Guidelines and Procedures on the Transmittal of BIR Forms 1700 for Outsourcing

June 30, 1999 REVENUE MEMORANDUM ORDER NO. 61-99 SUBJECT : Guidelines and Procedures on the Transmittal of BIR Forms 1700 for Outsourcing TO : Assistant Commissioner-ISOS, RDC Heads, Revenue District Officers and Others Concerned I. Objectives This order prescribes the guidelines and procedures to control and account for BIR Form 1700s (Annual Income Tax Return for Individuals Earning Purely Compensation) for outsourcing. cdtech II. Guidelines 1. All Metro Manila Revenue District Offices (RDOs) shall forward all original copies of BIR form 1700 to their respective Revenue Data Centers (RDCs) not later than July 30, 1999. Documents submitted after the deadline shall be returned to the respective RDO unprocessed. 2. RDCs Southern Luzon, Central Luzon and Makati shall, in turn, forward these documents to the Information Systems Operations Service (ISOS) not later than August 15, 1999. 3. The RDOs shall ensure that all BIR Form 1700s are properly and securely packed and appropriately labelled prior release to the RDC concerned. 4. ISOS shall be the central point of origin for pick-up and delivery of documents by the service provider. Likewise, it shall be responsible for controlling and monitoring documents released to/received from the service provider. III. Procedures A. The RDO shall: 1. Batch BIR Form 1700s by 100s; a batch shall contain not more than 100 documents; 2. Prepare control sheet (Annex A) in four copies; write or type the name of each taxpayer in the control sheet and attach triplicate copy to the batched documents. Provide original and duplicate copies to the RDC and retain quadruplicate copy as office file; 3. Prepare transmittal letter (Annex B) in three copies, provide original and duplicate copies to the RDC and retain triplicate copy as office file; 4. Place batched Form 1700 in boxes and properly label each box, as follows: RDO No. and Station/Town (i.e. RDO No. 39, South Quezon City) Form Type Year 5. Forward documents together with two copies of transmittal letter and control sheet/s to the RDC not later than July 30, 1999. B. The RDC shall: 1. Receive boxes of BIR Form 1700 and two copies of transmittal letter and control sheet/s; 2. Check completeness of boxes received against transmittal; ensure that the boxes are properly labelled; 3. Forward boxes of Form 1700 to ISOS, together with the original copies of RDO's transmittal letter and control sheet/s; retain duplicate copy as office file. C. Legacy System, ISOS shall: 1. Receive boxes of BIR Form 1700 from the RDCs, together with the original copies of RDO's transmittal letter and control sheet/s; 2. Check completeness of boxes received against transmittal; 3. Prepare transmittal letter and transmit documents to service provider; 4. Receive encoded documents, diskettes and required outputs from service provider; 5. Forward documents processed/encoded by the service provider to the respective Administrative Divisions of Revenue Regions for safekeeping. cdtech IV. Effectivity This order shall take effect immediately. (SGD.) BEETHOVEN L. RUALO Commissioner of Internal Revenue ANNEX A BIR FORM 1700 ANNEX B Date The Head Revenue Date Center - Bureau of Internal Revenue Sir: We are transmitting to you _______________ of BIR Form 1700. (no. of boxes) The name of the taxpayers are listed in the attached control sheet/s. Please be acknowledge receipt hereof. Very truly yours, _____________________ Revenue District Officer