Amendments to Section 19 of Revenue Regulations No. V-1, or the Bookkeeping Regulations, Relative to Registration of Invoices and Receipts of Merchants

November 4, 1952 REVENUE REGULATIONS NO. V-35 SUBJECT : Amendments to Section 19 of Revenue Regulations No. V-1, or the Bookkeeping Regulations, Relative to Registration of Invoices and Receipts of Merchants TO : All Internal Revenue Officers and Others Concerned SECTION 1. Section 19 of Revenue Regulations No. V-1, or the Bookkeeping Regulations, is hereby amended to read as follows: "Sec. 19. Prior approval and registration of books of accounts, registers, records, and draft copy of invoices and receipts . Persons required to keep books of accounts, internal revenue books, records of receipts and disbursements, additional registers and other records, for recording their transactions as prescribed in these regulations, shall, before using any of the aforesaid books, records, or registers, first present them to the Collector of Internal Revenue, if the place of business is in Manila, or to the provincial revenue agent or to the deputy provincial or city treasurer, if in the province, for approval and registration. A register book for every book, register, or record which has been approved shall be kept showing such information as the date of approval; the name and address of the taxpayer; his citizenship; the number of the alien registration certificate or landing certificate, if an alien; the kind of business and the schedule, paragraph and number of the privilege tax-receipt issued for the business, if any; and the kind, volume, number of pages or sheets of the book, register or record approved. Every book, register or record so approved and registered shall be serially numbered for each taxpayer. "A draft copy of invoices and receipts proposed to be used by persons required to keep books of accounts and records prescribed by these regulations shall first be presented to the Collector of Internal Revenue, if the place of business is in Manila, or to the provincial revenue agent or to the deputy provincial or city treasurer, if in the province, for approval. All approved draft copies of invoices and receipts shall be recorded in a register showing such data as the date of approval; the name, address, and the kind of business of the taxpayer; the schedule, paragraph, and number of his privilege tax-receipt. No change shall be made in the form or type of invoices or receipts used by said persons and no new or different invoice or receipt shall be used by said person without prior approval as required herein. Every invoice or receipt must be serially numbered. "Before ordering invoices or receipts for printing, a taxpayer shall send to the Collector of Internal Revenue, if his place of business is in Manila, or to the provincial revenue agent or city or deputy provincial treasurer, if in the province, a written notice as follows: 'The Collector of Internal Revenue Manila Sir: I have the honor to inform you that on this ________________ day of ________________, 19___, I have placed an order with ________________________ (name of printer & his address) for the printing of _______________________ (number in words & in figures) booklets of invoices/receipts with serial numbers from No. ____________ to No. _______________, inclusive. Very, respectfully, _______________________ (Name of taxpayer)' "Before any book, register, or record is presented for registration, there shall be placed on the front cover by the owner thereof an identification as to the kind of book, register, or record, the name and business address of the owner, citizenship, the number of the alien registration certificate or landing certificate, if an alien, the kind of business engaged in, and the schedule, paragraph, and number of the privilege tax-receipt issued for the business, if any. The pages of the book, register or record must be serially numbered in a permanent and legible manner. If a book, register, or record is approved the following authentication shall be made on the reverse side of the front cover thereof: 'This _________, Volume No. ___________ with _______ pages or sheets, is approved on this _______ day of ______________, 19____, for purposes of Revenue Regulations No. ___________. _______________________ (Signature) _______________________ (Designation of Officer)' If the book, register, or record presented for approval is a continuation of previous books, registers, or records, besides the foregoing authentication, the following notations shall be added to the authentication: 'Volume No. ______ of this ____________ was approved on the _______________ day of ______________, 19_____. TIADCc _______________________ (Signature) _______________________ (Designation of Officer)'" SECTION 2. These amendments shall take effect upon promulgation in the Official Gazette. (SGD.) AURELIO MONTINOLA Secretary of Finance RECOMMENDED BY: (SGD.) S. DAVID Collector of Internal Revenue