Creation of Project Coordinators Group

November 22, 1966 REVENUE MEMORANDUM ORDER NO. 69-66 SUBJECT : Creation of Project Coordinators Group It has been observed that the Commissioner of Internal Revenue and the members of the conference staff do not readily get timely and up-to-date information and reports regarding the implementation of projects in many areas of activities in the Bureau of Internal Revenue. To enable the Commissioner to have an effective formulation of policies and decisions, it is essential that he and the members of his staff be well apprised of the progress of the work on the various projects, problems encountered in their implementation, and the effects on operations, personnel and the organization as a whole. LLjur In order that the officials in the National office may be made fully aware of the progress of the implementation, activities and problems of any given project, there is hereby created a "Project Coordinators Group" in the National Office. This group shall be composed of ranking officials who have no definite assignments so that they can devote their full time to the work of the group. Every project or operation launched from the National Office should have a coordinator and the department head concerned should make the appropriate request for the assignment of a coordinator in the project or operation. The assignment of a coordinator to any project or operation will place him directly under the administrative control of the Revenue Operations Head concerned, but copies of his report should be furnished the Commissioner and the Deputy Commissioner of Internal Revenue. The project coordinator shall devote his time and effort to the project assigned to him and he shall be fully accountable to the Revenue Operations Head concerned and to the Commissioner of Internal Revenue for the following duties and responsibilities: 1. To assist in the planning process, including the preparation of implementing orders; 2. To see to it that programs of work, specifications and work schedules set forth in the approved plans are adhered to; 3. To evaluate the plans within the project and bring this matter to the attention of the responsible officials; 4. To recommend by immediate corrective measures for snags and bottlenecks encountered in the implementation of the project and to make an immediate report of the same to the officials concerned; 5. To determine project needs and prepare recommendations thereof with the assistance of, or in coordination with responsible operating supervisors; 6. To instruct operators on the processes and procedures set forth in the plans, and if necessary, to interpret orders and instructions for the understanding of operating personnel. Conferences or orientation courses may be availed of by the coordinator, if necessary; 7. To recommend additional activity areas for inclusion in the project; 8. To recommend revision of schedules and implementing details in order to meet the demands of the activities of the projects; and 9. To submit periodic implementation reports and such other special reports as may be required to the Commissioner of Internal Revenue. Copies of the report of the Project Coordinator shall be furnished the Revenue Operations Head (Management & Planning) and the Deputy Commissioner of Internal Revenue. The Management & Planning Department shall, in connection with its inherent function in accordance with its responsibilities under Revenue Administrative Order 8-66, clear all issuances prepared by the Project Coordinator prior to the signature and approval by the Commissioner. The provisions of this Revenue Memorandum Order are effective immediately. LLjur MISAEL P. VERA Commissioner of Internal Revenue