Procedure in the Processing, Handling and Safekeeping of Tax Returns Filed under Presidential Decree No. 370, dated January 9, 1974

May 31, 1974 REVENUE MEMORANDUM ORDER NO. 27-74 SUBJECT : Procedure in the Processing, Handling and Safekeeping of Tax Returns Filed under Presidential Decree No. 370, dated January 9, 1974 TO : All Internal Revenue Officers and Others Concerned In order to achieve coordinated and effective implementation of Presidential Decree No. 370 on tax amnesty, there is prescribed hereunder the procedure to be followed in the processing of the returns filed and notices of investment/deposit submitted. I. Forms to be used A. For individuals, BIR Form 1745X shall be used in reporting previously untaxed income and/or wealth and BIR Form 1745X-1 for Notice of Investment/Deposit. B. For corporations, partnerships and associations, BIR Form 1746X shall be used in reporting their previously untaxed income and/or wealth, and BIR Form 1746X-1 for Notice of Investment/Deposit. II. Receiving and Numbering of Returns A. Receipt of Returns Returns are to be received by Mr. EUFRACIO D. SANTOS, Tax Amnesty Implementation Officer, Office of the Commissioner of Internal Revenue, Regional Director or Revenue District Officer. The return shall be stamped with the date of receipt and signed by the receiving officer. The returns filed in Regional Offices are to be received by the Chief of the Assessment Branch. Collection Agents are not authorized to accept returns filed under Presidential Decree No. 370. B. Numbering of Returns 1. As soon as the returns are received at either the offices of the Commissioner of Internal Revenue, Regional Director or Revenue District Officer, a file number must be assigned immediately to each return in accordance with the procedure prescribed below. 2. Codes 25 = Revenue District Office Code (Number depends on the district) I = Classification Code for Individuals C = Classification Code for Corporations and Associations P = Classification Code for Partnerships 06 = Regional Office Code (Number depends on the region) NO = National Office 00001 = Main Serial Number 3. Samples of Numbering a. Return filed in the Revenue District Office. An amnesty return of an individual filed at Revenue District No. 25, Caloocan City, shall be given the following file number: 25-I-0600001-370. The determining factor of the Revenue District code is the district office where the return is filed. b. Return filed in the Regional Office. A return filed in Revenue Region No. 8 shall be numbered as follows: I-0800001-370. It will be noted that there is no Revenue District Office number since it was filed in the Regional Office. c. Return filed in the Office of the Commissioner. If an individual return is filed with Mr. Santos in the Office of the Commissioner, it shall be numbered as follows: NO-I-00001-370. "NO" is the symbol for the National Office. 4. For corporations and partnerships, the classification code shall be "C" or "P", as the case may be, instead of the code "I". 5. Every office authorized to receive returns shall start their numbering with 00001 for each classification (Individual, Corporation, Partnership). 6. Upon receipt of the return, the taxpayer shall be informed of its/his/her file number. The file number shall be written on the return as well as on the taxpayer's copy. C. Acceptance of Payments 1. Payment thru banks a. In places where payment of taxes is prescribed to be made thru banks, only those authorized to accept returns, such as the Chief of the Assessment Branch or Revenue District Officer, shall issue the Tax Payment Acceptance Order (TPAO) for taxes payable under Presidential Decree No. 370. b. Only the following information should be indicated on the TPAO: (1) the file number given on the space provided for the name; (2) the tax numeric code 11-500; (3) the amount of tax due; and (4) the due date of payment June 28, 1974, if the whole amount due is payable in one payment, or the due date of the installment. Important: Do not indicate the taxpayer's TAN. The copies of the TPAO shall be distributed in the same manner as those issued for all other taxes. c. Commercial banks were requested thru the Central Bank of the Philippines to indicate in the bank Official Receipt only the file number instead of the name of the taxpayer. 2. Payments thru Collection Agents a. In districts where payment thru banks is not authorized, the receiving officer shall prepare an Authority to Accept Payment (ATAP), attached as Annex A. Only three (3) copies of the ATAP should be prepared. The original and duplicate copies are to be given to the taxpayer while the triplicate copy should be attached to the return filed. b. Fill in all the blanks and/or check the appropriate box in the Authority to Accept Payment. c. Indicate only the information shown on the ATAP in the preparation of the official receipt. The name, address and TAN of the taxpayer should never be indicated on the official receipt . d. The original of the ATAP should be attached to the original receipt, which is the copy for the bureau. The duplicate of the ATAP shall be retained by the taxpayer. 