Prescribing the Policies and Procedures in the Issuance of Tax Credit Certificate Arising from Personal Equity Retirement Account (PERA) and Its Utilization using the ePERA System

March 17, 2022 REVENUE MEMORANDUM ORDER NO. 17-2022 SUBJECT : Prescribing the Policies and Procedures in the Issuance of Tax Credit Certificate Arising from Personal Equity Retirement Account (PERA) and Its Utilization using the ePERA System TO : All Internal Revenue Officials and Employees and Others Concerned I. BACKGROUND To implement the provisions of Republic Act No. 9505, otherwise known as the "Personal Equity and Retirement Account (PERA) Act of 2008," Revenue Regulations (RR) No. 17-2011 was issued. In 2016, Revenue Memorandum Order (RMO) No. 42-2016, as amended, was likewise issued to provide for the guidelines and procedures in the accreditation of PERA Administrators and the processing of applications for the PERA-Tax Credit Certificate (PERA-TCC) as incentives to individuals who made qualified contributions to the PERA. The Bangko Sentral ng Pilipinas (BSP), as the regulatory agency of the PERA Administrators, operationalized the abovementioned RA provisions and created PERA Contributor's database through an application called "PERASys." This system handles the contributor and account management. In 2020, BSP helped the Bureau establish a system that will facilitate the receipt of required reports initially submitted through PERASys by PERA Administrators. This is now the ePERA System . With the development of the ePERA system, BSP's PERASys was enhanced in such a way that upon registration/enrollment to PERA, a validation facility has been provided thru an application programming interface (API) with ePERA system. Both systems now serve as submission facility for the quarterly/annual report and application for PERA-TCC. Once the reports submitted by the PERA Administrator were authorized and approved by the BSP for PERA-TCC issuance at the PERASys, the data shall be transferred to the BIR ePERA system, where approval of the reports and the corresponding PERA-TCC shall be handled. II. OBJECTIVES This Order is issued to: 1. Provide policies and procedures relative to the processing and issuance of the PERA-TCC using the ePERA system; a. To ensure PERA Administrator's compliance to the reportorial requirements b. To ensure PERA-TCCs are issued properly and securely c. To ensure PERA-TCCs are utilized within limits SCaITA 2. Identify the concerned offices in the BIR that shall be responsible for the processing and approval of PERA-TCC; and 3. Prescribe procedures that shall be followed by concerned BIR offices in the monitoring of fully or partially utilized PERA-TCCs. III. POLICIES 1. The ePERA system shall manage the proper administrative reporting of PERA transactions involving contributions, income, withdrawals and/or terminations using simplified and uniform formats for a coordinated monitoring of tax privileges and incentives granted to qualified PERA contributions under Report Compliance Module. The following are the reports to be submitted by the PERA Administrator under the Report Compliance module of the ePERA system: No. Name of Report Due Date of Submission Format 1 Quarterly Report on PERA Contributions Not later than the fifteenth (15th) day following the close of every quarter Annex "A" 2 Quarterly Report on PERA Distributions/Early Withdrawals/Terminations Within sixty (60) days following the end of the quarter of the date of termination or withdrawal Annex "B" 3 Annual Report on PERA Contributions (cumulative 1st to 4th Quarter) Within sixty (60) days from the close of the calendar year Annex "C" 4 Annual Report on PERA Distributions/Early Withdrawals/Terminations (cumulative 1st to 4th Quarter) Within sixty (60) days from the close of the calendar Annex "D" The annual reports on PERA Contributions, as well as PERA Distributions/Early Withdrawals/Terminations shall be the cumulative result of the 1st to 4th quarterly reports submitted. 2. The ePERA system which is connected to the PERASys shall use an application programming interface (API) to facilitate the validation of the TIN of a qualified contributor as reflected in the quarterly reports being submitted by the PERA Administrator. 3. Late submission and non-submission of required reports shall be subjected to penalty imposition. However, payment of penalty shall not exonerate the PERA Administrator from complying with the submission of the required reports. The compromise penalties under the existing revenue issuances shall be imposed for each and every case of non-submission or late submission of required reports during a taxable year by PERA Administrator. For this purpose, failure to supply any of the required reports shall constitute a single act of omission. 4. The received application in batch for PERA-TCC using BIR Form 2338 (Annex E) and BIR Form 1942 (Annex F) submitted by the PERA Administrator within sixty (60) days from the close of the calendar year through the PERASys, shall be processed by the PERA Processing Office using ePERA System's Tax Credit Application Module and endorsed to the Commissioner or his authorized representative, for approval. 