Discontinuance of the Preparation and Submission of BIR Form No. 12.31(A) by Revenue Collectors

September 28, 1967 REVENUE MEMORANDUM ORDER NO. 26-68 SUBJECT : Discontinuance of the Preparation and Submission of BIR Form No. 12.31(A) by Revenue Collectors TO : Revenue Collectors and Others Concerned For the purpose of implementing the policy of restraint on expenditures and in order to reduce to an essential and adequate minimum reports of revenue collectors, the preparation and submission of BIR Form No. 12.31(A), otherwise known as the Monthly Report of Accomplishment, is hereby discontinued. This report contains accounting and statistical data on monthly internal revenue collections which are adequately reported on BIR Forms Nos. 12.31 and 12.01. cdt This Order shall take effect immediately. MISAEL P. VERA Commissioner of Internal Revenue September 14, 1967 The Commissioner of Internal Revenue Thru the Revenue Operations Head (Collection) Attention: Revenue Operations Head (Management Planning) S i r : In keeping with the concept of the "Master Improvement Plan" of the Bureau on simplified but adequate reporting system (X-E), I have the honor to recommend the discontinuance of the preparation and submission by revenue collections of BIR Form No. 12.31(A) (Monthly Report of Accomplishment), copy attached for ready reference, on the following grounds: 1. The data contained on BIR Form No. 12.31(A) is a duplication of the data contained on BIR Form No. 12.31 (Report of Collections) and on BIR Form No. 12.01 (Summary of Internal Revenue Collections). BIR Forms Nos. 12.01 and 12.31 are submitted direct to the Chief Accountant for revenue accounting purposes. After which, BIR Form No. 12.01 is transmitted to the Statistical Division for statistical and allotment purposes. The Collection Agents Division compiles the statistics on collection based on BIR Form No. 12.31(A), a function which justly belongs to the Statistical Division. This function of the Collection Agents Division is a mere duplication of statistical and accounting functions which, it is submitted, can safely be dispensed with. 2. The Collection Agents Division is very much understaffed and the function of the processors and compilers of the statistics contained on BIR Form No. 12.31(A) can be more effectively utilized for action on papers affecting delayed reports, representation for personnel transactions, malfeasance, misfeasance and non-feasance of revenue collectors which frequently appear in print in daily newspapers. There are at least three (3) personnel processing and compiling the statistical data on collections. 3. The discontinuance of the preparation, submission and processing of BIR Form No. 12.31(A) shall constitute saving for the government, on the following: (a) cost of stationery and printing; (b) cost of requisitioning by and shipping the forms to all revenue collector throughout the country; (c) cost of postage for mailing the reports to the (1) national office, (2) regional office and (3) the revenue district offices. (d) Man-hours utilized for the preparation of reports on said form (majority of revenue collectors do not have typewriters) and those utilized for tabulating the collection data contained therein. All these will be a step further in the implementation in the government's "Policy of Restraint on Expenditure" under our Revenue Memorandum Order No. 54-67 dated August 1, 1967. 4. The discontinuance of the preparation and submission of the report in question will not impair the adequacy of data needed by the Bureau for the formulation of fiscal and operational policies. If the foregoing proposal meets your favorable consideration, there is herewith attached a draft of the revenue memorandum order declaring the discontinuance of the preparation and submission of BIR Form No. 12.31(A). cdll Very truly yours, VALENTIN B. USIGAN Acting Chief, Collection Agents Division April 23, 1968 MEMORANDUM FOR: The Revenue Operations Head (Management Planning) The attached letter dated September 14, 1967 of the undersigned to the Commissioner is just a true copy of the original thereof which had already been acted on favorably by the Revenue Operations Head (Collection), Revenue Operations Head (Management Planning) and the Chief, Organization and Methods Division, in that order. The original letter aforementioned has somehow been misplaced and cannot be located. Considering that the Management Planning Department has already stopped the printing of BIR Form No. 12.31-A, it is requested that approval of the recommendation in the aforesaid letter be expedited. Moreover, the consolidated report on revised BIR Form No. 12.32 to be prepared and to be submitted by Revenue District Officers was adopted and the duplication of reporting on BIR Form No. 12.31(A) became more obvious. casia VALENTIN B. USIGAN Acting Chief, Collection Agents Division (Project Coordinator)