificate of registration of the motor vehicles (present original for verification) To be provided by the Applicant 22.8 Copy of TCT/CCT electronically certified and issued by the Register of Deeds and tax declaration sheets certified by the Assessor's Office To be provided by the Applicant 22.9 Photocopy of stock certificates (present original for verification) To be provided by the Applicant 22.10 DTI Certificate of Registration (for single proprietorship) To be provided by the Applicant 22.11 Affidavit of undertaking by an officer of the corporation to submit the required proof of transfer within the prescribed period To be provided by the Applicant. For guidance, please refer to Memorandum Circular No. 14, series of 2013 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-14-2/ CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application06 @sec.gov.ph 1. Receives and assigns the application to the FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, re-submits the application. Go to Step 1.1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1. Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 None 19 working days FAAD Specialists 3.2. Reviews the final report 3.2.1. If compliant, instruct the FAAD Specialist to prepare and digitally sign the Payment Assessment Form (PAF) 3.2.2. If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Amended Articles of Incorporation P1,010* Plus 2. Increase of Capital Stock **For corporation with par value 1/5 of 1% of the increase in capital stock but not less than P3,000.00 or the subscription price of the subscribed capital stock, whichever is higher **For corporation without par value 1/5 of 1% of the increase in capital stock computed at P100.00 per share but not less than P3,000.00 or the issue value of the subscribed capital stock, whichever is higher 3. LRF equivalent to 1% of the computed filing fee for Increase of Capital Stock but not less than P10.00 4. Documentary Stamp Tax of P60.00 *Inclusive of LRF of P10.00 ***For Corporations with FIA Application Additional P3,060, inclusive of LRF of P30.00 and DST of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submits complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should be original copies of the documents pre-processed online, except for the audited financial statements) 6. Receives the complete application requirements and validated PAF and advises the client when to follow up its status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Director, Company Registration and Monitoring Department (CRMD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Receive the duly approved application 9. Assist the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Amended Articles of Incorporation PHP1,010* Plus 2. Increase of Capital Stock **For corporation with par value 1/5 of 1% of the increase in capital stock but not less than PHP3,000.00 or the subscription price of the subscribed capital stock, whichever is higher **For corporation without par value 1/5 of 1% of the increase in capital stock computed at PHP100.00 per share but not less than PHP3,000.00 or the issue value of the subscribed capital stock, whichever is higher 3. LRF equivalent to 1% of the computed filing fee for Increase of Capital Stock but not less than PHP10.00 4. Documentary Stamp Tax of PHP60.00 *Inclusive of LRF of PHP10.00 ***For Corporations with FIA Application Additional PHP3,060, inclusive of LRF of PHP30.00 and DST of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 11. Merger/Consolidation This service details the adopted online procedure and documentary requirements on application for Merger/Consolidation. HTcADC If the merger is accompanied by application for increase of capital stock, comply also with the requirements for Increase of Capital Stock. For consolidation, comply also with the requirements for registration of corporation. For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Articles of Merger/Consolidation To be provided by the Applicant. Refer to the provisions of the Revised Corporation Code on Merger/Consolidation 3. Plan of Merger/Consolidation To be provided by the Applicant. Refer to the provisions of the Revised Corporation Code on Merger/Consolidation 4. List of stockholders/members of record of the constituent corporations indicating their nationalities and respective subscribed and paid-up capital/contribution as of date of the meeting approving the merger/consolidation certified under oath by the Corporate Secretary To be provided by the Applicant 5. Certification by the Corporate Secretary on the meeting of the Board of Directors and stockholders/Board of Trustees and members of the constituent corporations approving the merger/consolidation To be provided by the Applicant 6. Audited financial statements of the constituent corporations as of a date not earlier than 120 days prior to the date of filing of the application in accordance with PFRS 3 (Accounting Standard on Business Combination) To be provided by the Applicant 7. Long-form audit report of item no. 6 for absorbed corporation(s) (not required if the surviving company will not issue shares of stock or create additional paid-in capital) To be provided by the Applicant 8. Certification under oath by President, Finance Officer or Treasurer of the constituent corporations stating that all creditors as of cut-off date were informed regarding the merger/consolidation To be provided by the Applicant 9. Publisher's Affidavit on publication of the merger or consolidation, if one or more of the constituent corporation(s) is/are insolvent Publisher of a newspaper of general circulation 10. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 11. Certified Secretary's list of stockholders/members of record of the surviving corporation after the merger To be provided by the Applicant 12. Notarized Secretary's Certificate certifying that on the basis of the computation of the Finance Officer, the allocation of shares to be received by the stockholders of the absorbed company/ies (in case of (merger) and consolidating companies (in case of consolidation) as indicated in the supporting documents in exchange for the net assets transferred to the surviving company/consolidated corporation is in proportion to the shareholdings of the stockholders of record and the treatment of fractional shares resulting from the distribution of shares, are true and correct. To be provided by the Applicant 13. Notification letter by the parties to a merger addressed to the Philippine Competition Commission, if required under the Rules of PCC Philippine Competition Commission (PCC) 14. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 15. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application02 @sec.gov.ph 1. Receives, records and assigns the application to FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD/CPRD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, re-submits the application. Go to Step 1.1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1. Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2. Reviews the final report 3.2.1. If compliant, digitally signs the Final Report and forwards the application to Corporate and Partnership Registration Division (CPRD) 3.2.2. If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 17 working days Assistant Director, Financial Analysis and Audit Division 3.3. Examines compliance with legal requirements 3.3.1. If application is compliant, the CPRD specialist issues the Payment Assessment Form (PAF) and recommends approval for receiving of the application to the CPRD Assistant Director 3.3.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 then skip Step 3.3 2 working days CPRD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Merger* 1.1 Merger Only 1/5 of 1% of the equity of the absorbed corporation/s but not less than P3,000 or 1.2 Merger with Increase filing fee for increase in capital stock or filing fee for the Merger whichever is higher but not less than P3,000.00 2. Consolidation* 1/5 of 1% of total equity of the constituent corporation or the filing fee for Articles of Incorporation whichever is higher but not less than P3,000 * PLUS LRF 1% of the computed amount in 1.1, 1.2, or 2, whichever is applicable, but not less than P10.00 and Documentary Stamp Tax of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assists the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should be original copies of the documents pre-processed online) 6. Receives the complete application requirements and validated PAF and inform the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days Computer Operator 6.3. Reviews the certificate 5 working days Assistant Director, Corporate Filing and Records Division (CFRD) 6.4. Signs and approves the application 6 working days Director, Company Registration and Monitoring Department (CRMD) 6.5. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.6. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fill up the log book of released applications & receive the duly approved application 9. Assists the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Merger* 1.1 Merger Only 1/5 of 1% of the equity of the absorbed corporation/s but not less than PHP3,000 or 1.2 Merger with Increase filing fee for increase in capital stock or filing fee for the Merger whichever is higher but not less than PHP3,000.00 2. Consolidation* 1/5 of 1% of total equity of the constituent corporation or the filing fee for Articles of Incorporation whichever is higher but not less than PHP3,000 * PLUS LRF 1% of the computed amount in 1.1, 1.2, or 2, whichever is applicable, but not less than PHP10.00 and Documentary Stamp Tax of PHP30.00 1. 20 working days from Step 1 to Step 3.1 2. 20 working days from Step 3.2 to Step 6 3. 20 working days from Step 6.1 to Step 9 12. Merger/Consolidation (For Banks) This service details the adopted online procedure and documentary requirements on application for Merger/Consolidation for Banks. This process shall only apply to the applications for Mergers and Consolidation of Banks, which are non-notifiable to the Philippine Competition Commission and do not involve financial assistance from the Philippine Deposit Insurance Corporation under Section 22 (e) of Republic Act No. 3591, as amended. For details, please refer to the Joint Circular No. 1, series of 2022 of SEC, BSP, PCC, PDIC and CDA. CAIHTE If the merger is accompanied by application for increase of capital stock, comply also with the requirements for Increase of Capital Stock. For consolidation, comply also with the requirements for registration of corporation. For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines During Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Articles of Merger/Consolidation To be provided by the Applicant. Refer to the provisions of the Revised Corporation Code on Merger/Consolidation 3. Plan of Merger/Consolidation To be provided by the Applicant. Refer to the provisions of the Revised Corporation Code on Merger/Consolidation 4. List of stockholders/members of record of the constituent corporations indicating their nationalities and respective subscribed and paid-up capital/contribution as of date of the meeting approving the merger/consolidation certified under oath by the Corporate Secretary To be provided by the Applicant 5. Certification by the Corporate Secretary on the meeting of the Board of Directors and stockholders/Board of Trustees and members of the constituent corporations approving the merger/consolidation To be provided by the Applicant 6. Audited financial statements of the constituent corporations as of a date not earlier than 120 days prior to the date of filing of the application in accordance with PFRS 3 (Accounting Standard on Business Combination) To be provided by the Applicant 7. Long-form audit report of item no. 6 for absorbed corporation(s) (not required if the surviving company will not issue shares of stock or create additional paid-in capital) To be provided by the Applicant 8. Certification under oath by President, Finance Officer or Treasurer of the constituent corporations stating that all creditors as of cut-off date were informed regarding the merger/consolidation To be provided by the Applicant 9. Publisher's Affidavit on publication of the merger or consolidation, if one or more of the constituent corporation(s) is/are insolvent Publisher of a newspaper of general circulation 10. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 11. Certified Secretary's list of stockholders/members of record of the surviving corporation after the merger To be provided by the Applicant 12. Notarized Secretary's Certificate certifying that on the basis of the computation of the Finance Officer, the allocation of shares to be received by the stockholders of the absorbed company/ies (in case of (merger) and consolidating companies (in case of consolidation) as indicated in the supporting documents in exchange for the net assets transferred to the surviving company/consolidated corporation is in proportion to the shareholdings of the stockholders of record and the treatment of fractional shares resulting from the distribution of shares, are true and correct. To be provided by the Applicant 13. Notification letter by the parties to a merger addressed to the Philippine Competition Commission, if required under the Rules of PCC Philippine Competition Commission (PCC) 14. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 15. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at mergersconsobanks_ [emailprotected] 1. Receives, records and assigns the application to FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's email 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, re-submits the application. Go to Step 1.1 Note: The applicant banks shall have fifteen (15) calendar days from receipt of the notice within which to submit/comply with any noted deficiency. Should the applicant banks fail to comply/submit the noted deficiencies within the prescribed period, the application may be considered closed or terminated without prejudice to the refiling thereof. 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1. Assessment of the Completeness of Documents. 3.1.1. If application is complete, the specialist issues a Notice of Complete Submission and waits for the same from the other Agencies (BSP, PCC, PDIC, or CDA) before the evaluation shall commence. 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 6 working days FAAD Specialists 3.2. Examines whether the documents submitted are complete in substance and compliant with the applicable Rules and Regulations. 3.2.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.2.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 9 working days FAAD Specialists 3.3 Reviews the final report 3.3.1. If compliant, digitally signs the Final Report and forwards the application to Corporate and Partnership Registration Division (CPRD) 3.3.2. If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 9 working days Assistant Director, Financial Analysis and Audit Division 3.4. Examines compliance with legal requirements 3.4.1. If application is compliant, the CPRD specialist issues the Payment Assessment Form (PAF) and recommends approval for receiving of the application to the CPRD Assistant Director 3.4.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 then skip Step 3.3 2 working days CPRD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Merger* 1.1 Merger Only 1/5 of 1% of the equity of the absorbed corporation/s but not less than P3,000 or 1.2 Merger with Increase filing fee for increase in capital stock or filing fee for the Merger whichever is higher but not less than P3,000.00 2. Consolidation* 1/5 of 1% of total equity of the constituent corporation or the filing fee for Articles of Incorporation whichever is higher but not less than P3,000 * PLUS LRF 1% of the computed amount in 1.1, 1.2, or 2, whichever is applicable, but not less than P10.00 and Documentary Stamp Tax of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assists the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should be original copies of the documents pre-processed online) 6. Receives the complete application requirements and validated PAF and inform the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 2 working days Computer Operator 6.2. Prepares Certificate 2 working days Computer Operator 6.3. Reviews the certificate 3 working days Assistant Director, Corporate Filing and Records Division (CFRD) 6.4. Signs and approves the application 4 working days Director, Company Registration and Monitoring Department (CRMD) 6.5. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.6. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fill up the log book of released applications & receive the duly approved application 9. Assist the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Merger* 1.1 Merger Only 1/5 of 1% of the equity of the absorbed corporation/s but not less than PHP3,000 or 1.2 Merger with Increase filing fee for increase in capital stock or filing fee for the Merger whichever is higher but not less than PHP3,000.00 2. Consolidation* 1/5 of 1% of total equity of the constituent corporation or the filing fee for Articles of Incorporation whichever is higher but not less than PHP3,000 * PLUS LRF 1% of the computed amount in 1.1, 1.2, or 2, whichever is applicable, but not less than PHP10.00 and Documentary Stamp Tax of PHP30.00 1. 7 working days from Step 1 to Step 3.1 2. 20 working days from Step 3.2 to Step 3.4 3. 15 working days from Step 4 to Step 9 13. Property Dividend Declaration This service details the adopted online procedure and documentary requirements on application for approval of Property Dividend Declaration. aScITE For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Certification under oath by the Corporate Secretary on the board of directors' resolution declaring the property dividend To be provided by the Company 3. Audited Financial Statements as of the last fiscal year stamped received by SEC and BIR Company's record 4. List of stockholders with their respective nationalities, subscribed and paid up capital stock as of the date of meeting approving the declaration of property dividend together with the allocation of property dividend certified under oath by the Corporate Secretary To be provided by the Company 5. Detailed schedule of the property account appearing in the audited financial statements To be provided by the Company 6. Certification by the President that the property(ies) for dividend declaration is/are no longer needed in the operation of the company To be provided by the Company 7. Reconciliation of Retained Earnings CRMD Public Assistance or refer to Memorandum Circular No. 11, Series of 2008 downloadable at SEC website through the following URL: https://www.sec.gov.ph/mc-2008/sec-memorandum-circular-no-11-5/ 8. Notarized Secretary's Certificate of the Board Resolution as to the reversal of appropriated retained earnings to unappropriated retained earnings, if applicable Company's Corporate Secretary 9. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 10. In case where the property declared is in the form of investment in shares of another corporation, a certification by the Corporate Secretary of the investee company that the shares are outstanding in the name of the applicant corporation To be provided by the applicant. 11. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 12. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application03@ sec.gov.ph 1. Receives and assigns the application None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, re-submit the application. Go to Step 1.1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1. Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2. Reviews the final report 3.2.1. If compliant, prepares and digitally signs the Payment Assessment Form (PAF) and sends it to the FAAD Specialist 3.2.2. If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the filing fees 4. Sends the PAF to the applicant 1. 1/5 of 1% of the value of the property being distributed as dividend but not less than P1,000.00 2. Legal Research Fee 1% of the amount computed in item 1 but not less than P10.00 3. Documentary Stamp Tax P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except for the audited financial statements) 6. Receives the complete application requirements and validated PAF and informs the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Assistant Director, Financial Analysis and Audit Division 6.4. Forwards the approved application to the Releasing Unit 1 working day SEC Administrative Assistant II 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fills up the log book of released applications & receive the duly approved application 9. Assists the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Property Dividend Declaration 1/5 of 1% of the amount declared but not less than PHP1,000.00 2. Legal Research Fee 1% of the amount computed in item 1 but not less than PHP10.00 3. Documentary Stamp Tax PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 14. Quasi-Reorganization This service details the adopted online procedure and documentary requirements on application for Quasi-Reorganization. HTcADC For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter request to undergo quasi-reorganization signed by the Company's Officer To be provided by the Company. 2. Certification under oath by the Corporate Secretary on the board resolution approving the quasi reorganization plan To be provided by the Company. 3. Appraisal report of the fixed assets (real properties, permanently installed fixed assets and machineries and equipment directly needed and actually used in the business), if appraisal increment is not yet reflected in the audited financial statements Independent appraiser. 4. Audited Financial Statements (AFS) as of the last fiscal year stamped received by BIR and SEC To be provided by the Company 5. Schedule showing the details of appraised properties certified by the company accountant To be provided by the Company 6. Analysis of the revaluation increment certified by the company account To be provided by the Company 7. Projected Financial Statements for the next five (5) years certified by the Company Accountant To be provided by the Company 8. Certification by the President that the appraised properties are directly needed and actually used in business To be provided by the Company 9. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 10. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 11. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application05@ sec.gov.ph 1. Receives, records & assigns the application to the FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, re-submits the application. Go to Step 1.1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1. Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2. Reviews the final report 3.2.1. If compliant, instruct the FAAD Specialist to prepare and digitally sign the Payment Assessment Form (PAF) 3.2.2. If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the corresponding filing fees 4. Receives and acknowledges payment 1. Quasi-Reorganization P5,080.00* *Inclusive of LRF of P50.00 and Doc. Stamps of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assist the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submits complete application requirements for processing together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should be original copies of the documents pre-processed online, except for the audited financial statements) 6. Receives the complete application requirements and validated PAF and informs the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days SEC Administrative Assistant II 6.3. Signs and approves the application 10 working days Director, Company Registration and Monitoring Department (CRMD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Assistant Computer Operator 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fills up the log book of released applications & receive the duly approved application 9. Assist the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Quasi-Reorganization PHP5,080.00* *Inclusive of LRF of PHP50.00 and Doc. Stamps of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 15. Reclassification/Declassification/Conversion of Shares/Change in par value This service details the adopted online procedure and documentary requirements on application for Reclassification, Declassification, Conversion of Shares, or Change in par value. CAIHTE For pre-processing of new applications, scanned copies of the required documents shall be submitted via e-mail at [emailprotected] . However, please take note that applications containing voluminous documents may be required to submit hard copies even at the pre-processing stage. Division & Department/Office Financial Analysis and Audit Division, Company Registration and Monitoring Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations duly registered at Securities and Exchange Commission Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover sheet CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf 2. Directors' certificate CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/Directors_Certificate.pdf 3. Amended Articles of Incorporation To be prepared by the Company 4. List of stockholders showing the names, nationalities and stockholdings before and after the reclassification/declassification/ conversion/change in par value as certified by the corporate secretary To be prepared by the Company 5. Audited Financial Statements (AFS) as of the last fiscal year stamped received by BIR and SEC (if the advances are already reflected therein) To be provided by the company 6. Secretary's Certificate re: treatment on resulting fractional shares to be provided by the company 7. Secretary's Certificate on non-existence of intra-corporate dispute CRMD Public Assistance or Downloadable at SEC website through the following URL: https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 8. Endorsement/Clearance, if applicable Respective SEC Department/s or other regulatory Government Agencies 9. Monitoring Clearance Compliance Monitoring Department (CMD) of Company Registration and Monitoring Department (CRMD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the complete requirements for new application at faad_application06@ sec.gov.ph 1. Receives, records & assign the application to FAAD Specialist None 4 hours SEC Administrative Assistant II 1.1. If for compliance, send it directly to the assigned FAAD Specialist's e-mail 1.1. Acknowledges receipt of the application. Go to Step 3.1 4 hours FAAD Specialists 2. Receive email from FAAD Support Staff containing receipt of the application and name of the assigned FAAD Specialist 2. Sends email acknowledging receipt of application and name of the assigned FAAD Specialist None 1 hour SEC Administrative Assistant II 3. Receive email from FAAD Specialist regarding the result of pre-processing 3.1. If compliant, print Payment Assessment Form (PAF) 3.2. If non-compliant, resubmits the application. Go to Step 1.1 3. Acknowledges the assigned application for pre-processing Note: The applicant may, if the application consists of voluminous documents, be advised to present the hard copies thereof. None 3 hours FAAD Specialists 3.1. Examines whether the documents submitted are complete in form and in substance. 3.1.1. If application is complete and in order, the specialist prepares Final Report and submits it to the Assistant Director 3.1.2. If the application is for compliance, the specialist prepares a checklist of deficiencies and informs and returns it to the applicant. Go to Step 1.1 19 working days FAAD Specialists 3.2. Reviews the final report 3.2.1. If compliant, instruct the FAAD Specialist to prepare and digitally sign the Payment Assessment Form (PAF) 3.2.2. If not compliant, returns the application to the FAAD Specialist. Go to Step 3.1.2 19 working days Assistant Director, Financial Analysis and Audit Division (FAAD) 3.3. Sends the PAF to the applicant 1 working day FAAD Specialists 4. Pay the filing fees 4. Receives and acknowledges payment 1. Amended Articles of Incorporation P2,050.00* *Inclusive of LRF of P20.00 and Doc. Stamps of P30.00 2 hours Financial Management Department 5. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Receiving) 5. Calls the number through the system and assists the client None 4 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6. Submit complete application requirements for approval together with the validated PAF in 4 sets 6.1. Note: Hard copies of the application requirements must be the same as the documents pre-processed online (at least one set should all be original copies of the documents pre-processed online, except for the audited financial statements) 6. Receives the complete application requirements and validated PAF and informs the applicant when to follow up the status None 2 hours Assistant Computer Operator Data Analyst Outsourced/Third Party 6.1. Prints the source documents and forwards the application to the Support Staff 3 working days Computer Operator 6.2. Prepares Certificate 3 working days Administrative Assistant II Computer Operator 6.3. Signs and approves the application 10 working days Assistant Director, Corporate Filing and Records Division (CFRD) 6.4. Forwards the approved application to the Releasing Unit 1 working day Data Analyst 6.5. Schedules and sends email notification to the applicant on date of release of the certificate 1 working day SEC Administrative Assistant II 7. Secure a number through the queuing system (SEC Robinsons Galleria Satellite Office-Releasing) 7. Calls the number through the system and assists the client None 4 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 8. Present the Official Receipt to the Counter Officer 8. Receives the Official Receipt None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party 9. Fills up the log book of released application & receive the duly approved application 9. Assists the client in filling up the log book & releases the approved application None 2 hours Computer Operator Assistant Computer Operator Outsourced/Third Party TOTAL 1. Amended Articles of Incorporation PHP2,050.00* *Inclusive of LRF of PHP20.00 and Doc. Stamps of PHP30.00 1. 20 working days from Steps 1 to 3.1 2. 20 working days from Step 3.2 to Step 3.3 3. 20 working days from Step 4 to Step 9 COMPANY REGISTRATION AND MONITORING DEPARTMENT LICENSING UNIT 4/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Application for Payment of Annual Fees of Capital Market Institutions and Professionals through the CMPRS This service details the procedure for applying for Payment of Annual Fees of Capital Market Institutions and Professionals. aScITE Division & Department/Office Licensing Unit, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All Capital Markets Institutions and Professionals through their Authorized Representatives Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Creating an Account 1. CMPRS Form 1 (Undertaking) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 2. CMPRS Form 2 (Secretary's Certificate) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 3. CMPRS Form 3 (User Designation Form) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ Basic Requirements for Application for Payment of Annual Fees (1 original and two photocopies) 1. Cover Sheet CRMD Licensing Unit 2. SEC Form NELET-AF (Notarized Endorsement Letter-Annual Fees) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 3. SEC Form TLIST-AF-P (Tabular List of Applicants-Annual Fees-Professionals) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE CREATING AN ACCOUNT 1. User Account Request Company Representative requests an Account through the following steps: 1.1. Open a Web browser, preferably Mozilla Firefox 1.2. Enter http://cmprs.sec.gov.ph/ 1.3. Click the "Request for an Account" link. 1.4. Search Company Name or SEC Registration Number 1.5. Enter Company Representative Profile (First Name, Last Name, Email, Confirm Email) and Upload the following filled up forms: CMPRS Form 1 Undertaking, CMPRS 2 Secretary's Certificate, CMPRS Form 3 User Designation Form 1.6. Enter the code to the "Verify Code" field as a security check 1.7. Accept the Terms and Conditions by clicking the "SUBMIT" and "CLOSE PAGE" buttons. 1.8. Activate Account One-time activation. Company Representatives must log in to their email account. Select email from CMPRS Information provided in the email as follows: a. Message "Your account request has been approved" b. Activation Link, and c. Your Password. Then click on the Activation Link. The Company Representative will be directed to the homepage of the CMPRS with the message "Your Account is now active" 1. Process Account Request and Approval The CRMD Staff evaluates the completeness of the forms uploaded by the company representative before approving the request. 1.1. If the uploaded documents are complete and compliant, approve the request for an account. 1.2. *If incomplete and non-compliant, the Company's Authorized Filer will be notified through email. None 15 minutes per account request Administrative Assistant II PAYMENT OF ANNUAL FEES 2. Application for Payment of Annual Fees To comply with the requirements of Securities Regulation Code Rule 28.1.5 2.1. Selecting Data for Renewal On "List-Institution License" select the license and move the selected list to "For Renewal License-Institution license" 2.2. On "List-Professional" select the professional and move the selected list to "For Renewal-Professional" 2.3. On "List-Branch" select the branch and move the selected list to "For Renewal-Branch." 2.4. Updating Renewal List A confirmation page will display 2.5. Verify Data for Renewal Final Renewal list of Institution License, Professional, and Branch (if any) will display 2.6. Upload Requirements Use SEC Form NELET-AF and SEC Form TLIST-AF-P 2.7. Additional requirement for Broker/Dealer of Securities: Surety Bond 2.8. Comply Deficiency/ies 2.9. Re-upload the corrected document once compliant. 2.10. Pay Fees and Upload payment details 2.11. Submit Original copies of documents and claim signed confirmation of payments Three (3) sets of Original Copies of the uploaded requirements will be given to the CRMD Staff, the company representative will receive a receiving copy, and the signed Confirmation of Payment 2. Process Application for Payment of Annual Fees The CRMD Staff evaluates the completeness of the uploaded application. 2.1.1. If with deficiency/ies, the company's Authorized Representative will inform and proceed to step no. 2.6 2.1.2. If there are no deficiency/ies, the CRMD Staff will calculate fees and send Payment Assessment Form (PAF) details and the company's Authorized Representative can proceed to step nos. 2.7 and 2.8. None 30 minutes per capital market institution or capital market professional LU Processors 2.2. Check Compliance The CRMD Staff will review and proceed to the pre-approved application 2.3. Receive Payment All Institutions (head office) 1/2,000 of 1% of total value turnover/ underwriting commitments/ average end-of-month value of assets managed covering the period of Oct. 1 of the previous year to Sept. 30 of the current year but in no case shall be less than P30,000 nor more than P100,000. Except for IH/US-GSED: Total annual fees of IH + Total annual fees of GSED Institutions (branch office) P15,000 Professionals a) Associated Person/ Compliance Officer P1,500 b) Certified Investment Solicitor P1,200 c) Salesman/ Fixed Income Market Salesman P1,000 Note: Last Quarter Registration Fee for Professionals: 1/4 of New Registration Fee + Renewal Fee Refer to Financial Management Department (FMD) 2.4. Approval of the Application and printing of Confirmation of Payment (COP) of Annual Fees The CRMD Staff will verify the encoded payment details and prepares COP 10 minutes per COP LU Processors 2.5. Review the COP. 10 minutes per COP Assistant Director 2.6. Sign the COP. 5 minutes per COP Director 2.7. Notify the party thru CMPRS that the COP was already signed. 5 minutes per COP Administrative Assistant II 2.8. Scans the signed COP 5 minutes per COP LU Processors 2.9. Uploads the scanned COP in the Document Verification System to generate QR Code. 5 minutes per COP LU Processors 2.10. Prints the COP with generated QR Code. 5 minutes per COP LU Processors 2.11. CRMD Staff will stamp received and affix initial on the submitted documents and Official Receipt before releasing the Confirmation of Payment (COP) to the Company's Authorized Representative. 5 minutes per COP LU Processors TOTAL All Institutions (head office) 1/2,000 of 1% of total value turnover/ underwriting commitments/ average end-of-month value of assets managed covering the period of Oct. 1 of the previous year to Sept. 30 of the current year but in no case shall be less than P30,000 nor more than P100,000. Except for IH/US-GSED: Total of annual fees of IH + Total annual fees of GSED Institutions (branch office) P15,000 Professionals a) Associated Person/ Compliance Officer P1,500 b) Certified Investment Solicitor P1,200 c) Salesman/ Fixed Income Market Salesman P1,000 Note: Last Quarter Registration Fee for Professionals: 1/4 of New Registration Fee + Renewal Fee 1 working day per capital market institution or capital market professional 2. Application for Registration of Capital Market Participants through the Capital Market Participants Registry System This service details applying for a license as a Capital Market Participant under Capital Market Participants Registry System (CMPRS). HTcADC Division & Department/Office Licensing Unit, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporation with Secondary License through their Authorized Filer/Representative Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Creating an Account 1. CMPRS Form 1 (Undertaking) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 2. CMPRS Form 2 (Secretary's Certificate) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 3. CMPRS Form 3 (User Designation Form) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ Basic Requirements for Application for Payment of Annual Fees (1 original and two photocopies) 1. Cover Sheet CRMD Licensing Unit 2. SEC Form 28-AP/28 AMD CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 3. SEC Form 28-S/28 AMD 4. SEC Form IHU/GSED-CO-AP 5. SEC Form ICA-CO 6. SEC Form ICA-CIS 7. Two (2) pieces of recent colored ID pictures To be provided by the applicant 8. Photocopy of valid ID To be provided by the applicant 9. Written evidence that the company has agreed to employ the applicant contingent upon the Commission's approval of his registration To be provided by the applicant Additional Requirements 1. Proof of passing (for first time registrant) Through Commission's website through URL https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 2. Notice of Termination (for transferee or change of employer) From applicant's previous employer, must be duly received by SEC CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE CREATING AN ACCOUNT 1. User Account Request Company Representative requests an Account through the following steps: 1.1. Open Web browser preferably Mozilla Firefox 1.2. Enter http://cmprs.sec.gov.ph/ 1.3. Click the "Request for an Account" link. 1.4. Search Company Name or SEC Registration Number. 1.5. Enter Company Representative Profile (First Name, Last Name, Email, Confirm Email) and Upload the following filled up forms: CMPRS Form 1 Undertaking, CMPRS 2 Secretary's Certificate, CMPRS Form 3 User Designation Form 1.6. Enter the code to the "Verify Code" field as a security check 1.7. Accept the Terms and Conditions by clicking the "SUBMIT" and "CLOSE PAGE" buttons. 1.8. Activate Account One-time activation. Company Representatives must log in to their email accounts. Select email from CMPRS Information provided in the email is as follows: a. Message "Your account request has been approved" b. Activation Link, and c. Your Password. Then click on the Activation Link. The Company Representative will be directed to the homepage of the CMPRS with the message "Your Account is now active" 1. Process Account Request and Approval The CRMD Staff evaluates the completeness of the forms uploaded by the company representative before approving the request. 1.1.1. If the uploaded documents are complete and compliant, approve the request for an account. 1.1.2. If incomplete and non-compliant, the Company's Authorized Filer will be notified through email. None 10 minutes per account request Administrative Assistant II 2. Upload the documents for registration. 2. Evaluate the completeness of the uploaded documents. 2.1.1. If the uploaded document is complete and compliant, issue a Payment Assessment Form. 2.1.2. If the uploaded document is incomplete and non-compliant, return the documents to the Authorized filer. 2.2. Go back to No. 2. None 15 minutes per capital market institution or capital market professional LU Processors 3. Pay the filing fee at selected Landbank branches (over the counter), or SEC Online Payment Portal through this link https://espaysec. sec.gov.ph/ For over the counter payment at Landbank: FUND ACCOUNT: SEC RCC Current Account ACCOUNT NO.: 3752-2220-44 3. Issue Payment Assessment Form. Filing Fee: Associated Person/ Compliance Officer P3,060.00* Fixed Income Market Salesman/ Salesman P2,050.00* Certified Investment Solicitor P2,555.00* *inclusive of Documentary Stamp Tax P30.00 and Legal Research Fee 1% of the filing fee 5 minutes per capital market institution and capital market professional LU Processors 3.1. Issue the Official Receipt and machine-validated Payment Assessment Form. Refer to Financial Management Department (FMD) 4. Encode payment details, scan, and upload proof of payment 4. Verify encoded payment details None 2 minutes per capital market institution and capital market professional LU Processors 5. Submit three (3) sets of documentary requirements (1 set original and two sets photocopy) at the Licensing Unit counter. 5. Check the completeness of the documents. Stamp received and affixed initials on the submitted documents. None 5 minutes per capital market institution and capital market professional LU Processors 6. Wait for the release of the signed Certificate 6. Verify the submitted and uploaded documents None 15 minutes per capital market institution and capital market professional LU Processors 6.1.1. If consistent, generate a certificate through CMPRS 15 minutes per capital market institution and capital market professional LU Processors 6.1.2. If non-compliant, notify the Authorized Filer through CMPRS 5 minutes per capital market institution and capital market professional LU Processors 6.2. Review the application and certificate. 6.2.1. If there are corrections to be made in the certificate, return the application to Administrative Assistant II and Securities Specialist I 15 minutes per capital market institution and capital market professional Assistant Director 6.3. Review the application. 5 minutes per capital market institution and capital market professional 6.4. Sign the certificate. 5 minutes per capital market institution and capital market professional Director 6.5. Notify the party thru CMPRS that the Certificate was already signed. 2 minutes per capital market institution and capital market professional Administrative Assistant II 6.6. Scans the signed Certificate. 2 minutes per capital market institution and capital market professional LU Processors 6.7. Uploads the scanned Certificate to the Document Verification System to generate QR Code. 2 minutes per capital market institution and capital market professional LU Processors 6.8. Prints the Certificate with generated QR Code. 2 minutes per capital market institution and capital market professional 2 minutes per capital market institution and capital market professional LU Processors 7. Present the Official Receipt and claims the Certificate. 7. Stamp received and affix initials on the OR; Release the Certificate to the applicant None 2 minutes per capital market institution and capital market professional LU Processors TOTAL Associated Person/ Compliance Officer P3,060.00* Fixed Income Market Salesman/ Salesman P2,050.00* Certified Investment Solicitor P2,555.00* *inclusive of Documentary Stamp Tax P30.00 and Legal Research Fee 1% of the filing fee 1 working day per capital market institution or capital market professional 3. Application for Registration of Capital Market Institutions This service details the adopted online procedure during community quarantine in applying for registration of Capital Market Institutions. The preprocessing is done by sending the scanned copy of documentary requirements to [emailprotected] . HTcADC Division & Department/Office Licensing Unit, Company Registration and Monitoring Department Classification Highly Technical (21 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Registered domestic corporations through their Authorized Representatives Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements (1 set original and 3 sets photocopies) REGISTRATION OF BROKER/DEALER OF SECURITIES (Applicant who is either Exchange Trading Participant or Non-Exchange Broker-Dealer) 1. Cover Sheet CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 2. Application Form (SEC Form 28-BD/28-BDA) CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 3. Application (and supporting documents) for: o at least 1 Associated Person; and o at least 1 Salesman CRMD Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/capital-market-professionals/ 4. Continuing authorization for the Commission's duly authorized representative to verify all of the applicant's bank accounts To be provided by the applicant 5. Proof of compliance with paid-up capital requirements pursuant to SRC Rule 28.1-1E (v), par. 1 To be provided by the applicant 6. Certified True Copy of the valid work permit of foreigners who are officers or employees of the applicant issued by the Department of Labor and Employment or any appropriate agency To be provided by the applicant 7. Copies of identity cards/passports of: o Individual applicants o Associated Person o Salesman o Directors o Officers o Persons who control more than 10% of a class of voting securities of the applicant To be provided by the applicant 8. Written Supervision and Control Procedures, including procedures for establishing and maintaining a "Chinese Wall" in accordance with SRC Rule 34.1, par. 2; taking into consideration the applicable requirements under the Anti-Money Laundering Act of 2001 (RA 9160 AA) and the Code of Corporate Governance (SEC MC 2, S. 2002) To be provided by the applicant 9. Schedule of minimum commission charges as required by SRC Rule 30.2, par. 5 To be provided by the applicant 10. Calculation of risk-based capital adequacy requirements in accordance with SRC Rule 28.1-1E (ii) and SRC Rule 49.1, par 1; OR any other financial ratio/measure which the Commission may mandate in the future To be provided by the applicant 11. Certified True Copy of educational, professional/technical or other academic qualification (SEC Form-Bio Data) of: o Directors o Officers o Associated Person/s o Salesman/men with 2 pcs. 2x2 current ID picture attached to the original & a copy of the Bio Data stapled at the top edge dorsal side of each picture must contain the printed name & signature of the Director/Officer/Associated Person/Salesman To be provided by the applicant 12. Latest Audited Financial Statements To be provided by the applicant 13. Where the applicant has been in existence for more than one year, certified copies of Income Tax Returns for the 2 years preceding date of application To be provided by the applicant 14. Detailed description of Organizational and Functional Charts, the names and designations of the officers, including Branch Offices To be provided by the applicant 15. If the applicant is a foreign corporation, the certified copy of the following documents: o Signed by the Corporate Secretary o Under oath o With respect to a foreign corporation, a certificate that the Board of Directors has authorized, in a resolution, the President and Corporate Secretary, to sign an irrevocable consent to service of process upon the Commission as service to the corporation o Articles of Incorporation indicating that the purpose of the applicant is to engage in the business of a Broker-Dealer o Board Resolution attesting to particulars contained in the application To be provided by the applicant 16. Business Plan regarding proposed and/or current operations, including projected volume of business o should reflect the applicant's ability & plans to engage in a profitable level of business To be provided by the applicant 17. A yearly schedule/timetable on the implementation of the training program for the staff, which specifies, among others, o the description of the training program, o date of implementation, & o name of participants o in accordance with SRC Rule 30.2 D To be provided by the applicant 18. If the applicant is not a member of or participant in an SRO, or has not applied for such membership or participation therein, a written undertaking that he will become a member or participant in an SRO in the near future To be provided by the applicant 19. List of the o Board of Directors, o Officers, & o Employees o identifying respective positions signed by the applicant's President To be provided by the applicant 20. Manual on Corporate Governance To be provided by the applicant 21. Risk Management Manual and Internal Control Procedures (applicable only to Broker-Dealer in Equity Securities) To be provided by the applicant 22. Business Continuity and Disaster Recovery Plan (applicable only to Broker-Dealer in Equity Securities) To be provided by the applicant 23. Comprehensive Information Technology Plan (applicable only to Broker-Dealer in Equity Securities) To be provided by the applicant 24. Board Resolution on the Adoption of the Manuals To be provided by the applicant Sworn Certification required under SEC Memorandum Circular No. 29, Series of 2020 Shall include an undertaking that the applicant shall submit hard and soft copies of its MTTP to the AMLD-EIPD within ten (10) days from receipt of its Certificate of Registration and/or secondary license from the Commission. Stamped received by the Anti-Money Laundering Division of the Enforcement and Investor Protection Department (AMLD-EIPD) To be provided by the applicant 25. Copies of proposed contract of any activities or services that are being outsourced. To be provided by the applicant 26. All documents required for incorporation/Filing of Amended Articles of Incorporation/Certificate of Increase in Capital Stock To be provided by the applicant 27. Monitoring Clearance from appropriate Department/Division, if applicable To be provided by the applicant REGISTRATION OF INVESTMENT HOUSE/UNDERWRITER OF SECURITIES 1. Cover sheet To be provided by the applicant 2. Application Form (SEC Form IHU-A) To be provided by the applicant 3. Application (and supporting documents) for: o at least 1 Compliance Officer; and o at least 1 Fixed Income Market Salesman To be provided by the applicant 4. Continuing authorization for the Commission's duly authorized representative to verify the applicant's bank accounts. The authorization shall be for all banks wherein accounts are maintained by the applicant, its subsidiaries and affiliates, and persons under common control with or by the applicant To be provided by the applicant 5. Proof of compliance with minimum capital requirements To be provided by the applicant 6. Bio-data of current Directors and Officers o using the prescribed format o notarized o with 2x2 ID picture To be provided by the applicant 7. Registration approval from the Bureau of Immigration of resident foreign Directors and Officers, if any To be provided by the applicant 8. Valid Work Permit from the DOLE of all foreign Stockholders, Officers, and other foreigners connected in any capacity with the applicant To be provided by the applicant 9. Written Supervision and Control Procedures, including procedures to ensure compliance with PD 129 (IH Law), its IRR, and other applicable rules pertaining to IH, and the SRC, including procedures for establishing and maintaining a "Chinese Wall" in accordance with SRC Rule 34.1-3 To be provided by the applicant 10. Latest Audited Financial Statements and Latest Interim Financial Statements as of the end of the month prior to filing the application To be provided by the applicant 11. Statement justifying its operations, signed by the President To be provided by the applicant 12. Organization Chart, including Branch Offices To be provided by the applicant 13. Certified copy of the Board Resolution attesting to particulars contained in the application To be provided by the applicant 14. Business Plan regarding proposed and/or current operations, including investment direction and volume To be provided by the applicant 15. Where more than 40% of the voting stock of the applicant is owned by foreigners: o a copy of the Certification from the Embassy of the country of which the applicant is a national attesting to the fact that the laws of that country/state of the applicant allow Filipino citizens and corporations the same or similar rights OR o an authenticated Certification by the authorized official of the appropriate foreign government of that country, attesting to the fact that the laws of that country/state of the applicant allow Filipino citizens and corporations the same or similar rights To be provided by the applicant 16. For foreign applicants: o Verification that the applicant has an EKB license from the BSP o A copy of the favorable 2nd endorsement from the BSP if the applicant has an EKB license, trust investment management & quasi banking functions & is a subsidiary of a bank To be provided by the applicant 17. NBI Clearance of Directors and Officers To be provided by the applicant 18. Manual on Corporate Governance To be provided by the applicant 19. Board Resolution on the Adoption of the Manuals To be provided by the applicant 20. Sworn Certification required under SEC Memorandum Circular No. 29, Series of 2020 Shall include an undertaking that the applicant shall submit hard and soft copies of its MTTP to the AMLD-EIPD within ten (10) days from receipt of its Certificate of Registration and/or secondary license from the Commission. Stamped received by the Anti-Money Laundering Division of the Enforcement and Investor Protection Department (AMLD-EIPD) To be provided by the applicant 21. All documents required for incorporation/Filing of Amended Articles of Incorporation/Certificate of Increase in Capital Stock To be provided by the applicant 22. Monitoring Clearance from appropriate Department/Division, if applicable Secure from Compliance Monitoring Division (CMD) and/or Markets and Securities Regulation Department (MSRD) REGISTRATION OF INVESTMENT COMPANY ADVISER 1. Cover sheet To be provided by the applicant 2. Application Form (SEC Form ICA-IA) To be provided by the applicant 3. Application (and supporting documents) for: o at least 1 Compliance Officer; and o at least 1 Fixed Income Market Salesman To be provided by the applicant 4. Continuing authorization for the Commission's duly authorized representative to verify the applicant's bank accounts To be provided by the applicant 5. Proof of compliance with minimum capital requirements To be provided by the applicant 6. Valid work permit of foreigners connected in any capacity with the applicant To be provided by the applicant 7. Copies of identity cards/passports of: o Directors o Officers o Persons who control more than 10% of a class of voting securities of the applicant To be provided by the applicant 8. Written Supervision and Control Procedures, including procedures for establishing and maintaining a "Chinese Wall" To be provided by the applicant 9. Schedule of minimum commission charges To be provided by the applicant 10. Latest Audited Financial Statements To be provided by the applicant 11. Where the applicant has been in existence for more than one year, certified copies of Income Tax Returns for the two years preceding the date of application To be provided by the applicant 12. Organization Chart, including Branch Offices To be provided by the applicant 13. Certified copy of the following documents, under oath, by the Corporate Secretary o With respect to a foreign applicant, Certificate that the Board of Directors has authorized, in resolution, the President and Corporate Secretary to sign an irrevocable consent to service of process upon the Commission as service to the corporation o Articles of Incorporation o Board Resolution attesting to particulars contained in the application To be provided by the applicant Business Plan regarding proposed and/or current operations, including projected volume of business To be provided by the applicant If the applicant is not a member of or participant in an SRO, or has not applied for such membership or participation therein, a written undertaking that he will become a member or participant in an SRO in the near future. To be provided by the applicant Management and Distribution Agreement/s To be provided by the applicant Manual on Corporate Governance To be provided by the applicant Board Resolution on the Adoption of the Manuals To be provided by the applicant Sworn Certification required under SEC Memorandum Circular No. 29, Series of 2020 Shall include an undertaking that the applicant shall submit hard and soft copies of its MTTP to the AMLD-EIPD within ten (10) days from receipt of its Certificate of Registration and/or secondary license from the Commission. Stamped received by the Anti-Money Laundering Division of the Enforcement and Investor Protection Department (AMLD-EIPD) To be provided by the applicant Proof of financial capacity of stockholders To be provided by the applicant All documents required for incorporation/Filing of Amended Articles of Incorporation/Certificate of Increase in Capital Stock To be provided by the applicant 14. Monitoring Clearance from appropriate Department/Division, if applicable Secure from Compliance Monitoring Division (CMD) and/or Markets and Securities Regulation Department (MSRD) REGISTRATION OF MUTUAL FUND DISTRIBUTOR 1. Cover Sheet May secure a Checklist of requirements and sample formats from the Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/ 2. Application Form To be provided by the applicant 3. Application (and supporting documents) for: o at least 1 Compliance Officer/Associated Person; and o at least 1 Certified Investment Solicitor. To be provided by the applicant 4. Cover letter, signed by the President, identifying the: o Names o Certificate of Registration Numbers o Tax Identification Numbers of the applicant's CIS To be provided by the applicant 5. Photocopy of the current Distribution Agreement o between the ICA/MFD and the applicant o certified by the AP/CO o valid for the whole licensing year To be provided by the applicant 6. Written undertaking o containing the conditions set by the SEC (with format) o signed by an authorized officer of the applicant o under oath To be provided by the applicant 7. Amended Written Supervisory Procedures to include procedures under the Distribution Agreement To be provided by the applicant Sworn Certification required under SEC Memorandum Circular No. 29, Series of 2020 Shall include an undertaking that the applicant shall submit hard and soft copies of its MTTP to the AMLD-EIPD within ten (10) days from receipt of its Certificate of Registration and/or secondary license from the Commission. Stamped received by the Anti-Money Laundering Division of the Enforcement and Investor Protection Department (AMLD-EIPD) To be provided by the applicant 8. Monitoring Clearance from appropriate Department/Division, if applicable Secure from Compliance Monitoring Division (CMD) and/or Markets and Securities Regulation Department (MSRD) REGISTRATION OF TRANSFER AGENTS 1. Cover sheet To be provided by the applicant 2. SEC FORM 36 TA Application for Registration of Transfer Agents To be provided by the applicant 3. For an existing corporation: o Certified True Copy of Articles of Incorporation o Certified True Copy of By-Laws o Latest Annual Audited Financial Statements o General Information Sheet For newly registered corporations: Certified True Copy of Articles of Incorporation; Certified True Copy of By-Laws; List of Officers and Stockholders. To be provided by the applicant 4. Photocopy of license and identification of the CPA, with original presented for verification; To be provided by the applicant 5. Transfer Agent Rules and Procedures, certified true and correct by its President, including procedures on withdrawal as transfer agent and successor transfer agent; To be provided by the applicant 6. Organizational Chart; To be provided by the applicant 7. Business Plan; To be provided by the applicant Manual on Anti-Money Laundering or a copy, if an existing corporation To be provided by the applicant 8. Manual of Corporate Governance or a copy, if an existing corporation To be provided by the applicant 9. Schedule of fees and charges for approval of the Commission. Such schedule shall not be effective until and unless approved by the Commission To be provided by the applicant 10. Copy of the sample engagement letter containing, among others, the identification of the services to be rendered and specification of the responsibilities of the transfer agent; To be provided by the applicant 11. Undertaking to conduct due diligence prior to engagement to warrant the completeness and reliability of the records to be received from the company or its former transfer agent To be provided by the applicant 12. Undertaking to assume the obligation in relation to the stock transfer services as provided in the engagement letter during the period of engagement To be provided by the applicant 13. Undertaking under oath with the rules and regulations, orders, memorandum circulars and policies promulgated by the Commission, and of other rules, procedures, standards and policies set by other market participants and duly approved by the Commission, and its own internal rules and procedures set for transfer agency operation To be provided by the applicant 14. Undertaking under oath to be a member of an association/organization (PASTRA) and to submit a copy of transfer agent agreement with issuer companies To be provided by the applicant ADDITIONAL REQUIREMENT: 1. Endorsement from applicable Department. Secure from Compliance Monitoring Division (CMD) and/or Markets and Securities Regulation Department (MSRD) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends email request for registration including the documentary requirements at [emailprotected] 1. Acknowledged the receipt of the email None 40 minutes per application Monitoring Specialist I 1.1.1. If documents are complete, forward them to Assistant Director/Officer-in-Charge for assignment to CRMD Lawyer. 