Submission Thru E-Mail of Priority Reports Required by the Offices Under Operations Group From Regional and District Offices

September 26, 2003 REVENUE MEMORANDUM ORDER NO. 44-03 SUBJECT : Submission Thru E-Mail of Priority Reports Required by the Offices Under Operations Group From Regional and District Offices. TO : All Regional Directors, Revenue District Officers and Others Concerned I. OBJECTIVES: This Order is issued to: A. Ensure prompt submission of priority reports required by Operations Group from Regional and District Offices. ETAICc B. Maximize the use of the e-mail facilities provided to all offices. II. GUIDELINES: In order to achieve the above objectives the following guidelines in the submission of the reports shall be followed: A. Reports listed in the attached matrices (Attachments "A", "B" and "C") shall be submitted to all concerned offices thru e-mail. B. The office e-mail address/es indicated opposite the listed report in the matrices shall be used for the purpose. However, it is imperative that a personnel shall be assigned and be made accountable for the receipt and/or processing of the reports submitted by the regional and district offices. C. Once the report has been received by the office concerned, it shall acknowledge thru e-mail also, within twenty-four (24) hours from receipt. D. Compliance on the submission of reports thru e-mail shall form part of the Key Performance Indicators (KPIs) of the offices concerned. III. REPEALING CLAUSE: All issuances or portions thereof inconsistent herewith are hereby revoked and/or amended accordingly. IV. EFFECTIVITY: This Order takes effect immediately. (SGD.) GUILLERMO L. PARAYNO, JR. Commissioner of Internal Revenue ATTACHMENT A REPORTS REQUIRED BY TAXPAYER ASSISTANCE SERVICE FROM REGIONAL AND DISTRICT OFFICES REPORT NAME DEADLINE FOR DISTRIBUTION E-MAIL ADDRESS WHERE SUBMISSION REPORT SHALL BE SUBMITTED 1. TAS Report #007 Report on on or before the 10th Taxpayer Service Programs [emailprotected] Registration by Taxpayer Type day of the following and Monitoring Division month 2) TAS Report #008 Registration by -do- -do- -do- Tax Type 3) TAS Report #009 Summary Report -do- -do- -do- of New Registrants 4) TAS Report #001 Report on the -do- -do- -do- Results of Taxpayer Service Activities 5) Consolidated Monthly Result of on or before the 15th -do- -do- Posting & Monitoring Report day of the following month 6) Monthly Report on TRU Phase I on or before the 25th -do- -do- Validated Records sent to ISOS for day of the following Upload (RMO 79-99 Annex A) month 7) Monthly Report on Registration on or before the 25th Taxpayer Service Programs [emailprotected] Information Updates & day of the following and Monitoring Division - Exemption Updates Forms sent to month ISOS (RMO 79-99 Annex B) 8. Monthly Report on Applications for -do- -do- -do- Registration of Branches sent to ISOS (RMO 79-99 Annex C) 9. Monthly Report on the Resolution of -do- -do- -do- Suspended TRU/Registration Data Determined After Upload (RMO 79-99 Annex D) 10. Monthly Report on the Resolution of -do- -do- -do- Suspended TRU II Records Determined Before & After Upload (RMO 40-2000 Annex A) 11. Status of Multiple and Identical TIN -do- -do- -do- Clean Up 12. List of Cancelled/Deactivated TINs -do- -do- -do- & Transferred Taxpayer Records 13. Status Report on Adopted Taxpayers -do- -do- -do- Requested for Transfer 14. TAS Report #003 Plans, Schedules on or before the 10th Taxpayer Service Programs [emailprotected] & Actual Accomplishment Report on day of the month and Monitoring Division the Tax Campaign Activities/Public following the quarter Dialogue 15. TAS Report #004 Quarterly Advance on or before the 10th -do- -do- Schedule of Officer-of-the-Day to day of the month Man the Taxpayer Service Counter before the start of the quarter 16. TAS Report #005 Quarterly on or before the 10th -do- -do- Inventory of Forms (External Forms) day of the month following the quarter 17. Quarterly Inventory of Permits Issued on or before the 15th -do- -do- and Pending Applications To Use day of the month Computerized Accounting