5. Once the batch application for issuance of PERA-TCC is approved, the approved PERA-TCC for the year can now be viewed at the Tax Credit Certificate Module-PERASys and shall be readily available for generation and dissemination to the qualified contributor using the Utilization Request Module-PERASys. On the other hand, the approved PERA-TCC for the year shall be viewed at the Alphalist of PERA Contributors of ePERA system for reporting to the top management. aTHCSE Upon written request of the PERA Contributor, the PERA-TCC shall either be printed by the PERA Administrator and issued physically to the contributor or to his/her authorized representative using Utilization Request Module PERASys, or sent in PDF file to the official email of the contributor, for the latter to print. Once it is printed, the PERA-TCC shall be tagged as ISSUED at the PERASys and ePERA system. The PERA-TCC can be issued in full or partial amount, depending on the written request of its utilization by the contributor. In cases of employers who contribute a share to the account of their qualified employee, only the latter can request for the issuance of PERA-TCC. On the other hand, the employers may obtain from the PERA Administrator the Certificate of Aggregate Amount of Qualified PERA Contribution (BIR Form No. 2338) for their employees with regard to their share on the qualified contributions. The employers may claim as a deduction from gross income their share, but only to the extent of the employer's contribution that would complete the maximum allowable PERA contribution of an employee. 6. The PERA-TCC shall be used for the payment of income tax liabilities of qualified employee and self-employed contributors, while for qualified overseas Filipino contributor, the PERA-TCC can be used in the payment of any internal revenue taxes. The PERA-TCC shall be attached to the applicable tax returns and presented to the concerned RDO prior to the filing of return and payment of any corresponding taxes, to be validated at the ePERA system. The Collection Section of the concerned RDO shall scan the QR code of the PERA-TCC or access the ePERA System to validate the authenticity of the PERA-TCC presented and tag it as CLAIMED in the Utilization Module-ePERA system. 7. In the case of an employee contributor, the PERA-TCC shall be submitted to the employer for the latter to apply the gross amount of the PERA-TCC in the annual year-end adjustments for computing the net withholding tax due of the contributor-employee. The submitted PERA-TCC of the employee/s shall be kept by the employer for future audit to be conducted by authorized BIR personnel. Further, the applicable details of the certificate shall be indicated in the column provided for the purpose in the prescribed Annual Alphabetical List of Employees, including the certificate of compensation payment/tax withheld for compensation payment with or without tax withheld (BIR FORM 2316) of the employee-contributor. 8. A PERA-TCC shall only be printed once. However, upon written request of the contributor, for meritorious reasons, it can be re-printed and cancelled. Both request for re-printing and cancellation of PERA-TCC shall undergo the same approval process. In the case of approved request for cancellation, the amount of PERA-TCC will revert back to the PERA-TCC balance available for utilization. 9. Each PERA-TCC utilization is automatically deducted from the tax credit balance once the concerned RDO tagged the particular PERA-TCC issued as "CLAIMED." A report ledger per PERA-TCC is available for reference in the ePERA system. Each year's balance is stored separately and are not summed up as one tax credit balance. 10. Review and monitoring of remittance of penalties imposed on early withdrawal/distribution/termination of PERA contributions shall be based on the quarterly reports of PERA Administrators. 11. The following predetermined reports can be generated by authorized BIR personnel using the ePERA System in excel and PDF formats: a. Alphalist of PERA Contributors cAaDHT b. List of Approved Report Submission c. List of Early Withdrawals d. List of Rejected Report Submission e. Report Ledger for Contribution/Withdrawal f. Report on PERA Contributions g. Report on PERA Distributions and Early Withdrawals h. List of Approved TCC Applications i. List of Rejected TCC Applications j. PERA Tax Credit Certificate k. Report Ledger per Tax Credit Certificate l. User Master List 12. A qualified contributor who uses a spurious PERA-TCC shall be liable to pay the amount utilized with 50% penalty for fraud and 12% interest per annum, without prejudice to the filing of appropriate criminal charges. 13. All concerned Information Systems Group (ISG) Offices ( i.e. , Business Intelligence Division, Data Warehousing and Systems Operations Division, Administrative Systems Division, Network Management and Technical Support Division and Security Management Division) shall provide adequate support to the PERA Processing Office and the concerned RDOs to ensure the proper dissemination of data/information to the concerned offices and for the coordinated monitoring of the tax privileges and incentives granted under the PERA Act. 14. Pursuant to the pertinent provision in the National Internal Revenue Code of 1997, Memorandum of Agreement with Bangko Sentral ng Pilipinas (BSP), Data Privacy Act and other related and applicable laws and regulations, all data pertaining to PERA transactions shall be considered strictly confidential and shall be utilized exclusively for internal revenue tax purposes. The heads of the concerned offices shall be responsible for all PERA data furnished/disseminated to their respective offices and the same shall not be divulged to any unauthorized personnel within and outside the Bureau. Any unauthorized disclosure by any revenue personnel shall be a ground for the imposition of administrative sanctions and filing of appropriate charges against the erring official or employee. Any information that will not require disclosure of the name of the Contributor is excluded from the prohibition, for regulatory purposes. 