20 minutes per application 1.1.2. If documents are incomplete, return documents to clients for compliance. 20 minutes per application 1.2. Forward the application to Assistant Director/Officer-in-Charge for assignment to Lawyers. 4 hours per application CRMD Lawyers 1.3. Assign the application to a CRMD Lawyer thru email. 30 minutes per application 1.4. Pre-process the application. 15 minutes per application 1.5. Prepare a Checklist. 1.5.1. If the application is complete in form and in substance, email the applicant and require the submission of the original copies of the documentary requirements. 1.5.2. If the application is for compliance, return the Checklist and the requirements to the applicant via email. 7 days per application 1.6. (Proceed to Step 1) 2. Submit the documentary requirements. 2. Receive the documents. None 5 minutes LU Processors 2.1. Verify if the documents submitted via e-mail are the same as the original documents. 4 hours per application 2.2. Prepares Memorandum and routes the same to the concerned Departments (Markets and Securities Regulation Department, Enforcement and Investor Protection Department, and Office of the General Counsel). 7 hours per application Monitoring Specialist I 2.3. Prepare the draft Memorandum to En Banc. 7 hours per application CRMD Lawyers 2.4. Review the draft Memorandum to En Banc. 6 hours per application Assistant Director 2.4.1. If with corrections/ revisions, revise the Memorandum. 1 hour per application 2.5. Review the revised Memorandum and if cleared, forward the draft to CRMD Director for review. 30 minutes per application Assistant Director 2.5.1. If not cleared, forward to CRMD Lawyer for revision 10 minutes per application Director 2.6. Review the draft Memorandum. 4 hours per application Director 2.6.1. If with corrections/ revisions, revise the Memorandum. 2-hour per application 3. Review the revised Memorandum. 40 minutes per application 3.1.1. If not cleared, will return to a lawyer for revisions 15 minutes per application 3.2. Present the Memorandum to Commission En Banc, for approval. 8 days 3. Receives the Payment Assessment Form via e-mail. (PAF) 3. Prepare and issue a Payment Assessment Form (PAF) to the applicant via e-mail None 15 minutes per application Monitoring Specialist I 4. Pay the filing fee at selected Landbank branches (over the counter), or SEC Online Payment Portal through this link https://espaysec.sec.gov.ph/ For over the counter payment at Landbank: FUND ACCOUNT: SEC RCC Current Account ACCOUNT NO.: 3752-2220-44 4. Receives the Payment for filing fees Filing Fees: Broker-Dealer P75,000.00 Broker/ Dealer P40,000.00 Investment House/ Underwriter P75,000.00 Investment House/ Underwriter with Government Securities Eligible Dealers (GSED) P75,000.00 Government Securities Eligible Dealers (GSED) P75,000.00 Investment Company Adviser P15,000.00 Mutual Fund Distributor P5,000.00 Transfer Agent P10,000.00 **Legal Research Fee 1% of the Filing Fee *** Documentary Stamp Tax P30.00 30 minutes per application Refer to Financial Management Department (FMD) 5. Email the machine validated proof of payment to [emailprotected]. 5. Acknowledge the receipt of proof of payment thru return email and inform forward the copy thereof to the Handling Lawyer. None 10 minutes per application Monitoring Specialist I 5.1. Forward the hard copies of the documentary requirement to the Receiving Section of the CRMD 10 minutes 5.2. Forward the received hard copies of the documentary requirement to Licensing Unit (LU) for the preparation of the certificate. 15 minutes per document Monitoring Specialist I 5.3. Prepare the certificate. 15 minutes per application Assistant Director 5.4. Review the certificate. 15 minutes per application Director 5.5. Sign the Certificate. 5 minutes per application Monitoring Specialist I 5.6. Notify the client via e-mail that the Certificate was already signed. 5 minutes per application LU Processors 5.7. Scans the signed Certificate. 5 minutes per application LU Processors 5.8. Uploads the scanned Certificate to the Document Verification System to generate QR Code. 5 minutes per application LU Processors 5.9. Prints the Certificate with generated QR Code. 5 minutes per application 6. Proceed to CRMD Licensing Unit for presentment of the original proof of payment and to receive the signed Certificate of Capital Market Institution 6. Release the signed Certificate of Capital Market Institution TOTAL Broker-Dealer P75,780.00* Broker/ Dealer P40,430.00* Investment House/ Underwriter P75,780.00* Investment House/ Underwriter with Government Securities Eligible Dealers (GSED) P75,780.00* Government Securities Eligible Dealers (GSED) P75,780.00* Investment Company Adviser P15,180.00* Mutual Fund Distributor P5,580.00* Transfer Agent P10,130.00* *inclusive of Documentary Stamp Tax P30.00 and Legal Research Fee 1% of the Filing Fee 20 days, 1 hour 4. Application for Renewal of License for Transfer Agents This service details the adopted online procedure during community quarantine in applying for renewal of license for Transfer Agents. The preprocessing is done by sending the scanned copy of documentary requirements for renewal of Transfer Agents at [emailprotected]. HTcADC Division & Department/Office Licensing Unit, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Registered domestic corporations through their Authorized Representatives Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements (1 set original and 3 sets photocopies) 5. * Cover Sheet May secure a Checklist of requirements and sample formats from the Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/. 6. SEC FORM 36-TAA-RENEWAL To be provided by the applicant 7. MSRD Clearance with computation of filing fee Secure copy from MSRD 8. Old License To be provided by the applicant 9. Undertaking under oath to comply with the rules and regulations, orders, memorandum circulars, and policies promulgated by the Commission, and of other rules, procedures, standards and policies set by other Exchanges or Self-Regulatory Organizations and duly approved by the Commission, and its own internal rules and procedures set for transfer agency operation To be provided by the applicant * Note from the Publisher: Copied verbatim from official document. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. For pre-processing, send a scanned copy of documentary requirements to [emailprotected] and wait for the result on the requested service 1. Receive, assign, and forward the scanned copy of documentary requirements to the LU processor. None 15 minutes per application Securities Specialist I 1.1. LU Processor reviews and evaluates the submitted documentary requirements. 1.1.1. If documents are incomplete and non-compliant, return them to clients for compliance by issuing a checklist of deficiencies. 1.1.2. If documents are complete and compliant, go to Step 4 1 hour per application Securities Specialist I 2. Receives update on the requested service through email: 2.1. If the applicant receives a checklist of deficiencies, immediately comply and send it back to the assigned LU processor. 2.2. Receive the Payment Assessment Form thru e-mail 2. Checks the Compliances on the deficiencies or lacking documentary requirements None 30 minutes Securities Specialist I 2.1. Prepare and issue a Payment Assessment Form (PAF) to the applicant thru email 15 minutes 3. Pay the filing fee at selected Landbank branches (over the counter), or SEC Online Payment Portal through this link https://espaysec.sec.gov.ph/ 3. Receive and acknowledge payment. P10,000 + P500 per issue handled (total not exceeding P10,000) as per MC#3, S. 2017 15 minutes Refer to Financial Management Department 4. Submit four (4) sets of documentary requirements (1 set original and three sets photocopy) at the Licensing Unit counter. 4. Receive and verify documentary requirements and proof of payment. None 10 minutes per application LU Processor 4.1. Prepare the certificate for Transfer Agent 10 minutes per application Administrative Assistant II 4.2. Review the certificate. 15 minutes per application Assistant Director 4.3. Sign the certificate. 15 minutes per application Director 4.4. Forward the Certificate to Licensing Unit for releasing 15 minutes per application 5 minutes Assistant Computer Operator 5. Receive Notice thru email that the Certificate is already signed. 5. Notify the Applicant via email that the certificate is already signed. None 5 minutes Securities Specialist I 5.1. Scans the signed Certificate 15 minutes per application Securities Specialist I 5.2. Uploads the scanned Certificate to the Document Verification System to generate QR Code. 15 minutes per application Securities Specialist I 5.3. Prints Certificate with generated QR Code. 15 minutes per application Securities Specialist I 6. Proceed to CRMD Licensing Unit for presentment of the original proof of payment and receive the signed Certificate of Transfer Agent. 6. Release signed Certificate of Transfer Agent 15 minutes per application LU Processors TOTAL P10,000 + P500 per issue handled (total not exceeding P10,000) as per MC#3, S. 2017 1 working day per capital market institution or capital market professional 5. Application for Amendment of Articles of Incorporation and/or By-laws of Lending/Financing Companies This service details the adopted online procedure during community quarantine in amendment of the Articles of Incorporation and/or By-laws of Lending/Financing Companies including the conversion from Ordinary Corporation to Lending/Financing Corporation and Lending to Financing Corporation and vice versa. The preprocessing is done by sending the scanned copy of documentary requirements for amendment of Articles of Incorporation and/or By-laws of Lending/Financing Companies at [emailprotected]. CAIHTE Division & Department/Office Licensing Unit, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Registered domestic corporations through their Authorized Representatives Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements (1 set original and 3 sets photocopies) 7. * Cover sheet May secure a Checklist of requirements and sample formats from the Licensing Unit or through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/ Cover_Sheet_for_Amendment.pdf. 8. Amended Articles of Incorporation/By-laws To be provided by the applicant 9. Directors' Certificate notarized and signed by majority of the directors and the corporate secretary, certifying (i) the amendment of the Articles of Incorporation and indicating the amended provisions, (ii) the vote of the directors and stockholders or members, (iii) the date and place of the stockholders' or members' meeting; and (iv) the tax identification number of the signatories which shall be placed below their names May secure a copy through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/Directors_Certificate.pdf 10. Notarized Secretary's Certificate on no pending case of intra-corporate dispute May secure a copy through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/ Secretarys_Certificate_NonExistence_Corp_Dispute.pdf 11. Monitoring Clearance Compliance Monitoring Division or through [emailprotected] Additional Requirements, if applicable (1 original, 3 photocopies; in A4 Size Bond Paper) Name Verification Slip, if the provision to be amended is the corporate name Corporate Filing and Records Division or through [emailprotected] Affidavit of a director or officer undertaking to change corporate name, if not stated in the AI May secure a copy through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/ 2019_FormsUndertakingtoChangeName.pdf FROM ORDINARY CORPORATION TO LENDING CORPORATION Basic Requirements (1 original, 3 photocopies; in A4 Size Bond Paper) Cover Sheet May secure a copy through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/ Cover_Sheet_for_Amendment.pdf. Application Form May secure a copy through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/. Information Sheet May secure a copy through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/. Valid NBI Clearance of ALL Incorporators and Stockholders With right thumb print and signature Reflecting the residential address as stated in the Information Sheet & Articles of Incorporation National Bureau of Investigation (NBI) Additional Requirements for FOREIGN Directors and Officers a. Photocopy of Alien Certificate of Registration Card/Immigrant Certificate of Residence Card* b. Photocopy of Passport Showing Valid Visa or Stay in the Philippines* c. Clearance from the Bureau of Immigration Bureau of Immigration Sworn Certification required under SEC Memorandum Circular No. 29, Series of 2020 Shall include an undertaking that the applicant shall submit hard and soft copies of its MTTP to the AMLD-EIPD within ten (10) days from receipt of its Certificate of Registration and/or secondary license from the Commission Stamped received by the Anti-Money Laundering Division of the Enforcement and Investor Protection Department (AMLD-EIPD) https://www.sec.gov.ph/mc-2020/mc-no-29-s-2020/ FROM ORDINARY CORPORATION TO FINANCING CORPORATION Basic Requirements (1 original, 3 photocopies; in A4 Size Bond Paper) Cover Sheet May secure a copy through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf. Application Form May secure a copy through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/. Information Sheet May secure a copy through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/. Personal Information Sheet of Directors & Officers Using the prescribed format & notarized May secure a copy through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/. Valid NBI Clearance of ALL Incorporators and Stockholders With right thumb print and signature Reflecting the residential address as stated in the Information Sheet & Articles of Incorporation (AI)/General Information Sheet (GIS) National Bureau of Investigation (NBI) Additional Requirements for FOREIGN Directors and Officers a. Photocopy of Alien Certificate of Registration Card/Immigrant Certificate of Residence Card* b. Photocopy of Passport Showing Valid Visa or Stay in the Philippines* c. Clearance from the Bureau of Immigration Bureau of Immigration Manual on Corporate Governance If foreign participation in voting stock is more than 40%; or If total assets is PhP50M or more; or If commercial paper issue, either exempt or registered To be provided by the applicant Sworn Certification required under SEC Memorandum Circular No. 29, Series of 2020 Shall include an undertaking that the applicant shall submit hard and soft copies of its MTTP to the AMLD-EIPD within ten (10) days from receipt of its Certificate of Registration and/or secondary license from the Commission Stamped received by the Anti-Money Laundering Division of the Enforcement and Investor Protection Department (AMLD-EIPD) https://www.sec.gov.ph/mc-2020/mc-no-29-s-2020/ Format of Disclosure Statement on Loan/Credit Transactions To be provided by the applicant * Note from the Publisher: Copied verbatim from official document. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. For pre-processing, send a scanned copy of documentary requirements to [emailprotected] and wait for the result on the requested service. 1. Receive, assign and forward to the LU processor the scanned copy of documentary requirements. None 15 minutes per application Administrative Assistant II 1.1. LU Processor reviews and evaluates the submitted documentary requirements. 1.2. *If documents are incomplete and non-compliant, return to clients for compliance by issuing a checklist of deficiencies. 1.3. *If documents are complete and compliant, go to Step 4. 1 hour per application LU Processors 2. Receives update on the requested service through email: 2.1. If an applicant receives a checklist of deficiencies, immediately comply and send back to the assigned LU processor. 2.2. Receive the Payment Assessment Form thru email. 2. Checks the Compliances on the deficiencies or lacking documentary requirements None 30 minutes LU Processors 2.1. Prepare and issue Payment Assessment Form (PAF) to the applicant thru email 15 minutes 3. Pay the filing fee at selected Landbank branches (over the counter), or SEC Online Payment Portal through this link https://espaysec.sec.gov.ph/ For over the counter payment at Landbank: FUND ACCOUNT: SEC RCC Current Account ACCOUNT NO.: 3752-2220-44 3. Receive and acknowledge payment. Refer to this link for the filing fee: https://www. sec.gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 15 minutes Refer to Financial Management Department 4. Submits the hard copies at the Robinson's Galleria Satellite Office. 4. Receive and verify documentary requirements and proof of payment. None 10 minutes per application CFRD Receiving Officer 4.1. Forward the documents to LU for the preparation of certificate 10 minutes per application 4.2. Prepare the certificate for Branch Office of Lending/ Financing Companies 15 minutes per application Administrative Assistant II 4.3. Review the certificate. 15 minutes per application Assistant Director 4.4. Sign the certificate. 15 minutes per application Director 4.5. Forward the Certificate to Licensing Unit for releasing 5 minutes Assistant Computer Operator 5. Receive Notice thru email that the Certificate is already signed. 5. Notify the Applicant thru email that the certificate is already signed. 5 minutes Administrative Assistant II 5.1. Scans the signed Certificate. 5 minutes LU Processors 5.2. Uploads the scanned Certificate in the Document Verification System to generate QR Code. 5 minutes LU Processors 5.3. Prints the Certificate with generated QR Code. 5 minutes LU Processors 6. Proceed to CRMD Licensing Unit for presentment of the original proof of payment and receive the signed Certificate of Lending/Financing Companies 6. Release signed Certificate of Branch Office of Lending/Financing Companies 15 minutes per application List of LU Processors Total Refer to this link for the filing fee: https://www. sec.gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 1 working day per Branch Office of a Lending/ Financing Company 6. Application for Branch Offices of Lending/Financing Companies This service details the adopted online procedure during community quarantine in applying for branch offices of Lending/Financing Companies. The preprocessing is done by sending the scanned copy of documentary requirements for branch offices of Lending/Financing Companies at [emailprotected]. aScITE Office or Division: Licensing Unit, Company Registration and Monitoring Department Classification Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Registered domestic corporations through their Authorized Representatives Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements (1 original, 3 photocopies; in A4 Size Bond Paper) 1. Cover Sheet May secure a Checklist of requirements and sample formats from the Licensing Unit or through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf. 2. Personal Information Sheet of Officers of the Branch Office Using the prescribed format & notarized May secure Checklist of requirements and sample formats from the Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/. 3. Information Sheet Using the prescribed format & notarized May secure Checklist of requirements and sample formats from the Licensing Unit or through the Commission's website at https://www.sec.gov.ph/forms-and-fees/second-license/. 4. Valid NBI Clearance of ALL Officers of the Branch With right thumbprint and signature Reflecting the residential address as stated in the Information Sheet National Bureau of Investigation (NBI) 5. Monitoring Clearance Corporate Governance and Finance Department through [emailprotected] CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. For pre-processing, send a scanned copy of documentary requirements to [emailprotected] and wait for the result on the requested service. 1. Receive, assign and forward to the LU processor the scanned copy of documentary requirements. None 15 minutes per application Administrative Assistant II 1.1. LU Processor reviews and evaluates the submitted documentary requirements. 1.2. *If documents are incomplete and non-compliant, return to clients for compliance by issuing a checklist of deficiencies. 1.3. *If documents are complete and compliant, go to Step 4. 1 hour per application LU Processors 2. Receives update on the requested service through email: 2.1. If an applicant receives a checklist of deficiencies, immediately comply and send back to the assigned LU processor. 2.2. Receive the Payment Assessment Form thru email. 2. Checks the Compliances on the deficiencies or lacking documentary requirements None 30 minutes LU Processors 2.1. Prepare and issue Payment Assessment Form (PAF) to the applicant thru email 15 minutes 3. Pay the filing fee at selected Landbank branches (over the counter), or SEC Online Payment Portal through this link https://espaysec.sec.gov.ph/ For over the counter payment at Landbank: FUND ACCOUNT: SEC RCC Current Account ACCOUNT NO.: 3752-2220-44 3. Receive and acknowledge payment. Refer to this link for the filing fee: https://www. sec.gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 15 minutes Refer to Financial Management Department 4. Submits the hard copies at the Robinson's Galleria Satellite Office. 4. Receive and verify documentary requirements and proof of payment. None 10 minutes per application CFRD Receiving Officer 4.1. Forward the documents to LU for the preparation of certificate 10 minutes per application 4.2. Prepare the certificate for Branch Office of Lending/ Financing Companies 15 minutes per application Administrative Assistant II 4.3. Review the certificate. 15 minutes per application Assistant Director 4.4. Sign the certificate. 15 minutes per application Director 4.5. Forward the Certificate to Licensing Unit for releasing 5 minutes Assistant Computer Operator 5. Receive Notice thru email that the Certificate is already signed. 5. Notify the Applicant thru email that the certificate is already signed. 5 minutes Administrative Assistant II 5.1. Scans the signed Certificate. 5 minutes LU Processors 5.2. Uploads the scanned Certificate in the Document Verification System to generate QR Code. 5 minutes LU Processors 5.3. Prints the Certificate with generated QR Code. 5 minutes LU Processors 6. Proceed to CRMD Licensing Unit for presentment of the original proof of payment and receive the signed Certificate of Lending/Financing Companies 6. Release signed Certificate of Branch Office of Lending/Financing Companies 15 minutes per application List of LU Processors Total Refer to this link for the filing fee: https://www. sec.gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 1 working day per Branch Office of a Lending/ Financing Company 7. Application for Amendment of Lending/Financing Branch Offices This service details the adopted online procedure during community quarantine in applying for amendment of branch offices for Lending/Financing Companies. The preprocessing is done by sending the scanned copy of documentary requirements for branch offices of Lending/Financing Companies at [emailprotected]. HTcADC Office or Division: Licensing Unit, Company Registration and Monitoring Department Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Registered domestic corporations through their Authorized Representatives Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements (1 original, 3 photocopies; in A4 Size Bond Paper) 1. Cover Sheet May secure a Checklist of requirements and sample formats from the Licensing Unit or through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf. 2. Letter request signed by any authorized representative stating the amended provision in the Certificate of Authority. To be provided by the applicant. 2. * Original Certificate of Authority To be provided by the applicant 5. Monitoring Clearance Corporate Governance and Finance Department through [emailprotected] * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. For pre-processing, send a scanned copy of documentary requirements to [emailprotected] and wait for the result on the requested service. 1. Receive, assign and forward to the LU processor the scanned copy of documentary requirements. None 15 minutes per application Administrative Assistant II 1.1. LU Processor reviews and evaluates the submitted documentary requirements. 1.2. *If documents are incomplete and non-compliant, return to clients for compliance by issuing a checklist of deficiencies. 1.3. *If documents are complete and compliant, go to Step 4. 1 hour per application LU Processors 2. Receives update on the requested service through email: 2.1. If applicant receives checklist of deficiencies, immediately comply and send back to the assigned LU processor. 2.2. Receive the Payment Assessment Form thru email. 2. Checks the Compliances on the deficiencies or lacking documentary requirements None 30 minutes LU Processors 2.1. Prepare and issue Payment Assessment Form (PAF) to the applicant thru email 15 minutes 3. Pay the filing fee at selected Landbank branches (over the counter), or SEC Online Payment Portal through this link https://espaysec.sec.gov.ph/ For over the counter payment at Landbank: FUND ACCOUNT: SEC RCC Current Account ACCOUNT NO.: 3752-2220-44 3. Receive and acknowledge payment. Refer to this link for the filing fee: https://www. sec.gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 15 minutes Refer to Financial Management Department 4. Submits the hard copies at the Robinson's Galleria Satellite Office. 4. Receive and verify documentary requirements and proof of payment. None 10 minutes per application CFRD Receiving Officer 4.1. Forward the documents to LU for the preparation of certificate 10 minutes per application 4.2. Prepare the certificate for Branch Office of Lending/ Financing Companies 15 minutes per application Administrative Assistant II 4.3. Review the certificate. 15 minutes per application Assistant Director 4.4. Sign the certificate. 15 minutes per application Director 4.5. Forward the Certificate to Licensing Unit for releasing 5 minutes Assistant Computer Operator 5. Receive Notice thru email that the Certificate is already signed. 5. Notify the Applicant thru email that the certificate is already signed. 5 minutes Administrative Assistant II 5.1. Scans the signed Certificate. 5 minutes LU Processors 5.2. Uploads the scanned Certificate in the Document Verification System to generate QR Code. 5 minutes LU Processors 5.3. Prints the Certificate with generated QR Code. 5 minutes LU Processors 6. Proceed to CRMD Licensing Unit for presentment of the original proof of payment and receive the signed amended Certificate of Lending/Financing Companies 6. Release signed amended Certificate of Branch Office of Lending/Financing Companies 15 minutes per application List of LU Processors Total Refer to this link for the filing fee: https://www. sec.gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 1 working day per Branch Office of a Lending/ Financing Company 8. Cancellation Certificate of Authority of Lending/Financing Branch Offices This service details the adopted online procedure during community quarantine in applying for cancellation of Certificate of Authority of Lending/Financing Companies. The preprocessing is done by sending the scanned copy of documentary requirements for cancellation of Certificate of Authority Lending/Financing Companies at [emailprotected] ph. CAIHTE Office or Division: Licensing Unit, Company Registration and Monitoring Department Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Registered domestic corporations through their Authorized Representatives Guidelines during Pandemic YES CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements (1 original, 3 photocopies; in A4 Size Bond Paper) 1. Cover Sheet May secure a Checklist of requirements and sample formats from the Licensing Unit or through the Commission's website at https://www.sec.gov.ph/wp-content/uploads/2019/11/Cover_Sheet_for_Amendment.pdf. 2. Letter addressed to the Director signifying its intention to surrender the Certificate of Authority To be provided by the applicant. 3. Original Certificate of Authority To be provided by the applicant 4. Monitoring Clearance Corporate Governance and Finance Department through [emailprotected] CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. For pre-processing, send a scanned copy of documentary requirements to [emailprotected] and wait for the result on the requested service. 1. Receive, assign and forward to the LU processor the scanned copy of documentary requirements. None 15 minutes per application Administrative Assistant II 1.1. LU Processor reviews and evaluates the submitted documentary requirements. 1.2. *If documents are incomplete and non-compliant, return to clients for compliance by issuing a checklist of deficiencies. 1.3. *If documents are complete and compliant, go to Step 4. 1 hour per application LU Processors 2. Receives update on the requested service through email: 2.1. If an applicant receives a checklist of deficiencies, immediately comply and send back to the assigned LU processor. 2. Checks the Compliances on the deficiencies or lacking documentary requirements None 10 minutes LU Processors 3. Submits the hard copies at the Licensing Unit counter 3. Receive and verify documentary requirements. None 10 minutes per application LU Processors 3.1. Prepare the acknowledgement letter. 10 minutes per application Administrative Assistant II 3.2. Review the acknowledgement letter. 15 minutes per application Assistant Director 3.3. Sign the acknowledgement letter. 15 minutes per application Director 3.4. Forward the acknowledgement letter to Licensing Unit for releasing. 15 minutes per application 5 minutes Assistant Computer Operator 4. Receive Notice thru email that the Acknowledgement letter is already signed. 4. Notify the Applicant thru email that the Acknowledgement letter is already signed. 5 minutes Administrative Assistant II 4.1. Scans the signed Acknowledgement letter. 5 minutes Administrative Assistant II 4.2. Uploads the scanned Certificate in the Document Verification System to generate QR Code. 5 minutes Administrative Assistant II 4.3. Prints the Certificate with generated QR Code. 5 minutes Administrative Assistant II 5. Proceed to CRMD Licensing Unit for presentment of the original Certificate of Authority and receive the signed Acknowledgement Letter. 5. Release signed Acknowledgement Letter. 15 minutes per application Administrative Assistant II Total Refer to this link for the filing fee: https://www. sec.gov.ph/mc-2017/mc-no-03-s-2017-consolidated-schedule-of-fees-and-charges/ 1 working day per Branch Office of a Lending/ Financing Company MARKETS AND SECURITIES REGULATION DEPARTMENT INVESTMENT PRODUCTS AND SERVICES DIVISION 17/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Application for Over-the-Counter Market/Central Trade Reporting System/Association of Securities Brokers and Dealers This service details the guidelines in the application of registration of Over-the-Counter Market, Central Trade Reporting System and Association of Securities Brokers and Dealers. aScITE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Investment Products and Services Division (IPSD) Classification: Highly Technical (covered by R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Any entity as may be allowed by the Commission. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE For OTC 1. Cover Sheet 2. SEC Form 33-SRO 3. Statements and Exhibits required by SEC Form 33-SRO 4. Copy of the latest GIS 5. Copy of the license of the CPA 6. Manual on Corporate Governance 7. Other requirements required by SEC Memorandum Circular No. 14, series of 2006 For CTRS 1. Cover Sheet 2. Application form for Central Trade Reporting System 3. Statements and Exhibits required by Section 17 of SEC Memorandum Circular No. 14, Series of 2006 4. Copy of the latest GIS 5. Copy of the license of the CPA 6. Manual on Corporate Governance For Association of Securities Brokers and Dealers 1. Cover Sheet 2. SEC Form 39-BD 3. Statements and Exhibits required by SEC Form 39-BD 4. Copy of the latest GIS 5. Copy of the license of the CPA 6. Manual on Corporate Governance 7. Other requirements under Section 39.1.2 of the 2015 SRC Rules MSRD-IPSD, SEC Website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Secures Application Form from MSRD 1.1. All applications shall be accompanied by an application fee * Application Form may be requested from MSRD or thru email: [emailprotected] 1. Gives client the necessary application form and additional instructions * Application form may be given to the clients manually or thru email along with the instructions None 3 minutes IPSD Administrative Assistant 2. Presents the accomplished form and supporting documents for pre-processing by the MSRD Specialist * Application may be submitted manually or sent thru email: [emailprotected] * Application with COMPLETE supporting documents shall be accompanied by filing fee. 2. Pre-process the accomplished form and supporting documents 2.1. If complete, prepare and issue the Payment Assessment Form (PAF) 2.2. If incomplete, advise client to complete the documents first None 15 minutes IPSD Examiners/Specialists 3. Pay the prescribed fee via: 3.1. e-SPAYSEC Portal (https://espaysec.sec.gov.ph) and generate the electronic Official Receipt (e-OR) 3.2. LBP and send the Oncoll Slip to MSRD via email at: msrd_covid19@ sec.gov.ph 3. Monitor payment notice from eSPAYSEC portal or notice via email 3.1 Receives/ stamps and encodes applications and supporting documents. 3.2 Forwards the application to the Assistant Director, IPSD for assignment to Examiner/ Specialist Application fee PHP50,000.00 Legal Research Fee (LRF) PHP500.00 (1% of the application fee) Total Filing Fee PHP50,500.00 10 minutes Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) IPSD Administrative Assistant 4. Reviews and examines documents to check compliance with relevant laws and regulations of the SRC and its IRR None Within 77 days IPSD Examiners/Specialists 4.1 If the application is deficient, request the applicant to correct deficiencies first and submit further compliance documents. 1-2 hours IPSD Examiners/Specialists 4.2 If application documents are compliant and sufficient, prepare Memorandum to Commission En Banc and forward the same to Chief Counsel/Assistant Director for review/correction/ initial 4.3 Reviews Memorandum and indicate corrections/ comments, if any 1-2 hours IPSD Chief Counsel/Assistant Director 4.4 Finalize Memorandum incorporating comments/ corrections and then forward to AD for final review and initial 1 hour IPSD Examiners/Specialists 4.5 Review revised Memorandum and then forward it to the Director for final review, signature & presentation 30 minutes Assistant Director 4.6 Reviews Memorandum and indicate corrections/ comments, if any 1-2 hours Director, MSRD 4.7 Finalize Memorandum incorporating comments/ corrections and forward the same to the Director for final review/ approval. 1-2 hours IPSD Examiners/Specialists 4.8 Endorse signed Memorandum to the Supervising Commissioner 3 minutes Confidential Assistant 4.9 Transmit signed Memorandum to the Office of the Chairman and Commission Secretary for inclusion in the agenda of the Commission En Banc's meeting 3 minutes Confidential Assistant 4.10 Present Memorandum to the Commission En Banc for consideration/ approval 1 hour Director, MSRD 4.10.1 If application for registration is approved, prepare certificate or license of registration and inform applicant to pick up said proof of registration and go to STEP 5. *appointment may be arranged with the skeleton workforce and advance copy may be issued upon request 4.10.2 If the Commission favors instituting proceedings for denial, it will conduct a hearing 4.10.3 If after hearing, Registration is approved, go to STEP 5 4.10.4 If registration is denied, draft response letter informing applicant of the decision 10 minutes IPSD Examiners/Specialists Director, MSRD 4.11 Record and forward to the Mailing Section of the SEC the signed letter for transmittal to the applicant 5 minutes Confidential Assistant 4.12 Files replicate copy. 5. Receives license or certificate * Release of the license or Certificate may be done through appointment or through coordination with the skeleton force; an advance copy of the same may be issued upon request. 5. Release license or certificate. None 5 minutes Confidential Assistant TOTAL Application fee PHP50,000.00 Legal Research Fee (LRF) PHP500.00 (1% of the application fee) Total Filing Fee PHP50,500.00 90 days Application for Over-the-Counter Market/Central Trade Reporting System/Association of Securities Brokers and Dealers is covered under Section No. 33.4 of R.A. 8799, otherwise known as the Securities Regulation Code. 2. Application for Registration as an Exchange/SRO/Clearing Agency/Clearing Agency-SRO and Depository This service details the guidelines in the application of registration of the following: HTcADC 1. Exchange/Exchange-SRO (SEC Form 33/SEC Form 33-SRO) 2. Clearing Agency/Clearing Agency-SRO (SEC Form 42-CA/SEC Form 42-SRO) 3. Depository (SEC Form 42-CA/SEC Form 42-SRO) Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Investment Products and Services Division (IPSD) Classification: Highly Technical (covered by R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: A. As an Exchange/Exchange-SRO Any Stock Corporation, provided; that: 1. No person may beneficially own or control, directly or indirectly, more than five percent (5%) of the voting rights of the Exchange. 2. No industry or business group may beneficially own or control, directly or indirectly, more than twenty percent (20%) of the voting rights of the Exchange. B. As a Clearing Agency/Clearing Agency-SRO/Depository Any entity as may be allowed by the Commission. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover Sheet 2. SEC Form-33/SEC Form 33-SRO (For Exchange); SEC Form 39-SRO; SEC Form 42-CA/SEC Form 42-SRO (For Clearing Agency); SEC Form 42-SD/SEC Form 42-SRO (For Securities Depository) 3. Statements and Exhibits required by SEC Form-33/SEC Form 33-SRO; SEC Form 39-SRO; SEC Form 42-CA/SEC Form 42-SRO; SEC Form 42-SD/SEC Form 42-SRO 4. Copy of the latest GIS 5. Copy of the license of the CPA 6. Manual on Corporate Governance 7. Other requirements under Sections 33.1 and 39.1.1 of the 2015 SRC Rules (for Exchange/Exchange-SRO) 8. Other requirements under Sections 42.1 and 39.1.1 of the 2015 SRC Rules (for Clearing Agency and Securities Depository) MSRD-IPSD, SEC Website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Secures Application Form from MSRD 1.1. All applications shall be accompanied by an application fee. * Application Form may be requested from MSRD or thru email at: [emailprotected] 1. Give client the necessary application form and additional instructions * Application form may be given to the clients manually or thru email along with the instructions None 3 minutes Administrative Assistants 2. Presents the accomplished form and supporting documents for pre-processing by the MSRD Specialist * Application may be submitted manually or sent thru email at: [emailprotected] * Application with COMPLETE supporting documents shall be accompanied by filing fee. 2. Pre-process the accomplished form and supporting documents: 2.1. If complete, prepare the Payment Assessment Form (PAF) 2.2. If incomplete, advise client to complete the documents first None 15 minutes IPSD Examiners/Specialists 3. Pay the prescribed fee via: 3.1. e-SPAYSEC Portal ( https://espaysec.sec.gov.ph ) and generate the electronic Official Receipt (e-OR) 3.2. LBP and send the Oncoll Slip to MSRD via email at: msrd_covid19@ sec.gov.ph 3. Monitor payment notice from e-SPAYSEC portal or notice via email 3.1 Receives/ stamps and encodes applications and supporting documents. 3.2 Forwards the application to the Assistant Director, IPSD for assignment to Examiner/ Specialist. Application fee PHP50,000.00 Legal Research Fee (LRF) PHP500.00 (1% of the total filing fee) 5 minutes Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) IPSD Administrative Assistant 4. Reviews and examines documents to check compliance with relevant laws and regulations of the SRC and its IRR None Within 77 days IPSD Examiners/Specialists 4.1 If the application is deficient, request the applicant to correct deficiencies first and submit further compliance documents 1-2 hours IPSD Examiners/Specialists 4.2 If application documents are compliant and sufficient, prepare Memorandum to Commission En Banc and forward the same to Chief Counsel/Assistant Director for review/correction/ initial 4.3 Reviews Memorandum and indicate corrections/ comments, if any 1-2 hours IPSD Chief Counsel/Assistant Director 4.4 Finalize Memorandum incorporating comments/ corrections and then forward to AD for final review and initial 1 hour IPSD Examiners/Specialists 4.5 Review revised Memorandum and then forward it to the Director for final review, signature & presentation 30 minutes Assistant Director 4.6 Reviews Memorandum and indicate corrections/ comments, if any 1-2 hours Director, MSRD 4.7 Finalize Memorandum incorporating comments/ corrections and forward the same to the Director for final review/ approval 1-2 hours IPSD Examiners/Specialists 4.8 Endorse signed Memorandum to the Supervising Commissioner 3 minutes Confidential Assistant 4.9 Transmit signed Memorandum to the Office of the Chairman and Commission Secretary for inclusion in the agenda of the Commission En Banc's meeting 3 minutes Confidential Assistant 4.10 Present Memorandum to the Commission En Banc for consideration/ approval 1 hour Director, MSRD 4.10.1 If application for registration is approved, prepare certificate or license of registration and inform applicant to pick up said proof of registration and go to STEP 5 4.10.2 If the Commission favors instituting proceedings for denial, it will conduct a hearing 4.10.3 If after hearing, Registration is approved, go to STEP 5 4.10.4 If registration is denied, draft response letter informing applicant of the decision 10 minutes IPSD Examiners/Specialists Director, MSRD 4.11 Record and forward to the Mailing Section of the SEC the signed letter for transmittal to the applicant 4.12 Files replicate copy 5. Receives license or certificate 5. Release license or certificate. None 5 minutes Confidential Assistant TOTAL Application fee PHP50,000.00 Legal Research Fee (LRF) PHP500.00 (1% of the total filing fee) TOTAL PHP50,500.00 90 days Application of Registration as an Exchange/SRO/Clearing Agency/Clearing Agency-SRO and Depository is covered under Section No. 33.4 of R.A. 8799, otherwise known as the Securities Regulation Code. 3. Application for Registration as Operator of Alternative Trading System This service details the guidelines in the application of registration of an operator of alternative trading system and the payment of its application fees and annual fees for renewal applications. CAIHTE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Investment Products and Services Division (IPSD) Classification: Highly Technical (covered by R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Any entity as may be allowed by the Commission Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover Sheet 2. ATS Registration Form (ATS Form 1) 3. Statements and Exhibits required by ATS Form 1 4. Copy of the latest GIS 5. Copy of the license of the CPA 6. Manual on Corporate Governance 7. Requirements under Section II of the SEC Rules on Alternative Trading System MSRD-IPSD, SEC Website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Secures Application Form from MSRD or request thru email at: [emailprotected]. 1.1. All applications shall be accompanied by an application fee 1. Gives client the necessary application form and additional instructions * Application form may be given to the clients manually or thru email along with the instructions None 3 minutes Administrative Assistants 2. Presents the duly accomplished form and supporting documents for pre-processing. * Application may be submitted manually or sent thru email: [emailprotected] * Application with COMPLETE supporting documents shall be accompanied by filing fee 2. Pre-process the accomplished form and supporting documents 2.1. If complete, prepare the Payment Assessment Form (PAF) 2.2. If incomplete, advise client to complete the documents first None 15 minutes MID Examiner/Specialist 3. Pay the prescribed fee via: 3.1. e-SPAYSEC Portal ( https://espaysec.sec.gov.ph ) and generate the electronic Official Receipt (e-OR) 3.2. LBP and send the Oncoll Slip to MSRD via email at: msrd_covid19@ sec.gov.ph 3. Monitor payment notice from eSPAYSEC portal or notice via email 3.1. Receives/ stamps and encodes applications and supporting documents. 3.2. Forwards the application to the Assistant Director, IPSD for assignment to Examiner/ Specialist. Application fee PHP50,000.00 Legal Research Fee (LRF) PHP500.00 (1% of the application fee) Total Filing Fee PHP50,500.00 5 minutes Cashier Finance and Management Dept. (FMD) 4. Reviews and examines documents to check compliance with relevant laws and regulations of the SRC and its IRR None Within 77 days IPSD Examiners/Specialists 4.1 If the application is deficient, request the applicant to correct deficiencies first and submit further compliance documents. 1-2 hours IPSD Examiners/Specialists 4.2 If application documents are compliant and sufficient, prepare Memorandum to Commission En Banc and forward the same to Chief Counsel/Assistant Director for review/correction/ initial 4.3 Reviews Memorandum and indicate corrections/ comments, if any 4.4 Finalize Memorandum incorporating comments/ corrections and then forward to AD for final review and initial 1-2 hours IPSD Chief Counsel/Assistant Director 4.5 Review revised Memorandum and then forward it to the Director for final review, signature & presentation 1 hour IPSD Examiners/Specialists 4.6 Reviews Memorandum and indicate corrections/ comments, if any 30 minutes Assistant Director 4.7 Finalize Memorandum incorporating comments/ corrections and forward the same to the Director for final review/ approval. 1-2 hours Director, MSRD 4.8 Endorse signed Memorandum to the Supervising Commissioner 1-2 hours IPSD Examiners/Specialists 4.9 Transmit signed Memorandum to the Office of the Chairman and Commission Secretary for inclusion in the agenda of the Commission En Banc's meeting 3 minutes Confidential Assistant 4.10 Present Memorandum to the Commission En Banc for consideration/ approval 3 minutes Confidential Assistant 4.10.1 If application for registration is approved, prepare certificate or license of registration and inform applicant to pick up said proof of registration and go to STEP 5. 1 hour Director, MSRD 4.10.2 If the Commission favors instituting proceedings for denial, it will conduct a hearing 4.10.3 If after hearing, Registration is approved, go to STEP 5 4.10.4 If registration is denied, draft response letter informing applicant of the decision 10 minutes IPSD Examiners/Specialists 4.11 Record and forward to the Mailing Section of the SEC the signed letter for transmittal to the applicant Director, MSRD 4.12 Files replicate copy 5 minutes Confidential Assistant 5. Receives license or certificate 5. Release license or certificate. None 5 minutes Confidential Assistant TOTAL Application fee PHP50,000.00 Legal Research Fee (LRF) PHP500.00 (1% of the application fee) Total Filing Fee PHP50,500.00 90 days Application of Operator of Alternative Trading System is covered under R.A. 8799, otherwise known as the Securities Regulation Code. 4. Application of Registration as Registrar of Qualified Buyer This service details the guidelines for the application of registration of a registrar of qualified buyers. aScITE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Investment Products and Services Division (IPSD) Classification: Complex (7 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Any entity as may be allowed by the Commission (2015 SRC IRR Rule 39.1.4.1). Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Cover Sheet 2. SEC Form 39-Registrar and its required attachments 3. Other requirements under Section 39.1.4 of the 2015 SRC Rules MSRD-IPSD, SEC website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Secures Application Form from MSRD 1.1. All applications shall be accompanied by an application fee 1. Give client the necessary application form and additional instructions * application form may be given to the clients manually or thru email along with the instructions None 3 minutes Administrative Assistants 2. Presents the accomplished form and supporting documents for pre-processing by the MSRD Specialist * Application may be submitted manually or sent thru email: [emailprotected] * Application with COMPLETE supporting documents shall be accompanied by filing fee 2. Pre-process the accomplished form and supporting documents 2.1. If complete, prepare and issue the Payment Assessment Form (PAF) 2.2. If incomplete, advise client to complete the documents first None 15 minutes IPSD Examiners/Specialists 3. Make a presentation on the registry functions and procedures * presentations may be done online 3. Presentation of applicant on their registry functions and procedures 3.1. Prepare letter to applicant informing them to make a presentation 3.2. Attend the presentation * presentations may be done online None 1 hour 1-2 hours IPSD Examiners/Specialists IPSD Asst. Director Director, MSRD 4. Review application to check compliance with the requirements of relevant rules and regulations of the SRC Within 6 days IPSD Examiners/Specialists 4.1. If registration documents are complete and compliant 4.1.1. Prepare approval letter 15 minutes IPSD Examiners/Specialists 4.1.2. Reviews letter and indicate corrections/ comments, if any 10 minutes IPSD Assistant Director 4.1.3. Forward the letter to the Director for final review, signature 10 minutes Director 4.1.4. Transmit signed approval letter for mailing to applicant 5 minutes Confidential Assistant 4.2. If registration documents are deficient 4.2.1. Prepare a letter indicating the deficiency/s and comment/s noted and then transmit the signed letter to the applicant 15 minutes IPSD Examiners/Specialists 4.2.2. Receive and review/ evaluate reply of applicant 3 hours IPSD Examiners/Specialists 4.2.3. If reply is compliant, proceed to STEP 4.1.1 TOTAL None 7 days Application of Registration as Registrar of Qualified Buyer is covered under Section 39 of R.A. 8799, otherwise known as the Securities Regulation Code. 5. Request for SEC MSRD Certification This service details the procedure on how Private Entities and Individuals, Government Offices, SEC Department/Offices from SEC-MSRD. HTcADC Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Investment Products and Services Division (IPSD) Classification: Complex (7 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Private Entities and Individuals, Government Offices, SEC Department/Offices. Guidelines during Pandemic: None CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter or memo request for Certification to MSRD. MSRD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. File the letter or memo request for Certification to MSRD via email at: [emailprotected] 1.1. Note: Letter-requests from private entities and individuals are subject for payment amounting to Php530.00. 