System or following the quarter Components Thereof 18. TAS Report #002 Annual Plans and on or before January -do- -do- Schedules of Tax Campaign/Public 10th of the current Dialogue year 19. Annual Request for Forms Allocation on or before July 31st -do- -do- of the current year Fn: TAS reports ATTACHMENT B REPORTS REQUIRED BY ASSESSMENT SERVICE FROM REGIONAL AND DISTRICT OFFICES REPORT NAME DEADLINE FOR DISTRIBUTION E-MAIL ADDRESS WHERE SUBMISSION REPORT SHALL BE SUBMITTED 1. Monthly Report on New Registrants On or before the Original Assessment [emailprotected] and Registration Updates of 5th day following the Service (Attn: Assessment Professionals/Individuals Covered end of each Programs Division ) by RR No. 1 2003 month Duplicate RDO (file copy) 2. Monthly Report of Tax Credit/ On or before the Original Assessment [emailprotected] Refund Processed 10th day of the Service (Attn: Assessment following month Programs Division) Duplicate Assessment e-mail address of the Division Assessment Division of the Region concerned Triplicate Office of the e-mail address of the Regional Director (ORD) Regional Office concerned Quadruplicate - RDO (file copy) 3. Monthly Report of ONETT On or before the Original Assessment [emailprotected] Collection (Annex M) 10th day of the Service (Attn: Asset succeeding month Valuation Division) Duplicate ORD e-mail address of concerned Regional Office Triplicate RDO (file copy) 4. Report of CARs Issued On Availment On or before the Original ORD e-mail address of of Section 24 (D)(2) of 1997 NIRC per 10th day of the concerned Regional Revenue Memorandum Circular succeeding month Office No. 14 2001 (Sale of Principal Residence) (Annex K) Duplicate Assessment [emailprotected] Service (Attn: Asset Valuation Division) Triplicate RDO (file copy) 5. Monthly Report on Cases/Dockets On or before the 10th Original Assessment [emailprotected] Received from Investigating Offices day of the Service (Attn: AITEID) For Review (Annex P) following month Duplicate ORD e-mail address of Regional Office concerned Triplicate Assessment Division (file copy) 6. Monthly Report of Tax Credit/ Not later than the 10th Original Assessment [emailprotected] Refund Approved and Granted day of the following Service (Attn: Assessment month Programs Division) Duplicate ORD (file copy) 7. Monthly Report of Closed Not later than the 10th Original Assessment [emailprotected] Cases/Dockets (Form 0603) day of the following Service (Attn: AITEID) (Annex F) month Duplicate ORD e-mail address of Regional Office concerned Triplicate RDO (file copy) 8. Monthly Inventory of Pending Not later than the Original Assessment [emailprotected] Cases (Form 19.64S) (Annex I) 10th day of the Service (Attn: AITEID) following month Duplicate - ORD e-mail address of Regional Office concerned Triplicate RDO (file copy) 9. Monthly Report on Reviewed Not later than the Original Assessment [emailprotected] Cases (Annex Q) 10th day of the Service (Attn: AITEID) following month Duplicate ORD e-mail address of Regional Office concerned Triplicate Assessment Division (file copy) 10. List of Requisitioned Certificates Within 10 days after Original Assessment [emailprotected] Authorizing Registration (Annex F) the end of every Service (Attn: Asset month Valuation Division) Duplicate - Administrative e-mail address of the Division (for consolidation) Administrative Division of the Region concerned Triplicate RDO (file copy) 11. Monthly Report of Confirmation Within 10 days after Original Assessment [emailprotected] Letters Issued (Annex G) the end of every Service (Attn: Asset month Valuation Division) Duplicate ORD (file copy) 12. Monthly Report of Assessment/ Within 10 days after Original Assessment [emailprotected] Collections from Property the end of every Service (Attn: Asset Transactions And Certificates month Valuation Division) Authorizing Registration (CARs) Prepared and Issued (Annex C) Duplicate ORD e-mail address of Regional Office concerned Triplicate RDO (file copy) 13. Monthly Report on VAT, Percentage On or before the 15th Original Assessment [emailprotected] Tax