Generation of Large Taxpayers Collection Report

July 27, 1999 REVENUE MEMORANDUM ORDER NO. 69-99 SUBJECT : Generation of Large Taxpayers Collection Report TO : All Internal Revenue Officials & Employees Concerned I. OBJECTIVES This Order is issued to: A. Establish policies and procedures in the generation of Large Taxpayers Collection Report (LTCR). B. Define the responsibilities of all offices involved. II. POLICIES A. Preparation and generation of the monthly summary of LTCR shall be the responsibility of ISOS Data Center. B. The LTCR shall provide statistical information to concerned Regional Offices (ROs) and Revenue District Offices (RDOs). It shall not be construed as a 1209 collection report. C. The monthly summary report of large taxpayers collection shall be transmitted on or before the 6 th working day of the following month to all concerned ROs and RDOs either thru fax or e-mail facility, whichever is available. D. The Systems Maintenance and Support Division (SMSD) of Information Systems Development Service (ISDS) shall create a script to automatically transmit the LTCR to concerned computerized ROs and RDOs. E. The Help Desk/Office Automation of the Systems Support Division-Information Systems Operations Service (ISOS) and the Revenue Data Center (RDC) shall provide the necessary technical support to the offices concerned. cdlex III. PROCEDURES A. Large Taxpayers Division (LTD) shall : 1. Forward the tax returns filed by large taxpayers to ISOS Data Center, with corresponding transmittal slips. 2. Act on all the discrepancies referred by the ISOS Data Center. B. ISOS Data Center shall : 1. Receive the tax returns and refer to LTD for appropriate action all discrepancies discovered. 2. Validate, process and encode the tax returns. 3. Generate monthly LTCR and transmit to concerned ROs and RDOs thru e-mail or fax on or before the 6 th working day of the following month. 4. Request the assistance of Help Desk-SSD when trouble/problem occurs during transmittal of LTCR. 5. Ensure that all transmittals are successful by checking the acknowledgment receipts transmitted by concerned ROs and RDOs thru fax or e-mail. 6. Regularly update in coordination with LTD, the file containing the, list of RDOs with large taxpayers. C. Collection Division of the Regional Office shall : (for non-computerized RDOs) 1. Acknowledge receipt of LTCR transmitted by ISOS Data Center (see Annex A for format of Acknowledgment Receipt). 2. Provide the concerned RDOs with a copy of LTCR. 3. Follow-up ISOS Data Center in case of non-transmittal of LTCR. 4. Monitor and keep the transmittals for records' purposes. D. Collection Section of computerized RDOs shall : 1. Acknowledge the receipt of LTCR transmitted by ISOS Data Center (see Annex B for format of Acknowledgment Receipt). 2. Monitor and follow up ISOS Data Center on the non-transmittal of LTCR. E. Help Desk/Office Automation of the Systems Support Division (SSD)-ISOS shall : 1. Establish and maintain linkages of ROs and RDOs and that of the RDCs and NO. 2. Maintain the e-mail accounts of concerned ROs and RDOs. 3. Provide the necessary technical support on any trouble/problem encountered by ISOS Data Center in the generation and transmittal of LTCR. 4. Generate issues management log. F. Help Desk/Office Automation of Revenue Data Center shall : 1. Assist and log all problems encountered by ROs and RDOs regarding the utilization of their e-mail facility. 2. Ensure that trouble calls coming from concerned ROs and RDOs, are properly addressed. 3. Generate issues management log. IV. REPEALING CLAUSE All other issuances and/or portions thereof inconsistent herewith are hereby repealed and amended accordingly. LexLib V. EFFECTIVITY This Order takes effect immediately. (SGD.) BEETHOVEN L. RUALO Commissioner of Internal Revenue ANNEX A ACKNOWLEDGMENT RECEIPT Date The Chief ISOS - Data Center BIR - National Office Sir/Madam: This is to acknowledge receipt of collection report for the month of <month year> on <date received : mm/dd/yyy> . ____________________ Collection Division Revenue Region No. ____ ANNEX B From: <account name of the RDO> Sent: <date> To: [emailprotected] Subject: Collection Report for the Month of < month year > This is to acknowledge receipt of your mail.