Amendment to Revenue Memorandum Order No. 23-65, otherwise known as "Procedures for the Accomplishment and Processing of the Revised Monthly Summary of Taxes Assessed and/or Demanded (BIR Form 40.00)"

September 16, 1976 REVENUE MEMORANDUM ORDER NO. 41-76 SUBJECT : Amendment to Revenue Memorandum Order No. 23-65, otherwise known as "Procedures for the Accomplishment and Processing of the Revised Monthly Summary of Taxes Assessed and/or Demanded (BIR Form 40.00)" TO : All Internal Revenue Officers Paragraph II(1) of Revenue Memorandum Order Number 23-65 is hereby amended and to read as follows: aisa dc "The revised BIR Form 40.00 (Monthly Summary of Taxes Assessed and/or Demanded, sample attached) shall be used to report both original assessments and/or demands for all kinds of taxes, and revised assessments and/or demands resulting from reinvestigation or reconsideration. This original or revised assessment shall be reported in the said Form 40.00 report for the particular month when the assessment or demand was approved." Likewise, paragraph II(5) of the same Order is hereby amended and to read as follows: "Changes in assessments and/or demands resulting from reinvestigation, reconsideration, review, or court decision shall be cancelled by ATCA, and the new or revised assessment, whether increased or reduced, shall be included in the BIR Form 40.00 report." The primary reason for this amendment is to avoid "double listing" of accounts in the computer list of receivables by using one type of document to set-up accounts, that is, the BIR Form 40.00 report; and another type of document to cancel or delete the account, that is, the ATCA. Heretofore, the ATCA has been used both to cancel the original assessment and to set-up the revised assessment. This dual function of the ATCA resulted in "double listing" of accounts in our computer list of receivables. Paragraph II(8) also of the same Order is hereby amended and to read as follows: "In accomplishing BIR Form 40.00 report, the following considerations shall be made: (a) If it is prepared in the national office, the assessments shall be grouped or listed by jurisdictional level; national accounts (where the aggregate assessments for each taxpayer involved over P20,000) shall be listed separately from regional and district accounts combined (where the aggregate assessments for each taxpayer involved P20,000 or below). Regional and district accounts combined shall be listed by regions. (b) If it is prepared in the regional office, the assessments involving regional accounts (where the aggregate assessment for each taxpayer is P5,000 but not exceeding P20,000) shall be listed separately from the district account (less than P5,000 assessments). District accounts shall be listed separately by revenue districts. (c) Extra copies shall be made in the preparation of BIR Form 40.00 for district accounts so that the pertinent district offices shall have a copy thereof. The reasons for amending paragraph II(8) of the same Order are: to use BIR Form 40.00 as control list of accounts/taxes receivables which are not yet included in the DPS or Computer list of receivables; and to use the monthly total number of accounts assessed and their corresponding amount involved as debit entries in the general ledger for receivable accounts maintained in the Receivable Accounts Division for national accounts, in the Collection Branch of the Regional office for regional accounts, and in the Revenue District office for district accounts. This Order shall take effect immediately. EFREN I. PLANA Acting Commissioner of Internal Revenue TAN-1456-040-3