Issuance of BIR Identification Cards and the Administration Thereof

July 27, 1983 REVENUE MEMORANDUM ORDER NO. 25-83 (superseded by RMO 3-95) SUBJECT : Issuance of BIR Identification Cards and the Administration Thereof TO : All Internal Revenue Officers, Employees, and Others Concerned I. PURPOSE To effectively control the issuance of identification cards to all internal revenue officials and employees and to tighten security measures in all offices of the Bureau of Internal Revenue, this Order is hereby promulgated. II. CENTRALIZED ADMINISTRATION OF I.D. ISSUANCE The Personnel Division shall be responsible for the issuance of all identification cards (I.D.'s). Its responsibility shall cover the following areas: (1) Custody, operation, and maintenance of the I.D. machine and its accessories; (2) Custody of blank or unissued I.D. cards and personal data forms; (3) Issuance of I.D.s in accordance with the provisions of Revenue Memorandum Order No. 23-81 dated July 2, 1981; (4) Ensuring a continuing adequate supply of I.D. cards and personal data forms in coordination with the Property Division; and (5) Continuing development and implementation of control measures upholding the integrity of the BIR I.D. card system. cdt The Chief, Intelligence Division, is hereby directed to: (1) Turn over custody of the I.D. machine, its accessories, all unissued I.D. cards and personal data forms, and all records relating to the issuance of I.D. cards, to the Chief, Personnel Division; (2) Submit an inventory report on I.D. cards purchased, issued, wasted or destroyed, and on hand as of the turnover date to the Chief of the Personnel Division, copy furnished the Office of the Commissioner of Internal Revenue; and (3) Turn over custody of all records relative to the acquisition and maintenance of the I.D. machine and its accessories to the Chief, Property Division. III. MONTHLY INVENTORY REPORT ON I.D. CARDS As part of its I.D. card control system, the Chief, Personnel Division shall prepare a monthly inventory report on the I.D. cards in his custody. The inventory report shall account for the number or red and blue I.D. cards during the month which are: (1) On hand at the beginning of the month; (2) Purchased; (3) Issued; (4) Wasted or destroyed; (5) Surrendered for replacement; and (6) On hand at the end of the month. In addition, a supporting schedule of red and blue I.D. cards issued or surrendered for replacement shall be attached to the inventory report. The schedule shall list the full names of the persons who have been issued I.D.s or who have surrendered their I.D.s, their corresponding I.D. number, and date of issue or surrender. A copy of the inventory report and supporting schedule shall be furnished the Office of the Commissioner of Internal Revenue. Deadline for submission is the fifth working day of the ensuing month. cd IV. IMPLEMENTATION OF THE WEARING OF I.D. REQUIREMENT The Revenue Service Chief (Inspection), and Chiefs of the Personnel Division and Intelligence Division are hereby directed to institute the necessary measures for the strict enforcement of the requirement that all personnel issued BIR I.D. cards should wear these within BIR office premises at all times. As an initial step, the Chief of the Intelligence Division is hereby instructed to require all BIR personnel to wear their I.D.s, as a precondition for entry to the BIR National Office Building effective October 1, 1983. All Chiefs of unit, both in the National Office and regional offices, are hereby enjoined to require their personnel to acquire and use their IDs within BIR office premises at all times. Violation of this requirement shall subject the erring officer or employee to appropriate disciplinary action. V. APPLICATION FOR I.D. All personnel applying for a new I.D. should fill up a "BIR Employee Information Stub" provided by Personnel Division. This stub together with the facsimile of the I.D. shall be filed by Personnel Division to keep track of its I.D. issuances. casia VI. REPEALING CLAUSE This Order shall supersede inconsistent provisions of RMO No. 23-81 dated July 2, 1981 and all other previous issuances on the same subject. VII. EFFECTIVITY This Order shall take effect immediately. (SGD.) RUBEN B. ANCHETA Acting Commissioner