Procedure in Processing Information Returns (BIR Form 17.01-B) and Alphabetical List Showing Annual Payments of P1,800.00 or more (BIR Form 17.01-B-1)

December 10, 1976 REVENUE MEMORANDUM ORDER NO. 53-76 SUBJECT : Procedure in Processing Information Returns (BIR Form 17.01-B) and Alphabetical List Showing Annual Payments of P1,800.00 or more (BIR Form 17.01-B-1) TO : All Regional Directors, Chiefs of Branches, Revenue District Officers, Revenue Examiners and others concerned In order to achieve a more effective, uniform and expedient implementation of Revenue Regulations No. 8-76, there is prescribed hereunder the procedure to be followed in processing the Information Returns (BIR Form 17.01-B and Alphabetical List showing annual payments of P1,800.00 or more, which have not been subjected to withholding. I. Forms to be used A. BIR Form 17.01-B shall be used in reporting payments made to another person of fixed or determinable income in an aggregate amount of P1,800.00 or more in a calendar year except interest which should be reported irrespective of amount. B. BIR Form 17.01-B shall be used in preparing the Alphabetical List of persons to whom total annual payments of P1,800.00 were made except interest which should be reported irrespective of amount. II. Offices in the revenue regions authorized to receive the information returns and alphabetical lists A. Assessment Branch B. Revenue District Office C. Collection Agent's Office III. Processing of information returns and alphabetical lists A. Transmittal of returns and lists 1. The head of authorized offices and units shall see to it that the returns and alphabetical lists received are transmitted to the Assessment Branch not later than the 15th day of February. 2. Information returns and alphabetical lists received thru the mails by the Administrative Branch should be forwarded to the Assessment Branch as soon as they are received. 3. The transmittal shall indicate the names and addresses of the persons filing the information returns and alphabetical lists. B. Processing in the Assessment Branch 1. As soon as the information returns with the alphabetical lists are received, the same should be checked with the transmittal, to insure that all those listed therein are actually received. 2. Check the information returns against the alphabetical list. If any listed return is missing, the office that received the alphabetical list and the returns should be immediately informed and requested to secure the copy of the information return. In the meantime that the missing return is being located, the Assessment Branch shall prepare a triplicate copy of the return based on the information available in the alphabetical list. This copy should be marked "Prepared in the Assessment Branch" to distinguish it from the returns submitted by the payor and to facilitate substitution upon receipt of the one actually filed by him. 3. Segregate the out-of-region returns and transmit the same immediately to the proper revenue region. 4. All information returns filed by International Shipping companies/agencies shall be transmitted to the International Operations Division. 5. Arrange the returns alphabetically using as basis the names of the recipients of income. 6. Periodically test check the names listed in the alphabetical list with the information returns on file to insure that none of the returns have been pulled out. cdta 7. Maintain an alphabetical file using the names of the payers of the duplicate alphabetical list, which shall serve as a control of the triplicate copies of the information returns. 8. Transmit the original copy of the alphabetical list to the DPC. IV. Utilization of data in information returns A. The returns (BIR Form 17.01-B) shall remain with the Assessment Branch for safe-keeping and should be ready at all times for reference purposes. The Chief of the Assessment Branch shall assign a custodian of these returns who shall be responsible for its updating and safe-keeping. B. Every revenue examiner shall verify from the Assessment Branch the correctness of income declared by taxpayers assigned to him for investigation by using the attached form. This form shall be attached to his report. C. The revenue examiner should likewise verify if the taxpayer under investigation/audit who is subject to the filing of BIR Form 17.01-B and alphabetical listing has complied with the requirement. If the taxpayer failed to comply, he shall be required to file the information returns and the alphabetical list and shall at the same time be penalized for non-submission of the same on the required date. D. All reviewers must also consult this file when reviewing reports of investigation submitted by examiners. The provisions of this Revenue Memorandum Order shall take effect beginning with the taxable year 1977. EFREN I. PLANA Acting Commissioner of Internal Revenue TAN-1456-040-3 ANNEX Republic of the Philippines Department of Finance BUREAU OF INTERNAL REVENUE Revenue Region No. ____ NO. _____ ________________ Date REQUEST FOR INFORMATION ON INCOME RECEIVED For the Taxable Year Ended ____ NAME OF TAXPAYER ______________________ TAN _________ ADDRESS ______________________________________________ Sources of Income declared in the return: [] Salaries, Bonus, Allowances [] Interest [] Fees (Specify) _______ [] Rents [] Commissions [] Royalties [] Others (Specify) _______ [] Dividends [] Partner's Share Authorized By: _______________ Signature _________________ _______________________ Head of Office Name of Examiner Code No. INCOME VERIFICATION RESULTS According to the information returns (Form 1701 B) on file with this Office as of the date indicated hereunder, ____________________________ with TAN _______________ Name of Taxpayer of _______________________________, received the following incomes from the Address sources indicated: NATURE OF INCOME FROM WHOM RECEIVED AMOUNT _______________ ____________________ Date Chief, Assessment Branch