15. The attached User's Manual (Annex "G") shall be used as reference of concerned BIR personnel/identified users who shall be given access to the said system. IV. PROCEDURES A. Office of the Assistant Commissioner, Assessment Service 1. Approve or reject processed application for the issuance of PERA-TCC through the Tax Credit-Application module of the ePERA system; and 2. Approve or reject processed request for the re-printing or cancellation of the PERA-TCC through the Tax Credits module of the ePERA system. B. Audit Information Tax Exemption and Incentives Division (AITEID) 1. Approve or reject the reports submitted by the PERA Administrators within ten (10) days from date of submission; 2. Issue penalty notice to the concerned PERA Administrators in case of late or non-submission of reports as prompted by the ePERA system; 3. Process the application for PERA-TCC and request for cancellation or reprinting of PERA-TCC due to meritorious reason, as the case may be, submitted by the PERA Administrators. 4. Prepare endorsement of PERA-TCC or reprinted PERA-TCC for approval of the PERA-TCC Approver authorized by the Commissioner pursuant to a Revenue Delegation of Authority Order (RDAO); 5. Review the early withdrawal penalties computed by the PERA Administrators and deducted from the PERA withdrawn by the contributors. In case of erroneous computation, inform the PERA Administrators and the office which has jurisdiction over the PERA Administrator. However, if there is no error in the computation of penalties deducted from the contributor's PERA, validate from the said office if the penalties reflected in the report has been remitted by the PERA administrator; 6. Monitor on a quarterly basis all early withdrawal penalties deducted and inform the concerned Revenue District Office/Large Taxpayer Regular Audit Division where the PERA Administrator is registered for their validation/verification if the same amounts deducted as penalties were remitted; and aCIHcD 7. Submit report of the List of PERA-TCC Applications approved every year to the top management on or before June 30 of the current year. C. Concerned Revenue District Office/Large Taxpayer Regular Audit Division where the PERA Administrator is registered 1. Receive from AITEID the amount of penalties deducted from the contributors based on the submitted report; 2. Validate the payment on the settlement of the tax and penalties of the early withdrawal that does not fall within the circumstances enumerated under PERA Rule 14 of the Rules and Regulations Implementing the PERA Act of 2008 forwarded by AITEID; and 3. Provide feedback on the validation to the AITEID within ten (10) days from receipt. D. Concerned Revenue District Office where the contributor is registered or where applicable return is filed by the qualified contributor 1. Collate the tax returns and attachments filed by the qualified contributors under their jurisdiction; 2. Scan the QR code or access the ePERA System to validate the authenticity of the PERA-TCC; 3. Click the "CLAIM" button for the utilized PERA-TCC at the Utilization Details Screen-ePERA System, to effect the status of PERA-TCC as "CLAIMED"; and 4. Send written notice to the qualified contributors for the collection of the tax deficiency and penalties, if any, by reason of wrongful computation of taxes or by reason of the use of spurious PERA-TCC. E. Collection Service 1. Issue the specific policies and guidelines on the utilization of the PERA TCC by the contributor classified as employee and the manner of its reporting by the employer in the Annual Alphabetical List of Employees/Payees from Whom Taxes Were Withheld- Alphalist (BIR Form No. 1604C) including the Certificate of Compensation Payment/Tax Withheld for Compensation Payment With or Without Tax Withheld (BIR Form No. 2316) and 2. Monitor the utilization of the PERA-TCC of the qualified self-employed and overseas Filipino contributors, who have deducted the amounts of PERA-TCCs in their tax returns, tagged as "CLAIMED" by the concerned RDO. F. Information Systems Group The Business Intelligence Division shall: 1. Maintain the application modules of ePERA and resolve any issues raised by the PERA Administrator and BIR users 2. Monitor and maintain data regarding PERA stored in the database 3. Monitor and maintain the TIN Verification API The Data Warehousing and Systems Operations Division shall: 1. Prepare Ad hoc Report for the use of Top Management by extracting from Bureau's database relevant to the PERA-TCC utilization: a) Deductions from the employees' income tax due based on the Alphalists submitted by employer and b) Tax returns ( e.g. , Form No(s). 1700, 1701, 1706, 2000, etc.) which show 5% PERA-TCC availment under "Other Tax Credits/Payments (specify)" located immediately after the line item stating "Tax Due"; and cHaCAS 2. Maintain the ePERA system ( i.e. , user management, add/update organization codes, system schedules, tax types and system parameters) that will automatically extract the reports submitted by PERA Administrators through BSP PERASys and The Network Management and Technical Support Division and Security Management Division) shall: 1. Set up and configure connectivity between BSP and BIR for the PERASys and ePERA system; 2. Provide the necessary support to the PERA Processing Office and other concerned offices relative to the connectivity of ePERA System; and 3. Coordinate with other offices under the ISG that shall help in the provision of the necessary support as required under the preceding item. V. REPEALING CLAUSE The pertinent provisions of RMO No. 42-2016, RMO 28-2017, RMO 11-2020 and all other revenue issuances and/or portions thereof that are inconsistent herewith are hereby repealed, amended or modified accordingly. VI. EFFECTIVITY This Order shall take effect immediately. (SGD.) CAESAR R. DULAY Commissioner of Internal Revenue ANNEX A Quarterly Report on PERA Contributions ANNEX B Quarterly Report on PERA Distributions and Early Withdrawals ANNEX C Annual Report on PERA Contributions ANNEX D Annual Report on PERA Distributions and Early Withdrawals ANNEX E BIR Form No. 2338 Certificate of Aggregate Amount of Qualified Personal Equity and Retirement Account (PERA) Contribution ANNEX F BIR Form No. 1942 Application for Personal Equity and Retirement Account (PERA) Tax Credit Certificate (TCC) ATTACHMENT Electronic Personal Equity and Retirement Account (ePERA) User's Manual September 2021 Revision Sheet Release No. Date Revision Description 1.0 March 16, 2020 Initial 2.0 February 23, 2021 Final 3.0 March 3, 2021 Final 4.0 May 10, 2021 Modified for EPERA v1.1 Final 5.0 September 28, 2021 Modified for EPERA v1.1.1 Final 1 HOW TO USE THIS GUIDE This guide is your primary reference of information on the Electronic Personal Equity and Retirement Account (ePERA). Each chapter focuses on major functional area of PERA and contains information on prerequisites and system users assigned to complete the processes. Discussion of tasks with sample screens are included for the purpose of illustration. 