Amending Revenue Regulations No. V-35, Relative to Registration of Books of Accounts, Registers, Records, Invoices and Receipts

February 15, 1956 REVENUE REGULATIONS NO. V-45 SUBJECT : Amending Revenue Regulations No. V-35, Relative to Registration of Books of Accounts, Registers, Records, Invoices and Receipts TO : All Internal Revenue Officers and Others Concerned Pursuant to the authority granted in Section 338, in relation to Section 4 (j), both of Commonwealth Act No. 466, otherwise known as the National Internal Revenue Code, the following amendments to Revenue Regulations No. V-35, are hereby promulgated for the information and guidance of all concerned and shall be known as "REVENUE REGULATIONS No. V-45." SECTION 1. Revenue Regulations No. V-35 amending the original provisions of Section 19 of Revenue Regulations No. V-1, otherwise known as the Bookkeeping Regulations, is hereby amended to read as follows: "SEC. 19. Prior approval and registration of books of accounts, registers, records, invoices and receipts. Persons required to keep books of accounts, internal-revenue books, records of receipts and disbursements, additional registers and other records, invoices, and receipts for recording their transactions as prescribed in these regulations shall, before using any of the aforesaid books, records, registers, invoices, or receipts, first present them to the Collector of Internal Revenue, if the place of business is in Manila, or to the provincial revenue officer or to the deputy provincial or city treasurer, if in the province, for approval and registration. A register book for every book, register, or record which has been approved shall be kept showing such information as the date of approval; the name and address of the taxpayer; his citizenship; the number of the alien registration certificate or landing certificate, if an alien; the kind of business and the schedule, paragraph and number of the privilege tax-receipt issued for the business if any; and the kind, volume, number of pages or sheets of the book, register or record. Every book, register or record so approved and registered shall be serially numbered for each taxpayer. "A draft copy of invoices and receipts proposed to be used by the persons required to keep books of accounts and records prescribed by these regulations shall first be presented to the Collector of Internal Revenue, if the place of business is in Manila, or to the provincial revenue officer or to the deputy provincial or city treasurer, if in the province, for approval. All approved draft copies of invoices and receipts shall be recorded in a register showing such data as the date of approval, the name, address and the kind of business of the taxpayer, the schedule, paragraph, and number of his privilege tax receipt. No change shall be made in the form or type of invoices or receipts used by the said persons and no new or different invoice or receipt shall be used by the said person without prior approval as required herein. Every invoice or receipt must be serially numbered. DaTHAc "Before ordering invoices or receipts for printing, a taxpayer shall send to the Collector of Internal Revenue, if his place of business is in Manila, or to the provincial revenue officer or city or deputy provincial treasurer, if in the province, a written notice of the name and address of the printer with whom he intends to place the order, and the total number of booklets and the inclusive serial numbers of the invoices or receipts ordered. "Before any book, register, or record is presented for registration, there shall be placed on the front cover by the owner thereof an identification as to the kind of book, register, or record, the name and business address of the owner, citizenship, the number of the alien registration certificate or landing certificate, if an alien, the kind of business engaged in, and the schedule, paragraph, and number of the privilege tax-receipt issued for the business, if any. The pages of the book, register or record must be serially numbered in a permanent and legible manner. If a book, register, or record is approved, the following authentication shall be made by the approving officer on the reverse side of the front cover thereof; "This __________ Volume No. ___ with _________ pages or sheets, is approved on this ___ day of __________, 195__, for purposes of Revenue Regulations No. ________. ______________________ (Signature) _________________________ (Designation of Officer) "If the book, register, or record presented for approval is a continuation of previous books, registers, or records, besides the foregoing authentication, the following notation shall be added to the authentication: "Volume No. ____ of this __________ was approved on the day of ________, 195__. ______________________ (Signature) _________________________ (Designation of Officer) "In the case of invoices and receipts, the approval shall be indicated by an appropriate stamp placed on the front cover, on the back of the middle page, and on the back page of the last invoice or receipt of the booklet or pad approved, together with the signature of the officer authorized to approve the same." SECTION 2. All rulings, opinions and circulars issued which are inconsistent herewith are hereby repealed. SECTION 3. This amendment shall take effect upon promulgation in the Official Gazette. ( * ) aSIDCT (SGD.) JAIME HERNANDEZ Secretary of Finance Recommended by: (SGD.) SILVERIO BLAQUERA Collector of Internal Revenue Footnotes (*) Published in the Official Gazette on April, 1956; Vol. 52 Off. Gaz., page 1876.