Validation and Update of Permanent Employees' Personal Data Records as of June 30, 1982

July 23, 1982 REVENUE MEMORANDUM ORDER NO. 24-82 SUBJECT : Validation and Update of Permanent Employees' Personal Data Records as of June 30, 1982 TO : The Deputy Commissioners, All Service Chiefs, Regional Directors, Division Chiefs, and Chiefs of Administrative Branches I. Purpose As a result of the ongoing implementation of the BIR Personnel Information System, the complete Personal Data Records (or PDRs) of permanent BIR employees have been compiled and computer-stored at the Data Processing Center. 1. Each permanent employee must now correct, complete, and update as of June 30, 1982 the data in his PDR . For this purpose, we are forwarding to you the computer printouts of selected portions of the PDR of each permanent employee under your jurisdiction, together with an alphabetical listing of their names. 2. Permanent employees whose PDRs have not been forwarded must submit the required personal data . For this purpose, we are providing you with blank PDR forms for them to fill up. II. Procedures A. Validation and Update You are hereby directed to supervise the validation and update of PDRs through the following procedures: 1. Distribute to each of your permanent employees his 5-page PDR together with the 2-page instruction guide attached to each PDR; 2. Enforce full compliance with said instructions; 3. Verify the changes made on each PDR by examining the supporting documents presented by the employee; 4. Attest to the correctness of each validated PDR by affixing your signature or having your authorized representative affix his signature on the last page of the PDR; 5. Forward all validated PDRs to the National Office through the Chief of the Personnel Division before September 15, 1982 . a. Attach to the batch of validated PDRs the alphabetical listing provided you, checking off those names in the list which are included in the batch; b. Forward all attached supporting documents to: 1) The Personnel Division in the case of employees whose 201 files are kept in the National Office; or 2) The Administrative Branch in the case of employees whose 201 files are kept in the Regional Office; with instructions to include such documents in the employee's 201 file. 6. Return all PDRs which have NOT been validated to the National Office through the Chief of the Personnel Division before September 15, 1982 . Attach an alphabetical list of the employees concerned and indicate briefly opposite each name the reason for this. B. Permanent Employees with No PDR 1. Determine who among your permanent employees have NOT been included in the alphabetical list of permanent employees with PDRs; 2. Distribute to each permanent employee with no PDR one blank PDR form or its facsimile with instructions for him to fill it up; 3. Attest to the correctness of each PDR by affixing your signature or having your authorized representative affix his signature on the last page of the PDR; 4. Forward all accomplished PDR forms to the National Office through the Chief of the Personnel Division before September 15, 1982 . Attach an alphabetical list of the employees concerned. aisa dc C. Confidentiality Due care must be exercised to safeguard the confidentiality of all PDRs in your custody. Your prompt attention to this matter is expected and encouraged. (SGD.) RUBEN B. ANCHETA Acting Commissioner