Procedure for the Receipt and the Processing of Assets, Liabilities and Net Worth (Individuals, Partnerships and Corporations) filed Pursuant to Presidential Decree No. 379, dated January 7, 1974 as amended by Presidential Decree No. 417, dated March 19, 1974

July 1, 1974 REVENUE MEMORANDUM ORDER NO. 31-74 SUBJECT : Procedure for the Receipt and the Processing of Assets, Liabilities and Net Worth (Individuals, Partnerships and Corporations) filed Pursuant to Presidential Decree No. 379, dated January 7, 1974 as amended by Presidential Decree No. 417, dated March 19, 1974 TO : All Internal Revenue Officers and Others Concerned The following procedure shall be followed in the receiving and processing of the statements of assets, liabilities and net worth (individuals, partnerships and corporations) filed under Presidential Decree No. 379, dated January 9, 1974, as amended by Presidential Decree No. 417, dated. March 19, 1974. I. Forms to be used A. For Individuals, B.I.R. Form 184 B. For Corporations, B.I.R. Form 135 C. For General Professional Partnerships and Registered General Co.-Partnerships, B.I.R. Form 186 II. Receiving and Numbering of Statements A. Receipt of Statements The statement of assets, liabilities and net worth are to be received by Mr. Eufracio D. Santos, Tax Amnesty Implementation Officer, Office of the Commissioner of Internal Revenue, Revenue Director, Revenue District Officer, or Collection Agent of the City or Municipality, or the City/Municipal Treasurer who has been designated as Revenue Collection Officer of the municipality where the filer has his/its place of business or his/its legal residence. The statements (both original and duplicate) shall bear the stamp of or notation of the date the statements were filed in said offices. Additional two copies of the statements filed by public officers in the government service as of December 31, 1973, in compliance with the requirements of R.A. 3019, shall likewise be stamped. The additional copies so stamped should not be retained by the receiving officer. They should be returned to the filers, who will be responsible for their submission to their respective heads of office . The stamp of the receiving officer on the two copies (yellow) of the public officer is to show to the chief of the government agency of the latter that the two copies are carbon copies of those filed with the Bureau of Internal Revenue. B. Transmittal of Statements 1. The original and duplicate copies of the statements received in the National Office shall be transmitted to the Assessment Branch of the revenue region having jurisdiction over the statement while those received in Revenue District Offices, Collection Agents Office and Offices of the City Treasurer shall be transmitted to the Assessment Branch of their respective Revenue Regions. 2. The statements shall be accompanied by a transmittal list in duplicate showing the names and addresses of the filers and the respective dates of receipt. The triplicate copy of the transmittal list shall be retained as file copy of the transmitting office. 3. Sorting and classification of Statements a. Statements received in the Assessment Branch shall be sorted by Revenue Districts in the Revenue Region, after which they shall be classified as to individuals, partnerships or corporations. b. Statements pertaining to other regions shall be transmitted to the corresponding revenue region covered by a transmittal letter stating therein the names and addresses of the filers. cd C. Numbering of Statements 1. Before the statements are numbered, they shall be blocked into batches of 100 statements per batch for every classification. 2. There are sets of document locator numbers for each classification for each region. The document locator number shall be composed of the following: 1) Revenue District Office No. 2) Classification Symbol 3) Main Serial Number which includes the Revenue Region Code No.; the main serial number shall always start with 000001 for each classification; and 4) The Presidential Decree Number. 3. Illustration The statement filed by an individual whose address is within the jurisdiction of Revenue District Office No. 27, Pasay City shall be given the following document locator number: 27-I-06000001-379 27 = Revenue District Office Code (Number depends on the district) I = Classification Code for Individuals C = Classification Code for Corporations P = Classification Code for General Professional Partnerships and Duly Registered General Co-Partnerships 06 = Regional Office Number (number depends on the region) 000001 = Serial Number 379 = Presidential Decree Number 4. After the statements shall have been numbered, the original copies shall be segregated from the duplicate copies. Every batch of original and duplicate statements shall be covered by a block control sheet indicating therein the name of the filer and the document locator number, the form of which is attached as Annex "A". The "Block Control Sheet" shall be prepared in triplicate. The original copy shall be with the batch of original copies of the Statements; the duplicate copy with the batch of duplicate copies of the Statements and the triplicate copy bearing the acknowledgments of the receiving offices shall be the file copy of the Assessment Branch. To facilitate identification and accounting of transmittal of statements, each "Block Control Sheet" shall be numbered. The number shall start from No. 1 for each classification. (I-1 for statements filed by individuals, P-1 for statements filed by Partnerships and C-1 for statements filed by Partnerships and C-1 for statements filed by corporations.) The block number shall be clearly indicated on the space provided at the lower portion of the block control sheet. The original copies of the Statements with the Block Control Sheet shall be forwarded to the Tax Amnesty Implementation Officer, while the duplicate copies with the Block Control Sheet shall be transmitted to the Chief Administrative Branch of the region. The space provided for the receipt of the block of statements shall be properly and clearly filled in by the authorized receiving officer. 5. The original as well as the duplicate copies shall be forwarded by the Assessment Branch to the abovementioned offices within a period of ninety (90) days. cdt D. Release of Information Statements transmitted to the Administrative Branch shall be filed separately from the other records of the branch. No information whatsoever about the statements shall be released without a written authority from the Regional Director. In the case of the original statements forwarded to the Tax Amnesty Implementation Officer, the written authority must be secured from the Commissioner of Internal Revenue. All those concerned are hereby enjoined to be guided accordingly. MISAEL P. VERA Commissioner of Internal Revenue TAN-1601-593-5 Annex "A"