Supplementing Revenue Memorandum Order No. 6-64, dated January 9, 1964 — Procedures covering the flow and handling of correspondence

December 12, 1972 REVENUE MEMORANDUM ORDER NO. 44-72 SUBJECT : Supplementing Revenue Memorandum Order No. 6-64, Dated January 9, 1964 Procedures covering the Flow and Handling of Correspondence TO : Revenue Operations Head, Revenue Regional Directors, Division Chiefs and other Concerned: Notwithstanding the guidelines enumerated in Revenue Memorandum Order No. 6-64, it has been observed that the procedures contained therein, in the routing, handling and/or distributions of correspondence has not been followed accordingly, hence, confusion and complaints still arises causing serious breaches connected therewith. In order to preclude similar things to happen in the future I hereby re-iterate that the instructions promulgated under Revenue Memorandum Order No. 6-64, should be enforced effectively by all concerned and to supplement said order the following instructions are hereby issued and should be observed strictly. cd 1. All communications intended for the signature of the Commissioner, Deputy Commissioner, Revenue Operations Head and Division Chiefs, acted upon by the action unit, there must be attached a routing slip to be routed thru proper channel wherein are indicated the officers and officials through which and when such papers must be coursed. 2. The official concerned must place his initial opposite his name in the routing slip to indicate that such papers was coursed through his office. This initial is distinct from that one he affixes below the typewritten name of the Commissioner after he shall have gone over the papers; 3. Any and all remarks, comments or notations made in the slip or a separate piece of paper by any participating or receiving official must remain attached to such official paper as being routed for initial or signature and such comment remark or notation shall form part of such official paper which must be kept together with the original duplicate by the initiating office for purpose of records. All concerned are hereby directed to observed closely and strictly the herein procedures in the routing and handling of correspondence and all officials papers through channel. This order takes effect immediately. MISAEL P. VERA Commissioner of Internal Revenue