1.2. The memo requests from other Department and government agencies are exempt from payment. 1. Receives letter or memo request for certification; and 1.1. Prepares and Issues Payment Assessment Form (PAF) via electronic mail and advises the client to pay the prescribed fee. 3 minutes Administrative Assistants 2. Pay the prescribed fee via: 2.1. e-SPAYSEC Portal (https://espaysec.sec.gov.ph) and generate the electronic Official Receipt (e-OR) 2.2 LBP and send the Oncoll Slip to MSRD via email at: [emailprotected] 2. Monitor Payment Notice from e-SPAYSEC Portal or via email PHP530.00 (with PHP30.00 Documentary Stamp Tax) SEC Memorandum Circular No. 3, series of 2017 and BIR Memo Order No. 13-2008 (for DST) 5 minutes thru e-SPAYSEC Portal ICTD 3. Receives, stamps, encodes and forwards the letter or memo request to the concerned Division and/or assigned Specialist for verification if holder of a secondary license or not. 3 minutes Administrative Assistant 3.1. Evaluates the letter or memo request to confirm if holder of a secondary license or not. 3.1.1. If the Request for Certification is on whether or not the entity or individual has secondary license as Broker/Dealer, GSEDs, IH, ICA, MFD and market professional, proceed to the following steps: * 10 minutes IPSD Securities Specialist 3.2. Prepares Memorandum for CRMD Licensing Unit 3.3. Forwards Memo for review/initials 3.4. Reviews and initials the Memo 5 minutes IPSD Assistant Director 3.5. Forwards Memo to the Director for signature 2 minutes IPSD Securities Specialist 3.6. Reviews and signs the Memo 3 minutes MSRD Director 3.7. Forwards Memo to CRMD 3 minutes Administrative Assistant 3.8. Upon receipt of the CRMD Memorandum reply, receives, logs and forwards the CRMD Memo to assigned Specialist 3 minutes Administrative Assistant 3.9. Evaluates the CRMD memo-reply 10 minutes IPSD Securities Specialist 3.10. Prepares Certification 3.11. Forwards Certification for review/initials 3.11.1. If the Request for Certification is on whether or not the entity is a Registered Issuer of Securities, there is no need for an endorsement to CRMD. Proceed to Step Nos. 3.1, 3.9 to 4. 3.12. Reviews and initials the Certification 5 minutes IPSD Assistant Director 3.13. Forwards Certification to the Director for signature 2 minutes Administrative Assistant 3.14 Reviews and signs the Certification 3 minutes MSRD Director 4. Receives the Certification. An advance copy of the Certification shall be issued/sent to the requesting party via electronic mail. 4. Transmits or Issues Certification to the requesting party. An advance copy of the Certification shall be issued/sent to the requesting party via electronic mail. 3 minutes Administrative Assistants TOTAL PHP530.00 1 hour * 6ote from the Publisher: Copied verbatim from official document. 6. Application for Registration as Crowdfunding Intermediary and Funding Portal This service details the guidelines in the application of registration of Crowdfunding Intermediary and/or Funding Portal. CAIHTE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Investment Products and Services Division (IPSD) Classification: Highly Technical (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Private Entities and Individuals, Government Offices, SEC Department/Offices. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Initial Application: Crowdfunding Intermediary 1. Statement on Application for Registration as CF Intermediary 2. Board Resolution attesting to particulars in the application 3. Copy of Proposed Crowdfunding Intermediary Rules and Operational Framework 4. Detailed Plan of Operation 5. Comprehensive Information Technology Plan 6. Original signed copy of written declaration by the Crowdfunding Intermediary's internal auditor or lead person 7. Business Continuity and Recovery Plan 8. Risk Management Manual and Internal Control Procedures 9. Complete set of all crowdfunding related forms 10. Copy of proposed educational materials 11. List and explanation of all dues, fees and charges 12. Copy of written agreement with the bank that has agreed to hold and direct the funds 13. Brief description to any material pending legal proceedings 14. NBI Clearances of Crowdfunding Intermediary President, Board, CEO and any other person responsible for operations Funding Portals: 1. Statement on Application for Registration as Funding Portal 2. Copies of Identity Cards/Passports of Directors 3. Copy of the Articles of Incorporation and By-Laws with all amendments thereto 4. Copy of Proposed Funding Portal Business Conduct Rules 5. Copy of Proposed Funding Portal Account Opening and Disclosure Rules 6. If applicant is nonresident Funding Portal, copy of Information Sharing Agreement between the Philippine Securities and Exchange Commission and relevant competent regulator in jurisdiction 7. Original signed copy of IT assurance MSRD-IPSD, SEC Website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Secures Registration from MSRD. 1.1. All applications shall be accompanied by an application fee. * Applications may be submitted manually or sent thru email at [emailprotected] 1.1. Support/ Clerical staff gives client the necessary application form and additional instructions * application form may be given to the clients manually or thru email along with the instructions 1.2. Applications shall be accompanied by an application fee None 5 minutes Support Clerk, IPSD 2. Presents the accomplished form and supporting documents for pre-processing by the MSRD Specialist * Applications may be submitted manually or sent thru email: [emailprotected] 2. Pre-process the accomplished form and supporting documents: 2.1. If complete, prepare the Payment Assessment Form (PAF) and advise client to pay the prescribed fee at the Cashier or to the prescribed payment channels online 2.2. If incomplete, advise client to submit complete documents None 30 minutes Examiner/Specialist 3. Presents the PAF and pay the prescribed filing fee at the Cashier, to the prescribed payment channels online or via eSPAYSEC.gov.ph (https://www.sec.gov.ph/ sec-payment-portal/). 3. Process payment and issues Official Receipt (OR) and machine-validated PAF. Application fee PHP50,000.00 Legal Research Fee (LRF) PHP500.00 (1% of the total filing fee) 15 minutes Cashier Finance and Management Department 4. Forwards the application documents and proof of payment to the Support Clerk * may be done manually or thru email 4. Receive application and supporting documents, proof of payment and machine-validated PAF None 10 minutes Support Clerk, IPSD 4.1. Forward the application to the Assistant Director, IPSD for assignment to Examiner/Specialist Within 77 days Examiner/Specialist 4.2. Review and examine documents to check compliance with relevant laws and regulations of the SRC and its IRR 4.2.1. If application documents are compliant and sufficient, proceed to STEP 4.4 4.2.2. If application is deficient, request applicant to correct deficiencies first and submit further compliance documents 5 days Examiner/Specialist 4.3. Prepare Memorandum to Commission En Banc and forward the same to Chief Counsel/Assistant Director for review/correction/ initial Assistant Director, IPSD 4.4. Review of drafted Memorandum 4.4.1. Review Memorandum and indicate corrections/ comments, if any 4.4.2. Finalize Memorandum incorporating comments/ corrections and then forward to AD for final review and initial 4.4.3. Review revised Memorandum and then forward it to the Director for final review, signature & presentation 5 days Director, MSRD 4.5. Signing of Memorandum Executive Assistant, MSRD 4.5.1. Review Memorandum and sign if no further comments 4.5.2. Endorse signed Memorandum to the Supervising Commissioner for clearance Executive Assistant, MSRD 4.5.3. Transmit signed Memorandum to the Office of the Chairman and Commission Secretary for inclusion in the agenda of the Commission En Banc's meeting 1 day Director, MSRD 4.6. Present Memorandum to the Commission En Banc for consideration/ approval 5. Receives license or certificate 5. Support/clerical staff releases license or certificate None 1 day * Release of the license or certificate may be done through appointment or through coordination with the skeleton force; an advance copy of the same may be issued upon request TOTAL Application fee PHP50,000.00 Legal Research Fee (LRF) PHP500.00 (1% of the total filing fee) TOTAL PHP50,500.00 90 days MARKETS AND SECURITIES REGULATION DEPARTMENT MARKETS AND INTERMEDIARIES DIVISION 1. Accreditation of Surety Companies This service details the guidelines in the initial and renewal application for accreditation of surety companies. aScITE Division & Department/Office: Markets and Securities Regulation Department (MSRD)-Market Intermediaries Division (MID) Classification: Complex (7 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: All Surety Companies Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Initial Application: 1. Cover Letter 2. SEC Form SCA-001 (1 original, 2 duplicate copies, notarized) 3. Certified Copy of Articles of Incorporation (AOI) and By-Laws 4. Certified Copy of Latest General Information Sheet (GIS) 5. Certified Copy of Latest Audited Financial Statements stamped by SEC and BIR 6. Secretary's Certificate Showing authorized signatories and specimen signature 7. Personal Information Sheet of signatories with 2x2 Photo 8. Certified Copy of Authority coming from Office of the Executive Secretary under Office of the President 9. Certified copy of current certificate of Authority from Insurance Commission 10. Certified copy of current certificate of Authority from Supreme Court 11. Clearance Certificate from various department of Commission 12. Pro-Forma of Stockbroker's/Dealer Bond Agreement 13. Other Documents that may require by the Commission Renewal Application: 1. SEC Form SCAR-002 (1 original, 2 duplicate copies notarized) 2. Previous certificate of accreditation issued by the Commission 3. Notarized certification that the firm is compliant with general qualifications. 4. Sworn statement of its outstanding obligations with the Commission, signed by the President and Treasurer 5. A verified summary of list of transactions with the Commission of the duration of the previous accreditation. For Initial: SEC Form SCA-001 (1 original copy, 2 duplicate copies) For Renewal: SEC Form SCAR-002 (1 original copy, 2 duplicate copies) For Annual: Letter of intent from the company with the following documents: 1.1. list of broker/dealer clients 1.2. copy of Certificate of Authority from the Insurance Commission MSRD-MID, SEC website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Files the duly notarized application form with supporting documents for pre-processing and receives instruction to complete documents, if needed. (may be filed manually or through online using this email address, msrd_covid19@ sec.gov.ph) 1. Either received manually or through online, it involves the same processes. None 15 minutes Administrative Assistants 1.1. Receives and logs application with supporting documents and forwards the same to Examiner/ Specialist for pre-processing. MID Examiner/ Specialist 1.2. Pre-processes the application, return to client if incomplete. 1.2.1. (MSRD shall only process application with COMPLETE supporting documents) 2. Submit the application. (may be filed manually or through online using this email address, msrd_covid19@ sec.gov.ph) *Application with COMPLETE supporting documents shall be accompanied by a filing fee. 2. Accepts the application with COMPLETE supporting documents (manual or online acknowledgement) 2.1. Issues Payment Assessment Form (PAF) to the client. (it can also be sent through email, if filed online) None 30 minutes MID Examiner/ Specialist 3. Pay the prescribed fee via: 3.1. e-SPAYSEC Portal ( https://espaysec. sec.gov.ph ) and generate the electronic Official Receipt (e-OR) 3.2. LBP and send the On-Call Slip to MSRD via email at: msrd_covid19@ sec.gov.ph ) 3. Monitor payment notice from eSPAYSEC portal or via email. Application fee (initial) P5,000.00 15 minutes thru e-SPAYSEC portal Information and Communications Technology Department (ICTD) Application fee (renewal) P5,000.00 Annual Fee P1,000.00 + P100.00 per broker/ dealer client Legal Research Fee (LRF) 1% of the total filing Fee) Documentary Stamp Tax (DST) P30.00 4. Forwards the application documents and proof of payment to MSRD and PAF. 4. Processes the application with COMPLETE supporting documents, e-Official Receipt, PAF, prepares, reviews and finalizes Memorandum for Commission En Banc* (maybe done manually or online) None 3 days, 6 hours, 30 minutes MID Examiner/ Specialist Assistant Director, MID 4.1. Reviews, signs and endorses for inclusion in En Banc Agenda and presents for Commission approval. 2 days Director, MSRD 4.2. Prepares, initials and signs Accreditation Certificate upon approval of the application from the Commission *Memorandum to Commission En Banc only applies to Initial Application for Accreditation of Surety Companies. 1 day *Refer to Step 4 5. Receives Certificate of Accreditation. (release of the Certificate may be done through appointment or through coordination with the skeletal force. An advance copy of the same may be issued upon request.) 5. Attaches seal and releases Certificate of Accreditation/ Confirmation of Payment of Annual Fees to client. 5.1. Retains and files duplicate/ triplicate copy of certificate to corporate file of the company. None 30 minutes Confidential Assistant Administrative Assistant MID Examiner/ Specialist TOTAL Application fee (initial) P5,000.00 7 days Application fee (renewal) P5,000.00 Annual Fee P1,000.00 + P100.00 per broker/ dealer client Legal Research Fee (LRF) 1% of the total filing Fee Documentary Stamp Tax (DST) P30.00 Accreditation of Surety Company is covered under Section No. 33.4 of R.A. 8799, otherwise known as the Securities Regulation Code. 2. Application for Real Estate Investment Trust (REIT) Fund Manager and its Compliance Officer This service details the procedures for processing applications for the Real Estate Investment Trust (REIT) Fund Manager and Compliance Officer. DETACa Division & Department/Office: Markets and Securities Regulation Department (MSRD)-Market Intermediaries Division (MID) Classification: Highly Technical (20 days) (covered by R.A. No. 9856, otherwise known as the REIT Act) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: All Surety Companies Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. SEC Form REIT FM (for Fund Manager) and SEC Form REIT-FM CO (for Compliance Officer) 2. Exhibits to be submitted with the application a. All documents required for incorporation or amended articles of incorporation, when applicable; b. If registrant is a foreign corporation, all documents required for the applications for a license to do business in the Philippines as a branch office; c. Board Resolution attesting to the particulars contained in the application; d. Organizational structure; e. List of officers, directors and consultant, signed under oath by the corporate secretary; f. Notarized bio data of each officer and director, g. Copies of identity cards/passports of individual registrants, all directors and persons who control more than 10% of a class of voting securities of the registrant; h. NBI Clearance of all the officers, directors and consultants; i. Affidavit of all the officers, directors and consultants re: "fit and proper" rule; j. Proof of Compliance with minimum paid-up capital/unimpaired capital of P50M. k. Business plan regarding proposed and/or current operations, including projected volume of business; l. Manual on Corporate Governance, signed by the President and with board resolution of its adoption; m. Manual on internal control procedures, signed by the President and with board resolution of its adoption; n. Manual on Risk Management, signed by the President and with board resolution of its adoption; o. Sworn Certification by the Compliance Officer/Corporate Secretary in compliance with Memorandum Circular No. 29, Series of 2020; p. Fund management/property management agreement with the REIT accompanied by a Secretary's Certificate attesting to the approval by the board of directors of the REIT of the appropriate resolutions for the: 1. appointment of the Fund Manager, 2. the establishment of the account, and 3. designation of signatories to the account; q. Payment of license fees of Php15,000.00 (Fund Manager) Php3,000.00 (FM CO), exclusive of 1% Legal Research Fee and documentary Stamp; r. BSP favorable endorsement, when: 1. The registrant is a trust entity; 2. The registrant is a bank or non-bank financial institution with quasi-banking functions, or is a subsidiary/affiliate thereof. s. If an existing corporation; 1. Latest required audited financial statements; t. If existing for at least two years, a copy of its annual 1. income tax returns; u. Certification under oath by the President certifying among others, on the following: 1. That the company is applying for registration as a REIT Fund Manager; 2. That the company is not in the process of dissolution or subject of a proceeding leading to the cancellation of its Certificate of Registration; 3. That the company is compliant with all the reportorial requirements as prescribed by the Revised Corporation Code of the Philippines, and other applicable laws, rules and regulations, Circulars and Orders implemented by the Commission; 4. That the company is not a party respondent or subject of any pending case and/or investigation with the Commission's Enforcement and Investigation Department, the Office of the General Counsel, the Commission En Banc or the regular courts for violation of the Real Estate Investment Trust Act of 2009, the Securities Regulation Code, the Revised Corporation Code of the Philippines and other applicable laws, rules and regulations, Circulars and Orders implemented by the Commission; 5. That the company has no knowledge of any pending case and/or investigation against any of its directors, officers or principal stockholders with any of the Commission's Department, regular courts and other government agencies for violation of the Real Estate Investment Trust Act of 2009, the Securities Regulation Code, the Revised Corporation Code of the Philippines and other applicable laws, rules and regulations, Circulars and Orders implemented by the Commission; v. Evidence of three (3)-year track record in fund management, corporate finance, or other relevant finance-related functions; w. Application for at least one Compliance Officer, with all the necessary attachments indicated in SEC Form REIT FM CO. SEC Website ( www.sec.gov.ph ) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. File the duly accomplished application and supporting documents for evaluation to MSRD or sent advance copies thru email at: msrd_covid19@ sec.gov.ph ) *Application with COMPLETE supporting documents shall be accompanied by a filing fee. 1. Reviews and accomplish pre-evaluation checklist and provide copy to the applicant based on the document presented 1.1. If Complete, compute filing fee and Issue Payment Assessment Form (PAF). Application fee (Fund Manager) P15,000.00 1 day Administrative Assistants MID Securities Examiner Application fee (FM-CO) P3,000.00 Legal Research Fee (LRF) 1% of the total filing Fee) Documentary Stamp Tax (DST) P30.00 2. Pay the prescribed fee via: a. e-SPAYSEC Portal ( https://espaysec. sec.gov.ph ) and generate the electronic Official Receipt (e-OR) b. LBP and send the On-Call Slip to MSRD via email at: msrd_covid19@ sec.gov.ph ) 2. Monitor payment notice from eSPAYSEC portal or via email. 2.1. Receives/ stamps and encodes applications and supporting documents including proof of payment. 2.2. Forwards documents to Assistant Director for assignment to Securities Specialist. 10 minutes Information and Communication Technology Department (ICTD), if payment was made thru e-SPAYSEC portal. MID Administrative Assistants/ Securities Examiner, if payment was made thru LBP 3. Comply with Comment Letter and submit response and supporting documents manually or thru email at: msrd_covid19 @sec.gov.ph 3. Review documents and issue Comment Letter, if applicable based on findings of MSRD and other departments. 3.1. Refer Independent Directors and officers to CGFD/EIPD/ OGC 44 days and 7 hours MID Securities Examiner 4. Set appointment with the Office of the Director for the schedule of Meeting, upon instruction from MSRD, if necessary. 4. Prepare Draft Memo MID Securities Examiner 4.1. Review draft Memo, initial and forward the same to the Director for final review/approval. Legal Counsel 4.2. Review Memo, conduct meetings with the applicant, if needed, and give instructions to revise Memo if necessary. MSRD Director 4.3. Review Memo and if found in order, forward the same to the Supervising Commissioner for clearance. Director/ Supervising Commissioner 4.4. Forward Memo to Commission Secretary for Agenda in En banc meeting. Confidential Assistant 4.5. Reviews and approves the document/s for presentation to Commission En Banc and informs Specialist/ Counsel of En Banc decision. MSRD Director 4.6. Prepare, affix initial Approval Letter/Denial Letter upon instruction from the Director. MID Securities Examiner 4.7. Sign the Approval/Denial Letter for release. MSRD Director TOTAL Application fee (Fund Manager) P15,000.00 45 days Application fee (FM-CO) P3,000.00 Legal Research Fee (LRF) 1% of the total filing Fee Documentary Stamp Tax (DST) P30.00 Application for Real Estate Investment Trust (REIT) Fund Manager and its Compliance Officer is covered under R.A. 9856 or the REIT Act. 3. Request for Comment/Recommendation on the Application for Articles of Incorporation/By-Laws/Secondary License and amendments relative thereto that falls within the jurisdiction of the Department This service provides the guidelines in the Request for Comment/Recommendation on the Application for Articles of Incorporation/By-Laws/Secondary License and amendments relative thereto that falls within the jurisdiction of the Department. HTcADC Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Market Intermediaries Division (MID) Classification: Complex (7 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: All Companies and holders of secondary license. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE SEC-MSRD Request Form MSRD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Files a request for comment/ recommendation with supporting documents, through MSRD email address, [emailprotected] 1. Advises and instructs the applicant to file its request through MSRD's email address. None 10 minutes Administrative Assistants 1.1. Receives, logs and forwards the request to the Examiner for processing. 40 minutes Administrative Assistants 1.2. Evaluates the request, prepares Comments/ Recommendations, revise if needed, upon review. 1.2.1. Conference with the client is performed if needed for some clarifications on the application or amendment. 3 days, 6 hours and 55 minutes MID Examiners/Specialists Asst. Director/Chief Counsel 1.3. Reviews, initials, and signs the comments/ recommendation. 2 days MID Assistant Director Director, MSRD If the request is received through Memo endorsement from CRMD, perform steps 1.1 to 1.3. 2. Receives originally signed Comments/ Recommendation (Signed Comment Letter may be available through appointment or sent through email. 2. Issues signed Comments/ Recommendations (copy furnished CRMD), file the duplicate copy of the same with supporting documents. Issuance of signed Comment Letter to be sent through email or pick-up by authorized representative of the requesting company. None 15 minutes Confidential Assistant Administrative Assistant TOTAL None 7 days Request for Comment/Recommendation on the Application for Articles of Incorporation/By-Laws/Secondary License and amendments relative thereto that falls within the jurisdiction of the Department 4. Request for Approval to Use Electronic Format for Order Ticket, Confirmation of Customer Order and Customer Account Statement This service details the guidelines for the request for approval to use electronic format for Order Ticket, Confirmation of Customer Order and Customer Account Statements pursuant to Rules 52.1.7.8, 30.2.2.1 and 52.1.8.2 of the 2015 Implementing Rules and Regulations of the Securities Regulation Code. CAIHTE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Market Intermediaries Division (MID) Classification: Highly Technical (14 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Broker Dealers Guidelines during Pandemic: None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Files the required request with supporting documents to MSRD via email at: [emailprotected] 1.1 Receives the submitted documents via email 1.1.1 If incomplete, returns documents for completion (Identifies and respond to email informing the deficiency in the submitted documents) 1.1.2 If complete, forward the request and supporting documents to the Handling Specialist for processing (manually or via email). None 30 minutes Administrative Assistants/MID Securities Specialist/Examiner 1.2 Reviews letter of request and supporting documents 1.2.1 Emails the client/applicant for any clarifications and instructs the client to submit additional documents, as necessary. 1.2.2 Instructs the client/applicant to prepare a presentation/demo, as necessary. None 19 days MID Securities Examiner/Specialists 2. Set an appointment with the MID for the schedule of presentation/demo as instructed. 2.1 Receives confirmation on the schedule of presentation/demo. 2.2 Conducts presentation with MSRD-MID (Presentation shall be conducted via Zoom) 2. Conducts final review of the request and documents. 2.1 If there are still items for clarification, refer to step 2.1 2.2 Prepares draft Memo and initial Approval Letter/Denial Letter and forwards the same to Assistant Director for initial review. 2.3 Review draft Memo and Letter, returns to Specialist/Examiner for any revision, or forwards to the Director. 2.4 Reviews the request/Memo and letter, returns the Memo for any revisions and/or clarifications or signs the Approval/Denial Letter for release. MID Securities Examiner/Specialists MID Assistant Director MSRD Director 3. Receives originally signed Approval/Denial letter (Signed letter may be requested through appointment. An advance copy of the same may be issued upon request) 3. Issues signed letter (approval/denial), file the duplicate copy of the same with supporting documents. (An advance copy of the same may be issued via email upon request of the party) None 30 mins Administrative Assistant/Securities Examiner/Specialist TOTAL 20 days Request for Approval to Use Electronic Format for Order Ticket, Confirmation of Customer Order and Customer Account Statement is covered under R.A. 8799, otherwise known as the Securities Regulation Code. 5. Receiving of complaints filed against the covered/regulated entities This service details the procedures for the handling of complaints filed by the public. aScITE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- All Divisions of MSRD Classification: Complex (7 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: General Public Guidelines during Pandemic: None CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Email request or Memo endorsement from other Departments 2. Photocopy of evidence/proof to support complaint 3. Photocopy of valid government-issued ID CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Files the complaint with supporting documents to MSRD via email at: [emailprotected] 1. Receives the complaint with supporting documents via email 1.1 Evaluate and assess the completeness of the submitted documents. If incomplete, email the complainant informing the deficiency in the submitted documents. None 30 minutes Administrative Assistant 1.2 If complete, forward the complaint and supporting documents to the assigned Specialist/ Examiner for proper action. Administrative Assistant and forward the complaint to the assigned MID Securities Specialist/Examiner 1.3 Receives and evaluates complaint and supporting documents None 6 days and 10 minutes Securities Examiner/Specialists 1.4 Reviews and signs the letter to the concerned company 1.5 Reviews and approves the letter Securities Counsel/Supervising Securities Specialist Assistant Director Director 2. Receives originally signed Letter. (Signed Letter may be requested through appointment. An advance copy of the same may be issued upon request via email) 2. Issues signed Letter to the concerned company (copy furnished the endorsing Department and the complainant), scan and file the duplicate copy of the same with supporting documents. (An advance copy of the same may be issued via email upon request of the concerned company) None 20 mins Administrative Assistant TOTAL 7 days Receiving of complaints filed against the covered/regulated entities. MARKETS AND SECURITIES REGULATION DEPARTMENT SECURITIES REGISTRATION DIVISION 1. Application for Certificate of Permit to Offer Securities for Sale and Order of SR for Equities, Debt Securities, Real Estate Investment Trust (REIT) This service details the procedures in processing application for Certificate of Permit to Offer Securities for Sale and Order of Registration for Equities, Debt Securities, Real Estate Investment Trust (REIT). DETACa Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Securities Registration Division (SRD) Classification: Highly Technical (covered by R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Companies going public or offering securities Guidelines during Pandemic: None CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. SEC Form 12-1/SEC 12-1 SRS (1 Manually signed + 2 conformed copies) 2. Statement of Management Responsibility (SMR) on the Financial Statements 3. Qualification and Reports of Independent Auditor 4. Consolidated/Audited Financial Statements/Interim Financial Statements 5. Additional components of the AFS as required under the Revised SRC Rule 68 Reconciliation of Retained Earnings Available for Dividend Declaration (Annex 68-D) Schedule of Financial Soundness Indicators (68-E) Schedule for Listed Companies with a Recent Offering of Securities to the Public (68-I) Schedules (68-J) A map of the conglomerate or group of companies within which the reporting entity belongs (Part 1, 4H for listed companies and investment houses) 6. Pro Forma Financial Information and Financial Statements of business acquired or to be acquired 7. Additional Requirements: (Equities & Bonds) Mandate letter from underwriter/s re: Due Diligence Certification on non-material legal proceedings filed against and by the Issuer and its subsidiaries and affiliates Certification that all the AFS of all subsidiaries has been filed with the Commission Certification that all government mandated permits and licenses has been secured and valid Certification that Issuer and/or Underwriter are aware of documents/amendments submitted in connection with its Registration Statement (RS) Tax Compliance Report (if applicable) 8. Required Exhibits under Part VII of Annex "C" 9. Listing Application (PSE/PDEx) if applicable 10. Manual on Corporate Governance 11. Audit Committee Charter (SEC MC#4, S. 2012) 12. Other exhibits the Commission may deem necessary 13. Exhibits required under REIT Law and its IRR SEC Website ( www.sec.gov.ph ) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents the application for pre-evaluation. (through online using this email address, [emailprotected]) *Application with COMPLETE supporting documents shall be accompanied by filing fee. 1. Reviews and accomplish pre-evaluation checklist and provide copy to the applicant based on the document presented 1.1. If Complete, compute registration fee and Issue Payment Assessment Form (PAF). Not more than P500 Million 0.10% of maximum aggregate price of the securities offered More than P500 Million but not more than P750 Million P500,000.00 plus 0.075% of the excess over P500 Million More than P750 Million but not more than P1 Billion P687,500.00 plus 0.05% of the excess over P750 Million More than P1 Billion P812,500.00 plus .025% of the excess over P1 Billion + 1% Legal Research Fee + DST 30 minutes Administrative Assistants SRD Securities Specialists/Lawyer 2. Pay the prescribed fee via: 2.1. e-SPAYSEC Portal (https://espaysec. sec.gov.ph) and generate the electronic Official Receipt (e-OR) 2.2. LBP and send the Oncoll Slip to MSRD via email at: msrd_covid19@ sec.gov.ph 2. Monitor payment notice from eSPAYSEC portal or notice via email 2.1. Receives/stamps and encodes applications and supporting documents. 2.2. Forwards documents to Assistant Director for assignment to Securities Specialist and Legal Counsel. None 10 minutes (subject to the company's compliance) Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) 10 minutes SRD Administrative Assistant Confidential Assistant 3. Comply with Comment Letter and submit documents (or email the response to [emailprotected]) 3. Review documents and issue Comment Letter based on findings of MSRD and other departments. None 15 days SRD Securities Specialists/Legal Counsels 3.1. Refer Underwriting/ Distribution Agreement to MID. 3.2. Refer AFS/IFS to OGA, ID matters to CGFD/EIPD/ OGC/ CRMD. 3.3. Refer to other Government Agencies/EO/PSE (if applicable). 3.4. Conducts Ocular Inspection (if applicable/allowed). Legal Counsels 4. Set an appointment with the Office of the Director for the schedule of Management Presentation. 4.1. Conducts Presentation with MSRD. (Presentation shall be conducted via Zoom) 4. Prepares Draft/Final Memorandum and Executive Summary. None 3 hours SRD Securities Specialists 4.1. Furnishes Supervising Commissioner a soft copy of the Memorandum and secures approval to be included in the Agenda. 2 hours Director, MSRD Supervising Commissioner 4.2. Reviews and comments on the Memorandum. 30 minutes Administrative Assistant Confidential Assistant 4.3. Forwards Memo to Supervising Commissioner/ Commission Secretary for Agenda. 2 hours Assistant Director, SRD MSRD Director 4.4. Reviews and initial documents and forwards them to the Director for approval and signature. 3 hours 4.5. Reviews and approves the document/s for presentation to Commission En Banc and informs Specialist/Counsel of En Banc decision. 30 minutes SRD Securities Specialists 4.6. Prepares Pre-effective or rejection letter 5. Comply with condition set in the pre-effective letter and change red-herring 5. Reviews Final Prospectus. 5.1. Checks if condition/s set by the Commission were complied with. 5.2. Prepares Permit to Sell via National Numbering System (NNS) and Order of Registration. None 3 hours SRD Securities Specialists 6. Accepts Order of Registration and Permit to Sell Securities and/or Letter of Rejection 6.1. Submit Affidavit of Publication of the Order of Registration and After the Offer Period, and Notice of Termination of the Offering and number of securities sold 6. Reviews documents and forwards to the Director for approval. None 30 minutes SRD Assistant Director 6.1. Reviews and approves the Order of Registration and Permit to Sell Securities. Director 6.2. Releases a copy of the signed Order of Registration and Permit to Sell Securities. Securities Specialists 6.3. Receives Affidavit of Publication of the Order of Registration and Notice of Termination of the Offering and number of securities sold Administrative Assistant Confidential Assistant Not more than P500 Million 0.10% of maximum aggregate price of the securities offered More than P500 Million but not more than P750 Million P500,000.00 plus 0.075% of the excess over P500 Million More than P750 Million but not more than P1 Billion P687,500.00 plus 0.05% of the excess over P750 Million More than P1 Billion P812,500.00 plus .025% of the excess over P1 Billion + 1% Legal Research Fee + DST 45 days 2. Application for Confirmation of Exempt Transaction This service details the procedures of reviewing and processing application of exemption from registration of securities including stock options. HTcADC Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Securities Registration Division (SRD) Classification: Highly Technical (covered by Section 10.1 of R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. SEC Form 10.1 2. Written Disclosure 3. Notice to Stockholders 4. List of Stockholders 5. Latest Audited Financial Statements 6. Waiver of Pre-emptive Rights (if applicable) 7. Monitoring Sheet 8. Certificate of No Intra Corporate Dispute Additional Requirements for Listed Companies: 9. Mandate letter from Underwriters 10. Underwriting Agreement 11. Certification of No Remuneration/Compensation 12. Prospectus SEC website: http://www.sec.gov.ph CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Pay Files the duly accomplished SEC Form 10.1 and supporting documents for pre-processing. Forwards the documentary requirements thru email at: [emailprotected] 1. Pre-processes the accomplished form and supporting documents None 30 minutes Administrative Assistants: 1.1. If incomplete, return documents for completion. (Identifies and respond to email informing the deficiency in the submitted documents) 1.2. If complete, prepares the Payment Assessment Form (PAF) and advises the client to pay the prescribed fee at the Cashier. (Emails the PAF) SRD Securities Specialists 2. Pay the prescribed fee via e-SPAYSEC Portal (http://espaysec.sec.gov.ph) and general the electronic Official Receipt (e-OR). 1.1 LBP and send the Oncoll Payment Slip to MSRD via email at: [emailprotected] 1. Compute confirmation fee and issues Payment Assessment Form (PAF). 2. Monitor payment notice from eSPAYSEC portal or via email 1/10 of 1% of the Aggregate Total Value of the Shares/ Securities being offered plus 1% LRF 10 minutes Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) 3. Submits the application, supporting documents, eOR and PAF to CRMD. Note: Prior to the pandemic , this process was undertaken by CRMD and in turn, CRMD will forward the application and supporting documents to MSRD. During the pandemic: 3.1 Forwards the application, supporting documents and PAF and eOR to MSRD or email at: msrd_covid19@ sec.gov.ph 3. Receives and forwards the application form to the CRMD Staff. 3.1 Advises the applicant to follow-up on the application at MSRD. 3.2 Upon receipt of the application, Encodes the application in the SEC Internal Database, and provides "Document ID Number" 3.3 Attaches a copy of the latest submitted (Amended) Articles of Incorporation and/or any incorporation documents. None 1 day CRMD Support Staff 3.4 Logs and delivers the application form to MSRD 15 minutes SRD Administrative Assistant Confidential Assistant 3.5 Receives, encodes and forwards application for confirmation to the Assistant Director 1 day SRD Securities Specialists: 3.6 Makes an evaluation of the request and issues resolution on the application 1 day Chief Counsel 3.7 Reviews and makes additional inputs, if necessary 1 day Director 3.8 Reviews and signs the Confirmation Letter 4. Receives the Confirmation Letter from MSRD 4. Forwards the Confirmation Letter to applicant, and forwards the Confirmation Letter and supporting documents to Electronic Records Management Division None 30 minutes SRD Administrative Assistant Confidential Assistant TOTAL 1/10 of 1% of the Aggregate Total Value of the Shares/ Securities being offered + 1% LRF 10 Days Confirmation of Exempt Transaction is covered under Section 10.1 of R.A. 8799, otherwise known as the Securities Regulation Code. 3. Exemption from Registration of Limited Public Offering and Other Exempt Transaction This service details the procedures of reviewing and processing application of exemption from registration of securities including stock options. CAIHTE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Securities Registration Division (SRD) Classification: Highly Technical (covered by Section 10.2 of R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: All Surety Companies Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter Request Applicant/client 2. Other documents that the Commission may prescribe. SEC website: http://www.sec.gov.ph CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Files the required documents for pre-processing. 1 1.1. Forwards the required documents either manually to MSRD or thru email at: msrd_covid19@ sec.gov.ph) * Application with COMPLETE supporting documents shall be accompanied by a filing fee. 1. Pre-processes the submitted documents: 1.2. * If incomplete, returns documents for completion (Identifies and respond to email informing the deficiency in the submitted documents) 1.3. If complete, prepares the Payment Assessment Form (PAF) and advises the client to pay the prescribed fee 1.4. Emails the PAF None 30 minutes Administrative Assistant SRD Securities Specialists 2. Pay the prescribed fee via e-SPAYSEC Portal ( http://espaysec.sec.gov.ph ) and general the electronic Official Receipt (e-OR). 2.1 LBP and send Oncoll payment slip to MSRD via email at msrd_covid19@ sec.gov.ph 2. Monitor payment notice from eSPAYSEC portal or via email 1/10 of 1% of the Aggregate Total Value of the Shares/ Securities being offered + 1% LRF + DST 10 minutes Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) 3. Submits application, supporting documents, PAF and eOR to MSRD or thru email at: [emailprotected]) Note: Prior to the pandemic, this process was undertaken by CRMD and in turn, CRMD will forward the application and supporting documents to MSRD. During the pandemic: 3.1 Forwards the application, supporting documents, PAF and eOR to MSRD or email at: msrd_covid19@ sec.gov.ph 3. Receives and encodes documents None 3 Days CRMD Support Staff 3.1. Delivers documents to Assistant Director (AD) for assignment. Go to Step 3.2 3.1.1. Updates records and delivers documents to assigned Specialists. Go to Step 3.3 3.1.2. Delivers Memo to the Supervising Commissioner/ Commission Secretary. Go to Step 3.8 3.1.3. Forwards records to ICTD for microfilming. END 30 minutes Administrative Assistant Confidential Staff 3.2. Assigns application to Specialist and returns the documents to the Support Staff. Go to Step 3.1.1 3.2.1. Reviews the DRAFT/ FINAL Memo: 3.2.1.1. If there's comments/ findings, return to the Specialist. Go to Step 3.3 3.2.1.2. If no comments/ findings, forward to the Director. Go to Step 3.5 3.2.2. Review the DRAFT/ FINAL Resolution 3.2.2.1. If there's comments/ findings, return to the Specialist. Go to Step 3.4 3.2.2.2. If no comments/ findings, forward to the Director. Go to Step 3.7 1 Day Chief Counsel 3.3. Receives and review the application and supporting documents: 3.3.1. If there's comments/ findings, contact the applicant via phone call or through email to address the issue. 3.3.2. If no comments/ findings, prepare the DRAFT/ FINAL Memo. Go to Step 3.2.1 3 Days SRD Securities Specialists 3.4. Prepares DRAFT/FINAL Resolution. Go to Step 3.2.2 2 Days MSRD Director 3.5. Reviews and signed the DRAFT/FINAL Memo: 3.5.1. If there's comments/ findings, return Draft Memo to the Specialist Go to Step 3.3 3.5.2. If no comments/ findings, approve and initials the Final Memo. Go to Step 3.1.2 3.6. Informs the Specialist of En Banc Decision: 3.6.1. If approved, Go to Step 3.4 3.6.2. If denied, Inform the applicant. END 3.7. Reviews and signs Resolution: 3.7.1. If there's comments/ findings, return Draft Resolution to the Specialist. Go to Step 3.4 3.7.2. If no comments/ findings, approve and initial the Final Resolution. Go to Step 4 3.8. Discusses the application during the En Banc Meeting. Go to Step 3.6 4. Receives the Resolution or Letter from MSRD 4. Provides clients with the resolution or Letter from MSRD. None 30 minutes Administrative Assistant Confidential Staff TOTAL 1/10 of 1% of the Aggregate Total Value of the Shares/ Securities being offered + 1% LRF + DST 10 Days Exemption from Registration of Limited Public Offering and Other Exempt Transaction is covered under Section 10.2 of R.A. 8799, otherwise known as the Securities Regulation Code. * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. 4. Exemption from Registration of Securities including Stock Options This service details the procedures of reviewing and processing application of exemption from registration of securities including stock options. aScITE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Securities Registration Division (SRD) Classification: Highly Technical (covered by Section 10.2 of R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: All Surety Companies Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. SEC Cover Sheet 2. SEC Form 10.2 3. Notarized attestation of the Corporate Secretary of the Issuer that the: 3.1. The Stock Option Plan ("the Plan") to be implemented in the Philippines was approved by the majority of the Board of Directors and Stockholders (representing at least 2/3 of the outstanding Capital Stock) of the Issuer-corporation; 3.2. Genuineness and due execution of the Plan, a copy of which shall be attached to the certificate and a copy of the Stock Option Plan (shall also include the procedure or guidelines of the Stock Option Plan on the sale, assignment, transfer of disposition of the shares acquired by the Optionees); 3.3. If applicable, a breakdown of the number of option shares earlier exempted from registration, the shares subscribed by the optionees, aggregate value of the number of shares subscribed and the remaining unissued shares computed on a year-to-year basis, status of the unissued shares and an explanation on why the applicant has renewed its application in spite of the availability of unissued shares; 3.4. If the applicant is a foreign corporation, it should state whether the terms and conditions of the Plan in the Philippines are the same as that in other jurisdictions; and 3.5. Undertaking to: (1) continuous access of the optionees-employees on the key performance indicators of the Issuer-company until the termination of the Plan; and (2) to pay additional filing fee should there be an increase in price of the securities from the date of filing of this application for exemption until the date the options were granted to the optionees-employees. 4. Human Resource Head or any position of equivalent nature attesting that: 4.1. Optionees-employees were given a copy of the Plan to enable them to make intelligent judgment on the advantages and disadvantages of the Plan; the names of optionees-employees; their corresponding positions; no. of shares allotted or the formula for the allotment of shares; 4.2. The Independent Directors (ID) of the participating companies' subsidiary/affiliate will be granted options/shares. (to include the name of the ID. No. of options/shares and their corresponding percentage of ownership after the grant vis-a-vis the outstanding capital stock of the issuer and the participating corporation); 4.3. Statement whether or not the offering will be underwritten; 5. Latest Audited Financial Statements of the Issuer; and 6. Payment Assessment Form/proof of payment of the prescribed filing fee Articles of Incorporation Note: 1. The applicant shall file with the Commission three (3) copies of this SEC Form 10.2, one of which shall be manually signed by the Issuer-Corporation's President or a duly authorized person of the Issuer-Corporation; and 2. All documents, including SEC Form 10.2, if executed abroad, shall be in English and authenticated by the Philippine Embassy or Consulate where the documents were executed. 3. The Commission in its meeting dated 22 December 2020 delegated to the MSRD the issuance of confirmation of exemption of Employee Stock Option Plan under 10.2 of the SRC upon the request of any corporation, domestic or foreign, except publicly listed companies, companies with MSRD registered securities and if the nature of the application requires approval of the Commission En Banc. SEC website: http://www.sec.gov.ph CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Presents the duly accomplished SEC Form 10.2 and supporting documents for pre-processing. 1 (Forwards the required documents to MSRD or thru email at: [emailprotected]) * Application with COMPLETE supporting documents shall be accompanied by filing fee. 1. Checks the completeness of the SEC Form 10.2 and supporting documents: 1.1. If incomplete, returns documents for completion. (Identifies and respond to email informing the deficiency in the submitted documents) 1.2. If complete, prepares the Payment Assessment Form (PAF) None 30 minutes Securities Specialist 2. Pay the prescribed fee via e-SPAYSEC Portal ( http://espaysec.sec.gov.ph ) and general the electronic Official Receipt (e-OR); or 2.1 LBP and send the Oncoll payment slip to MSRD via email at: msrd_covid19@ sec.gov.ph 2. Monitor payment notice from eSPAYSEC portal via email 1/10 of 1% of the Aggregate Total Value of the Shares/ Securities being offered + 1% LRF + DST 10 minutes Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) 3. Submits application, supporting documents and PAF and eOR to CRMD. Note: Prior to the pandemic, this process was undertaken by CRMD and in turn, CRMD will forward the application and supporting documents to MSRD. 3. Receives the application and advises the applicant to follow-up the application at MSRD. Upon receipt of the application: Encodes the application in the SEC Internal Database, and provide "Document ID Number" Attaches a copy of the latest submitted (Amended) Articles of incorporation and/or any incorporation documents None 1 day CRMD Support Staff 3.1 Logs and delivers the application form to MSRD. (CRMD procedure not applicable on online submission) 3.2 Receives the application form and the supporting documents from the CRMD CRMD Support Staff 3.1 Forwards the application, supporting documents, PAF and eOR to MSRD or email at: msrd_covid19@ sec.gov.ph 3.3 Encodes the documents. MSRD Administrative Assistant 3.4 Forward document to Assistant Director (AD) for assignment. 3.5 Updates records and forwards documents to assigned Specialist. MSRD Administrative Assistant 4. Reviews the SEC Form 10.2 and supporting document, and draft the Memo: 4.1.1 If there are comments/ findings, email or call the Issuer-Corporation for compliance 4.1.2 If no comments/ findings, signs/initials the Memo and forward it to the Assistant Director. 3 days Securities Specialists 4.1.3 Reviews the SEC Form 10.2, supporting documents and DRAFT/FINAL Memo. 1 day Assistant Director 4.1.4 If there are comments/ findings, return to Specialist. Go to Step 4.1.1 4.1.5 If no comments/ findings, signs/initials the Memo. 30 mins Securities Specialist 4.1.6 If Foreign Corporation or Domestic Corporation which is not listed company, specialist prepares MSRD Resolution/ Order. 4.1.6.1. If Publicly Listed Domestic Corporation, forward the memo to the Director. Go to step 4.1.10 4.1.6.2 Prepares MSRD Resolution/ Order. 4.1.7 Receives and review the MSRD Resolution/Order 4.1.8 If there are comments/ findings, Go to Step 4.1.1 30 mins Assistant Director 4.1.9 If no comments/ findings, initials the MSRD Resolution/Order 4.1.10 Forward the SEC Form 10.2, supporting Documents, Memo/MSRD Resolution/ Order 2 to the Office of the Director. 4.1.11 Reviews the draft MEMO/MSRD Resolution/Order together with the supporting documents 4.1.12 If there are comments/ findings, return the documents to the Specialist. Go to Step 4.1.1 1 day Director 4.1.13 If no comments/ findings, signs the Final Memo/MSRD Resolution/ Order. 4.1.13.1 If Publicly Listed Domestic Corporation, furnishes Supervising Commi ssioner a soft copy of the Memorandum and secures approval to be included in the Agenda. 4.1.13.2 Presents to Commission En Banc and informs Specialist/ Counsel of En Banc decision. Go to step 4.1.6.2 5. Receives the Resolution/Order from MSRD 5 Logs and reproduce a copy of the Resolution for filing. 5.1 Forward records to ICTD for microfilming. END None 30 minutes MSRD Administrative Assistant TOTAL 1/10 of 1% of the Aggregate Total Value of the Shares/ Securities being offered + 1% LRF + DST 10 Days Exemption from Registration of Securities including Stock Options is covered under Section 10.2 of R.A. 8799, otherwise known as the Securities Regulation Code. 5. Petition for Voluntary Revocation of Permit to offer Securities for Sale and Order of Registration for Equities, Debt Securities, Real Estate Investment Trust (REIT) This service details the procedures of reviewing and processing application for revocation of Permit to Offer Securities for Sale and Order of Registration via email. HTcADC Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Securities Registration Division (SRD) Classification: Highly Technical (covered by R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Registered Issuers, Publicly Listed Companies. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Verified Petition for Revocation of Registration 2. Board Resolution approving the revocation, certified under oath by the Corporate Secretary and attested to by the President or anyone performing a similar function; 3. Latest List of Stockholders; 4. All relevant books and papers of the Issuer, as may be determined by the Commission; 5. Proposed Notice of Filing of Petition for Voluntary Revocation of Registration of Securities, reciting the facts supporting the said petition; and 6. Copy of Payment Assessment Form/Official Receipt representing payment of the prescribed filing fees. 7. Affidavits of Publication of (1) Notice of Filing of Petition for Voluntary Revocation; and (2) Order of Revocation. SEC website: http://www.sec.gov.ph CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. File Petition for Revocation via email at: [emailprotected] * Application with COMPLETE supporting documents shall be accompanied by filing fee. 1. Issues Payment Assessment Form (PAF) or send via email None 10 minutes 2. Pay the prescribed fee via: 2.1 e-SPAYSEC Portal (http://espaysec. sec.gov.ph) and generate the electronic Official Receipt (e-OR) 2.2 LBP and send Oncoll Slip to msrd_covid19@ sec.gov.ph 2. Monitor payment notice from e-SPAYSEC Portal via email P10,000.00 + 100 UP LRF per MC No. 3, Series of 2017 10 minutes Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) 3. Forwards eOR, and documents to MSRD or send via email to: [emailprotected] 3. Confirm receipt of the eOR, and documents and encodes the same. None 1 day and 10 minutes Administrative Assistant Confidential Assistant 3.1.1. Forwards documents to Assistant Director (AD) for assignment. Go to Step 3.2 3.1.2. Updates records and/or forwards documents to assigned Legal Counsel. Go Step 3.3 3.1.3. Transmits letter via email to the Petitioner. Go to Step 3.2 3.1.4. Forwards records to ICTD for microfilming SRD Assistant Director 3.2. Assigns application to Legal Counsel. Forwards documents to Support Staff. Go to Steps 3.1.2 Legal Counsel 3.2.1. Reviews and forwards the following: 3 days 3.2.1.1. DRAFT letter/memo/ advisement/Order of Revocation. Go to Step 3.4 and Step 3.1.3 3.2.1.2. FINAL letter/memo/ advisement letter/Order of Revocation. Go to Step 3.4 2 days and 7 hours 3.3. Reviews documents, prepares and initials DRAFT/FINAL Notice of Filing of Petition for Voluntary Revocation. Go to Steps 3.2.1.1, 3.4 or 4 and 3.1.3 3.3.1. Prepares DRAFT/FINAL Memo. 3.3.2. Repeat Step 3.2.1.1 3.4. For DRAFT COMMENT/ NOTICE/ MEMORANDUM/ ORDER: 3.4.1. Reviews and forwards document 3.4.2. Returns document to Legal Counsel. Go to Step 3.3 2 days MSRD Director 3.5. For FINAL COMMENT/ NOTICE/ MEMORANDUM/ ORDER: 3.5.1. Reviews and signs document. Go to Steps 3.1.3, 3.1.4 and 3.1.6. 3.5.1.1. If FINAL MEMO, reviews and signs document. Go to Step 3.1.3. 3.5.2. Informs Legal Counsel of En Banc Decision. Go to Step 3.3.1 3.6. For ORDER OF REVOCATION: 3.6.1. Reviews and signs document. Go to Steps 3.1.3 and 3.1.6 4. Receives and publishes approved Notice of Filing of Petition for Voluntary Revocation once in a national newspaper of general circulation 4.1. Submits Affidavit of Notice of Publication 4. Receive affidavit and wait for compliance. Go to Step 3.2.1.1 None 15 days 4.1. Upon receipt of the Commission's action on the Memorandum: 4.1.1. If DENIED/ DEFERRED, prepare DRAFT/FINAL ADVISEMENT LETTER. Repeat Steps 3.1.1, 3.3.1, 3.4, 3.4.1 and 3.1.4 4.1.2. If GRANTED, Go to Step 5 30 minutes 5. Receives ORDER of Revocation 5.1. Publish Order of Revocation once in a national newspaper of general circulation 5. Prepares ORDER OF REVOCATION 5.1. Prints draft/final copies of Order of Revocation 5.2. Initial Copy 5.3. Repeat Steps 3.2.1 and Go to Step 3.6 5.4. Notifies issuer that the Order is ready for release at the MSRD. Go to Step 6 and Step 3.1.6 None 1 day Legal Counsel 6. Submit proof of publication of the Order of Revocation 6. Endorse via email copy of the Order to ICTD for posting 6.1. Posting of Order of Revocation at the Commission's website. None 1 day ICTD Staff TOTAL P10,100.00 per MC No. 3, Series of 2017 26 Days Petition for Voluntary Revocation of Certificate of Permit to Sell Securities for Sale and Order of Registration for Equities, Debt Securities, Real Estate Investment Trust (REIT) is covered under R.A. 8799, otherwise known as the Securities Regulation Code. 6. Request for Exemptive Relief/Confidential Treatment of Information Filed This service details the procedure of reviewing and processing application of exemption from registration of securities including stock options. CAIHTE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Securities Registration Division (SRD) Classification: Highly Technical (covered by R.A. No. 8799, otherwise known as the Securities Regulation Code) (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Registered Issuer of Equities, Debt Securities and Real Estate Investment Trust (REIT). Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Letter-Request and the required exhibits SEC website: http://www.sec.gov.ph CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Files Letter-request and supporting documents to MSRD or send via email to: [emailprotected] ). * Application with COMPLETE supporting documents shall be accompanied by filing fee. 1. Received Letter-request. 1.1. Issues Payment Assessment Form (PAF) (forwarded to applicant via msrd_covid19@ sec.gov.ph ) 1.2. Instructs the client to pay the prescribed filing fee. None 30 minutes Administrative Assistants SRD Securities Specialist/Lawyer 2. Pay the prescribed fee via: 2.1 e-SPAYSEC Portal ( https://espaysec. sec.gov.ph and generate the electronic Official Receipt (eOR) 2.2 LBP and send the Oncoll Slip to MSRD via email at: msrd_covid19@ sec.gov.ph 2. Monitor payment notice from eSPAYSEC portal or via email Exemptive Relief P50,000.00 per issue per Company Confidential Treatment P50,000.00 per information per company 10 minutes (Depends on the applicant action) Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) 3. Submits the PAF and eOR to MSRD or send via email to [emailprotected] ) 3. Receives and forwards request and supporting documents to the assigned Securities Specialist (via electronic mail). Ten Days Administrative Assistant Confidential Assistant 3.1. Review letter-request and supporting documents, prepare draft Memo to En banc and forwards the same to Assistant Director for initial review (via electronic mail). Securities Specialist/Legal Counsel 3.2. Review draft Memo, return to Specialist for any revision, or forward to the Director for final review and approval (via electronic mail). SRD Assistant Director 3.3. Conducts Final Review of the Memo, returns the Memo for any revisions or approves the Memo. MSRD Director 3.4. Endorses Memo to the Supervising Commissioner for clearance. Securities Specialist/Legal Counsel 3.5. Upon receipt of clearance, forwards Memo to the Commission Secretary for inclusion in the Agenda. 3.6. Presents to the Commission En Banc for approval. 3.7. Informs Assistant Director/Legal Counsel/Securities Specialist of En Banc decision. 3.7.1. If approved, prepare a letter informing the applicant of the approval. 3.7.2. If not approved, prepare a letter informing the applicant of the denial of the request and additional instructions/guidance from the Commission. Securities Specialists/Legal Counsels 4. Receives Advisement letter 3.8. Forwards the advisement letter to the client (via electronic mail). Confidential Assistant 5. If approved, forwards hard copies of the documents without redactions to the MSRD. (Applicable only for request for Confidential Treatment) Confidential Assistant 3.9. Receives the hardcopies of the documents. (Applicable only for request for Confidential Treatment) Securities Specialists/Legal Counsels 3.10. Verifies and seals documents and forwards to the Office of the Commission Secretary for safekeeping. (Applicable only for request for Confidential Treatment) 6. Receives the Letter of Advisement (Applicable only to Requests for Exemptive Relief) 4. Forwards letter to registrant (via electronic mail) 4.1. Forwards records to ICTD for micro-filming. END None 30 minutes Administrative Assistant Confidential Assistant TOTAL Exemptive Relief P50,000.00 per issue per Company Confidential Treatment P50,000.00 per information per company 10 Days Request for Exemptive Relief/Confidential Treatment of Information Filed and Request for Extension is covered under R.A. 8799, otherwise known as the Securities Regulation Code. 7. Review of Information Statement prior to its Distribution in the Stockholders Meeting This service details the procedures of reviewing the Information Statement prior to its distribution to the stockholders for the annual stockholder's meeting. aScITE Division & Department/Office: Markets and Securities Regulation Department (MSRD)- Securities Registration Division (SRD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Registered Issuers of Equities, Debt Securities and Real Estate Investment Trust (REIT) and Reporting Companies. Guidelines during Pandemic: SEC Notice dated 13 March 2023 Alternative mode for distributing and providing copies of the Notice of Meeting, Information Statement, and other documents in connection with the holding of Annual Stockholders' Meeting for 2023 CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. SEC Form 20-IS 2. Management Report 3. Latest Audited Financial Statements with Supplementary Schedules 4. Most Recent Interim Financial Statements, if applicable MSRD-SRD, SEC website CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Files Preliminary copies of Information Statement (IS), Management Report (MR), and Relevant Financial Statements (FS) to MSRD via email at: [emailprotected] * Application with COMPLETE supporting documents shall be accompanied by a filing fee. 1. Prepares Payment Assessment Form (PAF) and advises client to pay via eSPAYSEC P7,500.00 for registrant P5,000.00 for other than the registrant + LRF 10 minutes Administrative Assistants SRD Securities Specialists/Lawyer 2. Pay the prescribed fee via: 2.1 e-SPAYSEC Portal ( https://espaysec. sec.gov.ph ) and general the electronic Official Receipt (eOR) 2.2. LBP and send the Oncoll Slip to MSRD via email at: msrd_covid19@ sec.gov.ph 2. Monitor payment notice from e-SPAYSEC portal via email 10 minutes Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) 3. Submits IS, MR, FS and eOR to MSRD via email at [emailprotected] 3. Receives and forwards documents None 5 minutes Confidential Assistant Administrative Assistant 3.1. Receives, encodes and/or forwards documents to the assigned Specialist 5 minutes 3.2. Reviews and prepares DRAFT comment letter 1 day 2 Securities Specialists 3.3. Reviews and Initials DRAFT comment letter 30 minutes SRD Assistant Director 3.4. Reviews and signs FINAL Comment letter 2 hours MSRD Director 3.5. Emails comment letter 5 minutes Confidential Assistant 4. Files Definitive Information Statement (DIS) and MR 4.1. Calls/Emails MSRD Specialist for clearance to distribute DIS. 4.2. Comply with the instructions and submit hard copies of the DIS and all its attachments to the SEC Headquarters. 4. Reviews documents 4.1. Reviews DIS and MR 4.1.1. If compliant, advises (via email and/or phone call) the registrant to distribute copies to stockholders and to comply with other requirements. END 4.1.2. If not compliant, inform the registrant to comply with the instructions and None 30 minutes Securities Specialists 5. Pay for Haphazard filing fee for DIS via: 5.1 e-SPAYSEC Portal ( https://espaysec. sec.gov.ph ) and generate the electronic Official Receipt (eOR) 5.2 LBP and send the Oncoll Payment Slip to MSRD via email at: msrd_covid19@ sec.gov.ph 5. Instructs the client to pay the Haphazard filing fee. (emails the PAF) 5.1 Monitor payment notice from e-SPAYSEC portal or via email P5,000.00 for Amended DIS (Haphazard filing), if applicable 10 minutes Securities Specialists Thru e-SPAYSEC portal Information and Communication Technology Department (ICTD) 6. Submits eOR, machine PAF and Amended DIS 6.1. Repeat Step 4.1 (via email at MSRD_covid19@ sec.gov.ph) 6. Forwards PAF, eOR and Amended DIS for review. 6.1. Reviews submitted documents 6.1.1. If found in order, advises the registrant to distribute copies to stockholders. 6.2. Encodes and forwards documents to ICTD for microfilming. END (via email at MSRD_covid19@ sec.gov.ph) None 1 hour and 30 minutes SRD Securities Specialists 7. Publish in a national newspaper the Order of the Commission granting the request to make such changes. 7. Issues an Order granting the approval of the request for changes in the said DIS. (may be send via email at: msrd_covid19@ sec.gov.ph) None 1 day SRD Securities Specialists/SRD Assistant Director MSRD Director 8. Files relevant portions of the DIS to MSRD within the prescribed period. 8.1. Distributes relevant portions of the DIS within the prescribed period. 8. Receives relevant portion of the DIS and proof of publication of the Order of the Commission (via email at msrd_covid19@ sec.gov.ph) 15 minutes SRD Securities Specialists TOTAL P7,500.00 for registrant + LRF P5,000.00 for other than the registrant + LRF P5,000.00 for Amended Definitive (Haphazard filing), if applicable 3 days 3 Review of Information Statement prior to its Distribution in the Stockholders Meeting is covered under R.A. 8799, otherwise known as the Securities Regulation Code. CORPORATE GOVERNANCE AND FINANCE DEPARTMENT CORPORATE GOVERNANCE DIVISION 8/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Application for Accreditation as Corporate Governance Institutional Training Provider (CG-ITP) This service details the procedure on how to apply for accreditation as a Corporate Governance Institutional Training Provider. DETACa Division & Department/Office Corporate Governance Division, Corporate Governance & Finance Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All companies Guidelines during Pandemic SEC Notice dated 12 May 2021 CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Written application (1 original) Applicant 2. Certification that the applicant complies with the procedural requirements and meets the minimum standards of the Commission (1 original) Applicant 3. The following are the supporting documents to be complied with: a. Summary of business experience and plan; b. Credentials of resource persons; c. Course program and training materials; d. Latest Articles of Incorporation and Bylaws and License to Transact Business in the Philippines (for foreign corporation) e. Latest Audited Financial Statements; f. Latest General Information Sheet; and g. Authorization letter to claim the Certificate of Accreditation. (1 original or photocopy per document) Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits complete documents to the officer-of-the-day or electronically to [emailprotected] 1. Receives and reviews the documents submitted None 10 minutes Officer-of-the-Day 1.1. Issues Payment Assessment Form (PAF) for the filing fee after submission of complete documentary requirements. 5 minutes 2. Pays the corresponding fee at the Cashier The client may also choose to pay via SEC Payment Portal 2. Receives payment and issues Official Receipt If paid via SEC Payment Portal, an electronic official receipt is generated which will serve as the official copy of the Client PHP5,000.00 (Application Fee) + PHP50.00 (1% Legal Research Fee) + PHP30.00 (Documentary Stamp Tax) 10 minutes *Subject to the prescribed processing of the Cashier Treasury Division, FMD Cashier, Financial Management Department (FMD) 2.1. Processes application None 6 days, 7 hours and 25 minutes Securities Specialist Assistant Director Director 2.2. Approves or denies application None Commission En Banc 3. Presents authorization letter and receives the Advisement Letter/Certificate of Accreditation as ITP An electronic copy of the Advisement Letter/Certificate of Accreditation may also be sent by the Corporate Governance Division ([emailprotected]) to the official E-mail account address of the Company as pursuant to MC 28, Series of 2020 3. Issues the Advisement Letter/Certificate of Accreditation to the requesting party and secures a receiving copy None 10 minutes Administrative Assistant TOTAL PHP5,080.00 7 days 2. Application for Renewal of Accreditation as Corporate Governance Institutional Training Provider (CG-ITP) This service details the procedure on how to apply for the renewal of accreditation as a Corporate Governance Institutional Training Provider. HEITAD Division & Department/Office Corporate Governance Division, Corporate Governance & Finance Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Accredited Institutional Training Providers Guidelines during Pandemic SEC Notice dated 12 May 2021 CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Written application (1 original) Applicant 2. Certification that the applicant complies with the procedural requirements and meets the minimum standards (1 original) Applicant 3. The following are the supporting documents to be complied with: a. Summary of business experience and plan; b. Credentials of resource persons; c. Course program and training materials; d. Latest Articles of Incorporation and Bylaws and License to Transact Business in the Philippines (for foreign corporation); e. Latest Audited Financial Statements; f. Latest General Information Sheet; and g. Authorization letter to claim the Certificate of Accreditation. (1 original or photocopy per document) Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits complete documents to the Officer-of-the-day or electronically to [emailprotected] 1. Receives and reviews the documents submitted None 10 minutes Officer-of-the-Day 1.1. Issues Payment Assessment Form (PAF) for the filing fee after submission of complete documentary requirements. 5 minutes 2. Pays the corresponding fee at the Cashier The client may also choose to pay via SEC Payment Portal 2. Receives payment and issues Official Receipt If paid via SEC Payment Portal, an electronic official receipt is generated which will serve as the official copy of the Client PHP5,000.00 (Application Fee) + PHP50.00 (1% Legal Research Fee) + PHP30.00 (Documentary Stamp Tax) 10 minutes *Subject to the prescribed processing of the Cashier Treasury Division, FMD Cashier, Financial Management Department (FMD) 2.1. Processes application None 6 days, 7 hours and 25 minutes Securities Specialist Assistant Director Director 2.2. Approves or denies application None Commission En Banc 3. Presents authorization letter and receives the Advisement Letter/Certificate of Accreditation as ITP An electronic copy of the Advisement Letter/Certificate of Accreditation may also be sent by the Corporate Governance Division ([emailprotected]) to the official E-mail account address of the Company as pursuant to MC 28, Series of 2020 3. Issues the Advisement Letter/Certificate of Accreditation to the requesting party and secures a receiving copy None 10 minutes Administrative Assistant TOTAL PHP5,080.00 7 days 3. Request for Approval of In-House Corporate Governance Training/Seminar This service details the procedure on how to apply for the approval of In-House Corporate Governance Training/Seminar. aDSIHc Division & Department/Office Corporate Governance Division, Corporate Governance & Finance Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All companies Guidelines during Pandemic SEC Notice dated 12 May 2021 CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Written request for the approval of In-House Corporate Governance Training/Seminar (1 original) Applicant 2. Certification that the applicant complies with the procedural requirements and meets the minimum standards of the Commission (1 original) Applicant 3. The following are the supporting documents to be complied with: a. Course outline; b. Course program and training materials; and c. Credentials of resource persons. (1 original or photocopy per document) Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits complete documents to the Officer-of-the-day or electronically to [emailprotected] 1. Receives and reviews the documents submitted None 10 minutes Officer-of-the-Day 1.1. Issues Payment Assessment Form (PAF) for the filing fee after submission of complete documentary requirements. 5 minutes 2. Pays the corresponding fee at the Cashier The client may also choose to pay via SEC Payment Portal 2. Receives payment and issues Official Receipt If paid via SEC Payment Portal, an electronic official receipt is generated which will serve as the official copy of the Client PHP2,000.00 (Application Fee) + PHP20.00 (1% Legal Research Fee) 10 minutes *Subject to the prescribed processing of the Cashier Treasury Division, FMD Cashier, Financial Management Department 2.1. Processes application None 6 days, 7 hours and 25 minutes Securities Specialist Assistant Director Director 2.2. Approves or denies request None Supervising Commissioner 3. Receives the Advisement Letter An electronic copy of the Advisement Letter may also be sent by the Corporate Governance Division ([emailprotected]) to the official E-mail account address of the Company pursuant to MC 28, Series of 2020 3. Issues the Advisement Letter, re: Request for Approval of In-House Corporate Governance Seminar/Training and secures a receiving copy None 10 minutes Administrative Assistant TOTAL PHP2,020.00 7 days 4. Request for Clearance of Publicly-Listed Companies (PLCs)* This service details the procedure on how a citizen can request clearance of PLCs. ATICcS Division & Department/Office Corporate Governance Division, Corporate Governance & Finance Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Representatives of PLCs Guidelines during Pandemic SEC Notice dated 12 May 2021 CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request Slip SEC Security Guard (for walk-in clients) SEC Website (for online requests) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits duly accomplished Request Slip to the officer-of-the-day or electronically to [emailprotected] 1. Receives the Request Slip and forwards it to the Securities Specialist-in-Charge None 10 minutes Officer-of-the-day 1.1. Monitors Corporate Governance compliance ( i.e. , MCG, website, I-ACGR, MRPT Policy, SR, etc.), prepares monitoring clearance and/or monitoring sheet, and forwards the findings to the Administrative Assistant. None 6 days, 7 hours and 40 minutes Securities Specialist For novel/complex cases, forward the monitoring clearance/or monitoring sheet to the Assistant Director. Assistant Director 2. Receives the monitoring slip 2. Issues the Monitoring Slip containing the findings to the requesting party and secures a receiving copy None 10 minutes Administrative Assistant An electronic copy of the monitoring slip may also be sent by the Corporate Governance Division ([emailprotected]) to the official E-mail account address of the Company pursuant to MC 28, Series of 2020 TOTAL None 7 days * for Corporate Governance Requirements only 5. Request for Exemptive Relief This service details the procedure on how to request for Exemptive Relief (SRC Rule 72.2). HTcADC Division & Department/Office Corporate Governance Division, Corporate Governance & Finance Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Publicly-Listed Companies, Public Companies, Investment Companies, Exchange Traded Funds and Issuers of Proprietary/Non-Proprietary Securities Others, please specify: Guidelines during Pandemic SEC Notice dated 12 May 2021 CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Duly signed letter request with the complete information and justifications as required under SRC Rule 72.2.1, as follows: a. The specific rule or order, requirement, or prohibition from which relief is being sought b. the legal basis of justification for the exemption c. the name, address, and telephone number/s of the applicant d. Other supporting documents, as may be necessary Applicant 2. Notarized certification that the information contained in the reports are true and correct Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits Letter Request and other documents via email to [emailprotected] 1. Receives Letter Request and other documents None 30 minutes Administrative Assistant 1.1. Issues Payment Assessment Form (PAF) for the filing fee after submission of complete documentary requirements. 10 minutes Securities Counsel 2. Receives the PAF and pays the filing fees to Cashier or via eSPAYSEC. 2. Receives payment and issues physical or electronic SEC Official Receipt. Exemptive Relief: PHP50,000.00 per issue and per company + LRF of Php500.00 Subject to the prescribed processing of the Cashier Treasury Division, FMD Cashier, Financial Management Department (FMD), eSPAYSEC 3. Submits the validated PAF or copy of electronic SEC Official Receipt, Letter Request and supporting documents. 3. Receives the validated PAF or copy of electronic SEC Official Receipt, Letter Request and supporting documents 10 minutes Administrative Assistant COS-Records Management Analyst 3.1. Processes the request 16 days, 7 hours and 10 minutes Securities Counsel/Chief Counsel Assistant Director 3.2. Approves or denies the request 1 day Director Supervising Commissioner Commission En Banc 3.3. Prepares and issues advisement letter 2 days Administrative Assistant Securities Counsel/Chief Counsel Assistant Director Director 4. Receives the advice letter. None TOTAL PHP50,000.00 per issue/ information and per company + LRF of PHP100.00 OR PHP2,000.00 + LRF of PHP100.00 20 days * * Excludes waiting time for Client to comply with any comment/s on the Request. 6. Request for Validation of Qualification of Nominees for Independent Directors (IDs) of Publicly-Listed Companies (PLCs), Investment Companies (ICs), Exchange Traded Funds (ETFs), Public Companies (PCs), Issuers of Proprietary and Non-Proprietary Securities (RIs) This service details the procedure for the validation of qualifications of nominees for independent directors of PLCs, ICs, ETFs, PCs, and RIs. CAIHTE Division & Department/Office Corporate Governance Division, Corporate Governance & Finance Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: Licensing Division (LD) of the CGFD and Markets and Securities Regulation Department (MSRD) Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request or Referral MSRD/LD-CGFD 2. Information Statement (SEC Form 20-IS) 3. Registration Statement (If applicable) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client endorses the request or referral together with the company's Registration Statement or SEC Form 20-IS or sends a request via email at [emailprotected] 1. Receives, encodes, assigns, processes and reviews the request or referral None 6 days, 7 hours, and 50 minutes Administrative Assistant Securities Specialist Securities Examiner Securities Counsel Findings of disqualification are elevated for approval to the Director. Assistant Director Director 2. Client receives the Memorandum 2. Issues the Memorandum containing the findings to the client and secures a receiving copy None 10 minutes Administrative Assistant TOTAL None 7 days 7. Review of Websites Pursuant to the SEC-Prescribed Website Template This service details the procedure governing the review of websites of companies with listing and registration statements filed before the SEC. aScITE Division & Department/Office Corporate Governance Division, Corporate Governance & Finance Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: Markets and Securities Regulation Department (MSRD) Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request or Referral MSRD 2. Copy of the company's Registration Statement CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client endorses the request or referral together with the company's Registration Statement or sends a request via email at [emailprotected] 1. Receives, encodes, assigns, processes and reviews the request or referral None 2 days, 7 hours and 50 minutes Administrative Assistant Securities Specialist Assistant Director Director 2. Client receives the Memorandum 2. Issues the Memorandum* containing the findings to the client and secures a receiving copy None 10 minutes Administrative Assistant TOTAL None 3 days * The findings on the website may also be consolidated with the Inter-department Memorandum on Validation of Independent Directors 8. Request for Comment on Articles of Incorporation and/or By-Laws of Ordinary Companies, Publicly-Listed Companies (PLCs), Investment Companies (ICs), Exchange Traded Funds (ETFs), Public Companies (PCs), Issuers of Proprietary and Non-Proprietary Securities (RIs) Division & Department/Office Corporate Governance Division, Corporate Governance & Finance Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department/Inter-Division Others, please specify: Licensing Division (LD) of the CGFD, Markets and Securities Regulation Department (MSRD) and Company Registration and Monitoring Department (CRMD) Guidelines during Pandemic No CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request or referral LD-CGFD/MSRD/CRMD 2. Proposed AOI and BL subject for comment CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Emails request or referral for comments accompanied by the supporting documents to [emailprotected] . 1. Receives the request or referral, as well as supporting documents, and forwards it to the Securities Counsel None 10 minutes Administrative Assistant 1.1 Reviews the proposed AOI and BL and issues a draft comment letter to be forwarded to the partner securities counsel for peer review. Once the comments are finalized, the peer reviewer issues the comments. 6 days, 7 hours and 40 minutes Securities Counsel For novel/complex cases, forward the comment letter to the Assistant Director for review and approval. Assistant Director 2. Receives the comment letter. An electronic copy of the comment letter will be sent to the official e-mail account of the client. 2. Issues the comment letter containing the findings and secures a receiving copy None 10 minutes Administrative Assistant TOTAL None 7 days 9. Request for Monitoring of Corporate Governance Requirements of Investment Company, Public Company, and Issuer of Proprietary and Non-Proprietary Shares or Certificates This service details the procedure on how to request monitoring of corporate governance requirements of a registered investment company, public company, and issuer of proprietary and non-proprietary shares or certificates. DETACa Division & Department/Office Corporate Governance Division (CGD), Corporate Governance & Finance Department (CGFD) Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-division Others, please specify: Licensing Division (LD) of the CGFD Guidelines during Pandemic No CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request or Referral LD-CGFD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Emails request for monitoring to [emailprotected] 1. Receives and forwards request to Securities Specialist None 10 Minutes Officer-of-the-day 1.1. Prepares the Monitoring Sheet with note to the Licensing Division and forwards it to Administrative Assistant 6 days, 7 hours and 40 minutes Securities Specialist For novel/complex cases, elevate to the Assistant Director. Assistant Director 2. Receives the Monitoring Sheet 2. Issues the Monitoring Sheet to the Licensing Division and secures a receiving copy None 10 minutes Administrative Assistant TOTAL None 3 Days CORPORATE GOVERNANCE AND FINANCE DEPARTMENT LICENSING DIVISION 1. Amendment of Registration Statement This service details the procedure on how an investment company and issuer of proprietary shares or certificates and non-proprietary shares or certificates can apply for amendment/s in the registration statement under the Securities Regulation Code (SRC) or R.A. No. 8799 and Investment Company Act or R.A. 2629. HEITAD Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Highly Technical Pursuant to Section 12.6 of the SRC, the SEC has within 45 days after filing the registration statement (RS) to declare the RS effective or rejected. Such period may be adjusted to a later date provided the Client consented thereto or when the Client is allowed to amend the RS as provided in Section 14 of the SRC. Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Fund Managers, Authorized representatives of Investment Companies, and Issuers of Proprietary and Non-Proprietary Shares or Certificates Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Forms, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Scanned copies of documents with physical/wet signatures SEC Form 12-1-ICA for open-end and closed-end investment company SEC Form 12-1 ETF for Investment Company classified as ETF SEC Form 12-1 for issuers of proprietary and non-proprietary shares or certificates Applicant (source: Forms and Fees for Secondary License) Reference: Implementing Rules and Regulations 2. Supporting Documents A. Prospectus, Main Prospectus and Sub-Fund Supplement (in case of an Umbrella Fund) Applicant B. Latest Annual Consolidated Audited Financial Statements (AFS) and Consolidated Interim Financial Statements (IFS) with Statement of Management Responsibility (SMR) and additional components of the AFS/IFS as required under the Revised SRC Rule 68 C. Exhibits: a. Draft Notice re: Filing of RS for Publication (Proof of Publication of Notice, with Affidavit and copy of Publication, shall be submitted after the publication); Applicant/Newspaper publishing company b. Articles of Incorporation and By-laws which are compliant with the provisions of the RCC, the SRC and its IRR, and other applicable regulations; c. Copy of Board Resolution authorizing the filing of the ARS; Members of the Board of Directors of Applicant d. Duly verified Board Resolution dated and manually signed by a majority of the issuer's Board of Directors approving the disclosures contained in the ARS and assuming responsibility for the information contained therein (for Investment Companies, must also be signed by the majority of the Fund Manager's Board of Directors); Members of the Board of the Directors of the Fund Manager, if the registrant is an investment company e. Sample of Subscription & Redemption Agreement/Form Applicant which are compliant with SRC Rules or ICA IRR if with amendments. Applicant Additional/Conditional Exhibits (required if new or with amendments) For Investment Companies: Fund Manager 1. Management Agreement; Fund Distributor 2. Distribution & Sub-distribution Agreement; Qualified Custodian 3. Custodian Agreement; Transfer Agent 4. Transfer Agency Agreement; Investment Advisor 5. Advisory Agreement (if any); Registered Broker or Authorized Market Participants 6. Agreement with Authorized Participants (for ETF); Market Makers 7. Agreement with Market Maker (for ETF); Service Provider 8. Agreement with Index Provider (for ETF); Target Fund 9. Target Fund's Prospectus (for Feeder Fund); President and Chairman of the Board 10. Certification, under oath, by the President and Chairman of the Board, or their equivalent in rank, describing the involvement, if any, by management or members of the Board of Directors in companies that the investment company will be dealing with; Board of Directors 11. Notarized Curriculum Vitae and Recent Photographs of Officers and Members of the Board of Directors of the Investment Company and the Fund Manager; 12. Product Highlight Sheet/Key Product Information. For Issuers of Proprietary/Non-Proprietary Securities: Custodian Bank 1. Escrow/Custodian Agreement with a reputable bank; Reputable Bank 2. Credit Line Agreement with reputable bank; Applicant 3. House/Membership Rules; Owner of the Property 4. Lease Contract (if property is under Lease); Registry of Deeds 5. Certified true copy of Transfer Certificate of Title (TCT); Applicant 6. Brochures and other selling materials; Developer or Contractor of Property 7. Development Agreement, if any; Department of Environment and Natural Resources 8. Environmental Compliance Certificate (ECC); Applicant 9. Trust Agreement (if timeshares); Applicant 10. Project Plan and Timetable of Project Construction; Applicant 11. Resort Calendar (if timeshares); Insurance Company 12. Proposed Contract of Suretyship covering the undertaking of the Issuer to refund the amount of investments if the project is not completed as disclosed; Board of Directors 13. Notarized Curriculum Vitae and Recent Photographs of Officers and Members of the Board of Directors; CRMD Licensing Unit 14. Copy of Certificate of Registration as Salesman/Broker of Proprietary/Non-proprietary shares or certificates 3. Note: For initial and subsequent submissions of documents, Client shall file one (1) complete "unmarked" copy and one (1) additional copy "marked" to indicate clearly and precisely, by underlining or in some other appropriate manner, the changes effected in the Prospectus and Exhibits. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits application documents via email to [emailprotected] 1. Checks completeness of basic requirements using the Pre-Evaluation Checklist. None 1 Day SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner Supervising Securities Examiner Issues Payment Assessment Form (PAF) for the filing fee after submission of complete documentary requirements. 10 Minutes 2. Receives the PAF and pays via Electronic System for Payment to the SEC (eSPAYSEC) or LBP On-Call Facility 2. Electronic SEC Official Receipt is generated after payment or a validated LBP deposit slip is issued to the client Basic fee: PHP12,000.00 LRF: PHP120.00 Documentary Stamp: PHP30.00 Total: PHP12,150.00 eSPAYSEC LBP 3. Submits copy of electronic SEC Official Receipt or validated LBP deposit slip and complete documents 3. Receives and process application None 30 Days, 7 Hours, and 40 Minutes SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner Securities Counsel Chief Counsel Assistant Director Director 3.1. Publishes the Notice of filing the Amended Registration Statement and submits Affidavits of Publication 3.1 Receives copy of the Affidavit of Publication and notes compliance 3.2 Approves the application 7 Days Supervising Commissioner Commission En Banc 3.3 Advises the client of the approval 1 Day Securities Specialist/Examiner SEC Accounting Specialist I SEC Administrative Assistant II 4. Submits Final Prospectus and other documents 4. Receives and reviews Final Prospectus and other documents 4.1. Prepares and issues Order None 5 Days Administrative Assistant SEC Accounting Specialist I Securities Specialist/Examiner Securities Counsel Chief Counsel Assistant Director Director 5. Receives the Order 5.1. Publishes the Order and submits a copy of the Affidavit of the Publication 5. Receives a copy of the Affidavit of Publication and notes compliance None 10 Minutes SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner TOTAL PHP12,150.00 45 Days 1 2. Petition for Voluntary Revocation This service details the procedure on how to request for a voluntary revocation of securities registration and Certificate of Permit to Offer Securities for Sale issued in favor of Investment Companies, Exchange Traded Funds (ETFs) and Issuers of Proprietary and Non-Proprietary Securities. aDSIHc Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Highly Technical (20 days) Service covered under SRC Rule 13.2.3.2 and ICA Rule 13.1.6 (b) (ii) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Investment Companies, ETFs, and Issuers of Proprietary/Non-Proprietary Securities Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Forms, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Scanned copy of the Verified Petition for Voluntary Revocation with physical/wet signatures sufficient in form and substance together with the following exhibits: a. For Issuers of Proprietary and Non-Proprietary Securities (SRC Rule 13.2.1): i) Board Resolution approving the revocation, certified under oath by the corporate secretary and attested to by the president or anyone performing a similar function; ii) List of stockholders indicating their respective shareholdings as of the latest date; iii) All relevant books and papers of the Issuer, as may be determined by the Commission; iv) Proposed Notice of Filing of Petition for Voluntary Revocation of Registration of Securities, reciting facts supporting the said petition which shall be subject to the approval of the Commission; v) Such other requirements or conditions the Commission may deem necessary (SRC Rule 13.2.2). Applicant b. For Investment Companies and ETFs (ICA IRR Rule 13.1.6 (a)): i) Board Resolution approving the revocation stating therein the reason for seeking the revocation, certified under oath by the corporate secretary and attested to by the President or anyone performing a similar function, and duly approved by a majority of the stockholders; ii) Proof that the holders were notified within thirty (30) days after the board has decided to voluntarily cause the revocation of the registration of securities of the Investment Company; iii) List of stockholders/unit holders indicating their respective shareholdings/unit holdings as of the latest date; iv) A mechanism that will inform all its shareholders and unitholders in the redemption of the investments which should include the establishment of redemption centers; v) All relevant books and papers of the Investment Company, as may be determined by the Commission; vi) Proposed Notice of Filing of Petition for Voluntary Revocation of Registration of Securities, reciting the facts supporting the said petition which shall be subject to the approval of the Commission; and Newspaper publishing company 2. Affidavit of Publication of Notice of Filing CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the Verified Petition and exhibits via email to [emailprotected] 1. Receives Verified Petition and exhibits then forwards it to Securities Counsel None 15 Minutes SEC Administrative Assistant II 1.1 Checks requirements and issues Payment Assessment Form (PAF) for the filing fee after submission of complete documentary requirements. 3 Hours and 15 Minutes Securities Counsel Chief Counsel 2. Receives the PAF and pays the filing fees via eSPAYSEC or LBP On-Call Facility 2. Electronic SEC Official Receipt is generated after payment or a validated LBP deposit slip is issued to the client PHP10,000.00 + LRF of PHP100.00 eSPAYSEC LBP 3. Submits copy of electronic SEC Official Receipt or validated LBP deposit slip 3.1 Receives copy of electronic SEC Official Receipt or a validated LBP deposit slip, updates the records and forwards to the processor None 20 Minutes SEC Administrative Assistant II 3.2 Reviews and approves the Notice of Filing of Petition for Voluntary Revocation ("Notice") 2 days Securities Counsel Chief Counsel Assistant Director Director 3.3 Sends signed Notice to Client 10 Minutes SEC Administrative Assistant II 4. Publishes the Notice and submits Affidavit of Notice of Publication ("Affidavit") 4. Receives Affidavit and waits for 15 business days from publication to allow parties who stand to suffer any damage to file their complaints with the Commission. None SEC Administrative Assistant II 4.1. If no complaint is received within 15 business days, proceeds to process Petition 15 Days Securities Counsel Chief Counsel Assistant Director Director 4.2. Approves or denies the Petition 1 Day Supervising Commissioner Commission En Banc 4.3. Prepared and issues ORDER OF REVOCATION ("Order") 1 Day Securities Counsel Assistant Director Director 4.4. Uploads the Order in the Commission website 4 Hours SEC Administrative Assistant II ICTD 5. Receives and publishes Order in a newspaper of general circulation and submits proof of publication to the Commission. For Investment Companies and ETFs, publication of the Order shall conform to the requirements specified in ICA Rule 13.1.6 (b) (iii). END 5. Receives copy of Affidavit of Publication and notes the compliance None - SEC Administrative Assistant II Securities Counsel Chief Counsel TOTAL PHP10,000.00 + LRF of PHP100.00 20 Days* * Excludes waiting time for Client to comply with any comment/s on the Petition and the 15 days from the date of publication to allow parties who stand to suffer any damage file their Complaints with the Commission. 3. Processing of Information Statement (SEC Form 20-IS) This service details the procedure on how a registered investment company, issuers of proprietary and non-proprietary shares or certificates, and public company, including individual proxy solicitor can apply for approval of their Information Statement required to be distributed to stockholders prior to holding the Annual and Special Stockholders' Meeting pursuant to Rule 20 of the Implementing Rules and Regulations of the Securities Regulation Code (SRC). ATICcS Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Fund Managers, Authorized representatives of an Investment Company, Issuers of Proprietary and Non-Proprietary Securities, Public Companies and Proxy Solicitors Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Forms, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Scanned copy of a duly accomplished SEC Form 20-IS (Preliminary Information Statement/Definitive Information Statement) with physical/wet signatures 2. Notarized certification that information contained in the reports are true and correct Applicant (Source: Reportorial Requirements of Corporations with Secondary Licenses) Reference: Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Form, Other Requests and Compliance 3. Supporting Documents: 1. Notice of Meeting 2. Sample Proxy Form 3. Latest Consolidated Annual Audited Financial Statements and Interim Unaudited Interim Financial Statements 4. Management Discussion and Analysis covering the applicable financial statements 5. Brief Description of the General Nature and Scope of the Business of the Issuer and its subsidiaries 6. Identity of the Issuer's Directors and Officers, including their principal occupation or employment, name and principal business of any organization in which such persons are employed 7. Market Price and Dividends on the Issuer's common shares 8. Discussion on compliance with leading practices on corporate governance 9. Undertaking in boldface prominent type to provide without charge to each person solicited, upon written request of any such person, a copy of the Annual Report on SEC Form 17-A and the name and address of the person to whom such written request is directed. Applicant 10. Certificate of Qualification of Independent Director/s Reference: SEC Memorandum Circular No. 05, Series of 2017 CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Requests PAF via email to [emailprotected] 1. Issues PAF None 10 Minutes SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner 2. Receives the PAF and pays the filing fee via eSPAYSEC or LBP On-Call Facility 2. Electronic SEC Official Receipt is generated after payment or a validated LBP deposit slip is issued to the client Company: Basic PHP7,500.00 LRF PHP75.00 Total PHP7,575.00 Proxy Solicitor: Basic PHP5,000.00 LRF PHP50.00 Total PHP5,050.00 eSPAYSEC LBP 3. Submits copy of electronic SEC Official Receipt or validated LBP deposit slip, Preliminary Information Statement (PIS) and supporting documents via email to [emailprotected] 3. Receives and processes application 3.1. Advises comments to the PIS None 11 Days, 7 Hours and 50 Minutes SEC Administrative Assistant II SEC Accounting Specialist Securities Specialist/Examiner Supervising Securities Examiner 4. Submits Definitive Information Statement (DIS) and supporting documents via email to [emailprotected] taking into account the CGFD comments in the PIS. 4. Receives and evaluates the DIS None 5 Days SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner 4.1. If the DIS is incomplete or haphazardly prepared, advises client to amend the DIS, issues PAF and proceeds to Step 5 for the payment of additional filing fee SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner Supervising Securities Examiner 4.2. If the DIS is complete, issues clearance via email to the client allowing the distribution of DIS. END SEC Administrative Assistant II SEC Accounting Specialist I Securities 5. Pays the filing fee via eSPAYSEC. 5. Electronic SEC Official Receipt is generated after payment Basic PHP5,000.00 LRF Php50.00 Total PHP5,050.00 eSPAYSEC 6. Submits copy of electronic SEC Official Receipt and amended DIS taking into account the comments of CGFD 6. Receives and reviews the amended DIS 6.1 If the DIS is complete, issues clearance via email to the client allowing the distribution of DIS 3 Days SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner TOTAL Company: PHP7,575.00** Proxy Solicitor: PHP5,050.00 20 days* * Processing time does not include the period when the client prepared amended documents. 4. Registration of Securities and Licensing of Investment Company This service details the procedure on how an investment company and issuer of proprietary shares or certificates and non-proprietary shares or certificates can apply for a Certificate of Permit to Sell Securities to the Public and Order of Registration of Securities under the Securities Regulation Code (SRC) or R.A. No. 8799 and Investment Company Act or R.A. 2629. ETHIDa Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Highly Technical Pursuant to Section 12.6 of the SRC, the SEC has within 45 days after filing the registration statement (RS) to declare the RS effective or rejected. Such period may be adjusted to a later date provided the Client consented thereto or when the Client is allowed to amend the RS as provided in Section 14 of the SRC. Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Fund Managers, Authorized representatives of Investment Companies, and Issuers of Proprietary and Non-Proprietary Shares or Certificates Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Form, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Scanned copies of documents with physical/wet signatures SEC Form 12-1-ICA for open-end and closed-end investment company Applicant (source: Forms and Fees for Secondary License) SEC Form 12-1 ETF for Investment Company classified as ETF References: SEC Form 12-1 for issuers of proprietary and non-proprietary shares or certificates 1) Implementing Rules and Regulations SEC ICA Form 7-A for Investment Company applying for a license 2. Supporting Documents: A. Prospectus, Main Prospectus and Sub-Fund Supplement (in case of an Umbrella Fund) B. Latest Annual Consolidated Audited Financial Statements (AFS) and Consolidated Audited Interim Financial Statements (IFS) with Statement of Management Responsibility (SMR) and Additional components of the AFS/IFS as required under the Revised SRC Rule 68 Note: A registrant applying for additional registration of securities may submit unaudited IFS in lieu of audited IFS Reference: Revised Securities Regulation Code (SRC) Rule 68 C. Exhibits a. Draft Notice re: Filing of RS for Publication (Proof of Publication of Notice, with Affidavit and copy of Publication, shall be submitted after the publication); b. Articles of Incorporation and By-laws which are compliant with the provisions of the RCC, the SRC and its IRR and other applicable regulations; c. Opinion re: Tax Matter; Tax Expert d. Consents of Experts and Independent Counsel (applicable only if the direct or indirect interest of an expert or independent counsel in the registrant exceeds Php500,000); Independent Counsel e. Notarized Curriculum Vitae and Recent Photographs of Officers and Members of the Board of Directors (including the BOD of the Fund Manager for Investment Company); Members of the Board of Directors f. Bank Authorization which shall be continuous as long as the registration of securities of the issuer is effective; Members of the Board of Directors of Applicant g. Copy of Board Resolution approving the securities offering and authorizing the filing of the RS; Members of the Board of Directors of Applicant Members of the Board of Directors of Fund Manager, if Applicant is an investment company h. Duly verified Board Resolution dated and manually signed by a majority of the issuer's Board of Directors; approving the disclosures contained in the RS and assuming responsibility for the information contained therein (for Investment Companies, the resolution must also be signed by majority of the Fund Manager's Board of Directors); Corporate Secretary i. Secretary's Certificate as to adoption by the company's Board re: (1) Adoption of a Fit and Proper Rule for the selection of corporate directors/officer; (2) Submission of an Undertaking allowing the SEC to resolve conflicting issues regarding the selection of independent directors; j. Sample of Subscription & Redemption Agreement/Form which are compliant with SRC Rules or ICA IRR; k. Manual on Corporate Governance; l. Monitoring Clearance, if applicant is previously in operation as an ordinary corporation Reference: SEC Memorandum Circular No. 24, Series of 2019 Company Registration and Monitoring Department Additional Exhibits: A. Investment Companies: 1. Management Agreement; Fund Manager 2. Distribution Agreement; Fund Distributor 3. Custodian or Escrow Agreement; Custodian Bank 4. Transfer Agency Agreement; Transfer Agent 5. Advisory Agreement (if any); Investment Advisor 6. Agreement with Authorized Participants (for ETF); Registered Broker or Authorized Market Participants 7. Agreement with Market Maker (for ETF); Market Makers 8. Agreement with Index Provider (for ETF); Service Provider 9. Target Fund's Prospectus (for Feeder Fund); Target Fund 10. Certification, under oath, by the President and Chairman of the Board, or their equivalent in rank, describing the involvement, if any, by management or members of the Board of Directors in companies that the investment company will be dealing with; President and Chairman of the Board 11. Anti-Money Laundering Manual/MLTPP Reference: SEC Memorandum Circular No. 16, Series of 2018 12. Product Highlight Sheet/Key Product Information B. Issuers of Proprietary/Non-Proprietary Securities: 1. Escrow/Custodian Agreement with a reputable bank covering the proceeds from the sale of the shares or certificate; Custodian Bank 2. Credit Line Agreement (if project is not yet completed); Reputable Bank 3. House/Membership Rules; 4. Environmental Compliance Certificate; Department of Environment and Natural Resources 5. Lease Contract (if property is under Lease); Lessor 6. Certified true copy of Transfer Certificate of Title (TCT) of the property to be developed under the name of the Issuer; Registry of Deeds 7. Brochures and other selling materials; 8. Development Agreement, if any; Developer or Contractor of Property 9. Trust Agreement (if timeshares); 10. Project Plan and Timetable of Project Construction; 11. Opinion re: Legality of Issue (notarized); Legal Counsel 12. Resort Calendar (if timeshares); 13. Proposed Contract of Suretyship covering the undertaking of the Issuer to refund the amount of investments if the project is not completed as disclosed; Insurance Company 14. Copy of application for Registration as Salesman/Broker of Proprietary/Non-proprietary shares duly received by CRMD Licensing Unit and Certificate of Registration once the application is approved. CRMD Licensing Unit 3. Note: For additional registration of securities, Client shall file one (1) complete "unmarked" copy and one (1) additional copy "marked" to indicate clearly and precisely, by underlining or in some other appropriate manner, the changes effected in the Prospectus and Exhibits in all submissions. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits application documents via email to cgfd_ld@ sec.gov.ph 1. Checks completeness of basic requirements using Pre-Evaluation Checklist. None 1 Day Securities Specialist/Examiner SEC Accounting Specialist I SEC Administrative Assistant II 1.1. Issues Payment Assessment Form (PAF) for the filing fee after submission of complete documentary requirements. 10 Minutes 2. Receives the PAF and pays the filing fee via eSPAYSEC or LBP On-Call Facility 2. Electronic SEC Official Receipt is generated after payment or a validated LBP deposit slip is issued to the client Filing fee for the registration of shares of an Investment Company, proprietary and non-proprietary shares or certificates: eSPAYSEC LBP Aggregate price of securities Fee <PHP500M 0.10% >PHP500M <PHP750M PHP500,000 plus 0.075% of the excess of PHP500M >PHP750M <PHP1B PHP687,500 plus 0.05% of the excess of PHP750M >PHP1B PHP812,500 plus 0.025% of the excess over PHP1B Plus 1% Legal Research Fee (LRF) based on the computed filing fee and Document Stamp Php30.00 Filing fee for the registration of units of participation of an Investment Company: Basic filing fee PHP10,000.00 LRF PHP100.00 Document Stamp PHP30.00 Total PHP10,130.00 Filing fee for a license to operate as Investment Company: Basic fee PHP10,000.00 LRF PHP100.00 Total PHP10,100.00 3. Submits copy of electronic SEC Official Receipt or validated LBP deposit slip and complete documents 3.1 Publishes the Notice of filing the Registration Statement and submits Affidavits of Publication 3. Receives a copy of electronic SEC Official Receipt or a validated LBP deposit slip and processes the application. 3.1 Receives copy of Affidavit of Publication and notes the compliance None 29 Days, 7 Hours and 50 Minutes SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner Securities Counsel Chief Counsel Supervising Securities Examiner Assistant Director Director 3.2 Reviews the financial statements Office of the General Accountant CGFD Accountant 3.4 * Approves the application 7 Days Supervising Commissioner Commission En Banc 3.6 Advises client on the approval of the RS 1 Day SEC Administrative Assistant II SEC Accounting Specialist Securities Specialist/Examiner Securities Counsel Chief Counsel Supervising Securities Examiner Assistant Director Director 4. Submits Final Prospectus and other documents 4.1 Receives and reviews Final Prospectus and other documents 4.2 Prepares and issues the Certificate of Permit to Offer Securities to the Public and Order of Registration None 6 Days SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner Supervising Securities Examiner Securities Counsel Assistant Director Director 5. Receives Certificate of Permit to Sell Securities to the Public and Order of Registration 5.1 Publishes the Order of Registration and submits Affidavit of the Publication 5. Receives the Affidavit of Publication and notes the compliance None Securities Specialist/Examiner TOTAL Please see table of fees above for the registration of securities other than units of participation Registration of Units PHP10,130.00 License Fee PHP10,100.00 45 Days* * Processing time assuming the contents in the RS is complete or accurate, or any later date to which the client has consented. If the RS is on its face incomplete or inaccurate, the SEC may reject the RS unless the Client is allowed to amend the RS. Likewise, the processing time does not include the period when Client prepares the amended documents/RS. * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. 5. Request for Certification This service details the procedure on how to request for certification whether a company is a duly registered issuer of any securities (mutual funds, exchange traded funds and membership certificates) pursuant to Sections 8 and 12 of the Securities Regulation Code and its Amended Implementing Rules and Regulations). HTcADC Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Both External and Internal Service Who may avail 1. Departments or Offices of the Securities and Exchange Commission and other Government Offices 2. Individuals and private corporations Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Form, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Written Request for certification for G2B/G2C transaction Client 2. Notarized certification that information contained in the reports are true and correct (for G2B/G2C transaction) Reference: Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Form, Other Requests and Compliance 3. Office Memorandum/Letter requesting certification for G2G transaction Requesting Department/Agency CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Emails written request or Office Memorandum (for internal department of SEC) to [emailprotected] 1.1 Receives the written request or Office Memorandum Administrative Assistant II Administrative Officer III 1.2 Issues PAF for the G2B/G2C transaction. Go to Step 2. Administrative Assistant II Administrative Officer III 1.3 Encodes, forwards, prepares Certification and letter reply or Office Memorandum for G2G transaction 2 days 7 hours and 50 minutes Securities Specialist I Administrative Assistant II Administrative Officer III 1.4 Reviews and signs the Certification including Office Memorandum or letter reply for G2G transaction. Go to Step 4 Assistant Director Director 2. Pays the miscellaneous fee via eSPAYSEC or LBP On-Call Facility (for G2B/G2C transaction) 2. Electronic SEC Official Receipt is generated after payment or a validated LBP deposit slip is issued to the client Php530.00 per Certificate inclusive of Php30.00 for the Documentary Stamp Tax (DST) eSPAYSEC LBP 3. Submits electronic SEC Official Receipt or validated LBP deposit slip for G2B/G2C transaction 3. Receives electronic SEC Official Receipt or a validated LBP deposit slip. Go to Steps 1.3-1.4 for G2B/G2C transaction. 