Prescribing the VAT Registration No. Sticker and the Modified Overall Procedures in the Registration of VAT Taxpayers

November 16, 1988 REVENUE MEMORANDUM ORDER NO. 49-88 SUBJECT : Prescribing the VAT Registration No. Sticker and the Modified Overall Procedures in the Registration of VAT Taxpayers TO : All Internal Revenue Officers and Others Concerned I. Objective: This Order is being issued to incorporate in one single issuance all the changes that have been adopted relative to the registration of VAT taxpayers in order to facilitate and ensure proper and full compliance by all the offices/persons concerned to the requirements set forth under Revenue Regulation Nos. 5-87 and 1-88. II. Policies: The following guidelines and policies are to be observed and strictly followed by all concerned: cd i There is hereby prescribed the official VAT Registration No. sticker in yellow color with letter prints in black to be issued to all VAT registered taxpayers who shall post or exhibit the same at the front door or other prominent place in their principal place of business and at each branch in such a way that it is clearly and easily visible to the buying public. 2. Corollary to this, the use of the improvised sticker and the green one earlier distributed for use by the district offices is hereby discontinued. 3. The Property Division shall take charge of the supply and distribution of the VAT stickers to all the RDOs not later than December 1, 1988. 4. All VAT taxpayers who have registered with the Rev. District Office (RDO) prior to this Order shall be issued the Official VAT Registration No. sticker by their respective RDOs where they have been registered as VAT taxpayers within 15 days from receipt of the stickers. III. Procedures: The succeeding is the modified overall procedures in the registration of VAT taxpayers: A. Revenue District Office 1. Receive Application for VAT Registration (BIR Form No. 2550-1) from taxpayer or his authorized representative in triplicate; Original VAT Division Duplicate Revenue District Office Triplicate taxpayer 2. Stamp "RECEIVED" and date of receipt on the upper right hand corner and on the claim stub of the form after ascertaining if it has been properly accomplished and checking the completeness of data; 3. Record in the logbook, exclusively for VAT registration, the application received by indicating the name of applicant and date of receipt; 4. Fill in application number portion of the Application for VAT Registration following the numbering in the logbook ; 5. Give the claim stub of the original copy of application to taxpayer and advise him to wait or return on the date indicated thereon claiming the certificate/s of registration and VAT Registration Sticker/s; 6. Evaluate the application per RMC 38-87. In case of disapproval, check the box for "Disapproved"; sign on the space provided and indicate date when processing was completed; inform the taxpayer and file the application; 7. Check the box for "Approved" and indicate the VAT Registration Number, Quarter/Filing Code, Effective Date of Registration and Application Category; sign on the space provided and indicate date when processing was completed; 8. Prepare, in duplicate, VAT Registration Certificate (BIR Form No. 2550-2) for the VAT-registered person's principal place of business and VAT Registration Certificate (BIR Form No. 2550-2A) for every branch within or outside the district, for the signature of the RDO. Original Registrant Duplicate RDO 9. Prepare the VAT Registration Sticker in as many copies as there are head office and branches, likewise for the signature of the RDO. These stickers are to be requisitioned in advance from the Property Division; 10. Release, upon presentation of the claim stub, the original registration certificate/s, VAT Registration Sticker/s and triplicate of Application for VAT Registration to the taxpayer and advise him to post/exhibit the sticker/s at the front door or other prominent place in his principal place of business and at each branch, if any, in such a way that it is clearly and easily visible to the buying public; file duplicate copies of registration certificate/s with corresponding duplicate copy of application. 11. Fill in Column for Business/Trade Name and Date of Registration/Application in the computer print-out furnished by the Revenue Computer Center (RCC) with Name of Registered VAT Taxpayer and Date of Registration, respectively; 12. Batch in 50s all original copies of approved applications and prepare transmittal letter, in duplicate: Original VAT Division Duplicate RDO 13. Transmit all batches including the last batch which may contain less than fifty applications to the VAT Division on the following Monday of every week. cdt B. VAT Division 1. Receive approved applications for registration with the covering transmittal letter from the Revenue District Offices; 2. Transcribe all required data in accordance with Revenue Computer Center (RCC) prescribed formats; transmit diskettes to RCC; 3. Receive three (3) copies each of the VAT Register by district, alphabetic and numeric, with the diskettes from RCC; 4. Send/mail original VAT Register by districts, alphabetic and numeric, to the RDOs concerned and duplicate copy of VAT Register to the Office of the Regional Director within three (3) days after receipt from RCC; file triplicate of VAT Register. C. Revenue Computer Center (RCC) 1. Receive diskettes from VAT Division and generate three (3) copies each of VAT Register by district - alphabetic and numeric; The listing must show the registered name of taxpayer, registration number, registered taxable activities, registered exempt activities, if any, type of business organization, number and street name, city or municipality in which the principal establishment and branches are located and their corresponding telephone numbers. Original RDO concerned Duplicate Office of the Regional Director Triplicate VAT Division 2. Forward to VAT Division the three (3) copies each of the VAT Register by district, alphabetic and numeric, including the diskettes used within seven (7) working days after receipt of the diskettes from VAT Division. acd IV. Repealing Clause: This Order amends RMO No. 21-87 dated August 27, 1987 and all other existing issuances or portion thereof inconsistent with this Order. V. Effectivity: This Order shall take effect immediately upon approval. (SGD.) BIENVENIDO A. TAN, JR. Acting Commissioner