1.1 Guide Structure This documentation is composed of the following chapters: Chapter Title Description 1 HOW TO USE THIS GUIDE This section provides the document structure, intended audience, and definition of terms. 2 ABOUT THE SYSTEM Introduces the system, login details and site navigation. 3 GETTING STARTED This section provides relevant information regarding use of the system. 4 USING THE SYSTEM This section presents the instructions on how a user shall be able to execute the system functionalities on Report Compliance, Tax Credits and Report Generation. 1.2 Intended Audience This documentation is intended for the following users: Role Functions 1 PERA Reports Officer Approves quarterly report compliance submitted by PERA Administrators Endorses annual report compliance submitted by PERA Administrators 2 PERA Reports Approver Approves annual report compliance submitted by PERA Administrators 3 PERA Tax Credits Officer Endorses TCC-related requests 4 PERA Tax Credits Approver Approves TCC-related requests 5 RDO Officer Tags a TCC as claimed 1.3 Acronyms Acronym Definition 1 ePERA Electronic Personal Equity and Retirement Account 2 PERA Personal Equity and Retirement Account 3 TCC Tax Credit Certificate 1.4 Helpdesk Information The following information can be used to contact the BIR ePERA Helpdesk. 1 EMAIL 2 LANDLINE NUMBERS 3 MOBILE NUMBERS 4 FACEBOOK 2 ABOUT THE SYSTEM 2.1 System Overview The ePERA addresses the BIR's need to effectively operationalize the PERA Act of 2008 and its implementing rules and regulations. It is designed to efficiently administer the PERA products and generate the reportorial requirements in a secure and efficient way. aICcHA In a Glance Responsible organization BUREAU OF INTERNAL REVENUE (BIR) System name or title Electronic Personal Equity and Retirement Account System code ePERA System category Major Application (performs clearly defined functions for which there is a readily identifiable security consideration and need) Operational status Production System environment and special conditions Server: Operating system: Windows Server 2008 R2 Language: Java Application Server: Glassfish 4.0 Database: Oracle 12c Client: VPN: Browser: Chrome 83 or higher, Firefox 78 or higher, Safari 13 or higher Adobe Reader or equivalent Microsoft Office or equivalent Major functions Manage quarterly and annual report submissions Manage tax credit issuances, utilizations, and reprinting requests Manage user accounts Manage organizations, submission schedules, and other system parameters. Generate management reports 2.2 System Modules The ePERA is composed of six (6) modules: (1) Dashboard; (2) Report Compliance Module; (3) Tax Credit Module; (4) Reports Module; (5) User Management Module; and (6) Maintenance Module. Dashboard This module allows authorized users to view notifications, to do's and other action items of the currently logged in user. Report Compliance This module allows authorized users to view/approve/reject/return quarterly and annual reports submitted by the PERA Administrators through the BIR PERASys. The following reports are submitted through this module: Quarterly Report on PERA Transaction Annex B.1 Alpha List Per Employer of Employees Making Qualified PERA Contributions and the Actual Total Amount of Qualified PERA Contribution (Annex B.2) Quarterly Report on PERA Distributions and Early Withdrawals (Annex B.3) Consolidated (Annual) Report from the submitted Quarterly report Tax Credits This module allows authorized users to view/approve/reject applications for tax credit certificates. It shall also allow authorized users to generate individual tax credit certificates and to tag a certificate as claimed. Applications submitted are: Certification of Aggregate Amount of Qualified PERA Contribution (BIR Form No. 2338) (Annex "E") (for employee and employer's qualified contributions) Application for PERA-TCC (BIR Form No. 1942) (Annex "D") (for qualified Overseas Filipinos and self-employed Contributor) Tax Credit Certificates generated: PERA Tax Credit Certificate (TCC) to be issued in the name of the qualified Overseas Filipino or self-employed Contributor (BIR Form 2337) Annex "D-1" Reports This module allows authorized users to generate predefined management reports. Reports can be generated in Excel and PDF formats. User Management This module allows authorized users to manage user accounts. It also allows users to manage roles and the permissions granted to the roles. Roles are then granted to the users. EHaASD Maintenance This module allows authorized users to manage system parameters. 2.3 System Menu 3 GETTING STARTED 3.1 Launching Requirements: 1. A workstation connected to the BIR wide area network or a workstation connected to the BIR WAN through VPN. 2. Screen resolution must be at 1366 x 768. 3. Browser: Chrome 83 or higher, Firefox 78 or higher, Safari 13 or higher 3.2 Requesting for a User Account A new employee of the BIR tasked to process or monitor the PERA data shall request for an ePERA user account to access the system. 1. Open your browser. 