10 Minutes Administrative Assistant II Administrative Officer III 4. Receives Certification together with the letter reply or Office Memorandum for (for G2G transaction). END none TOTAL Php530.00 per Certificate inclusive of Php30.00 for the DST 3 Days 6. Request for Comment on Articles of Incorporation and/or By-Laws of Ordinary Companies, Investment Companies, ETFs, PCs, Issuers of Proprietary and Non-Proprietary Securities This service details the procedure on how a business can request for comment on proposed new/amended Articles of Incorporation and/or By-Laws. CAIHTE Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Ordinary Companies, Investment Companies, ETFs, PCs, Issuers of Proprietary and Non-Proprietary Securities Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Form, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter request seeking CGFD comment or Copy of advice issued by Company Registration and Monitoring Department (CRMD) 2. Proposed Articles of Incorporation (AOI) and/or By-Laws (BL) subject for comment Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Emails request or copy of advice from CRMD and supporting documents to [emailprotected] 1. Receives and refers request to Corporate Governance Division (CGD) via email, for comments None SEC Administrative Assistant II 1.1 Reviews the proposed AOI and/or By-Laws and receives CGD' comments 5 Days Securities Counsel Chief Counsel 1.2 If with comment/s, prepare a Comment Sheet and advise the company, via e-mail, to comply with or address the comments (copy furnished CRMD) and proceed to Step 2. 1 Day Assistant Director For CGFD-covered companies, the status of the company's compliance with the reportorial requirements is also checked and included in the Comment Sheet. 1.3 If comments are addressed or no comments and if the covered company is compliant, issues clearance interposing no objection on the processing of the application with CRMD (copy furnished CRMD). 2. Receives CGFD's clearance/comments None None - - 3. Submits revised AOI and/or BL taking into considerations the comments of CGFD and/or comply with the reportorial requirements for CGFD-covered companies, as applicable 3. Receives the revised AOI and/or BL and refers to CGD via email, for comments None 1 Day SEC Administrative Assistant II 3.1. If comments are addressed and if the covered company complies with the reportorial requirements, issues clearance interposing no objection on the processing of the application with CRMD (copy furnished CRMD). Go to Step 2. Securities Counsel Chief Counsel Assistant Director TOTAL None 7 days* * Processing time does not include the period for the company to comply with the comments and reportorial requirements 7. Request for Exemptive Relief/Confidential Treatment/Other Filing Made Requiring Action by the Department This service details the procedure on how to request for Exemptive Relief (SRC Rule 72.2), Confidential Treatment (SRC Rule 66.3), or other filing made requiring action by the Department. aScITE Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Public Companies, Investment Companies and Issuers of Proprietary/Non-Proprietary Securities Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Form, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. For Request for Exemptive Relief Duly signed letter request with the complete information and justifications as required under SRC Rule 72.2.1, as follows: a. The specific rule or order, requirement or prohibition from which relief is being sought b. The legal basis of justification for the exemption; c. The name, address, and telephone number/s of the applicant d. Other supporting documents, as may be necessary; Applicant 2. For Request for Confidential Treatment Duly signed letter request with the complete statements and justifications as required under SRC Rule 66.3.1, as follows: a. Enumerate or state with particularity, in matrix form, the information or items it wants to be treated as confidential b. State the justification for the request for each information or item and should answer the question "How will the public disclosure of this information adversely affect my interest?"; and c. Indication of the period of effectivity of confidential treatment d. A copy of the complete report containing such confidential information prominently labeled "CONFIDENTIAL" e. Other supporting documents, as may be necessary; and Applicant 3. For Other Filing Made Requiring Action by the Department Duly signed letter and other supporting documents, as may be necessary Applicant 4. Notarized certification that information contained in the reports are true and correct Applicant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits Letter Request and other documents via email to [emailprotected] 1. Receives Letter Request and other documents None 30 Minutes SEC Administrative Assistant II Securities Counsel Chief Counsel 1.1. Issues Payment Assessment Form (PAF) for the filing fee after submission of complete documentary requirements. 10 Minutes 2. Receives the PAF via eSPAYSEC or LBP On-Call Facility 2. Electronic SEC Official Receipt or a validated LBP deposit slip is issued to the client Exemptive Relief : PHP50,000.00 per issue and per company + LRF of Php500.00 Confidential Treatment : PHP50,000.00 per information and per company + LRF of Php500.00 Other Filing : PHP2,000.00 + LRF of Php20.00 eSPAYSEC LBP 3. Submits electronic SEC Official Receipt or validated LBP deposit slip, Letter Request and supporting documents 3. Receives copy of electronic SEC Official Receipt or a validated LBP deposit slip, Letter Request and supporting documents 10 Minutes SEC Administrative Assistant II 3.1. Processes the request 16 Days, 7 Hours and 10 Minutes Securities Counsel Chief Counsel Assistant Director Director 3.2. Approves or denies the request 1 Day Supervising Commissioner Commission En Banc 3.3. Prepares and issues advisement letter 2 Days SEC Administrative Assistant II Securities Counsel Chief Counsel Assistant Director Director 4. Receives the advice letter. END None TOTAL PHP50,000.00 per issue/ information and per company + LRF of PHP50.00 OR PHP2,000.00 + LRF of PHP20.00 20 days* * Excludes waiting time for Client to comply with any comment/s on the Request. 8. Request for Monitoring of Investment Company, Public Company, and Issuer of Proprietary and Non-Proprietary Shares or Certificates This service details the procedure on how a registered investment company, public company, and issuer of proprietary and non-proprietary shares or certificates can apply for CGFD clearance relative to its application for a Certificate of Good Standing or No Derogatory Records with CRMD. DETACa Division & Department/Office Licensing Division (LD), Corporate Governance & Finance Department* Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Representative of Investment Company, Issuer of Proprietary and Non-Proprietary Shares or Certificates and Public Company Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Form, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE Written Request for monitoring indicating the purpose Client CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Emails request for monitoring to [emailprotected] 1. Receives and refers request to Corporate Governance Division (CGD) to check compliance with corporate governance-related requirements None 20 Minutes SEC Administrative Assistant II 1.1 Receives CGD's monitoring and prepares Monitoring Slip (MS). 6 Days and 7.5 Hours SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner Supervising Securities Examiner 1.2 If there are no violations, send MS to CRMD and furnish a copy to the client. END 1.3 If with violations, advises the company to comply with the reportorial requirements or address the deficiencies via its official email account and settle monetary penalties or other assessed penalties imposed by the Commission, if any. Go to Step 2. 2. Receives the list of deficiencies and complies with the requirements 2. Checks whether the company substantially complies with the requirements or addresses the deficiencies and sends the MS to CRMD with copy furnish to the company None 10 Minutes COS-Records Management Analyst Securities Specialist/Examiner Supervising Securities Examiner TOTAL None 7 Days* * Processing time does not include the period for the client to comply with the requirements and the issuance of the MS after compliance with the list of deficiencies. 9. Request for Payment Assessment Form (for Annual Fees of Unitized Mutual Funds and Assessed Penalties) This service details the procedure on how a citizen can request a Payment Assessment Form for payment of annual fees of Unitized Mutual Funds and assessed penalties. HEITAD Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Investment Companies issuing registered units of participation. Others, please specify: Guidelines during Pandemic Revised Guidelines on the Submission of Documents, Issuance of Payment Assessment Form, Other Requests and Compliance CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Email or written request 2. For Annual of Fee: copy of the computed Average Net Asset Value of the UMF certified correct by the Fund's President or Treasurer 3. For Penalties: Assessment Letter Client CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Email request for PAF and applicable documentary requirements to [emailprotected] 1.1 Receives and processes the requests 1.2 Issues Payment Assessment Form for the annual fee via email to the client None 30 Minutes SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner Supervising Securities Examiner 2. Receives the PAF and pays the annual fee or assessed penalties via eSPAYSEC or LBP On-Call Facility 2. Electronic SEC Official Receipt is generated after payment or a validated LBP deposit slip is issued to the client For Penalties: Based on the Assessment Letter For Annual Fees of UMF: 1 bps based on the Average Net Asset Value eSPAYSEC LBP 3. Submits Electronic Official Receipt or validated LBP deposit slip via email to [emailprotected] 3. Receives electronic Official Receipt or validated LBP deposit slip and notes compliance None 30 Minutes SEC Administrative Assistant II SEC Accounting Specialist I Securities Specialist/Examiner TOTAL 1 Hour 10. Request for Status of Compliance of a company in relation to its External Auditor's application for Accreditation This service details the procedure on how to process a request for status of compliance of a company in relation to its External Auditor's application for Accreditation. aDSIHc Division & Department/Office Licensing Division, Corporate Governance & Finance Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service Internal Service Who may avail Office of the General Accountant (OGA) Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Office Memorandum with Return Slip Office of the General Accountant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Endorses Memorandum requesting status of compliance of a company via email to [emailprotected] 1.1. Receives and Forwards Request to Securities Specialist None 10 Minutes SEC Administrative Assistant II 1.2. Updates/ Prepares Monitoring Sheet to check compliance with Reportorial and other Compliance requirements; 1 Day, 7 Hours and 50 Minutes SEC Accounting Specialist I Securities Specialist/Examiner 1.3. Accomplishes Return Slip with findings and status of compliance 1 Day 1.4. Reviews and Approves Monitoring Sheet and Return Slip and email the Return Slip to OGA. END Supervising Securities Examiner SEC Administrative Assistant II 2. Receives Return Slip TOTAL None 3 Days CORPORATE GOVERNANCE AND FINANCE DEPARTMENT MONITORING DIVISION 1. Accreditation of Microfinance Non-Government Organizations (MF-NGOs) under Republic Act (R.A.) No. 10693 (Microfinance NGOs Act) This service details the procedure governing the accreditation of qualified MF-NGOs by the Microfinance NGO Regulatory Council (MNRC) under R.A. No. 10693 for purposes of availing of the preferential tax rate under Section 20 thereof. ATICcS The MNRC is a multi-agency body composed of three (3) private sector representatives and four (4) public sector representatives, i.e. , one representative each from the SEC, the Department of Finance (DOF), Department of Trade and Industry (DTI) and the Department of Social Welfare and Development (DSWD). The Monitoring Division (MD) of the Corporate Governance and Finance Department (CGFD) acts as the Secretariat of the Council. Division & Department/Office Monitoring Division, Corporate Governance & Finance Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: MF-NGO that meets the requirements under R.A. No. 10693 and MNRC issuances Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Duly accomplished Sworn Application Form (Online) https://www.sec.gov.ph/microfinance-ngo-regulatory-council/forms-2/ 2. Bureau of Internal Revenue (BIR) Certificate of Registration (1 photocopy) BIR 3. Certificate of No Derogatory Information (CNDI) issued by SEC for not more than six (6) months from complete filing of the application with MNRC (1 original) SEC-Company Registration and Monitoring Department; or SEC-Extension Office, as applicable 4. Duly accomplished MNRC Performance Standards Report Card using the latest prescribed template https://www.sec.gov.ph/microfinance-ngo-regulatory-council/forms-2/ To be signed by the MF-NGO's Chairperson, President/CEO/Executive Director, and Treasurer/CFO/Finance Director 5. Latest Audited Financial Statements (AFS) for the immediately preceding year duly received by SEC SEC In case AFS is not yet available at the time of application, the MF-NGO shall submit Interim Financial Statements (IFS) To be signed by the MF-NGO's President/CEO/Executive Director and Treasurer/CFO/Finance Director An illustration of the required financial statement(s) to be submitted depending on the date of filing is as follows: Date of Filing Required Financial Statements January 1-March 31 IFS as of 31 December of previous year April 1-June 30 AFS of previous year July 1-September 30 AFS of previous year + 1 quarter of current year October 1-December 30 AFS of previous year + 2 quarters of current year 6. National Bureau of Investigation (NBI) Clearance of each Trustee and Officer, or equivalent document for non-resident Trustee/Officer (1 original per Trustee and Officer) NBI or equivalent agency of the country of residence of the foreign Trustee/Officer 7. In case of Foreign Trustees/Officers, applicant must also submit the following: a. Clearance from the Bureau of Immigration (BI) (1 original) BI b. Passport with valid visa or stay in the Philippines (1 photocopy) Issuing agency of the country of nationality of the foreign Trustee/Officer c. Alien Certificate of Registration Identity Card (ACR I-Card) (1 photocopy) BI d. Work permits issued by the Department of Labor and Employment (DOLE) (1 original or photocopy) DOLE 8. Latest Curriculum Vitae (CV) of all Trustees and Officers using the prescribed template (1 original or photocopy) https://www.sec.gov.ph/microfinance-ngo-regulatory-council/forms-2/ Trustees and Officers 9. Statement indicating therein a full description of the MF-NGO's activities for the following periods: a. past three (3) years, 1 b. present year, and c. next three (3) years. It shall include the following: Profile of its clients or members for the preceding and current year; and List of main, branch and/or or unit offices (1 original) To be accomplished and signed by the MF-NGO's Chairperson, President and Treasurer 11. Business plan, including a list of products, projects and programs, method of marketing its products, and sources of the funds and maturities of credit (1 original or photocopy) MF-NGO 12. Location map indicating the exact address of the principal office (1 original) To be signed by the MF-NGO's President/CEO/Executive Director and Corporate Secretary 13. Notarized Certificate for the Adoption of the Standard Chart of Accounts (1 original) http://www.sec.gov.ph/microfinance-ngo-regulatory-council/forms-2/ To be signed by the MF-NGO's Chairperson, President/CEO/Executive Director and Treasurer/CFO/Finance Director SPIN-OFF MF-NGO In case of a spin-off, the MF-NGO must also submit the following: 14. AFS of old entity for the past three (3) years (3 years from the year of registration of the new entity) (1 original or photocopy) SEC 15. Microfinance Operations Report of the old entity for the last three (3) years (1 original) To be signed by the MF-NGO's President/CEO/Executive Director and Treasurer/CFO/Finance Director 16. Proof that the Officers/Trustees of the old and new entities are the same (1 original) 17. Certification from the existing entity stating that the new entity is established for the microfinance operations of the existing entity 2 (1 original) MF-NGO and/or Parent Entity Parent Entity FOR RELEASE OF CERTIFICATE OF ACCREDITATION 18. If to be claimed in person: a. Letter signed by the MF-NGO's Chairperson, President and/or CEO of the MF-NGO authorizing the representative (other than the authorized representative/s indicated in the Sworn Application Form) to claim the Certificate (1 original) If the receiving party is other than the authorized representative(s) indicated in the Sworn Application Form To be signed by the MF-NGO's Chairperson and President/CEO/Executive Director DST may be obtained from the BIR. b. Valid ID of the representative Government-issued ID(s) c. Documentary Stamp Tax (DST) BIR If to be sent by registered mail: a. DST Proof of transmittal ( i.e. , receipt and tracking number) via registered mail BIR Registered mail/private courier CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits application form with complete requirements 1. Checks submitted documents for completeness 1.1. Issues checklist to applicant 1.2. Reviews and evaluates the application 1.3. Prepares Memorandum to be presented to the MNRC Total Portfolio Accreditation Fee 15 days, 5 hours (maximum) Securities Specialist I Securities Examiner II Securities Examiner III Securities Counsel I Securities Counsel II Chief Counsel Assistant Director (as applicable) Not more than PHP200 Million PHP20,000.00 More than P200 Million but not more than P800 Million PHP30,000.00 More than PHP800 Million but not more than PHP1 Billion PHP40,000.00 More than PHP1 Billion PHP50,000.00 * Note: Payment of accreditation fee is currently suspended until further notice 1.4. MNRC deliberates and decides on the approval or denial of the application during its meeting None 1 day (usually the meeting is conducted once a month; and will proceed depending on presence of quorum) The MNRC is composed of government representatives from the SEC, DOF, DTI, DSWD and 3 representatives from the private sector. 1.5. Prepares the Notice of Approval (or Denial) and the Certificate of Accreditation and endorses to the Chairperson for signature None 3 days Securities Specialist I Securities Examiner II Securities Examiner III Securities Counsel I Securities Counsel II Chief Counsel Assistant Director Director (as applicable) 1.6. Reviews and signs the Notice and the Certificate of Accreditation, as applicable None 30 minutes Chairperson 2. Client receives the Certificate of Accreditation 2. Releases the Certificate of Accreditation to the client thru his/her preferred mode DST (amounting to PHP30.00) 2 hours, 30 minutes Securities Specialist I (as applicable) TOTAL DST (amounting to PHP30.00) 20 days 2. Request for Clearance for Foundations/Accredited Microfinance NGOs This service details the procedure on how an SEC-registered foundation or a microfinance NGO accredited under R.A. No. 10693 (MF-NGO) may request for monitoring clearance. ETHIDa Division & Department/Office Monitoring Division, Corporate Governance & Finance Department Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Foundations and Accredited Microfinance NGOs Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements: 1) Certificate of Incorporation 2) Latest approved Articles of Incorporation (AI) 3) Latest approved By-Laws (BL) 4) General Information Sheet for the last two (2) years 5) Audited Financial Statements for the last two (2) years 6) Photocopy of the registration page of the Membership Book duly registered with the Commission Client Records/Files; and/or External Auditor Additional Requirements: 1) For Foundations/Accredited MF-NGOs Foundations: For fiscal year ending 31 December 2012 to 31 December 2018 Client Records/Files; and/or a) Notarized Sworn Statement of the President and the Treasurer (SS) using the prescribed form in SEC Notice dated 18 April 2013 in relation to SEC Memorandum Circular (MC) No. 8, Series of 2006 for the last two (2) years Prescribed form downloadable in the SEC Website: https://www.sec.gov.ph/wp-content/uploads/2019/11/Sworn-Statements-Format-v042513-Foundation.xlsx b) Certification of Existence of Programs/Projects/Activities (CEP) for the last two (2) years, as applicable Office of the Mayor or the Office of the Barangay Captain or the Head of either the Department of Social Welfare and Development or Department of Health on the locality on which it exercises jurisdiction; or Head/Officers of private institution or actual beneficiaries/recipients of the program/activity (duly notarized) c) As applicable, Certification using the prescribed form in SEC MC No. 15, Series of 2016 for the last two (2) years; in lieu of (a) and (b) (effectivity for the year 2016 SS and CEP onwards) Prescribed form attached as an Annex in SEC MC No. 15, Series of 2016: https://www.sec.gov.ph/mc-2016/mc-no-15-s-2016general-information-sheet-and-notification-update/ For fiscal year ending 31 December 2019 and onwards: a) NSPO Form-1, NSPO Form-2 and NSPO Form-3 Prescribed form attached as Annex 68-C in Revised Securities Regulation Code Rule 68: https://www.sec.gov.ph/wp-content/uploads/2019/12/2019Rule_RSRCRule68.pdf b) NSPO Form-4, NSPO Form-5 and NSPO Form-6; for those with annual contributions or donations of Five Hundred Thousand Pesos (P500,000) or more 2) For Accredited MF-NGOs: For fiscal year ending 31 December 2012 to 31 December 2018 Prescribed form attached as Annex "A" in SEC MC No. 4, Series of 2013: https://www.sec.gov.ph/mc-2013/sec-memorandum-circular-no-04/ a) SS using the prescribed form in SEC Memorandum Circular No. 4, Series of 2013 for the last two (2) years For fiscal year ending 31 December 2019 and onwards: Prescribed form attached as Annex 68-C in Revised Securities Regulation Code Rule 68: https://www.sec.gov.ph/wp-content/uploads/2019/12/2019Rule_RSRCRule68.pdf a) NSPO Form-1, NSPO Form-2 and NSPO Form-3 b) NSPO Form-4, NSPO Form-5 and NSPO Form-6; for those with annual contributions or donations of Five Hundred Thousand Pesos (P500,000) or more CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the complete documentary requirements and accomplish request slip via google forms: For Foundations: https://forms.gle/huPR7 u5aNtTbdbG97 For Accredited MF-NGOs: https://forms.gle/Lwao1 Ei2xYVUPwFw8 1. Evaluates documents and check compliance/ submission of the corporation 1.1. Prepares the Monitoring Sheet (MS) None 6 days Securities Specialist Securities Examiner Supervising Specialist Contract of Service Assistant Director, MD (as applicable) 2. Receives the CIS-URDB Clearance and MS 2. Generates the CIS-URDB Clearance 2.1. Issues the CIS-URDB Clearance 3 and MS None 1 day Securities Specialist Securities Examiner Contract of Service Assistant Director, MD (as applicable) TOTAL None 7 days 3. Request for Payment Assessment Form (for Payment Penalties) This service details the procedure on how an SEC-registered foundation may request a Payment Assessment Form (PAF) for payment of penalties. HTcADC Division & Department/Office Monitoring Division, Corporate Governance & Finance Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Foundations Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Submits the request to [emailprotected] Client 2. Copy of Government Issued ID Client 3. For Penalties: Assessment Letter (AL) and/or Copy of the Monitoring Sheet (MS) Client Records/Files CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the complete documentary requirements to Specialist/Examiner send request and applicable documents via email to [emailprotected] for foundations 1. Evaluates/Assesses the request and documents submitted by Client 1.1. Generates and issues PAF. Directs Client to pay via the eSPAYSEC 1.2. Client to be advised to submit a copy of the electronic official receipt None 30 minutes Securities Specialist/Examiner Reviewing/Approving Officers (as applicable) 2. Receives the PAF and pays the filing fees via eSPAYSEC or LBP On-Call Facility 2. Receives payment; an electronic official receipt is generated or a validated LBP deposit slip is issued to the client Penalty to be paid depending on the amount indicated in the AL and/or MS 10 minutes 4 eSPAYSEC LBP 3. Submits the original machine validated PAF and a copy of the electronic official receipt to Specialist/Examiner 3. Receives original PAF and photocopy of the official receipt None 10 minutes Securities Specialist/Examiner (as applicable) TOTAL Total of penalty(ies) to be paid, as indicated in the AL and/or MS 50 minutes 4. Request for Status of Compliance of a Company in relation to its External Auditor's Application for Accreditation This service details the procedure on how to process a request for status of compliance of a company in relation to its external auditor's application for accreditation before the SEC-Office of the General Accountant. CAIHTE Division & Department/Office Monitoring Division, Corporate Governance & Finance Department Licensing Division, Corporate Governance & Finance Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC-Office of the General Accountant (OGA) Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Memorandum with Return Slip SEC-OGA CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Endorses Memorandum requesting status of compliance of a company 1.1. Receives and Forwards Request to Processors None 10 Minutes COS-Records Management Analyst (as applicable) 1.2. Updates/Prepares Monitoring Sheet (MS) to check company's compliance with SEC Reportorial and other Compliance requirements; 1 Day, 7 Hours and 10 Minutes Securities Specialist/Examiner (as applicable) 1.3. Accomplishes Return Slip with findings, if any, and status of compliance 1 Day Securities Examiner (as applicable) 1.4. Reviews and Approves MS and Return Slip 30 minutes Supervising Securities Examiner 1.5. Issues Return Slip 10 minutes COS-Records Management Analyst (as applicable) 2. Receives Return Slip TOTAL None 3 Days CORPORATE GOVERNANCE AND FINANCE DEPARTMENT FINANCING AND LENDING COMPANIES DIVISION 1. Receiving of Complaints Filed Against Covered Companies This service details the procedure for how a citizen can file a complaint against covered companies. aScITE Division & Department/Office Financing and Lending Companies Division Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail General Public Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Complaint Form/Letter Copy of the accomplished Complaint Form at [emailprotected], and attach a scanned copy of your valid government-issued I.D. and supporting evidence/documents such as disclosure statement, amortization schedule, receipts, promissory notes, and other relevant documents in connection with your loan transaction that will help us evaluate your complaint. Prescribed form downloadable in the SEC Website: https://www.sec.gov.ph/lending-companies-and-financing-companies-2/complaints/ 2. Photocopy of evidence/proof to support complaints such as disclosure statement, amortization schedule, receipts, promissory notes, and other relevant documents Client Records/Files 3. Photocopy of valid government-issued I.D. Client Records/Files CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE Submits the Complaint Form and complete documentary requirements to [emailprotected] . The Company accomplish the request slip and attached the required document via google forms: https://docs.google.com/forms/ d/e/1FAIpQLSeYaCEh_PQ 2uq3gq0sS4ppKsbuolUzyTBC QfboQAsHZty-WYA/viewform 1. Evaluates/Assesses the completeness of the documents submitted by the Client None 30 minutes Specialist/Examiner 2. Receives and evaluates complaints with supporting documents and prepares a letter to the concerned company 2.1. Reviews and signs the letter 2.2. Reviews and approves the letter 2 days and 10 minutes Specialist Securities Counsel Securities Chief Counsel Assistant Director 3. Issues the letter to the concerned company 20 minutes Specialist TOTAL None 3 days 2. Request for Certification This service details the procedure on how to request negative certification for the duly registered financing companies, lending companies, online lending platforms, issuers of any securities (mutual funds, exchange-traded funds and membership certificates) pursuant to Sections 8 and 12 of the Securities Regulation Code and its Amended Implementing Rules and Regulations). DETACa Division & Department/Office Financing and Lending Companies Division Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service Both External and Internal Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: 1. Inter Department of Securities and Exchange Commission and other Government Offices 2. Individuals and private corporations Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Written Request for negative certification for G2B transaction Client Reference: https://www.sec.gov.ph/notices/revised-guidelines-on-the-submission-of-documents-issuance-of-payment-assessment-form-other-requests-and-compliance/ Requesting Department/Agency 2. Notarized certification that information contained in the reports are true and correct (for G2B transaction) 3. Office Memorandum/Letter requesting negative certification for G2G transaction CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Emails written request or Office Memorandum (for internal department of SEC) to [emailprotected] . 1.1 Receives the written request or Office Memorandum 2 days, 7 hours and 50 minutes Administrative Assistant II 1.2 Issues PAF for the G2B transaction. Go to Step 2. Securities Specialist 1.3 Encodes, forwards, prepares Certification and letter reply or Office Memorandum for G2G transaction Administrative Assistant II Securities Specialist 1.4 Reviews and signs the Certification including Office Memorandum or letter reply for G2G transaction Securities Counsel Chief Counsel Assistant Director 1.5 Issues the Negative Certification together with the Office Memorandum or letter reply for G2G transaction. Go to Step 4 Administrative Assistant II 2. Pays the miscellaneous fee at the Landbank or eSPAYSEC 2. Receives payment and issues electronic SEC Official Receipt Php530.00 per Certificate Subject to the prescribed processing time of the Cashier Treasury Division, FMD Landbank or eSPAYSEC 3. Submits electronic SEC OR for G2B transaction 3. Receives electronic SEC OR. Go to Steps 1.3-1.5 for G2B transaction. 10 minutes Administrative Assistant II 4. Receives Negative Certification together with the letter reply or Office Memorandum (for the internal department of SEC and other government agencies). END TOTAL Php530.00 per Certificate 3 Days 3. Request for Clearance for Financing and Lending Companies This service details the procedure on how a citizen can request monitoring clearance. HEITAD Division & Department/Office Financing and Lending Companies Division Classification Complex (7 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Financing Companies and Lending Companies Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Basic Requirements: 1) Certificate of Incorporation 2) Certificate of Authority (CA), for Lending Companies and Financing Companies 3) Latest approved Articles of Incorporation (AI) 4) Latest approved By-Laws (BL) 5) General Information Sheet for the last two (2) years 6) Audited Financial Statements for the last two (2) years* 7) Photocopy of the registration page of the Stock and Transfer Book duly registered with the Commission Client Records/Files; and/or External Auditor Additional Requirements: For FCs and LCs: a) Special Form of Financial Statements for the last two (2) years b) Interim Financial Statements for the last two (2) years c) Annual Information Statements for the last two (2) years (if there are issuance of exempt commercial papers including loans/advances of Directors, Officers, Stockholders and Related-Interest (DOSRI)) d) AMLA Compliance Form e) Sworn Certification stating the company's compliance with the provisions of Section 4 of SEC Memorandum No. 18, Series of 2019 or proof of submission thereof (Refer to SEC MC No. 2, s. of 2021 for due dates) f) Affidavit of Compliance (SEC Form 1-Existing Online Lending Platforms and/or SEC Form 2-Prospective Online Lending Platforms), containing a report of all the company's Online Lending Platforms or proof of submission thereof, if applicable g) Business Plan in compliance SEC Memorandum No. 3, Series of 2022 or proof of submission thereof h) Impact Evaluation Report in compliance SEC Memorandum No. 3, Series of 2022 or proof of submission thereof Client Records/Files; and/or Prescribed form downloadable in the SEC Website LC: https://www.sec.gov.ph/reportorial-requirements/corporations-with-secondary-licenses/lending-companies/#gsc.tab=0 FC: https://www.sec.gov.ph/reportorial-requirements/corporations-with-secondary-licenses/financing-companies/#gsc.tab=0 For FCs only: a) Revised Manual on Corporate Governance (if with total assets of P50 Million or more; and/or have more than 40% foreign participation in their voting stock; and/or have issued exempt or registered commercial papers). b) Compliance Officer's Certificate on the extent of compliance with the Manual on Corporate Governance for the last two (2) years. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the complete documentary requirements and accomplish request slip via google forms: https://docs.google.com/ forms/d/e/1FAIpQLSeYa CEh_PQ2uq3gq0sS4ppKs buolUzyTBCQfboQAsHZty-WYA/viewform 1. Evaluates documents and check compliance/ submission of the corporation 1.1. Prepares the Monitoring Sheet (MS) None 6 days SEC Accounting Specialist Securities Specialist Securities Examiner Assistant Director 2. Receives the CIS-URDB Clearance and MS 2. Generates the CIS-URDB Clearance 2.1. Issues the CIS-URDB Clearance** and MS None 1 day SEC Accounting Specialist Securities Specialist Securities Examiner Assistant Director TOTAL None 7 days * Must be audited by an External Auditor with the proper SEC accreditation, for Financing Companies and Lending Companies whose asset in the preceding fiscal year is more than P10 Million and more than P5 Million, respectively. (SEC M.C. No. 7, series of 2017) ** The CIS-URDB Clearance shall only be issued to corporations that have fully complied with the SEC Reportorial and other Compliance Requirements or upon payment of the assessed penalty if any. 4. Request for Exemptive Relief/Confidential Treatment/Other Filing Made Requiring Action by the Department This service details the procedure on how to request for Exemptive Relief (SRC Rule 72.2), Request for exemption from the provisions of Sec. 9 of the Implementing Rules and Regulations of the Financing Company Act of 1998, Confidential Treatment (SRC Rule 66.3), or other filing made requiring action by the Department. aDSIHc Division & Department/Office Financing and Lending Companies Division Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Financing Companies and Lending Companies, Foundations Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. For Request for Exemptive Relief Duly signed letter request with the complete information and justifications as required under SRC Rule 72.2.1, as follows: a. The specific rule or order, requirement, or prohibition from which relief is being sought b. the legal basis of justification for the exemption; c. the name, address, and telephone number/s of the applicant; and d. Other supporting documents, as may be necessary. Applicant 2. For Request for exemption from the provisions of Sec. 9 of the Implementing Rules and Regulations of the Financing Company Act of 1998 duly signed letter-request with the following information and justifications: a. The specific rule or order, requirement, or prohibition from which relief is being sought b. The legal basis of justification for the exemption; c. The name, address, and telephone number/s of the applicant; and d. Other supporting documents, as may be necessary Applicant 3. For Request for Confidential Treatment Duly signed letter request with the complete statements and justifications as required under SRC Rule 66.3.1, as follows: a. Enumerate or state with particularity, in matrix form, the information or items it wants to be treated as confidential b. State the justification for the request for each information or item and should answer the question "How will the public disclosure of this information adversely affect my interest?"; and c. Indication of the period of effectivity of confidential treatment d. A copy of the complete report containing such confidential information prominently labeled "CONFIDENTIAL"; and e. Other supporting documents, as may be necessary. Applicant 4. For Other Filing Made Requiring Action by the Department Duly signed letter with supporting documents Applicant 5. Copy of Electronic Official Receipt representing payment of filing fee Landbank or eSPAYSEC 6. Notarized Certification if the request is filed via electronic email CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. The Client accomplishes the request slip via google forms: https://docs.google.com/forms/ d/e/1FAIpQLSeYaCEh_ PQ2uq3gq0sS4ppKsbuol UzyTBCQfboQAsHZty-WYA/viewform 1. Receives Letter Request or Request Slip and other documents 1.1. If complete, issue PAF 1.2. If incomplete, advises None 30 minutes SEC Accounting Specialist Specialist An electronic copy PAF may also be sent Financing and Lending Companies Division (cgfd_flcd@ sec.gov.ph) to the official E-mail account address of the Company as prescribed by MC 28, s. of 2020. 10 minutes 2. Receives the PAF and pays the filing fees to Landbank or via eSPAYSEC. 2. Receives payment and issues an electronic official receipt is generated which will serve as the official copy of the Client Exemptive Relief : PHP50,000.00 per issue and per company + 1% LRF Confidential Treatment : PHP50,000.00 per information and per company + 1% LRF Other Filing : PHP2,000.00 + 1% LRF 10 minutes *Subject to the prescribed processing of the Landbank or eSPAYSEC. Landbank eSPAYSEC 3. Submits the Electronic SEC Official Receipt and Petition with complete documents may also be sent through email to [emailprotected] 3. Receives the electronic SEC Official Receipt None 10 minutes SEC Accounting Specialist 3.1. Processes the request 17 days Securities Specialist Securities Counsel/Chief Counsel Assistant Director 3.2. Approves or denies request or 1 day Commission En Banc 3.3. Prepares, signs, issues and dispatches advisement letter 2 days Administrative Assistant Securities Counsel/Chief Counsel Assistant Director 4. Receives advisement letter. An electronic copy of the advisement letter may also be sent by the Financing and Lending Companies Division ([emailprotected]) to the official E-mail account address of the Company as prescribed by MC 28, s. of 2020. None TOTAL PHP50,000.00 per issue/ information and per company + 1% LRF of PHH OR PHP2,000.00 + 1% LRF of PHH 20 days* * Excludes waiting time for Client to comply with any comment/s on the Request. 5. Request for Payment Assessment Form (for Payment of Annual Fee, Annual Information Statement and Penalties) This service details the procedure on how a citizen can request a Payment Assessment Form for payment of Annual Fee, Annual Information Statement and Penalties. ATICcS Division & Department/Office Financing and Lending Companies Division Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Financing Companies, Lending Companies Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Submits the complete documentary requirements and accomplish request slip via google forms: https://docs.google.com/forms/d/e/1FAIpQLSeYaCEh_PQ2uq3g q0sS4ppKsbuolUzyTBCQfboQAsHZty-WYA/viewform Client 2. For Annual Information Sheet (AIS): duly accomplished AIS under SEC Form 85-18-1/2013-IS-ECP with SEC Cover Sheet Prescribed form downloadable in the SEC Website: https://www.sec.gov.ph/wp-content/uploads/2019/11/AIS-SEC-Form-85-18-1.xlsx 3. For Annual Fee (AF) : List of Branches certified by the Corporate Secretary Client Records/Files 4. For Penalties: Assessment Letter or Copy of the Monitoring Sheet Client Records/Files CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the complete documentary requirements and accomplish request slip via google forms: https://docs.google. com/forms/d/e/ 1FAIpQLSeYaCEh_ PQ2uq3gq0sS4pp KsbuolUzyTBC QfboQAsHZty-WYA/viewform 1. Evaluates/ Assesses the request and documents submitted by the Client 1.1. Generates and issues PAF. Directs client to pay at the Landbank or eSPAYSEC. 1.2. Client to be advised to return and submit the original PAF with machine validation and photocopy of the Electronic Official Receipt (eOR). None 30 minutes SEC Accounting Specialist Securities Specialist 2. Receives the PAF and pays the filing fees to Landbank or via eSPAYSEC. 2. Receives payment and issues eOR If paid via SEC Payment Portal, an (eOR is generated which will serve as the official copy of the Client Annual Fee: 1/8 of 1% of the required paid-up capital (head office and branches) + 1% LRF Filing Fee for AIS: 15 minutes *Subject to the prescribed processing of Landbank and eSPAYSEC Landbank or eSPAYSEC Maximum Aggregate price of securities to be offered Not more than PHP50 Million worth of CPs PHP10,000.00 + 1% LRF Not more than PHP100.00 Million worth of CPs PHP20,000.00 + 1% LRF Up to PHP150 Million worth of CPs PHP30,000.00 + 1% LRF Issuance of more than PHP150 Million worth of CPs within 12-month period 1/10 of 1% of the value of CPs + 1% LRF 3. Submits the eOR and/or SEC Form 85-18-1/2013-IS-ECP, in case of AIS, to cgfd_flcd@ sec.gov.ph If paid via eSPAYSEC submit a copy of the electronic Official Receipt (eOR). 3. Receives original PAF and photocopy of the eOR and AIS, if applicable None 10 minutes SEC Accounting Specialist Securities Specialist TOTAL Annual Fee: 1/8 of 1% of the required paid-up capital (head office and branches) + 1% LRF Filing Fee for AIS: 50 minutes Maximum Aggregate price of securities to be offered Not more than PHP50 Million worth of CPs PHP10,000.00 + 1% LRF Not more than PHP100 Million worth of CPs PHP20,000.00 + 1% LRF Up to PHP150 Million worth of CPs PHP30,000.00 + 1% LRF Issuance of more than PHP150 Million worth of CPs within 12-month period 1/10 of 1% of the value of CPs + 1% LRF 6. Request for status of Compliance of a company in relation to its External Auditor's application for Accreditation This service details the procedure on how to process request for status of compliance of a company in relation to its External Auditor's application for Accreditation. ETHIDa Division & Department/Office Monitoring Division, Corporate Governance & Finance Department Licensing Division, Corporate Governance & Finance Department Financing and Lending Companies Division, Corporate Governance & Finance Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: Office of the General Accountant Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Memorandum with Return Slip Office of the General Accountant CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Endorses Memorandum requesting status of compliance of a company 1.1. Receives and Forwards Request to Processors None 10 Minutes LD MD FLCD COS-Records Management Analyst Adminis trative Assistant Adminis trative Assistant 1.2. Updates/ Prepares Monitoring Sheet to check compliance with Reportorial and other Compliance requirements; 1 Day, 7 Hours and 10 Minutes Securities Specialist/ Examiner Specialist/ Examiner Specialist 1.3. Accomplishes Return Slip with findings and status of compliance 1 Day Securities Examiner Specialist/ Examiner Specialist 1.4. Reviews and Approves Monitoring Sheet and Return Slip 30 minutes Supervising Securities Examiner Supervising Securities Specialist Assistant Director Specialist Securities Counsel/ Chief Counsel Assistant Director 1.5. Issues Return Slip. END 10 minutes COS-Records Management Analyst Adminis trative Assistant Adminis trative Assistant 2. Receives Return Slip TOTAL None 3 Days ENFORCEMENT AND INVESTOR PROTECTION DEPARTMENT 9/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Receipt and Filing of Complaint by Walk-In Clients with the EIPD This service details the procedure in the filing and receiving of walk-in complaints filed with the Enforcement and Investor Protection Department (EIPD). TIADCc Division & Department/Office Enforcement and Investor Protection Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. EIPD Complaint/Request Form (1 original copy) EIPD Receiving Area CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Registers with the Security Guard Logbook and waits to be called. 1. Give the log book to the Client for signature and secure visit information. None 2 minutes Security Guard on duty at EIPD 2. Discuss complaint with EIPD Officer-of-the-day (OD) 2. OD determines jurisdiction of complaint. 2.1. If EIPD has no jurisdiction: OD recommends appropriate action (filing with the proper Operating Department of the Commission, tribunal or agencies with jurisdiction to act on the subject matter of the complaint). 2.2. If EIPD has jurisdiction : OD will ask the client if they have a prepared written complaint. None 1 hour EIPD Officer-of-the-day 3. If the Client provides a written complaint and supporting documents, if any. 3. OD receives a written complaint. 3.1. Indorse the same to the Director's Office to be stamp-received. None 5 minutes EIPD Officer-of-the-day 4. Submission of written complaint. 4. The Director's Office will stamp-receive the documents and advise the client that a letter will be sent to notify him/her of the actions to be taken by the department. None 10 minutes EIPD Staff Director's Office 5. If Client does not have a written complaint. 5. OD will provide and instruct the Client to fill-up the EIPD Complaint/Request Form. None 1 hour EIPD Officer-of-the-day 6. Submission of EIPD Complaint/Request Form. 6. The Director's Office will stamp-receive the EIPD Complaint/Request Form and advise the client that a letter will be sent to notify him/her of the actions to be taken by the department. None 10 minutes EIPD Staff Director's Office TOTAL None 2 hours, 27 minutes 2. Request for Certified True Copy of Documents by Walk-In Clients This service details the procedure on how to request Certified True Copies of Documents issued by and/or filed with the EIPD. cSEDTC Division & Department/Office Enforcement and Investor Protection Department Classification Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Freedom of Information Form (FOI) (1 original copy) EIPD Receiving Area CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Registers with the Security Guard Logbook and waits to be called. 1. Give the log book to the Client for signature and secure visit information. None 3 minutes Security Guard on duty at EIPD 2. Discuss requests with EIPD Officer-of-the-day (OD). 2. OD evaluates the request. 2.1. Conduct initial verification from the EIPD's database on the existence and location of the documents being requested. None 1 hour EIPD Officer-of-the-day 3. Client provides request letter and supporting documents. 3. Officer-of-the-day receives request letter (and supporting documents, if any) and instruct Client to fill-up FOI Form None 10 minutes EIPD Officer-of-the-day 4. Submission of request letter and FOI Form. 4. Director's Office will stamp received the request letter and provide Client their receiving copy. None 10 minutes EIPD Staff Officer of the Director Staff 5. Client visits termination. 5. Officer-of-the-day will discuss with the client that the EIPD will notify them thru letter regarding the approval of the request. None 6 days, 22 hours, 37 minutes EIPD Officer-of-the-day TOTAL None 7 Days ECONOMIC RESEARCH AND TRAINING DEPARTMENT COMPANY ANALYTICS AND STATISTICS DIVISION 10/F of The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 I. EXTERNAL SERVICE REQUEST 1. Certification of Rank in the Top Philippine Corporations This presents the process flow for requesting a certification of a corporation's rank in the Top Philippine Corporations in a given fiscal year, which is prepared by and in the custody of the Economic Research and Training Department (ERTD). Any of the company's duly authorized representatives may request a Certification for whatever legal purpose it may serve ( e.g. , securing of employment or travel visas, proof of qualification for public bidding, client prospecting activities). AIDSTE Division & Department/Office Company Analytics and Statistics Division, Economic Research & Training Department Classification Simple (1-2 working days and 1 hour) 1 Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Corporations included in the Annual Ranking Guidelines during Pandemic Claiming of hard copy of certification by appointment only CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter and/or Email Request with the following information: Information about the Requesting Party ( i.e. , Name, Address, Contact Number, Email Address); Purpose of the request; Fiscal Year covered; and Signed company endorsement/authorization letter indicating the name of the person(s) who will file the request and/or claim the Certification. Authorized Representative/Requesting Party CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the request 2 for issuance of Certification of Rank in the Top Philippine Corporations to CASD and pays corresponding fee. 1.1. Upon receipt of advice from SEC on the availability of the data/information being requested, client confirms transaction via email to [emailprotected] then prints the Payment Assessment Form (PAF) and pays the fee according to the preferred payment option. Payment options: Online payment through the Electronic System for Payment to SEC (eSPAYSEC) https://espaysec. sec.gov.ph Over-the-counter deposit at any Land Bank of the Philippines branch 1. The staff concerned acknowledges receipt of the request and enters the corresponding details in the CASD monitoring log. As needed, the staff coordinates with the client for clarification of details and/or consults the Supervising Statistical Specialist for any update or revision on the ranking of firms. If the ranking is confirmed, the staff drafts the Certification and advises the client regarding procedures for paying and claiming the Certification. In the absence of the Supervising Statistical Specialist, the CASD next in rank personnel will serve as alternate. 1.1. For transactions requiring payment of fees, the PAF for the appropriate processing fees is prepared. The Information Officer will advise the client via phone call or an email message through [emailprotected] regarding the availability of the data requested and the amount to be paid. The PAF is prepared only upon receipt of emailed confirmation of transaction by the client. 1.1.1 For payment made through the eSPAYSEC, the system accepts the online payment and issues an electronic Official Receipt (OR) through email. Php330.00 (See SEC MC No. 3, Series of 2017) 30 minutes Screening/recording of request: Information Officer/ Administrative Assistant Supervising Statistical Specialist (for instruction) 1.1.2 For over-the-counter deposit at any Land Bank of the Philippines branch, the teller accepts the payment and validates the Deposit Slip. The client submits an electronic copy of the Deposit Slip through email at [emailprotected]. 10 minutes Supervising Statistical Specialist 1.2. Upon receipt of staff's request for clearance to proceed, the Supervising Statistical Specialist reviews the draft Certification and endorses the same for initial approval by the CASD Assistant Director. 10 minutes Assistant Director (or CASD next in rank personnel) 1.3. The Assistant Director will sign the draft Certification after reviewing the supporting documents on corporate rankings. If not in order, the draft Certification will be returned to the SEC Supervising Statistical Specialist for appropriate action. In the absence of the Assistant Director, the next in rank personnel may review/initial the Certification and forward the same to the ERTD Director for signature and clearance to release. 2. Receiving of Certification 1. The staff concerned coordinates with the Office of the ERTD Director to obtain signature/clearance to release the Certification. None 10 minutes Information Officer/ Administrative Assistant 1.1. For requests for digitized copy of the Certification, it will be released via email within the same day of validation of payment, or on the next working day if such validation is received after office hours or on a non-working day. 1 working day ERTD Director (for signature/clearance to release) 1.2. For requests for hard copy of the Certification, it will be released by appointment, within two working days upon confirmation of payment. Clients need to wait for an email confirmation from [emailprotected] on the appointed date and time for claiming the Certification at the 10/F SEC Headquarters, 7907 Makati Ave., Salcedo Village, Brgy. Bel-Air, Makati City. The original OR must be presented for reference. The duly authorized person claiming the Certification must present his/her company ID with picture together with authorization letter, as applicable. 2 working days Information Officer/ Administrative Assistant ERTD Director (for signature/clearance to release) TOTAL Php330.00 for Certification fee and documentary stamp tax (See SEC MC No. 3, Series of 2017) 1 working day and 1 hour for emailed Certification 2 working days and 1 hour for hardcopy Certification 2. Complex Request for SEC Statistics, Reports, and Data (SRD) This presents the process flow of acquiring SRDs ( e.g. , compiled data, official statistics, other data/reports on registered and regulated entities), which can be generated by the Securities and Exchange Commission (SEC) and may be provided to institutional and individual researchers, subject to further inputs and processing by the SEC Department/Office concerned. HTcADC Division & Department/Office Company Analytics and Statistics Division, Economic Research & Training Department Classification Complex (5 working days) 3 Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All Guidelines during Pandemic No face to face transaction CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter and/or Email Request with the following information: Information about the Requesting Party ( i.e. , Name, Address, Contact Number, Email Address); Purpose of the request; and Details of requested SRD ( e.g. , period covered, industry covered, geographical location covered, specific data elements requested). Authorized Representative/Requesting Party CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the request for SRD to CASD and pays the corresponding fee 4 1.1. Upon receipt of advice from SEC on the availability of the data being requested, client confirms transaction via email to [emailprotected] then prints the Payment Assessment Form (PAF) and pays the fee according to the preferred payment option. Payment options: Online payment through the Electronic System for Payment to SEC (eSPAYSEC) https://espaysec. sec.gov.ph Over-the-counter deposit at any Land Bank of the Philippines branch 1. The staff concerned acknowledges receipt of the request and enters the corresponding details in the CASD monitoring log. As needed, the staff coordinates with the client for clarification of details and/or consults the Supervising Statistical Specialist on the specifications for generating and formatting the data and the source office/department in case the data is not available in CASD. If the SRD specifications are confirmed, the staff advises the client regarding procedures for paying and releasing the requested item(s). In the absence of the Supervising Statistical Specialist, the CASD next in rank personnel will serve as alternate. 1.1. For transactions requiring payment of fees, the PAF for the appropriate processing fees is prepared. The Information Officer will advise the client via phone call or an email message through [emailprotected] regarding the availability of the data requested and the amount to be paid. The PAF is prepared only upon receipt of emailed confirmation of transaction by the client. 