3. If the taxpayer desires to pay thru the Collection Agent in places where payment thru banks is authorized, an ATAP should be prepared in lieu of the TPAO and the preceding procedure on the manner of payment thru Collection Agents shall be followed. 4. The tax numeric code for this tax is 11-500 and should be indicated on BIR Form 25.24 (Official Receipt) issued to the taxpayer. 5. Installment Payments. In case a taxpayer who is entitled to pay the tax liability in installments in accordance with the provisions of Section 7 of Revenue Regulations No. 2-74, dated January 14, 1974, exercises his option to do so, he shall be issued the TPAOs or ATAPs, as the case may be, corresponding to each installment upon filing of the return. The issuing officer shall indicate the due date of the installment in every TPAO or ATAP issued and shall inform the taxpayer to present the same to the Bank or the Collection Agent when payment of any installment becomes due, without notice from the BIR. 6. Due date of installments. The due dates for payment of the tax or any of its installments are as follows: a. If the amount does not exceed P10,000, the tax must be paid at the time of the filing of the return, but not later than June 28, 1974; b. If the amount due exceeds P10,000 but does not exceed P50,000, the tax may be paid in two equal installments, the first installment to be paid upon the filing of the return but not later than June 28, 1974, and the second installment shall be paid on or before September 30, 1974; c. If the amount due exceeds P50,000 but does not exceed P300,000, the tax may be paid in three equal installments, according to the following schedule: (1) The first installment shall be paid upon the filing of the return but not later than June 28, 1974; (2) The second installment shall be paid on or before September 30, 1974; (3) The third installment shall be paid on or before December 31, 1974. d. In meritorious cases and where the amount exceeds P300,000, the Commissioner of Internal Revenue may grant extension of time for the payment of the tax in equal installments but the first installment must be paid at the time of the filing of the return, but not later than June 28, 1974, and the last installment not later than May 31, 1975. III. Transmittal of Receipts A. Collection Agents are instructed to transmit the original of all receipts issued for tax payments under the said decree, together with the original copy of the ATAP direct to Mr. Eufracio D. Santos, c/o Office of the Commissioner of Internal Revenue. Such fact should be noted in his collection report to be submitted to the Accounting Division. B. The TPAO Unit in the National Office, upon receipt of the BIR copies of the Bank Official Receipts should process them and segregate all payments made under the said Presidential decree. Receipts so segregated should also be forwarded to Mr. Santos. IV. Transmittal of Returns A. All returns received in Regional and Revenue District Offices shall be transmitted weekly to the Office of the Commissioner of Internal Revenue for safekeeping. The third copy of the TPAO or the third copy of the ATAP should be attached to the return. Every transmittal shall be accompanied by a corresponding letter indicating therein only the file number of the return. B. All papers should be inserted in a sealed envelope and the words "PERSONAL AND CONFIDENTIAL" shall be indicated therein and addressed in the following manner: Mr. EUFRACIO D. SANTOS c/o Office of the Commissioner Bureau of Internal Revenue Manila V. Receipt of Notice of Investment/Deposit Notice of Investment/Deposit shall be accepted only at the Office of the Commissioner. It shall bear the same file number as the return filed under the said decree. VI. Effectivity The provisions of this Revenue Memorandum Order are effective immediately and all those concerned are hereby enjoined to comply strictly with the provisions thereof. MISAEL P. VERA Commissioner of Internal Revenue ANNEX A AUTHORITY TO ACCEPT PAYMENT Tax due on Previously Untaxed Income and/or Wealth Valid if tendered on or before ____________________________ ______________________ Date File No. _________ Amount to be paid in words _____________ Tax Numeric Code = 11-500 _____________ To the Collection Agent: (P___________) Please collect the above amount as full payment/______ Installment of the tax due on previously untaxed income and/or wealth. Indicate the file number stated above on the space provided for the taxpayer's name and address. *Fill in the Information below* Amount paid _____________________________ (P___________________) (Amount in Words) O.R. No.________ Date Issued ____________________ Name of Issuing Officer ____________________ Check: Full payment [ ] Installment [ ] ________ Installment _________________________ Signature _________________________ Name in Print _________________________ Designation