2. Enter the link <IP>:8081/login in the address bar. The Sign In page displays. 3. Click on Register Account button. The Register User window displays. IDTSEH 4. 5. Click on Submit button. 6. Check your email for the verification notification. 3.3 Logging In 1. Open your browser. 2. Enter the link <IP>:8081/login in the address bar. The Sign In page displays. 3. Enter your Username and Password. 4. Click on Log In button. The Home page displays. 3.4 Forgot Password 1. Open your browser. 2. Enter the link <IP>:8081/login in the address bar. The Sign In page displays. 3. Click on forgot Password link. Forgot Password window displays. 4. Enter email address. 5. Click on submit button. The reset password displays. 6. Enter a correct answer, then click submit button. 7. Open your email and look for the Forgot password email from the ePERA. 8. Click on the link provided in the email. System redirects the user to the Change Password facility of the EPERA. SICDAa 9. Enter New Password. 10. Re-enter New Password. 11. Click on Save button. System redirects the user to the EPERA Home page. New password shall be used in your next log in. 3.5 Viewing Your User Profile 1. Log In to the system. 2. Click on Welcome link. A dropdown menu displays. 3. Click on User Profile. The User Profile page displays. 3.6 Change Password 1. Log In to the system. 2. Click on Welcome link. A dropdown menu displays. 3. Click on Change Password. The Change Password page displays. 4. Enter Old Password. 5. Enter New Password. 6. Enter Confirm Password. 7. Click Save Password. 3.7 Signing Off 1. Click on Welcome message. A sub-menu displays. 2. Click on Log Out. 3.8 Common Navigation Steps This sub-section details common steps when navigating through the various facilities in the system. DHIcET The steps below describe the process of navigating the Report Compliance List. The same steps shall be followed when navigating the other facilities within the ePERA. 3.8.1 Accessing a List Page Use this procedure when accessing a List Page ( e.g. , Quarterly Report Compliance List, Annual Report Compliance List, etc.). 1. Click on Report Compliance on the main menu. A sub-menu displays. 2. Click on Quarterly Report Compliance on the sub-menu. The Quarterly Report Compliance page displays. Default list displays all records. 3.8.2 Filtering the List Use this procedure when you are searching for a specific record or a selected set of records. 1. Click on Filter icon. The filter toolbar displays. 2. Enter values for any of the search criteria fields. The list is automatically filtered as values are entered in the search criteria fields. 3. Click on Reset icon. The search criteria fields are cleared. 4. Click on icon. The filter toolbar displays. 3.8.3 Approving a Submission Use this procedure to approve a report submission. 1. Click on beside record to be approved. A window showing the details of the request displays. 2. Enter Reason. This is a required field. 3. Click on button. The status of the submission changes to Approved. The revised status is sent to the BSP PERASystem. 3.8.4 Rejecting a Request Use this procedure to reject a report submission. 1. Click on beside record to be rejected. A window showing the details of the request displays. 2. Enter Reason. This is a required field. 3. Click on button. The status of the submission changes to Rejected. The revised status is sent to the BSP PERASystem. 4 USING THE SYSTEM This section provides a detailed description of the system functions. The functions are divided into three (3) modules: Report Compliance, Tax Credit Certificates and Reports. The Report Compliance Module covers the functions related to quarterly and annual report submission and approval. The Tax Credit Certificates Module covers the application, approval and issuances of tax credit certificates. The Reports Module covers the generation of statistical and management reports. The functions defined in this section are available to a registered ePERA user depending on the role granted to the user. Please refer to Annex A for the list of permissions granted to each role. In the event that a user is granted with the permissions to both create and approve a request, the system disallows approval of one's own request. 4.1 Report Compliance This module covers quarterly and annual report submission processes. A user with the PERA Reports Officer or PERA Reports Approver role shall be able to execute the functions in this module. Users with the PERA Reports Officer role can endorse and reject the reports. Users with the PERA Reports Approver role can approver and reject the reports. When BIR approves/rejects a report, status of the report in the PERASys is automatically updated. If a report is rejected, the report is returned for action of Account Officer using PERASys. IDaEHC To illustrate, submission and approval of the reports follow any of the following paths: Path 1 Path 2 4.1.1 Quarterly Report Compliance The Quarterly Report Compliance requires the submission of two (2) reports, namely, 1. PERA Transactions This report contains all the active contributors under a PERA Administrator as of end of the reporting quarter. The report Quarterly Report on PERA Contributions (Annex B.1) is generated based on the report submitted through this facility. 2. PERA Distributions This report contains all the contributors under a PERA Administrator who terminated within the reporting quarter. The report Quarterly Report on PERA Distributions and Early Withdrawal (Annex B.3) is generated based on the report submitted through this facility. 4.1.1.1 Accessing the Quarterly Report Compliance page 1. Click Report Compliance on the main menu. 2. Click on Quarterly Report Compliance on the sub-menu. The Quarterly Report Compliance list displays. This list displays all Draft, For Authorization, For Approval, Approved and Rejected Quarterly Report submissions. Note that the status link changes colors as follows: Red Report submission is beyond the submission period. Blue Report submission period has started. Gray Report submission period has not yet started. Link is not clickable. 