1.1.1. For payment made through the eSPAYSEC, the system accepts the online payment and issues an electronic Official Receipt (OR) through email. None 2 hours Screening/recording of request : Information Officer/ Administrative Assistant Supervising Statistical Specialist (for instruction) 1.1.2. For over-the-counter deposit at any Land Bank of the Philippines branch, the teller accepts the payment and validates the Deposit Slip. The client submits an electronic copy of the Deposit Slip through email at [emailprotected] . 1.2. Upon receipt of staff's request for review or clearance to release, the Supervising Statistical Specialist reviews the SRD and/or endorses the same for instruction/clearance by the CASD Assistant Director, as appropriate. If SRD is in order, the staff concerned is given the clearance to release the same. Otherwise, the SRD is returned for further review or rectification of error(s) by CASD staff, or the data source office/department concerned. The SRD is re-submitted for final review and clearance to release by the CASD Assistant Director. Special Program Fee: Php1,000.00 Computer Processing Charge : Php4.00 per minute (See SEC MC No. 3, Series of 2017) 4 working days and 4 hours Assistant Director (for instruction) Processing of SRD: Supervising Statistical Specialist with assistance from: Securities Financial Specialist/ Information Officer/Statistician/ Economist/ Financial Analyst/Data Controller (for internal SRDs or data available on file) Other SEC Department Office Staff/Assistant Director (for referrals to data source) 2. Receiving of SRD 2. With clearance from the CASD Supervising Statistical Specialist and/or Assistant Director, the SRD is released to client via email upon validation of proof of payment (or on the next working day if such validation is received after office hours or on a non-working day). None 2 hours Information Officer/ Administrative Assistant Assistant Director/ Supervising Statistical Specialist or CASD next in rank personnel (for instruction/ clearance to release) TOTAL Special Program Fee: Php1,000.00 Computer Processing Charge: Php4.00 per minute (See SEC MC No. 3, Series of 2017) 5 working days 3. Highly Technical Request for SEC Statistics, Reports, and Data (SRD) This presents the process flow of acquiring SRDs ( e.g. , compiled data, official statistics, other data/reports on registered and regulated entities), which can be generated by the Securities and Exchange Commission (SEC) and may be provided to institutional and individual researchers, subject to further inputs and processing by the SEC Department/Office concerned, and approval by higher-level authorities concerned. CAIHTE Division & Department/Office Company Analytics and Statistics Division, Economic Research & Training Department Classification Highly Technical (15 working days) 5 Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All Guidelines during Pandemic No face-to-face transaction CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter and/or Email Request with the following information: Information about the Requesting Party ( i.e. , Name, Address, Contact Number, Email Address); Purpose of the request; and Details of requested SRD ( e.g. , period covered, industry covered, geographical location covered, specific data elements requested). Authorized Representative/Requesting Party CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the request for SRD to CASD and pays the corresponding fee. 6 1.1. Upon receipt of advice from SEC on the availability of the data being requested, client confirms transaction via email to [emailprotected] then prints the Payment Assessment Form (PAF) and pays the fee according to the preferred payment option. Payment options: Online payment through the Electronic System for Payment to SEC (eSPAYSEC) https://espaysec. sec.gov.ph Over-the-counter deposit at any Land Bank of the Philippines 1. The staff concerned acknowledges receipt of the request and enters the corresponding details in the CASD monitoring log. As needed, the staff coordinates with the client for clarification of details and/or consults the Supervising Statistical Specialist on the specifications for generating and formatting the data and the source office/department in case the data is not available in CASD. If the SRD specifications are confirmed, the staff advises the client regarding procedures for paying and releasing the requested item(s). In the absence of the Supervising Statistical Specialist, the CASD next in rank personnel will serve as alternate. 1.1. For transactions requiring payment of fees, the PAF for the appropriate processing fees is prepared. The Information Officer will advise the client via phone call or an email message through [emailprotected] regarding the availability of the data requested and the amount to be paid. The PAF is prepared only upon receipt of emailed confirmation of transaction by the client. 1.1.1. For payment made through the eSPAYSEC, the system accepts the online payment and issues an electronic Official Receipt (OR) through email. None 1 working day Screening/recording of request: Information Officer/ Administrative Assistant Supervising Statistical Specialist (for instruction) 1.1.2. For over-the-counter deposit at any Land Bank of the Philippines branch, the teller accepts the payment and validates the Deposit Slip. The client submits an electronic copy of the Deposit Slip through email at [emailprotected]. 1.2. Upon receipt of staff's request for review or clearance to release, the Supervising Statistical Specialist reviews the SRD and endorses the same for instruction/clearance by the CASD Assistant Director and/or the ERTD Director, as appropriate. If SRD is in order, the staff concerned is given the clearance to release the same. Otherwise, the SRD is submitted for further review or rectification of error(s) by CASD staff, or the data source office/department concerned. The SRD is re-submitted for final review and clearance to release by the CASD Assistant Director and/or the ERTD Director. Special Program Fee: Php1,000.00 Computer Processing Charge : Php4.00 per minute (See SEC MC No. 3, Series of 2017) 14 working days and 6 hours ERTD Director/Assistant Director (for instruction) Processing of SRD: Supervising Statistical Specialist with assistance from: Securities Financial Specialist/ Information Officer/Statistician/ Economist/ Financial Analyst/Data Controller (for internal SRDs or data available on file) Other SEC Department/Office Staff/Assistant Director (for referrals to data source) 2. Receiving of SRD 2. With clearance from the CASD Supervising Statistical Specialist and/or Assistant Director, the SRD is released to client via email upon validation of proof of payment (or on the next working day if such validation is received after office hours or on a non-working day). None 2 hours Information Officer/ Administrative Assistant Assistant Director/ Supervising Statistical Specialist or CASD next in rank personnel (for instruction/ clearance to release) TOTAL Special Program Fee: Php1,000.00 Computer Processing Charge: Php4.00 per minute (See SEC MC No. 3, Series of 2017) 15 working days 4. Provision of Copy of the Annual Ranking of Top Philippine Corporations This presents the process flow for requesting a copy of the latest available Annual Ranking of Top Philippine Corporations, which are produced by and in custody of the Economic Research and Training Department (ERTD) and may be requested by and institutional and individual researchers. aScITE Division & Department/Office Company Analytics and Statistics Division, Economic Research & Training Department Classification Simple (1 day) 7 Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All Guidelines during Pandemic No face-to-face transaction CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter and/or Email Request with the following information: Information about the Requesting Party ( i.e. , name, address, contact number, email address); Purpose of the request; and Fiscal Year covered. Authorized Representative/Requesting Party CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the request for a copy of the Annual Ranking to CASD and pays the corresponding fee 8 1.1. Upon receipt of advice from SEC on the availability of the data/information being requested, client confirms transaction via email to [emailprotected] then prints the Payment Assessment Form (PAF) and pays the fee according to the preferred payment option. Payment options: 1. Online payment through the Electronic System for Payment to SEC (eSPAYSEC) https://espaysec. sec.gov.ph 2. Over-the-counter deposit at any Land Bank of the Philippines branch 1. The staff concerned acknowledges receipt of the request and enters the corresponding details in the CASD monitoring log. As needed, the staff coordinates with the client for clarification of details and/or consults the Supervising Statistical Specialist for any update on the data or ranking of firms. If the data and ranking are confirmed, the staff advises the client regarding procedures for paying and releasing the requested item(s). In the absence of the Supervising Statistical Specialist, the CASD next in rank personnel will serve as alternate. 1.1. For transactions requiring payment of fees, the PAF for the appropriate processing fees is prepared. The Information Officer will advise the client via phone call or an email message through [emailprotected] regarding the availability of the data requested and the amount to be paid. The PAF is prepared only upon receipt of emailed confirmation of transaction by the client. 1.1.1. For payment made through the eSPAYSEC, the system accepts the online payment and issues an electronic Official Receipt (OR) through email. Main Report 1. Narrative (in PDF format): Php3,000.00 2. Schedules (in Excel format): Php5,000.00 Directory 1. In PDF format: PhP5,000.00 2. In Excel format: Php10,000.00 (See Resolution No. 442, series of 2017) 2 hours Screening/recording of request: Information Officer/ Administrative Assistant Supervising Statistical Specialist (for instruction) 1.1.2. For over-the-counter deposit at any Land Bank of the Philippines branch, the teller accepts the payment and validates the Deposit Slip. The client submits an electronic copy of the Deposit Slip through email at [emailprotected]. 1.2. Upon receipt of staff's request for review or clearance to release, the Supervising Statistical Specialist reviews the SRD and/or endorses the same for instruction/clearance by the CASD Assistant Director, as appropriate. If SRD is in order, the staff concerned is given the clearance to release the same. Otherwise, the SRD is submitted for further review or rectification of error(s) by CASD staff. The SRD is re-submitted for final review and clearance to release by the CASD Assistant Director. 4 hours Assistant Director (for instruction) Processing of request : Supervising Statistical Specialist with assistance from: Securities Financial Specialist/ Information Officer/Statistician/ Economist/ Financial Analyst/Data Controller/ (for internal SRDs or data available on file) 2. Receiving of requested information 2. With clearance from the Assistant Director, the SRD is released to client via email upon validation of proof of payment (or on the next working day if such validation is received after office hours or on a non-working day). None 2 hours Supervising Statistical Specialist/ Information Officer/ Administrative Assistant Assistant Director (for instruction/ clearance to release) TOTAL Main Report 1. Narrative (in PDF format): Php3,000.00 2. Schedules (in Excel format): Php5,000.00 Directory 1. In PDF format: PhP5,000.00 2. In Excel format: Php10,000.00 (See Resolution No. 442, Series of 2017) 1 working day 5. Simple Request for SEC Statistics, Reports, and Data (SRD) This presents the process flow of acquiring readily available SRDs ( e.g. , SEC compiled data, official statistics, other data/reports on registered and regulated entities) which are produced by and in the custody of the Economic Research and Training Department (ERTD) and may be requested by institutional and individual researchers. DETACa Division & Department/Office Company Analytics and Statistics Division, Economic Research & Training Department Classification Simple (30 minutes) 9 Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: All Guidelines during Pandemic No face-to-face transaction CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter and/or Email Request with the following information: o Information about the Requesting Party ( e.g. , name, address, contact number, email address) o Purpose of the request o Details of requested SRD ( e.g. , the period covered, industry covered, geographical location covered, specific data elements requested) Authorized Representative/Requesting Party CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the request for SRD to CASD. 10 1. The staff concerned acknowledges receipt of the request and enters the corresponding details in the CASD monitoring log. None 10 minutes Screening/recording of request Information Officer/ Administrative Assistant 2. As needed, the staff coordinates with the client for clarification of details and/or consults the Supervising Statistical Specialist on the specifications for generating and formatting the data. If the SRD specifications are confirmed, the staff advises the client regarding procedures for paying and releasing the requested items. In the absence of the Supervising Statistical Specialist, the CASD next in rank will serve as alternate. 15 minutes Information Officer/ Administrative Assistant Supervising Statistical Specialist (for instruction) 2. Receiving of SRD 2. With clearance from the CASD Supervising Statistical Specialist and/or Assistant Director, the SRD is released to client via email. None 5 minutes Information Officer/ Administrative Assistant Assistant Director or Supervising Statistical Specialist (for instruction/clearance to release) TOTAL None 30 minutes II. INTERNAL SERVICE REQUEST 1. Complex Request for SEC Statistics, Reports, and Data (SRD) This presents the process flow of acquiring SRDs ( e.g. , compiled data, official statistics, other data/reports on registered and regulated entities) which can be generated by the Securities and Exchange Commission (SEC) and may be provided to SEC Departments or Offices including Extension Offices, subject to further inputs and processing by the SEC Department/Office concerned. HEITAD Division & Department/Office Company Analytics and Statistics Division, Economic Research & Training Department Classification Complex (5 working days) 11 Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Departments, Offices or Units including Extension Offices Guidelines during Pandemic Limited face-to-face transaction CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter and/or Email Request with the following information: Information about the Requesting Party ( e.g. , Name, Designation, Email Address); Purpose of the request; and Details of requested SRD ( i.e. , the period covered, industry covered, geographical location covered, specific data elements requested). Requesting Department/Office CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the request for SRD to CASD 12 1. The staff concerned acknowledges receipt of the request and enters the corresponding details in the CASD monitoring log. As needed, the staff coordinates with the internal client for clarification of details and/or consults the Supervising Statistical Specialist on the specifications for generating and formatting the SRD. If the SRD specifications are confirmed, the staff advises the internal client regarding procedures the timeframe for releasing the requested item(s). In the absence of the Supervising Statistical Specialist, the CASD next in rank will serve as alternate. None 2 hours Screening/recording of request: Information Officer/ Administrative Assistant Supervising Statistical Specialist (for instruction) 1.1. Upon receipt of staff's request for review or clearance to release, the Supervising Statistical Specialist reviews the SRD and/or endorses the same for instruction/clearance by the CASD Assistant Director, as appropriate. If SRD is in order, the staff concerned is given the clearance to release the same. Otherwise, the SRD is submitted for further review or rectification of error(s) by CASD staff or the data source office/department concerned. The SRD is re-submitted for final review and clearance to release by the CASD Assistant Director. 4 working days and 6 hours Assistant Director (for instruction) Processing of request: Supervising Statistical Specialist with assistance from: Securities Financial Specialist/Information Officer/Statistician/ Economist/Financial Analyst/Data Controller (for internal SRDs or data available on file) Other SEC Department/Office Staff/Assistant Director (for referrals to data source) 2. Receiving of SRD 2. With clearance from the CASD Supervising Statistical Specialist and/or Assistant Director, the SRD is released to client via email. None 2 hours Supervising Statistical Specialist/Information Officer/Administrative Assistant Assistant Director (for instruction/clearance to release) TOTAL None 5 working days 2. Highly Technical Request of SEC Statistics, Reports, and Data (SRD) This presents the process flow of acquiring statistics, reports, and data (SRD) ( e.g. , compiled data, official statistics, other data/reports on registered and regulated entities) which can be generated by the Securities and Exchange Commission (SEC) and may be provided to SEC Departments or Offices including Extension Offices, subject to further inputs and processing by the SEC Department/Office concerned, and approval by higher-level authorities. aDSIHc Division & Department/Office Company Analytics and Statistics Division, Economic Research & Training Department Classification Highly Technical (15 working days) 13 Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Departments, Offices or Units including Extension Offices Guidelines during Pandemic Limited face-to-face transaction CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter and/or Email Request with the following information: Information about the Requesting Party ( i.e. , Name, Designation, Email Address); Purpose of the request; and Details of requested SRD ( i.e. , the period covered, industry covered, geographical location covered, specific data elements requested). Requesting Department/Office CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the request to CASD 14 1. The staff concerned acknowledges receipt of the request and enters the corresponding details in the CASD monitoring log. As needed, the staff coordinates with the internal client for clarification of details and/or consults the Supervising Statistical Specialist on the specifications for generating and formatting the SRD. If the SRD specifications are confirmed, the staff advises the internal client regarding procedures the timeframe for releasing the requested item(s). In the absence of the Supervising Statistical Specialist, the CASD next in rank will serve as alternate. None 2 hours Screening/recording of request: Information Officer/ Administrative Assistant Supervising Statistical Specialist (for instruction) 1.1. Upon receipt of staff's request for review or clearance to release, the Supervising Statistical Specialist reviews the SRD and/or endorses the same for instruction/clearance by the CASD Assistant Director, as appropriate. If SRD is in order, the staff concerned is given the clearance to release the same. Otherwise, the SRD is submitted for further review or rectification of error(s) by CASD staff or the data source office/department concerned. The SRD is re-submitted for final review and clearance to release by the CASD Assistant Director. 14 working days and 4 hours Assistant Director (for instruction) Processing of request : Supervising Statistical Specialist with assistance from: Securities Financial Specialist/Information Officer/Statistician/ Economist/Financial Analyst/Data Controller (for internal SRDs or data available on file) Other SEC Department/Office Staff/Assistant Director (for referrals to data source) 2. Receiving of SRD 2. With clearance from the CASD Supervising Statistical Specialist and/or Assistant Director, the SRD is released to client via email. None 2 hours Supervising Statistical Specialist/Information Officer/Administrative Assistant Assistant Director (for instruction/clearance to release) TOTAL None 15 working days 3. Provision of Copy of the Annual Ranking of Top 1K Corporations This presents the process flow for requesting a copy of the latest available Annual Ranking of Top 1,000 Philippine Corporations, which is produced by and in custody of the Economic Research and Training Department (ERTD) and may be requested by other Departments or Offices including Extension Offices. ATICcS Division & Department/Office Company Analytics and Statistics Division, Economic Research & Training Department Classification Simple (1 working day) 15 Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Departments, Offices or Units including Extension Offices Guidelines during Pandemic Limited face-to-face transaction CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter and/or Email Request with the following information: Information about the Requesting Party ( i.e. , Name, Designation, Email Address); Purpose of the request; and Fiscal Year covered. Requesting Department/Office CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits the request to CASD 16 1. The staff concerned acknowledges receipt of the request and enters the corresponding details in the CASD monitoring log. As needed, the staff coordinates with the internal client for clarification of details and/or consults the Supervising Statistical Specialist for any update on the data or ranking of firms. If the data and ranking are confirmed, the staff advises the internal client regarding the timeframe for releasing the requested item(s). None 2 hours Screening/recording of request: Information Officer/ Administrative Assistant Supervising Statistical Specialist (for instruction) 1.1. Upon receipt of staff's request for review or clearance to release, the Supervising Statistical Specialist reviews the data or ranking of firms and/or endorses the same for instruction/clearance by the CASD Assistant Director, as appropriate. If the data or ranking are in order, the staff concerned is given the clearance to release the same. Otherwise, the SRD is submitted for further review or rectification of error(s) by CASD staff or the data concerned. The SRD is re-submitted for final review and clearance to release by the CASD Assistant Director. 4 hours Assistant Director (for instruction) Processing of request : Supervising Statistical Specialist with assistance from: Securities Financial Specialist/Information Officer/Statistician/ Economist/Financial Analyst/Data Controller 2. Receives the requested copy 2. With clearance from the CASD Assistant Director, the SRD is released to client via email. None 2 hours Supervising Statistical Specialist/Information Officer/Administrative Assistant Assistant Director (for instruction/clearance to release) TOTAL None 1 working day ECONOMIC RESEARCH AND TRAINING DEPARTMENT MARKET PROFESSIONALS AND INVESTOR EDUCATION DIVISION 1. Application for the Headquarters and Provincial Computer-Based Certification Examination The SEC Certification Examination has two phases. Phase 1 covers six general topics (Fundamentals of Securities; Economic Principles and Market Theories; Fundamentals of Securities Regulation; Corporate Governance; Risk Management; and Anti-Money Laundering), which are applicable to all market professionals while Phase 2 is the industry-specific examination and is composed of five sub-modules, as follows: ETHIDa Phase 2-7A: Certified Investment Solicitors (CIS) Phase 2-7B: Equities Securities Salesmen (ESS) Phase 2-7C: Fixed Income Market Salesmen (FIMS) Phase 2-7D: Compliance Officers/Associated Persons (CO/AP) for broker dealers in the equities market Phase 2-7E: Proprietary/Non-Proprietary Securities (Timeshares) Salesmen (PNPSS) All prospective capital market professionals need to take and pass both phases before they can apply for the appropriate license. All applicants and registered examinees are advised to comply with the SEC Guidelines on the Health and Safety Protocols to be Observed in the Conduct of the SEC Certification Examinations during the COVID-19 Pandemic and other Guidelines that may be issued by the SEC. The List of Passers may be viewed through this link: https://www.sec.gov.ph/capital-market-professionals/cmp-list-of-passers/ Division & Department/Office Market Professionals and Investor Education Division, Economic Research & Training Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Prospective capital market professionals Mutual Fund/Investment Companies Securities Brokerage Companies Banks Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Two copies of recently taken identical ID pictures with the following specifications: 1 1/2" x 2" or passport size Corporate attire Has a name tag with complete name and signature Colored with white background Taken within the last 6 months In full-face view directly facing the camera 1. Photos may be availed through: Photo maker applications on smartphones Photo studios 2. One scanned copy of any of the following acceptable valid identification (ID) card: 2. Valid IDs may be obtained from any of the following: Philippine Identification (PhilID) PSA SSS ID SSS NBI Clearance NBI UMID GSIS Valid Passport DFA PRC License PRC Latest Driver's License LTO PWD ID Social Welfare and Development Office of the Municipal/City Police Clearance PNP COMELEC Voter's ID COMELEC Solo Parent ID Social Welfare and Development Office of the Municipal/City BIR/Taxpayer's ID BIR CSC Eligibility Card CSC PhilHealth ID PHILHEALTH Alien Certificate of Registration Identity Card Bureau of Immigration Postal ID PhilPost Company/Office ID Company/Office Barangay ID Office of the Barangay where the applicant resides Latest School ID University/School CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accesses the Electronic SEC Universal Registration Environment (eSECURE) and create an account. 1.1 Completes the registration via the Automated Certification Examination System (ACES) portal. 1. eSECURE activates the user account. 1.1 ACES allows access to the selection of examination schedule. None 10 minutes *Subject to the system response time and internet connection speed ACES System Administrator 2. Selects the type of examination, location/venue and date. 2. Redirects applicant to the Electronic System for Payment to SEC (eSPAYSEC) portal. 10 minutes * Subject to the system response time and internet connection speed ACES System Administrator 3. Pays the examination fee. 3. Confirms payment, issues electronic official receipt and confirms the examination schedule. HQ: PhP500.00 per applicant Provincial: PhP1,500.00 per applicant *Subject to change pending approval of the new SEC Fees and Charges 10 minutes *Subject to the system response time and internet connection speed ACES System Administrator TOTAL HQ: PhP500.00 per applicant Provincial: PhP1,500.00 per applicant 30 minutes per applicant 2. Registration for SEC CAMPAIGN Network Webinar The SEC CAMPAIGN Network is the overarching investor education program of the SEC, in partnership with the SEC CAMPAIGN Network Partners from both public and private sectors. The SEC CAMPAIGN Network conducts webinars/seminars and similar activities to raise public awareness on, and encourage participation in, business and capital markets. HTcADC The webinar/seminar schedules may be viewed through this link: https://www.sec.gov.ph/sec-campaign-network-webinar-series-of-2023/ The SEC shall issue an e-certificate of attendance to participants who have registered and accomplished the evaluation form within the announced deadline. Division & Department/Office Market Professionals and Investor Education Division, Economic Research & Training Department Classification Simple (3 days) Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Interested individuals Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Application form to be filled out online. 1. Online registration form may be accessed through this link: https://www.sec.gov.ph/sec-campaign-network-webinar-series-of-2023/ CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Fills out the online registration form. 1. The system receives the registration form and emails the registrant the webinar details. None 10 minutes *Subject to the internet connection speed SEC Training Officer III or SEC Information Officer III (Online Form Administrator) MPIED, ERTD TOTAL None 10 minutes per registrant 3. Registration for SEC Certification Webinars The SEC conducts Certification Webinars for prospective capital market professionals, as follows: CAIHTE SEC Certification Webinar for Phase 1 of the SEC Certification Examination SEC Certification Webinar for prospective Equities Securities Salesmen (ESS) SEC Certification Webinar for prospective Compliance Officers/Associated Persons (CO/AP) in the Equities Market The SEC shall issue an e-certificate of attendance to participants who have registered and accomplished the evaluation form within the announced deadline. Division & Department/Office Market Professionals and Investor Education Division, Economic Research & Training Department Classification Simple (3 days) Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Interested individuals Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Two copies of recently taken identical ID pictures with the following specifications: 1 1/2" x 2" or passport size Corporate attire Has a name tag with complete name and signature Colored with white background Taken within the last 6 months In full-face view directly facing the camera 1. Photos may be availed through: Photo maker applications on smartphones Photo studios 2. One scanned copy of any of the following acceptable valid identification (ID) card: 2. Valid IDs may be obtained from any of the following: Philippine Identification (PhilID) PSA SSS ID SSS NBI Clearance NBI UMID GSIS Valid Passport DFA PRC License PRC Latest Driver's License LTO PWD ID Social Welfare and Development Office of the Municipal/City Police Clearance PNP COMELEC Voter's ID COMELEC Solo Parent ID Social Welfare and Development Office of the Municipal/City BIR/Taxpayer's ID BIR CSC Eligibility Card CSC PhilHealth ID PHILHEALTH Alien Certificate of Registration Identity Card Bureau of Immigration Postal ID PhilPost Company/Office ID Company/Office Barangay ID Office of the Barangay where the applicant resides Latest School ID University/School CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accesses the Electronic SEC Universal Registration Environment (eSECURE) and create an account. 1.1 Completes the registration via the Automated Certification Examination System (ACES) portal. 1. eSECURE activates the user account. 1.1 ACES allows access to the selection of webinar schedule. None 10 minutes *Subject to the system response time and internet connection speed ACES System Administrator 2. Selects the type of webinar, location/venue and date. 2. Redirects applicants to the Electronic System for Payment to SEC (eSPAYSEC) portal. 10 minutes * Subject to the system response time and internet connection speed ACES System Administrator 3. Pays the webinar fee. 3. Confirms payment, issues electronic official receipt and confirms the webinar schedule. PhP7,000.00 per applicant *Subject to change pending approval of the new SEC Fees and Charges 10 minutes *Subject to the system response time and internet connection speed ACES System Administrator TOTAL None 30 minutes per registrant 4. Request for Resource Persons or Conduct of Online Orientation on SEC Mandate & Functions and Other Related Topics The SEC acts on requests for resource persons or conduct of online orientation on specific topic/s related to the mandate, functions and services of the Commission. aScITE Division & Department/Office Market Professionals and Investor Education Division, Economic Research & Training Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Academic Institutions Business/Professional Organizations Local and National Government Agencies Non-Profit Organizations Other SEC stakeholders Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Scanned copy of the letter of request addressed to the ERTD Director signed by the requesting institution's/organization's authorized official indicating the following: Desired date and time of orientation Requested/Proposed topics Number of participants Name and contact information (email, landline and mobile phone) of the institution's/organization's representative coordinating the orientation 1. Requesting institution's/organization's authorized official. CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submits letter of request to [emailprotected] at least a month prior to the requested date of online orientation. 1. The staff acknowledges receipt of the letter. None 10 minutes SEC Training Officer III or Information Officer III MPIED, ERTD 1.1 Process request. 1.2 The staff sends through email the confirmed name/s of the resource person/s or the schedule of the online orientation. 2 1/2 working days 10 minutes *Subject to the response and action of the appropriate SEC official and staff involved in administrative and technical preparation 2. Receives the confirmed name/s of resource person/s or the schedule of the online orientation. None 10 minutes SEC Training Officer III or Information Officer III MPIED, ERTD TOTAL None 2 1/2 working days and 20 minutes INFORMATION AND COMMUNICATIONS TECHNOLOGY DEPARTMENT ELECTRONIC RECORDS MANAGEMENT DIVISION 3/F of The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Complex Request for Copy/Copies of Corporate Documents (By Courier) CLIENTS REQUEST FOR PLAIN/AUTHENTICATED COPY OF DOCUMENT/S This is where the public can secure plain or authenticated copy of corporate documents on file with the Commission. DETACa Division & Department/Office Electronic Records Management Division, Information & Communications Technology Department Public Reference Unit Classification Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1 Order Form www.secexpress.ph online application or Tel No. 8737-8888 call application CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Makes an order through call at 8737-8888 or by going online at www.secexpress.ph pays fee at bank or Bayad center 1. Receives call and gets required information; emails fee to be paid; or amount of fee is shown on order form for online request None 3 minutes per document Third Party Provider/Call Center Agent Offsite location Can be reached thru call or website. Backoffice Activity: 1.1. Verifies availability of document(s); views and prints requested document/s; forwards printed document/s to Third Party Service Provider Note: No. of documents is unlimited per order. Based on MC No. 3, series of 2017 Plain: AI/AAI PHP100.00 BL/ABL = PHP100.00 GIS = PHP25.00 ICS = PHP100.00 Resolution = PHP25.00 Secretary's Certificate = PHP25.00 Board Resolution = PHP25.00 RDS = PHP35.00 Deed of Assign. = PHP25.00 Borrowing Fee = PHP50.00 per doc Others = PHP10.00 per page + PHP50.00 per doc. Authenticated: AI/AAI = PHP200.00 BL/ABL = PHP200.00 GIS = PHP100.00 ICS = PHP200.00 Resolution = PHP50.00 Secretary's Certificate = PHP50.00 Board Resolution = PHP25.00 RDS = PHP35.00 Deed of Ass. = PHP25.00 Others = PHP10.00 per page + PHP50.00 per doc. Additional charges for courier and service fees Complex = within 7 days due to retrieval from offsite which is coursed thru the CRMD who is the custodian of archives. Public Reference Unit, Electronic Records Management Division, Information and Communications Technology Department In case of any of the following: Documents has missing page/s Document is unreadable Other findings Once the document has been completed, the client shall proceed from Step 1.3 onwards Please refer to Company Registration and Monitoring Dept.-Corporate Filing and Records Division 1.2. There may be a need to retrieve the Original File from the SEC offsite warehouse. 2 minutes per order Public Reference Unit, Electronic Records Management Division 1.3. Prepares Payment Assessment Form (PAF). Third Party Service Provider send PAF through email. 2 minutes per PAF Cashier, Treasury Division Financial Management Dept. Third Party Service Provider 1.4. Client pays online through eSPAYSEC and receives official receipt through email. 1.5. Plain tags, packs and transmits documents to courier for delivery. Authenticated forwards document/s to Authentication Counter. 5 minutes per document Public Reference Unit, Electronic Records Management Division Third Party Service Provider 1.6. Checks, verifies completeness and clarity of document, stamps and initials and forwards to signatory. 1 minute per 5 documents Public Reference Unit, Electronic Records Management Division, Information and Communications Technology Department 1.7. Sign authenticated document/s. 1.8. Tags and packs documents and transmits to courier for delivery. 5 minutes per order 2. Receives delivery 2. Delivers document/s to client None Delivered within 7 working days upon confirmation of payment Courier Based on MC No. 3, series of 2017 Plain: AI/AAI PHP100.00 BL/ABL = PHP100.00 GIS = PHP25.00 ICS = PHP100.00 Resolution = PHP25.00 Secretary's Certificate = PHP25.00 Board Resolution = PHP25.00 RDS = PHP35.00 Deed of Assign. = PHP25.00 Borrowing Fee = PHP50.00 per doc. Others = PHP10.00 per page + PHP50.00 per doc. Authenticated: AI/AAI = PHP200.00 BL/ABL = PHP200.00 GIS = PHP100.00 ICS = PHP200.00 Resolution = PHP50.00 Secretary's Certificate = PHP50.00 Board Resolution = PHP25.00 RDS = PHP35.00 Deed of Ass. = PHP25.00 Others = PHP10.00 per page + PHP50.00 per doc. Additional charges for courier and service fees 2. Receiving of Documents: Reportorial Requirements ( i.e. , GIS, FS AND SECONDARY REPORTS) RECEIVING OF REPORTORIAL REQUIREMENTS ONLINE SUBMISSION PER MEMORANDUM CIRCULAR NO. 3, SERIES OF 2021 Receiving primary reports submitted through Electronic Filing and Submission Tool (eFAST) by corporations periodically such as General Information Sheet, Financial Statements, etc. HEITAD Division & Department/Office Electronic Records Management Division, Information & Communications Technology Department Public Reference Unit Classification Complex Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Others, please specify: Guidelines during Pandemic CHECKLIST OF REQUIREMENTS WHERE TO SECURE Enrollment to eFAST https://cifss-ost.sec.gov.ph CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Authorized filer logs on to eFAST using account credentials None 30 seconds Receiving Unit, Electronic Records Management Division, Information and Communications Technology Department 2. Select "View" to upload forms. None 30 seconds Receiving Unit, Electronic Records Management Division, Information and Communications Technology Department 2.1. Click "Submit New Form" 5 minutes 2.2. Select "Form type" to be Uploaded. 1 minute 2.3. Click on "Choose File" button to select file. 1 minute 2.4. When done, click "Upload" to submit documents. 30 seconds 2.5. Appears status of "Uploaded" 2.6. Click "Pen" button. 2.7. Fill up the form based on the data on the uploaded form Input the ff: period covered-submission type 2.8. Click "Save" button. 2.9. When complete, click on "Submit" button. 2.10. The Submission will then be under the review of the SEC 1. Receiving Officers logs on to the eFAST 30 seconds 1.1. Receives transaction records for review assigned by eFAST Supervisor. 30 seconds 1.2. Reviews uploaded report. 7 minutes 1.3. Checks the ff: compliance with prescribed format; clarity of images; completeness of pages; presence of signatures/notary; others. 1.4. Requirements based on type of document. 1.5. Accepts report if compliant or 1.6. Reverts report to client indicating reason/s. 3. Email Notification will be sent to Client with attached QR Code 4. Email Notification will be sent to Client. 2. Download images from WinSCP. 3. Download excel file from eFAST. 4. Counter check the completeness of the images and indexes. 5. Compress the size of the images using a PDF compressor. 6. Assign CD Numbers for 100 documents. 7. Transmit CD to SOD for uploading. 7 Days Availability of reports in the ODRS received in the eFAST for lean season and 3 months for peak season. 3. Receiving of Secondary Reports submitted through [emailprotected] by corporations periodically such as SEC Form 17-A, Form 17-Q, Form 17-C, IH-A, 52-AR, etc. Division & Department/Office Electronic Records Management Division, Information & Communications Technology Department Public Reference Unit Classification Complex Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Who may avail Others, please specify: Guidelines during Pandemic CHECKLIST OF REQUIREMENTS WHERE TO SECURE https://ictdsubmission.sec.gov.ph CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Scan report and save to PDF None 2. Submit to [emailprotected] 2.1 Reviews uploaded report Checks the ff: clarity of image 2.2 If compliant, accepts and sends proof of acceptance of report If incompliant, emails client of deficiency. 2.3 Download submitted reports and save in the google drive and create a folder for encoding. 2 minutes Receiving Unit, Electronic Records Management Division, Information and Communications Technology Department 3. Checks email for reply for accepted report, receives proof of acceptance for non-compliant report, receives reply stating deficiency of report 3. Encodes report to Online Document Retrieval System (ODRS). Prints barcode page and batch control sheet. Forwards to scanning operator. 2 minutes 3.1 Download images in the google drive and convert PDF to TIFF. 2 minutes 3.2 Insert Barcode Page into the image. 1 minute 3.3 Encode total number of pages per report submitted. 1 minute 3.4 Rename filename to Doc_ID per report. 1 minute 3.5 Transmit CD's for uploading to SOD. 7 days Availability of reports in the ODRS received in the ictdsubmission @sec.gov.ph for lean season and 3 months for peak season. 4. Receiving of Documents: (Mailed Delivery of Correspondences and other Documents) Receiving of letters, correspondences and other documents submitted by corporations delivered by courier or postal service HTcADC Division & Department/Office Electronic Records Management Division, Information & Communications Technology Department Public Reference Unit Classification Complex Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Others, please specify: Guidelines during Pandemic CHECKLIST OF REQUIREMENTS WHERE TO SECURE Letter As prepared by client Other type of documents As prepared by client CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Proceeds to courier of choice or send through registered mail and pays fee. 1. Receives document from courier or Postman Fees vary per service provider of client's choice Time varies depending on the service provider Receiving Unit, Electronic Records Management Division, Information and Communications Technology Department 1.1. Opens envelope/pouch None 1 minute 1.2. Receives and stamps/ document/s as delivered by courier or Philpost 2 minutes 1.3. Encodes in ODRS 2 minutes 1.4. Documents scanning 20 minutes 1.5. Transmits document to concerned Department 10 minutes 7 days Availability of reports in the ODRS received in the Mailing. 5. Receiving of Documents: Reportorial Requirements ( I.E. , GIS, FS AND SECONDARY REPORTS) RECEIVING OF REPORTORIAL REQUIREMENTS-BY APPOINTMENT CONTINGENCY MEASURES: Receiving of primary and secondary reports during systems malfunction (eFAST and [emailprotected] ) no internet connection and power interruption. CAIHTE Division & Department/Office Electronic Records Management Division, Information & Communications Technology Department Public Reference Unit Classification Simple Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Who may avail Others, please specify: Guidelines during Pandemic CHECKLIST OF REQUIREMENTS WHERE TO SECURE Appointment Form www.sec.gov.ph "Online Services"-SEC Express Submission Appointment System" Reports to be submitted in 3 sets including 1 original Prepared by client CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Make an Appointment Logon to www.sec.gov.ph ; "Online Services" then "SEC Express Submission Appointment System" Print generated Appointment Form to be presented at receiving venue None Receiving Unit, Electronic Records Management Division, Information and Communications Technology Department 2. Proceed to the specified receiving area according to the Appointment on the schedule date and present the hard copies of the document. 2. Encodes, prints barcode page, attaches 1 on each copy None 3 minutes per document 3. Claims 1 complete set (with barcode page) 3. Retains 2 sets including original and returns 1 to client None 1 minute TOTAL None 4 minutes 6. Simple Request for Copy/Copies of Corporate Documents (By Courier) CLIENTS REQUEST FOR PLAIN/AUTHENTICATED COPY OF DOCUMENT/S This is where the public can secure plain or authenticated copy of corporate documents on file with the Commission. aScITE Division & Department/Office Electronic Records Management Division, Information & Communications Technology Department Public Reference Unit Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1 Order Form www.secexpress.ph online application or Tel. No. 8737-8888 call application CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Makes an order through call at 8737-8888 or by going online at www.secexpress.ph pays fee at bank or Bayad center 1. Receives call and gets required information; emails fee to be paid; or amount of fee is shown on order form for online request None 5 minutes Third Party Provider/Call Center Agent Offsite location Can be reached thru call or website. Backoffice Activity: 1.1. Verifies availability of document(s); views and prints requested document/s; forwards printed document/s to Third Party Service Provider Note: No. of documents is unlimited per order. Based on MC No. 3, series of 2017 Plain: AI/AAI PHP100.00 BL/ABL = PHP100.00 GIS = PHP25.00 ICS = PHP100.00 Resolution = PHP25.00 Secretary's Certificate = PHP25.00 Board Resolution = PHP25.00 RDS = PHP35.00 Deed of Assign. = PHP25.00 Borrowing Fee = PHP50.00 per doc. Others = PHP10.00 per page + PHP50.00 per doc. Authenticated: AI/AAI = PHP200.00 BL/ABL = PHP200.00 GIS = PHP100.00 ICS = PHP200.00 Resolution = PHP50.00 Secretary's Certificate = PHP50.00 Board Resolution = PHP25.00 RDS = PHP35.00 Deed of Ass. = PHP25.00 Others = PHP10.00 per page + PHP50.00 per doc. Additional charges for courier and service fees 2 minutes per order Public Reference Unit, Electronic Records Management Division, Information and Communications Technology Department 1.2. Prepares Payment Assessment Form (PAF). Third Party Service Provider send PAF through email. 2 minutes per PAF Cashier, Treasury Division Financial Management Dept. 1.3. Client pays online through eSPAYSEC and receives official receipt through email. 1.4. Plain tags, packs and transmits documents to courier for delivery Authenticated forwards document/s to Authentication Counter 1 minute Third Party Service Provider Public Reference Unit, Electronic Records Management Division, Information and Communications Technology Department 1.5. Checks, verifies completeness and clarity of document, stamps and initials and forwards to signatory 5 minutes per document Public Reference Unit, Electronic Records Management Division, Information and Communications Technology Department 1.6. Sign authenticated document/s 1 minute per 5 documents Public Reference Unit, Electronic Records Management Division, Information and Communications Technology Department Third Party Service Provider 1.7. Tags and packs documents and transmits to courier for delivery 5 minutes per order Public Reference Unit, Electronic Records Management Division, Information and Communications Technology Department 2. Receives delivery 2. Delivers document/s to client None Delivered within 3-7 working days upon confirmation of payment. Delivery will depend on specific areas of concern. Courier Based on MC No. 3, series of 2017 Plain: AI/AAI PHP100.00 BL/ABL = PHP100.00 GIS = PHP25.00 ICS = PHP100.00 Resolution = PHP25.00 Secretary's Certificate = PHP25.00 Board Resolution = PHP25.00 RDS = PHP35.00 Deed of Assign. = PHP25.00 Borrowing Fee = PHP50.00 per doc. Others = PHP10.00 per page + PHP50.00 per doc. Authenticated: AI/AAI = PHP200.00 BL/ABL = PHP200.00 GIS = PHP100.00 ICS = PHP200.00 Resolution = PHP50.00 Secretary's Certificate = PHP50.00 Board Resolution = PHP25.00 RDS = PHP35.00 Deed of Ass. = PHP25.00 Others = PHP10.00 per page + PHP50.00 per doc. Additional charges for courier and service fees INFORMATION AND COMMUNICATIONS TECHNOLOGY DEPARTMENT INFORMATION SYSTEMS DEVELOPMENT AND MANAGEMENT DIVISION 1. Assigning Concerns Lodged Thru IMessageMo Email Forwarding to the concerned department the emails received thru imessagemo, if necessary. DETACa Division & Department/Office Information Systems Development & Management Division Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Special Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Email messages Imessagemo email account CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends/lodges messages such as queries, complaints, issues, concerns, follow-ups, suggestions/opinions and others through imessage mo email account. 1. Opens the email messages and answers concerns/queries within the scope of ICTD None SEC Stakeholders 1.1. Forwards/endorses the email to the concerned department. Within 1-2 days working days upon receipt of the email ISDMD Staff TOTAL None 2 days 2. Change of Signatories Processing of Requests for Change of Signatories HEITAD Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Special Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. ISDMD Service Request form/SEC Intranet fillable form SEC Intranet CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accomplishes the service request form/fillable form SEC Operating Department 2. Creates and submits ticket thru SEC Intranet 2. Receives request thru SEC Intranet from operating department 2.1. Logs-in to system 2.2. Changes the signatories 2.3. Sends confirmation that the request has been completed thru SEC Intranet 2.4. Sends the Customer Client Satisfaction Survey link None One (1) hour upon receipt of request with complete documents ISDMD Staff 3. Submits accomplished Customer Client Satisfaction Survey 3. Receives the Customer Client Satisfaction Survey ratings TOTAL None 1 hour 3. Company Assignments Processing of Requests for Company Assignments aDSIHc Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Special Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request thru SEC Intranet SEC Intranet CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Sends request thru SEC Intranet MSRD, CGFD 2. Receives request from operating department 2.1. Logs-in to system 2.2. Assigns company 2.3. Sends confirmation that company assignment has been completed thru SEC Intranet 2.4. Sends the Customer Client Satisfaction Survey link None One (1) hour upon receipt of request with complete documents ISDMD Staff 3. Submits accomplished Customer Client Satisfaction Survey 3. Receives the Customer Client Satisfaction Survey ratings TOTAL None 1 hour 4. Complex Request for Listings We provide the client list of registered corporations together with name of corporation, registration number, date registered and address for thesis and business purposes. Specific listings covered by this service are as follows: ATICcS Registered for more than a year and maximum of five (5) years Two (2) to three (3) codes/divisions as per industry classification within a year Registered within one (1) or two (2) cities/provinces more than a year and maximum of five (5) years Division & Department/Office Information Systems Development & Management Division, Systems Operations Division, Information & Communications Technology Department Classification Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Paper Fully Accomplished Request Form (1 original copy) SEC Website (www.sec.gov.ph) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Fill-up request form and submit to ICTD for review and preparation of Payment Assessment Form (PAF) for the Initial Payment of request. 1. Review request and prepare Payment Assessment Form (PAF). None 30 minutes Information System Analyst I 2. Make payment for the initial fee using the payment options stated in Payment Assessment Form (PAF). a. Thru eSPAYSEC at https://espaysec. sec.gov.ph b. Over the Counter Payment at any LandBank branch nationwide Send the proof of payment or the electronic Official Receipt (eOR) to ICTD via email for the generation of the requested data listing. 2. Acknowledge the copy of proof of payment. Initial Payment PHP200.00 5 minutes *Subject to the processing of the client's payment Information System Analyst I 2.1. Generates the requested listings, as follows: Registered for more than a year and maximum of five (5) years Two (2) to three (3) codes/divisions as per industry classification within a year Registered within one (1) or two (2) cities/provinces more than a year and maximum of five (5) years 6 days, 23 hours and 15 minutes Information System Analyst I 3. Make payment for the final fee using the payment options stated in Payment Assessment Make Form (PAF). a. Thru eSPAYSEC at https://espaysec. sec.gov.ph b. Over the Counter Payment at any LandBank branch nationwide 3. Prepares and email Payment Assessment Form (PAF) for the additional/final payment. Special Program fee for institutional/ individual researchers PHP1,000.00 Computer Processing charge PHP4.00 per minute Send thru email provided by the requesting party Based on MC No. 3, series of 2017 5 minutes *Subject to the processing of the client's payment Information System Analyst I 4. Send the proof of payment or the Electronic Official Receipt (eOR) to ICTD via email for the release of the requested data listing. 4. Accept Proof of Payment and release of data requested. Send link for the Customer Client Satisfaction Survey (CCSS) None 5 minutes Information System Analyst I 5. Submit accomplished Customer Client Satisfaction Survey (CCSS) 5. Receives the Customer Client Satisfaction Survey ratings TOTAL 7 days 5. Creation/Modification/Deactivation of User Account Creation, Modification and Deactivation of User Account ETHIDa Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments, Special Offices, and Extension Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. User Access Request Form/Service Request Form/SEC Intranet fillable form SEC Intranet CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accomplishes and signs the User Access Request form/Service/Request form/SEC Intranet fillable form Operating departments/offices 2. Creates and submits ticket thru SEC Intranet 2. Receives filled-out User Access Request form/Service/Request form/fillable form thru SEC Intranet from operating department 2.1. Logs-in to system 2.2. Creates/modifies/ deactivate user account 2.3. Sends user account details thru SEC Intranet 2.4. Sends the Customer Client Satisfaction Survey link One (1) hour upon receipt of request with complete documents ISDMD Staff 3. Submits accomplished Customer Client Satisfaction Survey 3. Receives the Customer Client Satisfaction Survey ratings TOTAL None 1 hour 6. Help Desk and Technical Assistance Processing of Requests for Posting of Information to SEC Website TIADCc Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments, Special Offices, and Extension Offices (EO) Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. User Access Request form/SEC Intranet fillable form SEC Intranet CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accomplishes the ISDMD Service Request Form/fillable form None 5 minutes Operating Department/Special Offices/EOs 2. Creates and submits ticket thru SEC Intranet 2. Receives the ticket ISDMD Service Request form/fillable form thru SEC Intranet 2.1. Attends to the request based on the details stated in the ISDMD Service Request Form/fillable 2.2. Responds to the ticket that the request has been completed thru SEC Intranet 2.3. Sends the Customer Client Satisfaction Survey link None 1 hour or depending on the request ISDMD Staff 3. Submits accomplished Customer Client Satisfaction Survey 3. Receives the Customer Client Satisfaction Survey ratings TOTAL None 2 hours and 5 minutes 7. Highly Technical Request for Development of New Information System (in-house) Processing of Requests for the development of new information system (in-house) cSEDTC Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Special Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Memorandum/Request letter Requesting Department/Division CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Prepares and signs the Memorandum/request letter None 1 hour Preparer/Authorized signatory from Requesting Department/Offices 2. Submits/forwards the signed Memorandum Request or sends an email request for a meeting 2. ISDMD staff receives and acknowledges the copy of Memorandum/Request or email request None Administrative Assistant II 2.1. ISDMD staff endorses the signed Memorandum Request to the ISDMD Assistant Director 1 hour ISDMD Assistant Director 2.2. ISDMD discusses the requirements with the requesting department/office 1-14 days ISDMD Assistant Director and Staff 2.3. ISDMD prepares Project Plan with Project Implementation Schedule or Disapproval Memorandum to requesting department/office 7-21 days ISDMD Staff 2.4. ISDMD Assistant Director signs the proposal or memo 1 hour Assistant Director 2.5. ISDMD staff sends the proposal to the requesting department/office 1 hour Administrative Assistant II 3. Reviews and signs the acceptance page of the proposal/memo 3. Receives the copy of the proposal/memo with signed acceptance page None 1-7 days Administrative Assistant TOTAL None 42 days and 4 hours 8. Highly Technical Request for Listings We provide the client list of registered corporations together with name of corporation, registration number, date registered and address for thesis and business purposes. Specific listings covered by this service are as follows: HTcADC More than Three (3) codes/divisions industry classification (regardless of period covered). Registered within three (3) or more cities or provinces. Registered for more than five (5) years. Division & Department/Office Information Systems Development & Management Division, Systems Operations Division, Information & Communications Technology Department Classification Highly Technical (20 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Paper Fully Accomplished Request Form (1 original copy) SEC Website (www.sec.gov.ph) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Fill-up request form and submit to ICTD for review and preparation of Payment Assessment Form (PAF) for the Initial Payment of request. 