and Withholding Tax on VAT/ day following the Service (Attn: Assessment Percentage Tax Collections from end of each month Programs Division) Professionals/Individuals Covered by RR No. 1 2003 Duplicate RDO (file copy) 14. Monthly Report of Tax Verification 20th day of the month Original Assessment [emailprotected] Notices (TVNs) Issued (Annex E) Service (Attn.: AITEID) Duplicate ORD (file copy) 15. Monthly Summary of Cases Covered 20th day of the month Original Assessment [emailprotected] by TVNs Closed, Assessed and Service (Attn: AITEID) Outstanding (Annex F) Duplicate ORD (file copy) ATTACHMENT C REPORT NAME DEADLINE FOR DISTRIBUTION E-MAIL ADDRESS WHERE SUBMISSION REPORT SHALL BE SUBMITTED 1. Summary Listings of Tax Every Monday Original Revenue [emailprotected] Remittance Advice (TRA) Accounting Division Duplicate Withholding [emailprotected] Tax Division Triplicate Finance Division, Regional Office (file copy) 2. Monthly Report on Stop-Filer On or before the 7th Original Collection [emailprotected] Cases Created and Closed day of the Programs Division following month Duplicate - Collection Division file copy 3. Consolidated List of Delinquent 10th day of the Collection Enforcement [emailprotected] Accounts/Disputed Assessments following month Division and Unpaid 2nd Installment Being Handled Master List 4. Batch Discrepancy Report On or before the Original Revenue [emailprotected] (Annex D) 10th day of the Accounting Division following month Duplicate RDC servicing the region/ district Triplicate Revenue District Office (file copy) 5. Report on Properties Purchased by Not later than the Collection Enforcement [emailprotected] and/or Forfeited to the 10th day after the Division Government (WER Form No. 9) close of the month 6. Report on Properties Sold in Public Auction (WER Form No. 8) -do- -do- -do- 7. Report on Properties Redeemed Not later than the Collection Enforcement [emailprotected] Within the Redemption Period 10th day after the Division (WER Form No. 10) close of the month 8. Monthly Compliance and Alphalist On or before the Withholding Tax Division [emailprotected] of NGAs (Annex C) 15th day of the month 9. Report of BIR Collection thru On or before the Original Revenue [emailprotected] Revenue Collection Officers 15th day of the Accounting Division following month Duplicate Collection e-mail address of the Division Collection Division Triplicate Revenue of the Region concerned District Office (file copy) 10. Monthly Inventory of Forfeited 15th day of the Original Collection [emailprotected] Properties following month Enforcement Division Duplicate Collection e-mail address of the Division Collection Division Triplicate RDO file of the Region concerned copy 11. Local Government Units with 15th day of the Withholding Tax Division [emailprotected] Delinquent Accounts Final following month Assessment Notices Issued 12. Consolidated Summary of Warrant 15th day after the Original Collection [emailprotected] of Distraint, Garnishment and/or close of the month Enforcement Division Levy Handled for Service and Duplicate Collection Execution (WER Form No. 6) Division, LT-CED file copy 13. Status Report on Compromise 20th day of the Collection Enforcement [emailprotected] Settlement Program (REB Annex month Division J) (NEB Annex K) 14. General Control Ledger (Monthly) 20th day of the -do- -do- following month 15. List of Late Batches Not later than the Original - Collection [emailprotected] 28th day of the Programs Division following month Duplicate RDO File copy 16. Bank Branch Performance -do- -do- -do- Statistics (Form 2841) 17. Limited Bank Data Entry -do- -do- -do- Exception Reports 18. Quarterly Report of Collection Within 15 days Original - Collection [emailprotected] from Documentary Stamp Tax after the end of the Programs Division Thru the Electromechanical quarter Duplicate Collection Machines including Loose Stamps Division file copy from Collection Officers 19. List of Medical Practitioners On or before the Withholding Tax Division [emailprotected] 30th day after the close of the calendar quarter B-2/CSreports.matrix