3. Click Pera Distribution tab. The Pera Distribution list displays. 4.1.1.2 Generating the report Note that pending the integration of the system with BIR's TIN database, a user to manually review the validity of the TIN. DTCSHA 1. Access the Quarterly Report Compliance page. 2. Click on a link with status "For Approval." The Quarterly Report Compliance window displays. 3. Click on Generate Report button. System downloads the report as an Excel file. 4.1.1.3 Approving/Rejecting a quarterly report submission Note that only a user granted with the Account Approver role would be able to execute this. 1. Access the Quarterly Report Compliance page. 2. Click on a link with status "For Approval." The Quarterly Report Compliance window displays. 3. Review the report. Note that after reviewing, you can opt to Approve the report or you can Reject and return the report for editing of the Account Officer using BSP PERASys. CScTED Approve 4. Click Approve. A confirmation window displays. 5. Click Yes. The status changes from "For Approval" to "Approved." System sends status update to PERASys. PERASys reflects the Approved status. Reject 6. Enter Remarks. Note that system will require you to encode Remarks if you are rejecting a report. 7. Click Reject. A confirmation window displays. 8. Click Yes. The report status changes from "For Approval" to "Rejected." System sends status update to PERASys. PERASys reflects the Rejected status. 4.1.2 Annual Report Compliance The Annual Report Compliance requires the submission of three (3) reports, namely, 1. PERA Transactions This report contains all the active contributors under a PERA Administrator as of end of the reporting year. The report Annual Report on PERA Contributions (Annex B.1) is generated based on the report submitted through this facility. 2. Alphalist This report is automatically populated once a tax credit application is approved. The report Alphalist of PERA Contributors (Annex B.2) is generated based on the approved contributors submitted through the tax credits application facility. 3. PERA Distributions This report contains all the contributors under a PERA Administrator who terminated within the reporting quarter. The report Annual Report on PERA Distributions and Early Withdrawal (Annex B.3) is generated based on the report submitted through this facility. 4.1.2.1 Accessing the Annual Reports Compliance page 1. Click Report Compliance on the main menu. 2. Click on Annual Report Compliance on the sub-menu. The Annual Report Compliance list displays. This list displays all Draft, For Authorization, For Approval, Approved and Rejected Annual Report submissions. Note that the status link changes colors as follows: Red Report submission is beyond the submission period. Blue Report submission period has started. Gray Report submission period has not yet started. Link is not clickable. cDCEIA 4.1.2.2 Generating the report Note that pending the integration of the system with BIR's TIN database, a user to manually review the validity of the TIN. 1. Access the Annual Report Compliance page. 2. Click on a link with status "For Approval." The Quarterly Report Compliance window displays. 3. Click on Generate Report button. System downloads the report as an Excel file. 4.1.2.3 Endorsing/Rejecting an annual report submission Note that only a user granted with the PERA Reports Officer role would be able to execute this. 1. Access the Annual Report Compliance page. 2. Click on a link with status "For Endorsement." The Annual Report Compliance window displays. 3. Review the amounts that were extracted and consolidated by the system from the uploaded financial transactions file. Note that after reviewing, you can opt to Endorse and submit the report for approval of PERA Reports Approver or you can Reject and return the report for editing of the Account Officer using BSP PERASys. DHESca Approve 4. Click Endorse. A confirmation window displays. 5. Click Yes. The status changes from "For Endorsement" to "For Approval." Reject 6. Enter Remarks. Note that system will require you to encode Remarks if you are rejecting a report. 7. Click Reject. A confirmation window displays. 8. Click Yes. The report status changes from "For Endorsement" to "Rejected." System sends status update to PERASys. PERASys reflects the Rejected status. 4.1.2.4 Approving/Rejecting an annual report submission Note that only a user granted with the PERA Reports Approver role would be able to execute this. 1. Access the Annual Report Compliance page. 2. Click on a link with status "For Approval." The Annual Report Compliance window displays. 3. Review the amounts that were extracted and consolidated by the system from the uploaded financial transactions file. Note that after reviewing, you can opt to Approve the report or you can Reject and return the report for editing of the Account Officer using BSP PERASys. TEHIaD Approve 4. Click Approve. A confirmation window displays. 5. Click Yes. The status changes from "For Approval" to "Approved." System sends status update to PERASys. PERASys reflects the Approved status. Reject 6. Enter Remarks. Note that system will require you to encode Remarks if you are rejecting a report. 7. Click Reject. A confirmation window displays. 8. Click Yes. The report status changes from "For Approval" to "Rejected." System sends status update to PERASys. PERASys reflects the Rejected status. 