1. Review request and prepare Payment Assessment Form (PAF). None 30 minutes Information System Analyst I 2. Make payment for the initial fee using the payment options stated in Payment Assessment Form (PAF). a. Thru eSPAYSEC at https://espaysec. sec.gov.ph b. Over the Counter Payment at any LandBank branch nationwide Send the proof of payment or the electronic Official Receipt (eOR) to ICTD via email for the generation of the requested data listing. 2. Accept proof of payments. PHP200.00 Initial Payment 5 minutes *Subject to the processing of the client's payment Information System Analyst I 2.1. Generates the requested listings, as follows: More than Three (3) codes/divisions industry classification (regardless of period covered) Registered within three (3) or more cities or provinces. Registered for more than five (5) years. 14 days, 23 hours and 15 minutes Information System Analyst I 3. Make payment for the final fee of requested listing stated in Payment Assessment Make Form (PAF). a. Thru eSPAYSEC at https://espaysec. sec.gov.ph b. Over the Counter Payment at any LandBank branch nationwide 3. Prepares and email Payment Assessment Form (PAF) for the additional/final payment Special Program fee for institutional/ individual researchers PHP1,000.00 Computer Processing charge PHP4.00 per minute Send thru email provided by the requesting party Based on MC No. 3, series of 2017 5 minutes *Subject to the processing of the client's payment Information System Analyst I 4. Send the proof of payment or the Electronic Official Receipt (eOR) to ICTD via email for the release of the requested data listing. 4. Accept Proof of Payment and release of data requested. Send link for the Customer Client Satisfaction Survey (CCSS) None 5 minutes Information System Analyst I 5. Submit accomplished Customer Client Satisfaction Survey 5. Receives the Customer Client Satisfaction Survey ratings TOTAL 15 days 9. Posting of Information to SEC Website Processing of Requests for Posting of Information to SEC Website CAIHTE Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Special Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. SEC Intranet Fillable Form SEC Intranet CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accomplishes the fillable form thru SEC Intranet None None Preparer from Requesting Department/Office 2. Creates and submits ticket thru SEC Intranet 2. Receives the ticket thru SEC Intranet None Within 2-5 minutes ISDMD Staff 2.1. Undertakes/posts the necessary updates in the SEC website. Within 1-2 hours upon receipt (Monday-Friday except holiday, office hours) ISDMD Staff 2.2. Performs Quality Assurance (QA) on the posting Within 2-5 minutes after posting ISDMD Staff 2.3. Responds to the ticket that the request has posted/updated/ created thru SEC Intranet Within the day upon posting ISDMD Staff 2.4. Sends the Customer Client Satisfaction Survey link Within the day upon posting ISDMD Staff 3. Submits accomplished Customer Client Satisfaction Survey 3. Receives the Customer Client Satisfaction Survey ratings TOTAL None 2 hours and 10 minutes 10. Simple Request for Listings We provide the client list of registered corporations together with name of corporation, registration number, date registered and address for thesis and business purposes. Specific listings covered by this service are as follows: aScITE Registered for a period of one (1) year One (1) code/division as per industry classification within a year Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Paper Fully Accomplished Request Form (1 original copy) SEC Website (www.sec.gov.ph) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Fill-up request form and submit to ICTD for review and preparation of Payment Assessment Form (PAF) for the Initial Payment of request. 1. Review request and prepare Payment Assessment Form (PAF). None 30 minutes Information System Analyst I 2. Make payment for the initial fee using the payment options stated in Payment Assessment Form (PAF). a. Thru eSPAYSEC at https://espaysec. sec.gov.ph b. Over the Counter Payment at any LandBank branch nationwide Send the proof of payment or the electronic Official Receipt (eOR) to ICTD via email for the generation of the requested data listing. 2. Accept copy of proof of payment. PHP200.00 Initial Payment 5 minutes *Subject to the processing of the client's payment Information System Analyst I 2.1. Generates the requested listings, as follows: Registered for a period of one (1) year One (1) code/division as per industry classification within a year 2 days, 23 hours and 15 minutes Information System Analyst I 3. Make payment for the final fee of requested listing stated in Payment Assessment Make Form (PAF). a. Thru eSPAYSEC at https://espaysec. sec.gov.ph b. Over the Counter Payment at any LandBank branch nationwide 3. Prepares and sends Payment Assessment Form (PAF) for the additional/final payment. Special Program fee for institutional/ individual researchers PHP1,000.00 Computer Processing charge PHP4.00 per minute Send thru email provided by the requesting party Based on MC No. 3, series of 2017 5 minutes *Subject to the processing of the client's payment Information System Analyst I 4. Send the proof of payment or the Electronic Official Receipt (eOR) to ICTD via email for the release of the requested data listing. 4. Accept Proof of Payment and release of data requested. Send link for the Customer Client Satisfaction Survey (CCSS) None 5 minutes Information System Analyst I 5. Submit accomplished Customer Client Satisfaction Survey 5. Receives the Customer Client Satisfaction Survey ratings TOTAL 3 days 11. System Modification for In-House Developed System Processing of Requests for System Modification for in-house developed system DETACa Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Highly Technical (20 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Special Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. System Modification Request Form ISDMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accomplishes and signs the System Modification Request Form. None None Preparer from Requesting Department/Office 2. Submits/forwards the accomplished and signed System Modification Request Form thru email. 2. Receives the accomplished and signed System Modification Request Form. None Within 2-5 minutes ISDMD Staff 2.1. Evaluates and signs the details of the request as stated in the form Within 1-2 hours (if the concerned programmer is within the office) Concerned ISDMD programmer 2.2. Approves and signs the System Modification Request Form Within 1-2 hours ISDMD Assistant Director 2.3. Modifies, tests and deploys the modified system. Within one (1) month Concerned programmer 2.4. Informs the requesting department for the completion and deployment of the modified system thru email Upon deployment of the modified system ISDMD Staff 2.5. Sends the Customer Client Satisfaction Survey link 3. Submits accomplished Customer Client Satisfaction Survey 3. Receives the Customer Client Satisfaction Survey ratings TOTAL None 1 month and 4 hours 12. Updating of Procurement Monitoring and Tracking System (PMTS) Processing of Requests to upload Annual Procurement Plan (APP)/Indicative APP/Supplemental/Amended in the Procurement Monitoring and Tracking System (PMTS) HEITAD Division & Department/Office Information Systems Development & Management Division, Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Special Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Signed APP, supplemental and amended APP HRAD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accomplishes and signs the System Modification Request Form None None Preparer from Requesting Department/Offices 2. Creates ticket, attaches the signed System Modification Form and APP/Indicative APP/Supplemental/ Amended and submits thru SEC Intranet 2. Receives the ticket thru SEC Intranet 2.1. Uploads the signed APP/Indicative APP/Supplemental/ Amended in the Procurement Monitoring and Tracking System. 2.2. Responds to the ticket that the request has been completed. 2.3. Sends the Customer Client Satisfaction Survey link. None APP 3 days Indicative APP 3 days Amended 1 day Supplemental 1 day ISDMD Staff 3. Submits accomplished Customer Client Satisfaction Survey 3. Receives the Customer Client Satisfaction Survey ratings TOTAL None 3 days INFORMATION AND COMMUNICATIONS TECHNOLOGY DEPARTMENT SYSTEMS OPERATING DIVISION 1. Complex Request for Reverse Search Generate reverse search results that determine company affiliations of 51 to 100 individuals. aDSIHc Division & Department/Office Systems Operation Division, Information & Communications Technology Department Classification Complex (7 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter of Request for Reverse Search SOD, G/F Secretariat Bldg., PICC Complex, Pasay City CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Letter of Request to Electronic Record Management Division (ERMD) 1. Acknowledge the letter of request from ERMD. None 2 minutes Computer Maintenance Technologist 1.1. Prepare a memo addressed to Data Protection Officer (DPO) to be signed by the ICTD Director requesting for clearance/approval based on Data Privacy Act. 3 minutes Information Technology Officer II 1.2. Perform reverse search and prepare the corresponding report. 5 days, 23 hours, 50 minutes Information Technology Officer I 1.3. Prepare response letter to be signed by the ICTD Director and/or Chairperson. 3 minutes Information Technology Officer II 2. Receives the results of reverse search. 2. Release the result of reverse search to requesting party. None 2 minutes Computer Maintenance Technologist TOTAL None 6 days 2. Highly Technical Request for Reverse Search Generate reverse search results that determine company affiliations of more than 100 individuals. ATICcS Division & Department/Office Systems Operation Division, Information & Communications Technology Department Classification Highly Technical (20 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Letter of Request for Reverse Search SOD, G/F Secretariat Bldg., PICC Complex, Pasay City CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Letter of Request to Electronic Record Management Division (ERMD) 1. Acknowledge the letter of request from ERMD. None 2 minutes Computer Maintenance Technologist 1.1. Prepare a memo addressed to the Data Protection Officer (DPO) to be signed by the ICTD Director requesting for clearance/approval based on Data Privacy Act. 3 minutes Information Technology Officer II 1.2. Perform reverse search and prepare the corresponding report. 19 days, 23 hours, 50 minutes Information Technology Officer I 1.3. Prepare a response letter to be signed by the ICTD Director and/or Chairperson. 3 minutes Information Technology Officer II 2. Receives the results of reverse search. 2. Release the result of reverse search to requesting party. None 2 minutes Computer Maintenance Technologist TOTAL None 20 days 3. Simple Request for Reverse Search Generate reverse search results that determine company affiliations of 1 to 50 individuals. ETHIDa Division & Department/Office Systems Operation Division, Information & Communications Technology Department Classification Simple (3 days) Type of Transaction [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service External Service Who may avail Target SEC Clients/Stakeholders/Customers Others, please specify: Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter of Request for Reverse Search SOD, G/F Secretariat Bldg., PICC Complex, Pasay City CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Letter of Request to Electronic Record Management Division (ERMD) 1. Acknowledge the letter of request from ERMD. None 2 minutes Computer Maintenance Technologist 1.1. Prepare a memo addressed to the Data Protection Officer (DPO) to be signed by the ICTD Director requesting for clearance/approval based on Data Privacy Act. 3 minutes Information Technology Officer II 1.2. Perform reverse search and prepare the corresponding report. 2 days, 23 hours, 50 minutes Information Technology Officer I 1.3. Prepare a response letter to be signed by the ICTD Director and/or Chairperson. 3 minutes Information Technology Officer II 2. Receives the results of reverse search. 2. Release the result of reverse search to requesting party. None 2 minutes Computer Maintenance Technologist TOTAL None 3 days INFORMATION AND COMMUNICATIONS TECHNOLOGY DEPARTMENT CYBERSECURITY AND SHARED SERVICES DIVISION 14/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Simple Request for Assistance (Cybersecurity Concern) Processing of simple requests for assistance pertaining to cybersecurity concerns using the SEC Intranet. TIADCc Division & Department/Office Cybersecurity and Shared Services Division, Information and Communications Technology Department Classification Simple Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Extension Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Assistance Form (Cybersecurity Concern) SEC Intranet CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client accomplishes and submits the CSSD Request for Assistance Form via SEC Intranet or via email. 1. Security Operations Center (SOC) receives and acknowledges the accomplished form from the requesting department. SOC determines if the request is cybersecurity-related. None 20 minutes SOC Team 2. Client waits for confirmation of request while being attended. 2. SOC conducts initial assessment and performs the necessary tasks. None 1 hour SOC Team 2.1. Operations Center collects information and conducts initial assessment. 2 hours 2.2. SOC Team Leader assigns an Analyst to perform technical assistance. 5 minutes SOC Team Leader 2.3. Simple requests include the following: Checking of link/website; Checking of device; and/or Potential Phishing (Email Assistance) 1 day SOC Analyst/s 2.4. Perform assessment 6 hours 2.5. Issue a Cybersecurity Assistance Report (CAR). 6 hours 3. Client confirms the assistance provided by the SOC Staff. 3. SOC Analyst provides the client a status update regarding the request as well as a copy of the CAR, and then closes the ticket. None 15 minutes SOC Analyst TOTAL None 1 day, 15 hrs. & 40 mins 2. Complex Request for Assistance (Cybersecurity Concern) Processing of complex requests for assistance pertaining to cybersecurity concerns using the SEC Intranet. cSEDTC Division & Department/Office Cybersecurity and Shared Services Division, Information and Communications Technology Department Classification Complex Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Extension Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Assistance Form (Cybersecurity Concern) SEC Intranet CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client accomplishes and submits the CSSD Request for Assistance Form via SEC Intranet or via email. 1. Security Operations Center (SOC) receives and acknowledges the accomplished form from the requesting department. SOC determines if the request is cybersecurity-related. None 20 minutes SOC Team 2. Client waits for confirmation of request while being attended. 2. SOC conducts initial assessment and performs the necessary tasks. None 1 hour SOC Team 2.1. Operations Center collects information and conducts initial assessment. 2 hours 2.2. SOC Team Leader assigns an Analyst to perform technical assistance. 5 minutes SOC Team Leader 2.3. Complex requests include the following: Request to monitor and/or assess Internal Systems or Applications; Request to monitor and/or assess SEC End-User Devices 4 days SOC Analyst/s 2.4. Perform assessment and/or monitoring within a certain period of time. 6 hours 2.5. Issue a Cybersecurity Assistance Report (CAR). 6 hours 3. Client confirms the assistance provided by the CSSD Staff. 3. SOC Staff provides the client a status update regarding the request as well as a copy of the CAR, and then closes the ticket. None 15 minutes SOC Analyst TOTAL None 4 days, 17 hrs. & 40 mins. 3. Complex Request to Monitor and/or Assess SEC Internal Systems/Applications and End-User Devices Processing of complex requests to monitor and/or assess SEC internal systems/applications and SEC end-user devices. AIDSTE Division & Department/Office Cybersecurity and Shared Services Division, Information and Communications Technology Department Classification Complex Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Extension Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Form, Email, or Letter SEC Email, CSSD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. The system administrator or application owner requests to monitor the internal system or application. 1. Security Operations Center (SOC) receives and acknowledges the request to monitor. None 10 minutes SOC Team 2. Client provides the details and facilitates/grants access to the internal system or application that needs to be monitored, and waits for confirmation of request while being attended. 2. SOC monitors the internal system using the SIEM server and other related tools. None 1 hour SOC Team 2.1. Operations Center collects information and conducts initial assessment. 2 hours SOC Team 2.2. SOC Team Leader assigns an Analyst to perform technical assistance. 5 minutes SOC Team Leader 2.3. Monitor and review alerts generated by the SIEM Tool. 1 day SOC Analyst/s 2.4. Analyze and classify alerts generated by the SIEM Tool to determine the severity of the event, the potential impact, and whether the alert is a false positive or not. 2 days 2.5. Investigate alerts that are determined to be legitimate security events/incidents. 2 days 2.6. Perform monitoring within a certain period of time. 6 hours 2.7. Issue a Cybersecurity Assistance Report (CAR). 6 hours 3. Client confirms the assistance provided by the CSSD Staff. 3. SOC Staff provides the client a status update regarding the request as well as a copy of the CAR, and then closes the ticket. None 15 minutes SOC Analyst TOTAL None 5 days, 15 hrs. & 30 mins. 4. Complex Request for Cybersecurity Information Processing of requests for cybersecurity-related information. SDAaTC Division & Department/Office Cybersecurity and Shared Services Division, Information and Communications Technology Department Classification Complex Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Extension Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Form, Email, or Letter SEC Intranet, SEC Email, CSSD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. The client requests a copy of the cybersecurity information pertaining to a specific subject matter, system or application. 1. Security Operations Center (SOC) receives and acknowledges the request for a copy of the cybersecurity information. None 10 minutes SOC Team 2. Client waits for confirmation of request while being attended. 2. SOC conducts initial assessment and performs the necessary tasks. None 1 hour SOC Team 2.1. Operations Center collects information and conducts initial assessment. 2 hours 2.2. SOC Team Leader assigns an Analyst to perform technical assistance. 5 minutes SOC Team Leader 2.3. Conduct research, gather information, and perform analysis. 4 days SOC Analyst/s 2.4. Issue a Cybersecurity Assistance Report (CAR) and attach all pertinent information from the previous step. 1 day 3. Client confirms the assistance provided by the CSSD Staff. 3. SOC Staff provides the client a status update regarding the request as well as a copy of the CAR, and then closes the ticket. None 15 minutes SOC Analyst TOTAL None 5 days, 3 hrs. & 30 mins. 5. Highly Technical Request for Assistance Pertaining to Security Event/Incident Processing of a reported security event/incident. AaCTcI Division & Department/Office Cybersecurity and Shared Services Division, Information and Communications Technology Department Classification Highly Technical Type of Transaction [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service Internal Service Who may avail Inter-department Others, please specify: SEC Operating Departments and Extension Offices Guidelines during Pandemic NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request for Assistance Form or Report (Security Threat/Event) Form, Initial Assessment Form (IAF1), Final Assessment Form (FAF1) SEC Intranet, SEC Email, CSSD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client accomplishes and submits the CSSD Request for Assistance Form or Report (Security Threat/Event) Form via SEC Intranet or via email. 1. Security Operations Center (SOC) receives and acknowledges the accomplished form from the reporting client, unit, division, or department. None 30 minutes SOC Team 2. Client waits for confirmation of request while being attended. 2. Check/confirm the security event or incident and perform the necessary actions. None 1 hour SOC Team 2.1. Operations Center collects information and conducts initial assessment using the Initial Assessment Form (IAF1). 2 days SOC Team 2.2. Notify relevant personnel including the Computer Emergency Officer (CEO). Within 48 hours upon discovery of the incident 2.3. CEO disseminates the request to the appropriate Division-Level Operations Center (if report was not originally received or coursed through the division responsible for affected system/application). 1 hour CEO 2.4. Activate the appropriate Computer Emergency Response Team (CERT). Within 24 hours after confirmation of the validity of the incident CERT 2.5. Open a case number to enter the details in the Incident Management System. 1 hour CERT Analyst 2.6. CERT Team Leader assigns an Analyst to perform technical assistance. 5 minutes CERT Team Leader 2.7. Run tests, then monitor and review alerts generated by the SIEM Tool. 2 days CERT Analyst/s 2.8. Analyze and classify alerts generated by the SIEM Tool to determine the severity of the event and the potential impact. 3 days 2.9. Conduct a second assessment and file the Final Assessment Form (FAF1). 6 hours 2.10. Perform forensic analysis. Identify the Indicators of Compromise (IOC), if applicable. 3 days 2.11. Contain security incidents by taking immediate action to prevent the spread of the incident. The actions taken may include blocking IP addresses, disabling user accounts, or isolating affected systems. 1 day 2.12. Document all security incidents, including the scope, impact, and remediation steps taken. 1 day 2.13. Generate and finalize the Security Incident Report. 6 hours CERT 3. Client receives report/update from the CERT. 3. Send the Security Incident Report to the client and other concerned personnel. None 15 minutes CERT 4. Client confirms the assistance provided by the CERT Staff. 4. CERT member with Intranet Agent profile provides the client a status update regarding the request, and closes the ticket. None 15 minutes CERT TOTAL None 15 days, 16 hrs. & 5 mins. HUMAN RESOURCE AND ADMINISTRATIVE DEPARTMENT GENERAL SERVICES DIVISION 7/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Building Services This service details the procedure on how an employee can request for Building Services, such as repair and maintenance in the SEC Premises. HTcADC Division & Department/Office: Human Resource and Administrative Department (HRAD)-General Services Division (GSD) Classification: Highly Technical (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Clients proceed to the GSD Office or make a call through local 232 (GSD) for a report and other concerns. 1. GSD provides assistance and validates inquiry and availability of information None 5 minutes Officer-In-Charge, GSD 2. Client report concerns to GSD 2. GSD responds and verifies or conducts inspections on the reported area of the client. None 30 minutes Officer-In-Charge, GSD 2.1. GSD provides the materials or information, if available. 10 minutes 2.1.1. If not, alternative sources of information and/or service providers will be provided to the client. 2 days 2.2. GSD conducts canvass/purchase on materials to be used for the service. 1 day 3. Client receives feedback on the status in regards to the reported concerns. 3. GSD executes a temporary and/or detailed plan to the client's request. 3.1. GSD provides an accomplishment report and presents quality assistance feedback form to the client. None 30 minutes-10 days Officer-In-Charge, GSD TOTAL None 3 days-10 days 2. Office Supply Services This service details the procedure for administering the types of contracts acted upon by GSD. CAIHTE Division & Department/Office: Human Resource and Administrative Department (HRAD)-General Services Division (GSD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fill out Requisition and Issue Slip Form 1. GSD acknowledges the Request form from the client and verifies for the availability of stock supply. None 5 minutes Designated Supply Officer 2. Client Received the requested supply 2. GSD issues the requested supply to the client, if available. None 10 minutes Designated Supply Officer 3. Client sign the received section of the request form upon receiving the requested supply 3. GSD records and files the request form with the received signature of the client. None 1 minute Designated Supply Officer TOTAL None 16 minutes 3. GSD Printing Services This service details the procedure on how to provide printing services to the different offices/departments of the Commission. aScITE Division & Department/Office: Human Resource and Administrative Department (HRAD)-General Services Division (GSD) Classification: Highly Technical (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: CRMD and SEC Extension Offices Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fills out a request form with approval of client Department Director/Ass. Director/OIC and approval of HRAD Director/OIC 1. GSD verifies and receive Client Request Form None 1 minute GSD Printing Operator 2. Client request for approval 2. GSD approve client request None 1 minute GSD Printing Operator 2.1. GSD prepares and produces blank certificates per rim for the client 10 minutes 3. Client Receives blank certificates 3. GSD prepares and releases blank certificates per rim to be received by the client. None 10 days GSD Printing Operator Mail-in-Charge Courier 3.1. Client Receives the Production copies 2 days TOTAL None 12 days and 12 minutes 4. Processing of Billing for Transmittal to FMD payment of the following Services (Lease of office spaces, Security, Janitorial, Water, Electricity, Telecommunications, Internet, Pest-Control, and other services necessary to the operations of the commission email, copier, etc.) This service details the procedure on how a citizen can photocopy or print SEC materials. DETACa Division & Department/Office: Human Resource and Administrative Department (HRAD)-General Services Division (GSD) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: Internal Service Who may avail: Target SEC Clients/Stakeholders/Customers Suppliers/Service Providers Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Approaches anyone from GSD personnel for the receiving of Billing Statement/Documents. 1. GSD acknowledges the billing statement and give receiving copy to the client None 1 minute Computer Operator/GSD Staff 2. Client received the receiving copy 2. GSD dockets the billing statement and requests the Division concerned for CTC of the pertinent documents for attachments to the billing statement. None 30 minutes Computer Operator 2.1. Upon receipt of the CTC documents from the concerned Division. GSD verifies and prepares BURS and transmit to the FMD for payment processing 15 minutes TOTAL None 46 minutes 5. Supply Services This service details the procedure on how a SEC employee can request for office supplies. HEITAD Division & Department/Office: Human Resource and Administrative Department (HRAD)-General Services Division (GSD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fill out Requisition and Issue Slip Form 1. GSD acknowledges the Request form from the client and verifies the availability of stock supply. None 5 minutes Designated Supply Officer 2. Client Received the requested supply 2. GSD issues the requested supply to the client, if available. None 10 minutes Designated Supply Officer 3. Client sign the received section of the request form upon receiving the requested supply 3. GSD records and files the request form with the received signature of the client. None 1 minute Designated Supply Officer TOTAL None 16 minutes 6. Transport and Messengerial Services This service details the procedure on how a SEC employee can request for transport service and delivery of letters and other documents. aDSIHc Division & Department/Office: Human Resource and Administrative Department (HRAD)-General Services Division (GSD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client secure a request for vehicle form from the GSD 1. GSD provides request for vehicle form to the client None 1 minute Administrative Officer II 2. Client fills out the form with the request approval of the client's Director and submit to GSD. 2. GSD receives the request for vehicle form at least a day before the scheduled date. None 1 day Administrative Officer II 2.1 GSD assigned the driver for the trip. None 2.2 Trip ticket must be signed by the driver and approved by authorized officials before the trip. None 3. Clients must sign on the trip ticket on the scheduled trip. 3. Trip tickets must be submitted to GSD at the end of the day. None 1 day Administrative Officer II TOTAL None 2 days HUMAN RESOURCE AND ADMINISTRATIVE DEPARTMENT HUMAN RESOURCE MANAGEMENT DIVISION 1. Request for Issuance of Certificates This service details the procedure on how SEC officers and personnel can request Certificate of Employment and other related Certificates. ATICcS Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: All active and former SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Slip HRMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fills-out the request slip/Email request 1. HRMD staff receives the request slip/Acknowledges receipt of email None 1 minute SEC Administrative Assistant and/or Human Resource Assistant 2. Client waits while the request is being processed. 2. HRMD staff prepare the requested certificate/s: Employment, no pending admin case, and actual last day and leave without pay. None 2 days, 23 hours, 54 minutes SEC Administrative Assistant and/or Human Resource Assistant 3. Client affixes signature at the receiving file logbook/request slip upon receipt of the requested document. 3. HRMD staff provides a copy of the certificate. None 5 minutes SEC Administrative Assistant and/or Human Resource Assistant TOTAL None 3 days 2. Request for Issuance of Certified True Copy of Appointment Paper, Certificate of Assumption to Duty, Oath of Office, and Position Description Form This service details the procedure on how SEC officers and personnel can secure a certified true copy of their Appointment Paper, Certificate of Assumption to Duty, Oath of Office, or Position Description Form. ETHIDa Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Slip HRMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fills out and submits the request slip indicating the purpose of securing a CTC of the requested documents. 1. HRMD staff receive the request slip. None 1 minute Any HRMD personnel 2. Clients wait while the request is being processed. 2. HRMD staff prints out the scanned copy or search for the original copy filed at the 201 files. None 2 days SEC Administrative Officer III and/or SEC Administrative Officer II 2.1. HRMD staff marks the printed out or photocopied documents with CTC and affixes signature. SEC Administrative Officer III and/or SEC Administrative Officer II 3. Clients affixes signature at the request slip upon receipt of the requested document. 3. HRMD staff provide a copy of the requested document. None 5 minutes SEC Administrative Officer III and/or SEC Administrative Officer II TOTAL None 2 days and 6 minutes 3. Request for Issuance of Certified True Copy of SALN This service details the procedure on how SEC officers and personnel can secure a certified true copy (CTC) of their SALN forms for bond, travel and other personal reasons. TIADCc Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Slip HRMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fills out and submits the request slip indicating the purpose of securing a CTC of the SALN 1. HRMD staff receives a copy of the request slip. None 1 minute SEC Administrative Officer IV 2. Client waits while the request is being processed. 2. HRMD staff print out the scanned copy or search for the original copy of SALN. 2.1. HRMD staff marks the printed out or photocopied SALN forms with CTC and affixes signature. None 2 days SEC Administrative Officer IV 3. Client affixes signature at the request slip upon receipt of the requested document. 3. HRMD staff provide a copy of the CTC of SALN. None 5 minutes SEC Supervising Administrative Officer IV TOTAL None 2 days and 6 minutes 4. Request for Issuance of Rating and Certified True Copy of IPCR/DPCR This service details the procedure on how SEC officers and personnel can secure certification for their IPCR/DPCR rating and certified true copy of their IPCR/DPCR. cSEDTC Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Slip HRMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE For certificate of rating: 1. Client fills out and submits the request slip indicating the purpose of securing a certification of IPCR/DPCR rating. 1. HRMD staff receives a copy of the request slip None 1 minute SEC Administrative Officer IV 2. Clients wait while the request is being processed. 2. HRMD staff prepare the certification upon checking on the rating of the SEC personnel. None 1 day SEC Administrative Officer IV 2.1 HRMD Assistant Director approves and affixes his signature in the certification. SEC Assistant Director (HRMD) 2.2 HRMD staff marks the certification with the SEC dry seal SEC Administrative Officer IV 3. Clients affixes signature at the request slip upon receipt of the requested document. 3. HRMD staff provide a copy of the certification. None 5 minutes SEC Supervising Administrative Officer IV For Certified True Copy (CTC) 4. Client fills out and submits the request slip indicating the purpose of securing a CTC of the IPCR/DPCR 4. HRMD staff receives the request slip None 1 minute SEC Administrative Officer IV 5. Clients wait while the request is being processed. 5. HRMD staff print out the scanned copy or search for the original copy of IPCR/DPCR. None 1 day SEC Administrative Officer IV 5.1. HRMD staff marks the printed out or photocopied IPCR/DPCR form with CTC in every page and affixes signature. SEC Administrative Officer IV 6. Clients affixes signature at the request slip upon receipt of the requested document. 6. HRMD staff provide a copy of the CTC of IPCR/DPCR form. None 5 minutes SEC Supervising Administrative Officer IV TOTAL None 2 days and 12 minutes 5. Request for Issuance of Service Record of Current SEC Employees This service details the procedure on how SEC officers and personnel can request Service Record. AIDSTE Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All active SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request Slip/Form HRMD 2. Service Record (In case the employee is a transferee from other government agency) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fills-out the request form/slip or Email requests 1. HRMD staff receives the request slip None 1 minute SEC Administrative Assistant and/or Human Resource Assistant 2. Client waits while the request is being processed. 2. HRMD staff prepare the requested service record. None 2 days, 23 hours, 54 minutes SEC Administrative Assistant and/or Human Resource Assistant 3. Client affixes signature at the receiving file logbook upon receipt of the requested document. 3. HRMD staff provide a copy of the service record. None 5 minutes SEC Administrative Assistant and/or Human Resource Assistant TOTAL None 3 days 6. Request for Issuance of Service Record of Former SEC Employees This service details the procedure on how SEC officers and personnel can request Service Record. SDAaTC Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Complex (7 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All Former SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request Slip/Form HRMD 2. Service Record (In case the employee is a transferee from other government agency) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fills-out the request form/slip or Email requests 1. HRMD staff receives the request slip None 1 minute SEC Administrative Assistant and/or Human Resource Assistant 2. Client waits while the request is being processed. 2. HRMD staff prepare the requested service record. None 6 days, 23 hours, 54 minutes SEC Administrative Assistant and/or Human Resource Assistant 3. Client affixes signature at the receiving file logbook upon receipt of the requested document. 3. HRMD staff provide a copy of the service record. None 5 minutes SEC Administrative Assistant and/or Human Resource Assistant TOTAL None 7 days 7. Request for Pag-IBIG Multi-Purpose Loan Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Complex (7 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client submits loan application and other requirements 1. HRMD staff receives and checks the completeness of the documents. None 1 day Administrative Officer IV and/or Administrative Assistant II 2. Client waits while the request is being processed. 2. HRMD staff processes the request by preparing a transmittal form with its attachments. 2.1. HRMD staff submit a loan application to Pag-IBIG. None 5-day Administrative Officer IV and/or Administrative Assistant II 2.2. Pag-IBIG Servicing Branch process loan application subject to eligibility of the borrower and its Citizen's Charter None 3. Client receives proof of filing 3. HRMD staff informs the client through electronic mail that his/her loan application was filed in the servicing branch None 1 day Administrative Officer IV 4. Client receives the proceeds of his/her loan 4. Pag-IBIG informs the borrower of his/her approved loan through short message service (SMS) None Refer to Pag-IBIG's Citizen's Charter Pag-IBIG Servicing Branch TOTAL None 7 days 8. Request for Membership in GSIS, Medicard, Pag-IBIG and PhilHealth Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client submits duly filled-up membership form 1. HRMD staff receives and checks the completeness of the documents. None 1 hour Administrative Officer IV and/or Administrative Assistant II 2. Client waits while the request is being processed. 2. HRMD staff processes the request by preparing a transmittal form with its attachments (for Pag-IBIG and PhilHealth). 2.1. As for GSIS membership HRMD staff process the request through GSIS Web-based Member Records Creation and Updating 2.1. HRMD staff submits the membership to the office/agency 2.2. Posting of Membership, refer on the receiving Agency's Citizen's Charter None 1 day Administrative Officer IV 3. Clients receive information thru email or phone call about the membership. 3. HRMD informs the client and the FMD through electronic mail of the proof filing/posting None 30 minutes Administrative Officer IV TOTAL None 1 day, 1 hour and 30 minutes 9. Request for Travel Authority (Director III and above) Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Highly Technical (30 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: SEC Officials (Director III and above) Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter to the Chairperson with the approval of the Director Concerned Requesting Employee 2. Application for leave signed by the Department Director for recommendation subject to the approval of the Chairperson Requesting Employee 3. Request for Travel Authority Form Requesting Employee 4. Notarized Affidavit of Undertaking on Travel Expenses Requesting Employee 5. Certificate of No Pending Administrative Case (c/o HRAD) HRMD-HRAD 6. Latest Original or Certified True Copy of SALN (c/o HRAD) HRMD-HRAD 7. Latest Original or Certified True Copy of ITR (c/o FMD) FMD 8. Certificate of No Unliquidated Cash Advance (c/o FMD) FMD 9. Clearance from Property and Financial Accountabilities (applicable when the duration of travel is for at least 30 days) Requesting Employee CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client submits a request for travel authority and other requirements. 1. HRMD receives and checks the completeness of the documents None 1 day Administrative Officer IV and/or Administrative Assistant II 2. Client waits while the request is being processed. 2. HRMD staff processes the request by preparing a transmittal form with its attachments. 2.1. HRMD prepares transmittal for initial of the SEC Assistant Director of the HRMD, SEC Director of the HRAD, and for the signature of SEC Chairperson. 2.2. HRMD staff processes and submits the request to the Department of Finance (DOF) for approval. 2.3. HRMD staff makes follow up to DOF regarding the status of request for approval of request for travel authority. None 28 days Administrative Officer IV and/or Administrative Assistant II 3. Client receives a copy of travel authority. 3. HRMD staff informs the client about the approval of TA. None 1 day Administrative Officer IV and/or Administrative Assistant II TOTAL None 30 days 10. Request for Travel Authority (positions below Director III) Division & Department/Office: Human Resource and Administrative Department (HRAD)-Human Resource Management Division (HRMD) Classification: Highly Technical (20 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter to the Chairperson with the approval of the Director Concerned Requesting Employee 2. Application for leave signed by the Department Director for recommendation subject to the approval of the Chairperson Requesting Employee 3. Affidavit of Undertaking on Travel Expenses Requesting Employee 4. Certificate of No Pending Administrative Case (c/o HRAD) HRMD-HRAD 5. Certificate of No Unliquidated Cash Advance (c/o FMD) FMD 6. Clearance from Property and Financial Accountabilities (applicable when the duration of travel is for at least 30 days) Requesting Employee CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client submits a request for travel authority and other requirements. 1. HRMD receives and checks the completeness of the documents None 1 day Administrative Officer IV and/or Administrative Assistant II 2. Client waits while the request is being processed. 2. HRMD staff process the request by preparing a Personal Travel Authority form with its attachments. 2.1. HRMD prepares Personal Travel Authority form for initial of the SEC Assistant Director of the HRMD, SEC Director of the HRAD, and for the signature of SEC Chairperson None 18 days Administrative Officer IV and/or Administrative Assistant II 3. Client receives a copy of travel authority. 3. HRMD staff informs the client about the approval of TA. None 1 day Administrative Officer III and/or Administrative Assistant II TOTAL None 20 days HUMAN RESOURCE AND ADMINISTRATIVE DEPARTMENT LEARNING RESOURCE AND INFORMATION DIVISION 1. Legal Research Assistance (with the Aid of Online Legal Facilities) This service details the procedure on how a citizen can request for access to online legal facilities available in the SEC Library. AaCTcI Division & Department/Office: Human Resource and Administrative Department (HRAD)-Learning Resource and Information Division (LRID) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal and External Services Who may avail: Target SEC Clients/Stakeholders/ Customers/and SEC Employees Others, please specify: General public, SEC employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Proceeds to the SEC Library to request permission to use the SEC Library facilities and available resources. Clients may contact (02) 8818-5994 or email [emailprotected] to check beforehand if the materials are available. 1. Interviews the client and assesses the validity of the request. a. For clients who afforded service online, all transactions will be made via call or email. None 5 minutes Library Specialist and/or Library Assistant 2. Fills out the Client Assistance Form and receives access details to use available online legal facilities within the SEC Library. 2. Briefs the client on how to use the available online legal facilities and in finding the needed materials. Recommends other related materials, as needed. None 5 minutes Library Specialist and/or Library Assistant 3. Uses the available online legal facilities within the SEC Library. 3. Provides access details and assistance on navigating the available online legal facilities. None 10 minutes Library Specialist and/or Library Assistant TOTAL None 20 minutes 2. Library Services-Access to Other Library Resources This service details the procedure on how a citizen can request for access to available SEC and library resources for room use reading. acEHCD Division & Department/Office: Human Resource and Administrative Department (HRAD)-Learning Resource and Information Division (LRID) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal and External Services Who may avail: Target SEC Clients/Stakeholders/ Customers/and SEC Employees Others, please specify: General public, SEC employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Proceeds to the SEC Library to request permission to use the SEC Library facilities and available resources. Clients may contact (02) 8-818-5994 or email [emailprotected] to check beforehand if the materials are available. 1. Interviews and requests the client to fill out the Client Assistance Form. None 5 minutes Library Specialist and/or Library Assistant 2. Fills out the Client Assistance Form. 2. Briefs and provides assistance in the use of SEC Library and how to search for available materials. None 10 minutes Library Specialist and/or Library Assistant 3. Specifies the materials being requested and/or accesses the library catalog for available information materials. 3. Assists in searching for requested materials and recommends other related materials, as needed. None 10 minutes Library Specialist and/or Library Assistant 4. Proceeds to available desk in the reading area 4. Provides follow-up assistance, as necessary. None 5 minutes Library Specialist and/or Library Assistant TOTAL None 30 minutes 3. Library Services-Circulation Services (for Internal Clients) This service details the procedure on how a citizen can request or borrow available information/resource materials. This service is exclusive only to SEC employees in the head office. EcTCAD Division & Department/Office: Human Resource and Administrative Department (HRAD)-Learning Resource and Information Division (LRID) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Proceeds to the SEC Library to request permission to use the SEC Library facilities and available resources. Clients may contact (02) 8-818-5994 or email [emailprotected] to check beforehand if the materials are available. 1. Interviews and requests the client to fill out the Client Assistance Form. None 5 minutes Library Specialist and/or Library Assistant 2. Fills out the Client Assistance Form. 2. Briefs and provides assistance in the use of SEC Library and how to search for available materials. None 10 minutes Library Specialist and/or Library Assistant 3. Specifies the materials being requested and/or accesses the library catalog for available information materials. 3. Assists in searching for requested materials and recommends other related materials, as needed. None 10 minutes Library Specialist and/or Library Assistant 4. Fills out borrower's information and checks the borrowed materials before leaving the SEC Library premises. 4. Checks if the borrower's information is correctly written and hands the client the borrowed materials. None 5 minutes Library Specialist and/or Library Assistant TOTAL None 30 minutes 4. Library Services-Photocopying/Printing/Scanning Services This service details the procedure on how a citizen can photocopy or print available SEC and library materials. HTcADC Division & Department/Office: Human Resource and Administrative Department (HRAD)-Learning Resource and Information Division (LRID) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal and External Services Who may avail: Target SEC Clients/Stakeholders/ Customers/and SEC Employees Others, please specify: General public, SEC employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Proceeds to the SEC Library to request permission to use the SEC Library facilities and available resources. Clients may contact (02) 8-818-5994 or email [emailprotected] to check beforehand if the materials are available. 1. Interviews and requests the client to fill out the Client Assistance Form. None 5 minutes Library Specialist and/or Library Assistant 2. Fills out the Client Assistance Form. 2. Briefs and provides assistance in the use of SEC Library and how to search for available materials. None 10 minutes Library Specialist and/or Library Assistant 3. Specifies the materials being requested and/or accesses the library catalog for available information materials. 3. Assists in searching for requested materials and recommends other related materials, as needed. None 10 minutes Library Specialist and/or Library Assistant 4. Checks and requests the materials to be photocopied or printed. 4. Checks the copyright of non-SEC materials, if they can be photocopied or printed. All SEC materials can be photocopied or printed. None 5 minutes Library Specialist and/or Library Assistant 5. Marks the number of pages to be photocopied or printed. 5. Note the number of pages for photocopying or printing. 5.1. Prints and signs the Payment Assessment Form (PAF). 5.2. Photocopies or prints or scans the materials. 5.3. For requests made online, all transactions are free and the files will be sent via email. None 10-30 minutes Library Specialist and/or Library Assistant 6. Proceeds to the Cashier for payment. 6. Cashier receives payment and issues Official Receipt (OR) Php5.00 per page Fee is based on SEC Memo Circular No. 3, series of 2017 5 minutes Teller/Cashier, Financial Management Department (FMD) 7. Presents Official Receipt (OR) and submits the validated Payment Assessment Form (PAF) 7. Turns over the photocopied or printed materials. None 5 minutes Library Specialist and/or Library Assistant TOTAL Php5.00 per page 50-70 minutes 5. Library Services-Suggest a Purchase (for Internal Clients) This service details the procedure on how to recommend items to be added in the collection. This service is exclusive only to SEC Officials and Employees regardless if assigned in the SEC Headquarters or Extension Offices. CAIHTE Division & Department/Office: Human Resource and Administrative Department (HRAD)-Learning Resource and Information Division (LRID) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Who may avail: All SEC Officials Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Accomplishes the Suggest a Purchase form, which can be accessible via Google Docs to request materials to be procured by the SEC Library Clients may contact (02) 8-818-5994 or email [emailprotected] to suggest a purchase 1. Evaluates and checks the request None 30 minutes Library Specialist and/or Library Assistant 2. Waits for the status of the requests 2. Informs the stakeholders on whether the suggested resource/s is/are approved or disapproved None 10 minutes Library Specialist and/or Library Assistant TOTAL None 40 minutes 6. Reference Queries in SEC Library This service details the procedure on how a citizen can request available information/resource materials in SEC and in the SEC Library via phone or email query. aScITE Division & Department/Office: Human Resource and Administrative Department (HRAD)-Learning Resource and Information Division (LRID) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: Internal and External Services Who may avail: All Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Calls (02) 8818-5994 or emails [emailprotected] to inquire or requests for available materials. 1. Interviews the client and fills out the Client Inquiry and Assistance Form. 1.1. Briefs and provides assistance in the use of SEC Library and how to search for available materials. None 5 minutes Library Specialist and/or Library Assistant 2. Specifies the materials being requested and/or accesses the library catalog for available information materials. 2. Validates the inquiry and the availability of information on online facilities. 2.1. Assists in searching for requested materials and recommends other related materials, as needed. 3. Scans the requested materials. None 10-30 minutes Library Specialist and/or Library Assistant 3. Client receives and acknowledges the material requested. 