4.2 Tax Credit Tax Credits (TCC) are issued to the contributors based on their contributions at the end of the calendar year. 4.2.1 Applications Tax Credits Applications are submitted from BSP PERASys by the PERA Administrators. If the TIN Verification API is online, the system will verify the TIN and birthdate combination of the contributor. If an employee, the system will also verify the TIN and incorporation date of the contributor's employer. If any of the two verifications failed, the contributor will be tagged as rejected (checkbox is un-ticked) and error message is saved on the remarks box per contributor. 4.2.1.1 Accessing the Tax Credits Applications page 1. Click Tax Credits on the main menu. 2. Click on Applications on the sub-menu. The Applications list displays. This list displays all For Endorsement, For Approval, Approved and Rejected applications. DETACa 4.2.1.2 Endorse a Tax Credits Application 1. Click Tax Credits > Applications on the main menu. 2. Click on the Process icon under Actions column where status is For Endorsement. 3. Review the submitted details. User may select the approved contributors by ticking the checkbox on the first column. User may also view or enter a comment for each contributor by clicking the message icon on the first column. 4. Click Endorse button. A confirmation message displays. 5. Click Yes button. System displays success message. Systems changes status to For Approval. 4.2.1.3 Approve a Tax Credits Application 1. Click Tax Credits > Applications on the main menu. TaDCEc 2. Click on the Process icon under Actions column where status is For Approval. 3. Review the submitted details. User may select the approved contributors by ticking the checkbox on the first column. User may also view or enter a comment for each contributor by clicking the message icon on the first column. 4. Click Approve button. A confirmation message displays. 5. Click Yes button. System displays success message. Systems changes status to Approved. Tax Credit Certificate is generated for the approved contributors. Alphalist is populated with the approved contributors. System sends status update to PERASys. PERASys reflects the Approved status. 4.2.1.4 Return the Tax Credits Application 1. Click Tax Credits > Applications on the main menu. cDEHIC 2. Click on the Process icon under Actions column where status is For Endorsement or For Approval. 3. Enter Remarks. 4. Click Return button. A confirmation message displays. 5. Click Yes button. System displays success message. Systems changes status to Rejected. System sends status update to PERASys. PERASys reflects the Rejected status. 4.2.1.5 Generate Application Form 1. Click Tax Credits > Applications on the main menu. 2. Click on the Process icon under Actions column. 3. Click on Generate Form 2338 (for Employees) or Generate Form 1942 (for Self-employed or Overseas Filipino). The application form is generated. 4.2.1.6 Trigger TIN Verification These steps may be executed if on time of the submission of application, TIN Verification API is offline. 1. Click Tax Credits > Applications on the main menu. 2. Click on the Process icon under Actions column where status is For Endorsement. 3. Click on the Validate TIN button. The message "TIN Validation may take some time. Please wait." is displayed. 4. User may check the application again after a few minutes for the result. In case a TIN verification for a contributor failed, that contributor is tagged as rejected (checkbox on the first column is un-ticked) and the error message can be viewed through the message icon. 4.2.2 Certificates 4.2.2.1 Accessing the Certificates page 1. Click Tax Credits on the main menu. ISCDEA 2. Click on Certificates on the sub-menu. The Certificates list displays. 4.2.2.2 View Report Ledger per TCC Note that only a user granted with the PERA TCC Officer role would be able to execute this. 1. Access the Certificates page. 2. Click on Generate Report Ledger icon. The Certificates window displays. 4.2.2.3 Endorse a Tax Credit Certificate Cancellation Request Note that only a user granted with the PERA TCC Officer role would be able to execute this. 1. Access the Certificates page. 2. Click on Process icon. The details window displays. 3. Enter remarks as needed. 4. Click Endorse button. A confirmation message displays. 5. Click Yes button. System displays success message. 4.2.2.4 Approve a Tax Credit Certificate Cancellation Request Note that only a user granted with the PERA TCC Approver role would be able to execute this. 1. Access the Certificates page. EDCTIa 2. Click on Process icon. The details window displays. 3. Enter remarks as needed. 4. Click Approve button. A confirmation message displays. 5. Click Yes button. System displays success message. 4.2.2.5 Reject a Tax Credit Certificate Cancellation Request Note that only a user granted with the PERA TCC Officer/Approver role would be able to execute this. 1. Access the Certificates page. 2. Click on Process icon. The Certificates window displays. 3. Enter remarks. 4. Click Reject button. A confirmation message displays. 5. Click Yes button. System displays success message. 4.2.3 Utilizations 4.2.3.1 Tag a TCC Utilization as Claimed Note that only a user granted with the TCC Officer role would be able to execute this. 1. Click Tax Credits on the main menu. ADCIca 2. Click on Utilizations on the sub-menu. The Utilizations list displays. 3. Click on Process icon with Issued status. The Details window displays. 4. Enter remarks as needed. 5. Click Claim button. A confirmation message displays. 6. Click Yes button. System displays success message. Status will be changed to Claimed. 4.2.3.2 Endorse a TCC Utilization Cancellation Request Note that only a user granted with the PERA-TCC Officer role would be able to execute this. 1. Click Tax Credits on the main menu. 2. Click on Utilizations on the sub-menu. The Utilizations list displays. 3. Click on Process icon with For Endorsement status. The Details window displays. 4. Enter remarks as needed. 5. Click Endorse button. A confirmation message displays. 6. Click Yes button. System displays success message. System changes status to For Approval. 4.2.3.3 Approve a TCC Utilization Cancellation Request Note that only a user granted with the PERA-TCC Approver role would be able to execute this. 1. Access the Applications page. ACTIHa 2. Click on Process icon with For Approval (Cancellation) status. The Details window displays. 3. Enter remarks as needed. 4. Click Approve button. A confirmation message displays. 5. Click Yes button. System displays success message. System displays success message. Systems changes status to Cancelled. System sends status update to PERASys. PERASys reflects the Cancelled status. 4.2.3.4 Reject a TCC Utilization Cancellation Request Note that only a user granted with the PERA-TCC Officer/Approver role would be able to execute this. 1. Access the Applications page. 2. Click on Process icon with For Endorsement (Cancellation) status. The Details window displays. 3. Enter remarks. 4. Click Reject button. A confirmation message displays. 5. Click Yes button. System displays success message. System sends status update to PERASys. PERASys reflects the Approved status. 4.2.4 Reprint Requests 4.2.4.1 Endorse a TCC Reprint Request Note that only a user granted with the PERA-TCC Officer role would be able to execute this. 1. Click Tax Credits on the main menu. HCSAIa 2. Click on Reprint Requests on the sub-menu. The Reprint Requests list displays. 3. Click on Process icon with For Endorsement status. The TCC Reprint Request window displays. 4. Enter remarks as needed. 5. Click Endorse button. A confirmation message displays. 6. Click Yes button. System displays success message. System changes status to For Approval. 4.2.4.2 Approve a TCC Reprint Request Note that only a user granted with the PERA-TCC Approver role would be able to execute this. 1. Click Tax Credits on the main menu. 2. Click on Reprint Requests on the sub-menu. The Reprint Requests list displays. 3. Click on Process icon with For Approval status. The TCC Reprint Request window displays. 4. Enter remarks as needed. 5. Click Approve button. A confirmation message displays. CaSAcH 6. Click Yes button. System displays success message. System displays success message. Systems changes status to Approved. System sends status update to PERASys. PERASys reflects the Approved status. Old TCC is tagged as cancelled. A new TCC number is generated. 4.2.4.3 Reject a TCC Reprint Request Note that only a user granted with the PERA-TCC Officer/Approver role would be able to execute this. 1. Click Tax Credits on the main menu. 2. Click on Reprint Requests on the sub-menu. The Reprint Requests list displays. 3. Click on Process icon with For Endorsement status. The TCC Reprint Request window displays. 4. Enter remarks. 5. Click Approve button. A confirmation message displays. 6. Click Yes button. System displays success message. System displays success message. Systems changes status to Rejected. System sends status update to PERASys. PERASys reflects the Rejected status. 4.3 Reports This module allows the users to generate and download predetermined reports. It provides relevant users to view and analyze the data captured by the system. 4.3.1 Management Reports Users have the option to generate the report in PDF or Excel format. The following reports are available: Group Report Report Type Report Fields Report Compliance Alphalist of PERA Contributors PERA Administrator Year Report Format List of Approve Report Submission PERA Administrator Compliance Type Report Format List of Early Withdrawals Year Contributor Type Report Format List of Rejected Report Submission PERA Administrator Compliance Type Report Format Quarterly Report on PERA Contributions PERA Administrator Year Quarter Report Format Quarterly Report on PERA Distributions and Early Withdrawals PERA Administrator Year Quarter Report Format Report Ledger for Contribution/Withdrawal PERA Administrator Total No. of Contributors PERA Administrator Year Quarter Report Format Tax Credits Claimed/Unclaimed TCC Year Claim Status Contributor Type Report Format List of Approved TCC Applications PERA Administrator Year Contributor Type Report Format List of Rejected TCC Applications PERA Administrator Year Contributor Type Report Format TCC Tax Payment under PERA Act of 2008 Year RDO Organization Report Format Note : Show Details filter allows user to view the breakdown of the summary amounts presented in the report. 4.3.1.1 Generating a Report 1. Click Reports on the main menu. A sub-menu displays. 2. Select Group Report. The report type will be based on the selected group report. CcSTHI 3. Select Report Type. The specific fields will be based on the selected report type. 4. Select/Enter Appropriate data on each fields. 5. Click Generate button. Report automatically downloads based on the selected format. DEIHAa ANNEX A Security Matrix PERA Reports Officer PERA Reports Approver TCC Officer TCC Approver RDO Officer System Administrator Database Administrator User Maintenance Users A V E D En Roles A V E D En Access Control V E En Report Compliance Quarterly V Ap G V Ap G Annual V Ap G V Ap G Tax Credits Applications V Ap G V Ap G Certificates V Ap G V Ap G Utilizations V Ap G V Ap G V Cl Reprint Requests V Ap V Ap Reports Management Reports Alphalist of PERA Contributors G G List of Approved Report Submission G G List of Early Withdrawals G G List of Rejected Report Submission G G Report on PERA Contributions G G Report on PERA Distributions and Early Withdrawals G G Report Ledger for Contribution/Withdrawal G G List of Approved TCC Applications G G List of Rejected TCC Applications G G Claimed/Unclaimed TCC G G Report Ledger per Tax Credit Certificate G G Users Master List V V History Log V Legend: A Add Record V View List/View Record E Edit Record D Delete Record En Enable/Disable Record Ap Approve/Disapprove Request G Generate Cl Claim