3.1. Sends the materials via the specified email address of the client. None 5 minutes Library Specialist and/or Library Assistant TOTAL None 20-40 minutes HUMAN RESOURCE AND ADMINISTRATIVE DEPARTMENT PROCUREMENT DIVISION 1. Issuance of Bid Documents (For Public Bidding) This service details the procedure for the issuance of Bid Documents to the bidder/s. DETACa Division & Department/Office: Human Resource and Administrative Department (HRAD)-Procurement Division (PD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Bidders Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Email anyone from the PD or the official e-mail account of the BAC Secretariat ( bacsecretariat@ sec.gov.ph ) to request for the issuance of Payment Assessment Form 1. Issue Payment Assessment Form None 1 minute Procurement Division Staff 2. Pay the cost of the Bid Documents over the counter at any Landbank branch nationwide or online through eSPAYSEC. For over-the-counter payment at LandBank: Print 2 copies of PAF: o 1 Client Copy o 1 LandBank Copy Accomplish the onColl Payment Slip per fund account as indicated on the breakdown summary. Use the correct Fund Account and Account No. and provide the below information: o Reference Number 1 PAF No. o Reference Number 2 Name of Payor appearing on the PAF Present OnColl Payment Slip, together with the PAF, to the LandBank Teller For online payment: A. Access eSPAYSEC through the link below, enter PAF Reference Number, select your payment: https://www.sec. gov.ph/sec-payment-portal B. Enter PAF Reference Number C. Select preferred payment option: o Debit/Credit Card o Paymaya Wallet/GCash D. Enter email address and verification code E. Click proceed to payment 2. Confirm payment by scanning or typing the PAF No. in the eSPAYSEC In accordance with Section 17.4 of the Implementing Rules and Regulations (IRR) of Republic Act 9184 and SEC-BAC Policy No. 2, the bidding documents shall correspond to the ABC range as indicated in the table below: 2-10 minutes 1 Procurement Division Staff Approved Budget for the Contract Maximum Cost of Bidding Documents (Php) 1M and below 500.00 More than 1M up to 2.5M 1,000.00 More than 2.5M up to 5M 2,500.00 More than 5M up to 10M 5,000.00 More than 10M up to 15M 12,500.00 More than 15M up to 20M 17,500.00 More than 20M up to 50M 22,500.00 More than 50M 50,000.00 3. Present the electronic Official Receipt to the Procurement Staff for the issuance of the Bid Documents 3. Check the electronic Official Receipt by encoding the details to the eSPAYSEC and issue the corresponding Bidding Document None 2 minutes Procurement Division Staff TOTAL Depending on the Amount indicated in the Payment Assessment Form 5-10 minutes 2. Issuance of Notice of Award This service details the procedure of Notice of Award to the winning bidder/lessor/highly technical consultant. HEITAD Division & Department/Office: Human Resource and Administrative Department (HRAD)-Procurement Division (PD) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Winning Bidders Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME (under normal circumstances) PERSON RESPONSIBLE 1. Approach anyone from the Procurement Division (PD) 1. Prepare the signed original and duplicate copies of Notice of Award (NOA) None 1 minute Procurement Division Staff 2. Acknowledge receipt of the original and duplicate copies of the NOA by signing on the receiving copy 2. Release the NOA for signing of the Bidder's authorized representative on the conforme portion None 2 minutes Procurement Division Staff TOTAL None 3 minutes * Winning bidder to return duly signed copies to the PD within five (5) calendar days and submit corresponding security/performance bond, if applicable, within ten (10) calendar days. 3. Issuance of Notice to Proceed This service details the procedure of Notice of Proceed to the winning bidder/lessor/highly technical consultant. aDSIHc Division & Department/Office: Human Resource and Administrative Department (HRAD)-Procurement Division (PD) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Winning Bidders Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Approach anyone from the Procurement Division (PD) 1. Prepare the signed Notice to Proceed (NTP) None 1 minute Procurement Division Staff 2. Acknowledge receipt of the original and duplicate copies of the NTP by signing on the receiving copy 2. Release NTP for signing of the Bidder's authorized representative on the conforme portion None 2 minutes Procurement Division Staff TOTAL None 3 minutes 4. Posting of Performance Security This service details the procedure of the posting of Performance Security to the winning bidder (if applicable). ATICcS Division & Department/Office: Human Resource and Administrative Department (HRAD)-Procurement Division (PD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Winning Bidders. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE For surety bond: 1. Approach anyone from the Procurement Division (PD) and submits the Surety Bond 1. Duly receive the bond None 1 minute Procurement Division Staff For Bank Draft/Guarantee or Irrevocable Letter of Credit 1. Approach anyone from the Procurement Division (PD) and submit the bank draft/guarantee or letter of credit 1. Receive the bank draft/guarantee or letter of credit None 1 minute Procurement Division Staff For cash 1. Email anyone from the PD or the official e-mail account of the BAC Secretariat ( [emailprotected] ) to request for the issuance of Payment Assessment Form 1. Issue Payment Assessment Form None 1 minute Procurement Division Staff 2. Pay the cost of the Performance Security over the counter at any Landbank branch nationwide or online through eSPAYSEC. For over-the-counter payment at LandBank: Print 2 copies of PAF: o 1 Client Copy o 1 LandBank Copy Accomplish the onColl Payment Slip per fund account as indicated on the breakdown summary. Use the correct Fund Account and Account No. and provide the below information: o Reference Number 1 PAF No. o Reference Number 2 Name of Payor appearing on the PAF Present OnColl Payment Slip, together with the PAF, to the LandBank Teller For online payment: F. * Access eSPAYSEC through the link below, enter PAF Reference Number, select your payment: https://www.sec.gov. ph/sec-payment-portal G. Enter PAF Reference Number H. Select preferred payment option: o Debit/Credit Card o Paymaya Wallet/GCash I. Enter email address and verification code J. Click proceed to payment 2. Confirm payment by requesting a copy of the electronic official receipt or scanning/encoding the PAF No. in the eSPAYSEC and issue the corresponding Acknowledgement Receipt Per Section 39 of the Revised IRR of RA 9184, the performance security shall be in accordance with the following schedule: 5% of the Total Contract Price for Goods and Consulting Projects 10% of the Total Contract Price for Infrastructure Projects 2-10 minutes 2 Procurement Division Staff For manager's check 1. Approach anyone from the PD 1. Issue Payment Assessment Form None 1 Minute Procurement Division Staff 2. Go to any LandBank branch and deposit the check: 3 Print 2 copies of PAF: o 1 Client Copy o 1 LandBank Copy Accomplish the onColl Payment Slip per fund account as indicated on the breakdown summary. Use the correct Fund Account and Account No. and provide the below information: o Reference Number 1 PAF No. o Reference Number 2 Name of Payor appearing on the PAF Present OnColl Payment Slip, together with the PAF, to the LandBank Teller N/A Per Section 39 of the Revised IRR of RA 9184, the performance security shall be in accordance with the following schedule: 5% of the Total Contract Price for Goods and Consulting Projects 10% of the Total Contract Price for Infrastructure Projects 5-10 Minutes 3. Present the electronic Official Receipt to the Procurement Division 3. Confirm payment by requesting a copy of the electronic official receipt or scanning/encoding the PAF No. in the eSPAYSEC and issue the corresponding Acknowledgement Receipt None 1 minute Procurement Division Staff TOTAL None 2-10 minutes * Note from the Publisher: Copied verbatim from official document. Irregular alphabetical sequence. 5. Release of Perfected Contracts/Purchase Orders/Work Orders This service details the procedure of releasing the Perfected Contract/Purchase Order/Work Order to the awarded bidder/supplier. ETHIDa Division & Department/Office: Human Resource and Administrative Department (HRAD)-Procurement Division (PD) Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Winning Bidders. Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Approach anyone from the Procurement Division (PD) 1. Prepare the original and duplicate copies of perfected Contract/Purchase Order (PO)/Work Order (WO) None 1 minute Procurement Division Staff 2. Acknowledge receipt of the original and duplicate copies of the Contract/PO/WO by signing on the receiving copy 2. Release the Contract 4 as Winning Bidder's copy or PO/WO for signing of the Bidder's authorized representative None 1 minute -do- TOTAL None 2 minutes 6. Routine Queries (Phone-in, Walk-in, Electronic Mail) This service details the procedure of the routine queries. TIADCc Division & Department/Office: Human Resource and Administrative Department (HRAD)-Procurement Division (PD) Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: General Public Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE None None CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Visit/Call/Send e-mail the Procurement Division for inquiries/clarification 1. Answer queries/refers the queries to the facilitator/s of the project 5 None 5 minutes 6 Procurement Division Staff TOTAL None 5 minutes HUMAN RESOURCE AND ADMINISTRATIVE DEPARTMENT MEDICAL AND DENTAL UNIT 1. Request for Medical Consultation This service details the procedure on how SEC officers and personnel can avail medical consultations to allow early detection of ailments and follow up previous findings. cSEDTC Division & Department/Office: Human Resource and Administrative Department (HRAD)-Medical and Dental Unit Classification: Simple (1 hour and 5 minutes) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE N/A N/A CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client visits the clinic and waits to be called. 1. Clinic staff take the vital signs and conduct initial assessment. None 5 minutes SEC Clinical Nurse II 2. Client waits to be called. 2. Clinic staff retrieves the medical chart. None 5 minutes SEC Clinical Nurse II and/or SEC Administrative Assistant II 3. Client proceeds to the doctor's room. 3. Clinic staff conduct clinical history and thorough physical examination while updating the medical chart. None 15 to 30 minutes (depending on nature of case) SEC Medical Officer IV 4. Client waits for further instructions. 4. Clinic staff administers appropriate management ( i.e. , prescription, dispensing of medicines, wound dressing, blood sugar determination, refer to hospital, etc.) None 10 to 20 minutes (depending on nature of case) SEC Medical Officer IV and/or SEC Clinical Nurse II 5. Client signs at the logbook and index card of medicines, if applicable, prior to discharge. 5. Clinic staff discharge patients accordingly. None 5 minutes SEC Clinical Nurse II and/or SEC Administrative Assistant II TOTAL None 1 hour and 5 minutes 2. Request for Dental Consultation This service details the procedure on how SEC officers and personnel can avail dental consultations to allow early detection of ailments, suggest preventive treatments and follow up previous findings. AIDSTE Division & Department/Office: Human Resource and Administrative Department (HRAD)-Medical and Dental Unit Classification: Simple (1 hour and 11 minutes) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Appointment Slip Clinic CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client requests a schedule for dental consultation. 1. Clinic staff receives the appointment slip. None 1 minute SEC Administrative Assistant 2. Client visits the clinic and waits to be called. 2. Clinic staff retrieves the dental chart and conduct initial assessment. None 5 minutes SEC Administrative Assistant 3. Client proceeds to the dental treatment area for the procedure. 3. Clinic staff conducts careful clinical assessment, complete oral examinations and administers appropriate management ( i.e. , oral prophylaxis, light cure filling, extraction, denture repair and adjustment, recementation of crown and bridge, deep scaling and debridement, fluoride therapy, dispensing of medicines, prescription, refer to hospital, etc.) None 1 hour (depending on nature of case) SEC Dentist 4. Client signs at the logbook and index card of medicines prior to discharge. 4. Clinic staff discharge patients accordingly. None 5 minutes SEC Administrative Assistant II TOTAL None 1 hour and 11 minutes 3. Request for Issuance of Medical Certificates This service details the procedure on how SEC officers and personnel can request medical certificate/s, i.e. , sick leave, quarantine leave, COVID-19 Test, school, bond, training and GSIS. SDAaTC Division & Department/Office: Human Resource and Administrative Department (HRAD)-Medical and Dental Unit Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All active SEC Personnels Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Slip Clinic CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fills-out the request slip. 1. Clinic staff receive the request slip. None 1 minute SEC Clinical Nurse II and/or SEC Administrative Assistant 2. Client waits while the request is being processed. 2. Clinic staff prepare the requested medical certificate/s. None 2 days, 23 hours, 54 minutes SEC Medical Officer IV or SEC Dentist 3. Client affixes signature at the request slip upon receipt of the requested document. 3. Clinic staff provide a copy of the medical certificate. None 5 minutes SEC Clinical Nurse II and/or SEC Administrative Assistant TOTAL None 3 days 4. Request for Issuance of LOA or Referral Slip This service details the procedure on how SEC officers and personnel can request a letter of authorization (LOA) or referral slip as provided by the accredited health care provider. HTcADC Division & Department/Office: Human Resource and Administrative Department (HRAD)-Medical and Dental Unit Classification: Simple (2 days and 10 minutes) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Slip Clinic CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client fills-out the request slip. 1. Clinic staff receive the request slip. None 5 minutes SEC Clinical Nurse II or SEC Administrative Assistant 2. Client waits while the request is being processed. 2. Clinic staff prepare the requested LOA or referral slip. None 1 to 2 days SEC Clinical Nurse II or SEC Administrative Assistant 3. Client affixes signature at the request slip upon receipt of the requested document. 3. Clinic staff provide the requested LOA or referral slip. None 5 minutes SEC Clinical Nurse II or SEC Administrative Assistant TOTAL None 2 days and 10 minutes 5. Request for Medical Clearance This service details the procedure on how new plantilla personnel can secure medical clearance prior to work assumption. CAIHTE Division & Department/Office: Human Resource and Administrative Department (HRAD)-Medical and Dental Unit Classification: Simple (1 day and 63 minutes) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Request Slip Clinic CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client requests schedule for medical clearance 1. Clinic staff receive the request slip. None 1 minute SEC Administrative Assistant 2. Client submits the results of the laboratory tests and medical certificate issued by a government physician. 2. Clinic staff receives the results of the laboratory tests and medical certificate None 1 minute SEC Clinical Nurse II or SEC Administrative Assistant 3. Client waits to be called. 3. Clinic staff takes vital signs and incorporates results of laboratory tests and medical certificate to individual clinical chart. None 10 minutes SEC Clinical Nurse II or SEC Administrative Assistant 4. Client proceeds to the doctor's room. 4. Clinic staff evaluates laboratory results, conducts thorough physical examination, and validates submitted medical certificates. None 15 to 30 minutes SEC Medical Officer IV 5. Client submits the employee orientation checklist. 5. Clinic staff receive the employee orientation checklist for signature. None 1 minute SEC Medical Officer IV 6. Client waits to be called for the orientation. 6. Clinic staff orients the new employee on medical insurance coverage and proper health protocols. None 15 minutes to 20 minutes SEC Clinical Nurse II 7. Client signs at the logbook prior to discharge. 7. Clinic staff submits final medical certificate with notation from SEC Medical Officer to HRMD. None 1 day SEC Administrative Assistant TOTAL None 1 day and 63 minutes 6. Request for Dental Clearance This service details the procedure on how new plantilla personnel can secure dental clearance prior to work assumption. aScITE Division & Department/Office: Human Resource and Administrative Department (HRAD)-Medical and Dental Unit Classification: Simple (1 day and 32 minutes) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE Appointment Slip Clinic CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client requests schedule for dental clearance. 1. Clinic staff receives the request slip. None 1 minute SEC Administrative Assistant 2. Client proceeds to the assigned date and time of oral examination. 2. Clinic staff assess, takes complete dental history and perform oral examination of the new employee/s. None 30 minutes SEC Dentist 3. Client submits the employee orientation checklist. 3. Clinic staff receive the employee orientation checklist for signature. None 1 minute SEC Dentist 4. Client signs at the daily clinical record prior to discharge. 4. Clinic staff submits employee orientation checklist to HRMD. None 1 day SEC Administrative Assistant TOTAL None 1 day and 32 minutes 7. Request for Annual Physical Examination This service details the procedure on how to avail the Annual Physical Examination (APE) of SEC officers and employees. DETACa Division & Department/Office: Human Resource and Administrative Department (HRAD)-Medical and Dental Unit Classification: Simple (2 days and 11 hours) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE APE Slip Clinic CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client request schedule for the APE. 1. Clinic staff receives the request slip. None 1 day SEC Clinical Nurse II or SEC Administrative Assistant 2. Client waits while the APE slip is being processed. 2. Clinic staff informs the schedule of the APE of eligible SEC officers and employee/s. None 2 to 3 hours SEC Clinical Nurse II or SEC Administrative Assistant 3. Client waits for the actual date of conduct of APE. 3. Clinic staff coordinate with accredited health service providers regarding conduct of APE. None 1 day SEC Medical Officer IV and SEC Clinical Nurse II 4. Client proceeds to the assigned date, time and place of APE. 4. Clinic staff provides guidelines on APE procedures. None 8 hours SEC Clinical Nurse II and SEC Administrative Assistant TOTAL None 2 days and 11 hours 8. Request for Annual Dental Examination This service details the procedure on how to avail the Annual Dental Examination (ADE) of SEC officers and employees. HEITAD Division & Department/Office: Human Resource and Administrative Department (HRAD)-Medical and Dental Unit Classification: Simple (1 day and 1 hour) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Services Who may avail: All SEC Employees Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE ADE Slip HRMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client waits for the schedule of annual dental examination (ADE). 1. Clinic staff informs the schedule of the ADE of eligible SEC officers and employee/s. None 1 day SEC Administrative Assistant 2. Client proceeds to the assigned date and time of ADE. 2. Clinic staff assess, takes complete dental history and perform oral examination of the SEC officers and employees. None 30 minutes SEC Dentist 3. Client waits for the schedule of appropriate dental procedures. 3. Clinic staff arranges the schedule and gives an appointment slip. None 15 minutes SEC Administrative Assistant 4. Client signs at the daily logbook prior to discharge. 4. Clinic staff update the dental chart of concerned SEC officers and employee/s. None 10 to 15 minutes SEC Administrative Assistant TOTAL None 1 day and 1 hour FINANCIAL MANAGEMENT DEPARTMENT ACCOUNTING DIVISION 6/F The SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City 1209 1. Request for the Issuance of BIR Form 2307 These are requests by specific recipients (Creditors/Vendors, Consultants and Contractuals) upon their issuance of Official Receipt. The said BIR forms will be issued and released for their compliance to BIR requirement. In compliance with Revenue Circular No. 36, s. of 2021, the government or any of its subdivisions, instrumentalities or agencies, including GOCCs who are required to withhold creditable VAT shall issue the Certificate of Creditable Tax Withheld at Source (BIR Form 2307). The Certificate of Final Tax Withheld at Source (BIR Form 2306) shall no longer be used. aDSIHc For the convenience of the transacting public and the implementation of SEC's Zero Face to Face Transaction, this service is also available by sending an email request to Mr. Jerome Neil E. Riego ([emailprotected]) of the Accounting Division, Financial Management Department. The cut-off time for purposes of reckoning the date of receipt of emails on a particular day shall be at 3:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. Division & Department/Office: Accounting Division, Financial Management Department Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Services Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: All SEC Contract of Service Personnel, Consultants and Creditors Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request Slip secured from the Accounting Division or email request sent to [emailprotected] Accounting Division, FMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client requests for the Certification of Contributions by filling up the Request Slip form and submits the same to Accounting Division or send an email request to [emailprotected] 1. Accounting Division staff receives the accomplished Request Slip for processing or acknowledges the email request None 2 minutes SEC Assistant Computer Operator or SEC Computer Operator or SEC Administrative Assistant II Accounting Division, FMD 1.1 Verifies the records and prepares the document and routes the same to the Assistant Director/Officer-in Charge None 25 minutes SEC Accounting Specialist III (via email) Accounting Division 1.2 Reviews and approves/signs the BIR 2307 None 10 minutes Officer-in-Charge Accounting Division 2. Client receives BIR Form 2307 2. Accounting Division staff releases the BIR Form 2307 None 3 minutes SEC Assistant Computer Operator or SEC Computer Operator or SEC Administrative Assistant II Accounting Division, FMD SEC Accounting Specialist III Accounting Division TOTAL None 40 minutes 2. Request for the Issuance of BIR Form 2316 These are requests of SEC employees for Certified True Copy of Income Tax Return (BIR Form No. 2316) for purposes specified such as travel application and loan purposes. The BIR Form No. 2316 serves as a proof that the employee earned an income and taxes are withheld from the said income from the previous year. For SEC Employees from the Extension Offices, excluding Legazpi Extension and Davao Extension Offices, they may request the same from their respective personnel in charge of Tax remittances. ATICcS For the convenience of the transacting public and the implementation of SEC's Zero Face to Face Transaction, this service is available by sending an email request to Ms. Abigail K. Guimpayan ([emailprotected]) of the Accounting Division, Financial Management Department. The cut-off time for purposes of reckoning the date of receipt of emails in a particular day shall be at 3:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. Division & Department/Office: Accounting Division, Financial Management Department Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [ ] Government to Business (G2B) [ ] Government to Government (G2G) Type of Service: Internal Service Who may avail: SEC Employees Others, please specify: Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request Slip secured from the Accounting Division or email request sent to [emailprotected] Accounting Division, FMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Client requests for the Certified True Copy of the Income Tax Return (BIR Form 2316) by filling up the Request Slip form and submits the same to Accounting Division or send an email request to [emailprotected] 1. Accounting Division staff receives the accomplished Request Slip for processing or acknowledges the email request None 3 minutes SEC Assistant Computer Operator or SEC Computer Operator or SEC Administrative Assistant II Accounting Division, FMD 1.1 Prepares the document and routes the same to the Assistant Director or Officer-in-Charge None 15 minutes SEC Accounting Specialist III (via email) Accounting Division 1.2 Reviews and approves/signs the BIR 2316 None 5 minutes Officer-in-Charge Accounting Division 2. Client receives the requested document. 2. Accounting Division staff releases the Certified True Copy of Income Tax Return (BIR Form No. 2316) None 2 minutes SEC Assistant Computer Operator or SEC Computer Operator or SEC Administrative Assistant II Accounting Division, FMD SEC Accounting Specialist III Accounting Division TOTAL None 25 minutes FINANCIAL MANAGEMENT DEPARTMENT TREASURY DIVISION 1. Complex Request for Certified True Copy (CTC) of Official Receipt These are requests for authentication of official receipts issued from 2010 to 2014 stored at SEC Building, EDSA Greenhills, Mandaluyong City. ETHIDa For the convenience of the transacting public and the implementation of SEC's Zero Face to Face Transaction, this service is available by sending an email request addressed to Financial Management Department Director, Dondie Q. Esguerra at [emailprotected]. The cut-off time for purposes of reckoning the date of receipt of emails on a particular day shall be at 3:00 PM. On the next business day, emails received beyond the cut-off time will be considered received. Division & Department/Office: Treasury Division, Financial Management Department Classification: Complex (7 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Filer/s or company representative/s Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request Letter from concerned payor/incorporator indicating the official receipt number, date issued and the purpose, addressed to the Director of FMD. 2. Authorization letter (if other than the concerned payor/incorporator) 3. Valid ID of the concerned payor and/or the authorized person Requesting payor/incorporator 4. Payment Assessment Form (PAF), as generated from the SEC Cashiering System Treasury Division, FMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Send request letter via email through the Director, FMD: 1.1 Receive, review, and forward email the letter to the Treasury Division (TD). 1.2 The TD shall: None 25 minutes SEC Administrative Officer IV Office of the Director, FMD 1.2.1. Receive and record the request letter None 5 minutes SEC Computer Operator 1.2.2. Retrieve file of Official Receipt (OR) None 2 days, 7 hours SEC Computer Operator 1.2.3. Verify and Authenticate OR None 10 minutes SEC Administrative Officer I SEC Supervising Administrative Officer/SEC Assistant Director 1.2.4. Prepare Payment Assessment Form (PAF) and email details to the client. None 10 minutes SEC Computer Operator 2. Pay the corresponding amount with reference to the issued PAF thru: PHP100.00/per CTC + PHP30.00 DST/per CTC Real time 2.1 Online via eSPAYSEC 2.1.1 Electronic Official Receipt (EOR) will be automatically generated; or None 0 Minute 2.2 Or thru LandBank over the counter 2.2.1 EOR will be generated within two (2) business days after the payment. 2.1. Generate OnColl Report via LandBank WeAccess Facility 10 Minutes SEC Computer Operator 2.2. Verify completeness of payment details 10 Minutes SEC Administrative Officer II 2.3. Upload verified OnColl Report to the Cashiering System 10 Minutes SEC Computer Operator 3. Submit EOR to FMD via email and receive authenticated OR via email within 3 days. 3. Record and release authenticated copy of OR thru the email provided by the client. None 10 minutes SEC Computer Operator TOTAL PHP100.00/per CTC + PHP30.00 DST/per CTC * 3 days ** 3 days and 30 Minutes Note: 1. SEC processing time when client payment is done thru ESPAYSEC. 2. SEC processing time when client payment is done thru LandBank over the counter (exclusive of waiting time for the availability of the OnColl Reports) 2. Issuance and Release of Payment These are payments to the SEC personnel and Contract of Service for their salaries and other compensation, and to the SEC creditors for their supply of goods and services through any of the following modes: HTcADC 1. Thru LANDBANK WeAccess, regardless of funding source, or; 2. Thru check issuance, if the creditor does not have an existing LANDBANK account. Division & Department/Office: Treasury Division, Financial Management Department Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service and Internal Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: SEC employee, Contract of Service and SEC Creditors Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Approved Disbursement Voucher (DV) with complete Supporting Documents (SD) Office of the Director, FMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. SEC employee/creditor waits while the claim is being processed 1.1 The Office of the Director-FMD forwards the approved DV with complete SDs 1.2 Process payment: None 30 minutes SEC Administrative Officer III/IV Office of the Director 1.2.1. Check the completeness of signatories on the DV upon receipt and tag the same as "Received" in the FMD Monitoring System. None 30 minutes SEC Administrative Assistant II, or SEC Assistant Computer Operator Treasury Division 1.2.2. Facilitate the fund transfer/ATM Payroll transaction. None 30 minutes SEC Administrative Officer I Treasury Division 1.2.3. Verify/check the correctness of the created fund transfer transactions, particularly on source account, target account, and amount. Affix initials on the below portion of the DV near the indicated Transaction Reference No. None 30 minutes SEC Administrative Officer IV/SEC Supervising Administrative Officer or SEC Assistant Director 1.2.4. Transmit documents to the following offices for approval of fund transfer: None 6 hours SEC Administrative Assistant II, or SEC Assistant Computer Operator 1.2.4.1. Office of the Director, FMD None 1.2.4.2. Office of the Director, HRAD 2. Creditor/payee receives the payment and provides *original copy of Official Receipt of individual Payee. 2. The above signatories approve the fund transfer. None Real-Time receipt of payment on the payee's indicated bank account upon the approval of the second and final signatory. SEC FMD Director SEC HRAD Director 3. Receives confirmation from TD-FMD within 8 hours. 3. Send payment notifications thru the email address provided by the creditor/payee. None Upon return of the DV to TD-FMD from the office of the 2nd authorized signatory. SEC Data Analyst TOTAL None 8 hours (1 day) * For SEC Creditors 3. Payment of Fees for Non-Registration Transactions These are payments for non-registration transactions such as license fees, penalties/fines and other charges from corporations, partnerships, and other SEC Clients. CAIHTE Division & Department/Office: Treasury Division, Financial Management Department Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Filer/s or company representative/s Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Duly signed Payment Assessment Form (PAF) from the concerned SEC office All SEC Departments/SEC Extension Offices CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Pay the corresponding amount with reference to the issued PAF thru: Per PAF from the concerned issuing department/SEC Extension Office Real-time 1.1 Online via eSPAYSEC 1.1.1 Electronic Official Receipt (EOR) will be automatically generated; or 2.1.1 * or thru LandBank over the counter None 0 Minute 3.1.1 EOR will be generated within two (2) business days after the payment. 1.1. Generate OnColl Report via LandBank WeAccess Facility 10 Minutes SEC Computer Operator 1.2. Verify completeness of payment details 10 Minutes SEC Administrative Officer II 1.3. Upload verified OnColl Report to the Cashiering System 10 Minutes SEC Computer Operator TOTAL Per PAF from the concerned operating department/ SEC Extension Office * 0 Minute ** 30 Minutes Note: 1. SEC processing time when client payment is done thru ESPAYSEC. 2. SEC processing time when client payment is done thru LandBank over the counter (exclusive of waiting time for the availability of the OnColl Reports) * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. 4. Payment of Fees for Registration Transaction These are payments of filing fees for the registration of corporations, partnerships, and other registered entities. aScITE Division & Department/Office: Treasury Division, Financial Management Department Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [x] Government to Business (G2B) [] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Filer/s or company representative/s Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Duly signed Payment Assessment Form (PAF) from the concerned SEC office All SEC Departments SEC Extension Offices (EOs) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Pay the corresponding amount with reference to the issued PAF thru: Per PAF from the concerned issuing department/SEC Extension Office Real-time 1.1 Online via eSPAYSEC 1.1.1 Electronic Official Receipt (EOR) will be automatically generated; or 1.2 or thru LandBank over the counter None 0 Minute 1.3 EOR will be generated within two (2) business days after the payment. 1.1. Generate OnColl Report via LandBank WeAccess Facility 10 Minutes SEC Computer Operator 1.2. Verify completeness of payment details 10 Minutes SEC Administrative Officer II 1.3. Upload verified OnColl Report to the Cashiering System 10 Minutes SEC Computer Operator TOTAL Per PAF from the concerned operating department/ SEC Extension Office * 0 Minute ** 30 Minutes Note: 1. SEC processing time when client payment is done thru ESPAYSEC. 2. SEC processing time when client payment is done thru LandBank over the counter (exclusive of waiting time for the availability of the OnColl Reports) 5. Request for Re-Application of Fees This service covers the procedure on request for re-application of excess payment of filing fees and penalties for the corporation's future transaction/s with the Commission, as endorsed and recommended by the concerned operating department or by the Head of SEC Extension Office. Due to the nature of the request, there is a change in the classification of the nature of the collection or Unified Account Code Structure (UACS). The payment is re-applied to the same corporation, hence, without a change in name. DETACa For the convenience of the transacting public and the implementation of SEC's Zero Face to Face Transaction, this service is also available by sending an email request to the Financial Management Department Director, Dondie Q. Esguerra at [emailprotected] , copy furnishing Assistant Director Daisy B. Pabuaya at [emailprotected] The cut-off time for purposes of reckoning the date of receipt of emails in a particular day shall be at 3:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. Division & Department/Office: Treasury Division, Financial Management Department Classification: Complex (7 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: Inter-department Others, please specify: SEC Concerned Department, SEC Extension Offices Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Memorandum from Operating Department/SEC Extension Office recommending the approval of the Re-Application of Fee Request by Company Company Registration and Monitoring Department Markets and Securities Regulation Department Corporate Governance and Finance Department Other Operating Departments SEC Extension Offices 2. Official Receipt, electronic Official Receipt, or Validated Land Bank Deposit Slip as proof of payment 3. Duly signed new Payment Assessment Form (PAF) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Operating Department or SEC EO sends/submits a Memorandum with complete details and requirements to the Office of the Director (OD)-FMD 1.1 Receive and record the Memorandum with supporting documents None 10 minutes SEC Administrative Officer III/IV, Office of the Director, FMD 1.1.1. Forward the received memorandum to Treasury Division-FMD. None 10 minutes -do- 1.2 Receives the documents from the OD-FMD. None 10 minutes SEC Computer Operator Treasury Division, FMD 1.2.1. Verify the payment record of the requesting company; None 1 day SEC Administrative Officer I Treasury Division, FMD 1.2.2. Process the request and prepare a Certification of Payment, with an attached screenshot of the Report of Collections or verified, Official Receipts/Electronic Official Receipt/s. 30 minutes SEC Administrative Officer I 1.2.3. Review and affix initials upon verification of the certification of payment with an attached screenshot of the Report of Collections or verified, Official Receipts/Electronic Official Receipt/s 30 minutes SEC Administrative Officer IV/SEC Supervising Administrative Officer or SEC Assistant Director 1.2.4. Forward the Certification of Payment and its attachments to the Accounting Division. 10 minutes SEC Computer Operator 1.3. Receive the document together with the Treasury Division's Certification of Payment for requests coming from the EOs or from the main office. None 10 minutes SEC Computer Operator Accounting Division, FMD 1.3.1. Reclassify the payment to the same requesting corporation with a new PAF or Order of Payment. Process the request by preparing Journal Entry Voucher (JEV) for the reclassification of the collection. Prepare a reply Memorandum for approval of the Assistant Director. None 1 day, 5 hours and 20 minutes SEC Accounting Specialist IV Accounting Division, FMD 1.3.2. Review and sign the prepared Memorandum. 1.3.3. Forward the reply Memorandum to the Office of the Director, FMD for signature. None 10 minutes SEC Supervising Accountant and SEC Assistant Director Accounting Division, FMD 1.4. Receives Memorandum, for approval and signature of the Director None 10 minutes SEC Assistant Computer Operator, or SEC Computer Operator, or Accounting Division, FMD 1.4.1. Upon the approval of the said reply Memorandum, the Office of the Director emails the same to the concerned operating department/EO, copy furnishing the Accounting Division and Treasury Division. None None 10 minutes 10 minutes SEC Administrative Officer III/IV, Office of the Director, FMD -do- 2. SEC operating department/EOs receives FMD memorandum within 3 days. TOTAL None 3 days 6. Request for Reclassification of Payment This service covers the procedure on request for reclassification of payment due to a change in the nature of collection ( e.g. , from Penalties/Fines to Custodian Fees) as recommended by the Head [Dp1] of SEC Operating Department or SEC Extension Office. Due to the nature of the request, there is a change in the classification of the nature of the collection or the Unified Accounts Code Structure (UACS). The payment may or may not be re-applied to the same corporation. HTcADC With the implementation of SEC's Zero Face to Face Transaction and in pursuit of a more efficient transaction, this service is also available by sending an email request to the Financial Management Department Director, Dondie Q. Esguerra at [emailprotected] , copy furnishing Assistant Director Daisy B. Pabuaya at [emailprotected] . The cut-off time for purposes of reckoning the date of receipt of emails in a particular day shall be at 3:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. Division & Department/Office: Treasury Division, Financial Management Department Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: Inter-department Others, please specify: SEC Concerned Department, SEC Extension Offices Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Memorandum from the concerned operating department stating that the attached Report of Collections and Official Receipt/Electronic Official Receipt are duly validated and indicating that the request for reclassification is recommended Company Registration and Monitoring Department Markets and Securities Regulation Department Corporate Governance and Finance Department Other Operating Departments SEC Extension Offices 2. Report of Collections capturing the payment made by the requesting corporation 3. Official Receipt, electronic Official Receipt, or Validated Land Bank Deposit Slip as proof of payment 4. Duly signed new Payment Assessment Form (PAF) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Requesting department or SEC Extension Office forwards the recommending Memorandum to the Office of the Director, Financial Management Department 1.1 Receive and record the Memorandum with supporting documents None 10 minutes SEC Administrative Officer III/IV, Office of the Director, FMD 1.1.1. Forward the received memorandum to Treasury Division (TD). None 10 minutes -do- SEC Computer Operator 1.2 Receive the memorandum from the OD-FMD. Check the completeness of the documents. None 10 minutes SEC Administrative Officer I Treasury Division, FMD 1.2.1. Verify the payment of the requesting company None 1 day SEC Administrative Officer I Treasury Division, FMD 1.2.2. Process the request and prepare a Certification of Payment, with an attached screenshot of the Report of Collections or verified Official Receipt/s None 1 hour and 20 minutes SEC Administrative Officer II SEC Administrative Officer V SEC Supervising Administrative Officer SEC Assistant Director Treasury Division, FMD 1.2.3. Review and sign upon verification of the certification of payment with an attached screenshot of the Report of Collections or verified Official Receipts/Electronic Official Receipt/s None 10 minutes SEC Computer Operator Treasury Division, FMD SEC Assistant Computer Operator SEC Computer Operator Accounting Division, FMD 1.2.4. Forward the Certification of Payment and document with its attachment to the Accounting Division None 10 minutes SEC Accounting Specialist IV Accounting Division, FMD 1.3. Receive the Memorandum from the OD-FMD for requests coming from the EOs or Certification of payment and its attachments for requests from the main office, from the TD. None 10 minutes SEC Supervising Administrative Officer SEC Assistant Director Accounting Division, FMD 1.3.1. Reclassify the payment to the same requesting corporation with a new PAF or Order of Payment. Process the request by preparing Journal Entry Voucher (JEV) for the reclassification of collection. Prepare a reply Memorandum for approval of the Assistant Director. None 1 day and 5 hours SEC Assistant Computer Operator, or SEC Computer Operator, or Accounting Division, FMD 1.3.2. Review and sign the prepared Memorandum. None 10 minutes 1.3.3. Forward the reply Memorandum to the Office of the Director, FMD for signature. 10 minutes 2. SEC Operating Department/Extension Office receives a memo from FMD within 3 days. 2. Receive the reply Memorandum for the Office of the Director, FMD for approval and signature of the Director None 10 minutes SEC Administrative Officer III/IV, Office of the Director, FMD 2.1. Upon the approval of the said reply Memorandum, the Office of the Director forwards the same to the Head of the Extension Office, copy-furnishing the Accounting and Treasury Divisions. None 10 minutes SEC Administrative Officer III/IV, Office of the Director, FMD TOTAL None 3 days 7. Request for Transfer of Payment This service covers the procedure for transfer of payment of the same corporation due to modification or change of corporate name as recommended by the operating department concerned or by the Head of SEC Extension Office. This applies only to the transfer of exactly the same amount and without change in the classification of the nature of the collection or Unified Account Code Structure (UACS). For payments made in the SEC Extension Offices, the request is coursed directly to the respective Extension Office where the payment was made. The process detailed below also applies and will be performed by the SEC Extension Offices. HTcADC For the convenience of the transacting public and the implementation of SEC's Zero Face to Face Transaction, this service is also available by sending an email request to the Financial Management Department Director, Dondie Q. Esguerra at [emailprotected] , copy furnishing Assistant Director Daisy B. Pabuaya at [emailprotected] . The cut-off time for purposes of reckoning the date of receipt of emails on a particular day shall be at 3:00 PM. On the next business day, emails received beyond the cut-off time will be considered received. Division & Department/Office: Treasury Division, Financial Management Department Classification: Simple (3 days) Type of Transaction: [ ] Government to Citizen (G2C) [ ] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: Internal Service Who may avail: Inter-department Others, please specify: SEC Concerned Department, SEC Extension Offices Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Memorandum from Operating Department/SEC Extension Office recommending the approval of the Transfer of Payment request by the company Company Registration and Monitoring Department Markets and Securities Regulation Department Corporate Governance and Finance Department Other Operating Departments SEC Extension Offices 2. Official Receipt, electronic Official Receipt, or Validated Land Bank Deposit Slip as proof of payment 3. Duly signed new Payment Assessment Form (PAF) CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Requesting department or SEC Extension Office forwards the recommending Memorandum to the Office of the Director, Financial Management Department 1. Receive and record the Memorandum with supporting documents None 10 minutes SEC Administrative Officer III/IV, Office of the Director, FMD 1.1. Forward the received memorandum to Treasury Division. 10 minutes -do- 2. SEC operating department/EOs receives FMD memo reply within 2 days. 2. Receive the Memorandum from OD-FMD None 10 minutes SEC Computer Operator Treasury Division, FMD 2.1. Verify the completeness of documents and payment of the requesting company. If complete; 1 day, 5 hours and 30 minutes SEC Administrative Officer I Treasury Division, FMD 2.1. * Process the request and prepare a Memorandum reply, indicating the approval or disapproval of the request for the signature of the Director, addressed to the concerned department/SEC EO. 1 hour and 20 minutes SEC Administrative Officer I Treasury Division, FMD 2.2. Review and sign the prepared Memorandum 10 minutes SEC Administrative Officer IV SEC Supervising Administrative Officer or SEC Assistant Director Treasury Division, FMD 2.3. Forward the reply Memorandum to the Office of the Director, FMD for signature 10 minutes SEC Computer Operator Treasury Division, FMD 3. Receives Memorandum, for approval and signature of the Director None 10 minutes SEC Administrative Officer III/IV, Office of the Director, FMD 3.1. Upon the approval of the said reply Memorandum, the Office of the Director forwards the same to the concerned operating department/SEC EO. (Copy furnished to the Treasury Division) None 10 minutes -do- TOTAL None 2 days * Note from the Publisher: Copied verbatim from official document. Irregular numerical sequence. 8. Simple Request for Certified True Copy (CTC) of Official Receipt These are requests for authentication of official receipts issued from the year 2015 up to the present at SEC Headquarters, 7907 Makati Avenue, Salcedo Village, Bel-Air, Makati City, 1209. CAIHTE For the convenience of the transacting public and the implementation of SEC's Zero Face to Face Transaction, this service is available by sending an email request addressed to the Financial Management Department Director, Dondie Q. Esguerra at [emailprotected]. The cut-off time for purposes of reckoning the date of receipt of emails in a particular day shall be at 3:00 PM. Emails received beyond the cut-off time will be considered received on the next business day. Division & Department/Office: Treasury Division, Financial Management Department Classification: Simple (3 days) Type of Transaction: [x] Government to Citizen (G2C) [x] Government to Business (G2B) [x] Government to Government (G2G) Type of Service: External Service Who may avail: Target SEC Clients/Stakeholders/Customers Others, please specify: Filer/s or company representative/s Guidelines during Pandemic: NO CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Request Letter from concerned payor/incorporator indicating the official receipt number, date issued and the purpose, addressed to the Director of FMD 2. Authorization letter (if other than the concerned payor/incorporator) 3. Valid ID of the concerned payor and/or the authorized person 4. Payment Assessment Form (PAF), as generated from the SEC Cashiering System Requesting payor/incorporator Treasury Division, FMD CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Send/submit a request letter personally or through email with complete details to the Office of the Director, FMD 1.1. Receive and review the duly signed request letter with complete details. None 15 minutes SEC Administrative Officer III/IV, Office of the Director, FMD 1.1.1. Forward request letter to the Treasury Division 10 minutes -do- 1.2. Receive and record the request letter None 10 minutes SEC Computer Operator 1.2.1. Verify and authenticate OR 5 hours SEC Administrative Officer I SEC Supervising Administrative Officer SEC Assistant Director 1.2.2. Prepare PAF and email the details to the client. 15 minutes SEC Computer Operator 2. Pay the corresponding amount with reference to the issued PAF thru: Per PAF from the concerned issuing department/ SEC Extension Office Real time 2.1 Online via eSPAYSEC 2.1.1 Electronic Official Receipt (EOR) will be automatically generated; or None 0 Minute 2.2 or thru LandBank over the counter 2.2.1 EOR will be generated within two (2) business days after the payment. 2.1. Generate OnColl Report via LandBank WeAccess Facility 10 Minutes SEC Computer Operator 2.2. Verify completeness of payment details 10 Minutes SEC Administrative Officer II 2.3. Upload verified OnColl Report to the Cashiering System 10 Minutes SEC Computer Operator 3. Submit EOR to FMD via email and receive authenticated OR via email within 6 hours. 3. Record and release authenticated copy of OR thru the email provided by the client. None 10 minutes SEC Computer Operator TOTAL PHP100.00/ per CTC + PHP30.00/ per DST/per CTC *6 hours **6 hours and 30 minutes Note: 1. SEC processing time when client payment is done thru ESPAYSEC. 2. SEC processing time when client payment is done thru LandBank over the counter (exclusive of waiting time for the availability of the OnColl Reports) Footnotes COMPLIANCE MONITORING DIVISION 1. Note: The 20 days processing time is for one client being served at one time. The time is extended when there are more clients. 2. Note: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 3. SEC Memorandum Circular No. 3, Series of 2014. 4. Ibid. 5. SEC Office Order No. 101, series of 2021. 6. Pursuant to the latest instruction by the Commission En Banc. 7. Note: The 21 days processing time is for one client being served at one time. The time is extended when there are more clients. Further, petitions and administrative cases are governed by the SEC 2016 Rules of Procedures. 8. Note: The 7 days processing time is for one client being served at one time. The time is extended when there are more clients. 9. Note: The 7 days processing time is for one client being served at one time. The time is extended when there are more clients. 10. Note: The 7 days processing time is for one client being served at one time. The time is extended when there are more clients. 11. Note: The 3 days processing time is for one client being served at one time. The time is extended subject to the volume of the received applications. 12. Note: The 3 days processing time is for one client being served at one time. The time is extended subject to the volume of the received applications. CORPORATE FILING AND RECORDS DIVISION 1. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 2. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 3. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 4. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 5. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 6. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 7. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 8. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 9. NOTE: The 3 days processing time is for one client being served at one time. The time is extended when there are more clients. 10. NOTE: The 7 days processing time is for one client being served at one time. The time is extended when there are more clients. SECURITIES REGISTRATION DIVISION 1. See SEC website to secure the checklist of requirements for SEC Form 10.2 application. 1. See SEC website to secure the checklist of requirements for SEC Form 10.2. 2. Resolution is prepared if the issuance of confirmation of exemption is approved by the Commission En Banc and an Order if the approval is within the MSRD Level. 2. May vary (due to the number of applications being reviewed by Specialist). 3. Review of Information Statement prior to its Distribution in the Stockholders Meeting is covered under R.A. 8799. LICENSING DIVISION 1. *Processing time assuming the contents in the RS is complete or accurate, or by such later date to which the client has consented. If the RS is on its face incomplete or inaccurate, the SEC may reject the RS unless the Client is allowed to amend the RS. Likewise, the processing time does not include the period when Client prepares the amended documents/RS. MONITORING DIVISION 1. As evidence of the three (3)-year microfinance operations, AFS for the past three (3) years must be submitted, together with a microfinance operations report, as well as any other document that will prove compliance with said requirement. The burden to prove compliance with the three (3)-year microfinance operations requirement, through documentary submission, lies with the MF-NGO. 2. The applicant MF-NGO has the burden to prove that the old entity had been engaged in microfinance activities for at least three (3) years based on the documents submitted. 3. The CIS-URDB Clearance shall only be issued to corporations that have fully complied with the SEC Reportorial and other Compliance Requirements or upon payment of the assessed penalty, if any. 4. Subject to the prescribed processing of the Cashier Treasury Division, FMD. COMPANY ANALYTICS AND STATISTICS DIVISION 1. A simple request/transaction shall mean request submitted by a requestor or requesting parties which only necessitates ministerial actions for readily available statistics, reports or data, or that which requires only inconsequential actions for the production by an Action Officer or employee of SEC. 2. Requesting parties may file via Freedom of Information (FOI); i-Message Mo; mail or courier; email to [emailprotected]; in person; via phone call; and/or referral/endorsement by other SEC Department/Offices. 3. A complex request/transaction shall mean a request submitted by a requestor or requesting parties which necessitates evaluation (in the production and vetting by proper authorities) of complicated statistics, reports or data by an Action Officer or employee of SEC, such requests are to be determined by the ERTD. 4. Requesting parties may file via Freedom of Information (FOI); i-Message Mo; mail or courier; email to [emailprotected]; in person; via phone call; and/or referral/endorsement by other SEC Department/Offices. 5. A highly technical request shall mean a request submitted by a requestor or requesting parties which requires the use of highly technical knowledge and conduct of specialized research in the processing, preparation and/or evaluation. 6. Requesting parties may file via Freedom of Information (FOI); iMessage Mo; mail or courier; email to [emailprotected]; in person; via phone call; and/or referral/endorsement by other SEC Department/Offices. 7. A simple request/transaction shall mean request submitted by a requestor or requesting parties which only necessitates ministerial actions for readily available statistics, reports or data, or that which requires only inconsequential actions for the production by an Action Officer or employee of SEC. 8. Requesting parties may file via Freedom of Information (FOI); i-Message Mo; mail or courier; email to [emailprotected]; in person; via phone call; and/or referral/endorsement by other SEC Department/Offices. 9. A simple request/transaction shall mean request submitted by a requestor or requesting parties which only necessitates ministerial actions for readily available statistics, reports or data, or that which requires only inconsequential actions for the production by an Action Officer or employee of SEC. 10. Requesting parties may file via Freedom of Information (FOI); iMessage Mo; mail or courier; email to [emailprotected]; in person; via phone call; and/or referral/endorsement by other SEC Department/Offices. 11. A complex request/transaction shall mean a request submitted by a requestor or requesting parties which necessitates evaluation (in the production and vetting by proper authorities) of complicated statistics, reports or data by an Action Officer or employee of SEC, such requests are to be determined by the ERTD. 12. Requesting Department/Office may email to [emailprotected]. 13. A highly technical request shall mean a request submitted by a requestor or requesting parties which requires the use of highly technical knowledge and conduct of specialized research in the processing, preparation and/or evaluation. 14. Requesting department/office may email to [emailprotected]. 15. A simple request/transaction shall mean request submitted by a requestor or requesting parties which only necessitates ministerial actions for readily available statistics, reports or data, or that which requires only inconsequential actions for the production by an Action Officer or employee of SEC. 16. Requesting department/office may email to [emailprotected]. PROCUREMENT DIVISION 1. Depending on the opted mode of payment. 2. Depending on the opted mode of payment. 3. Minimum of 3 working days before the electronic official receipt can be generated. 4. In case of service contracts/service level agreements, the Bidder's representatives will sign first. After the SEC signatories have signed, the contract will be prepared for notarization. 5. Observing the restrictions/limitations of information provided by law (RA 9184 and its IRR/GPPB Policies & Resolutions). 6. Depending on the channel used by the client.