Revised Policies and Procedures on the Acceptance of BIR Tax Computerization Project (TCP) Deliverables and the Designation of Signatories of TCP Documents; and Invoices

April 7, 1997 REVENUE MEMORANDUM ORDER NO. 16-97 TO : All Project Steering Committee (PSC) Chairpersons, BIR Project Management Office (BIR-PMO) and Other Internal Revenue Officers and Employees Concerned SUBJECT : Revised Policies and Procedures on the Acceptance of BIR Tax Computerization Project (TCP) Deliverables and the Designation of Signatories of TCP Documents; and Invoices This Order amends certain portions of RMO 29-96 issued September 27, 1996 and provides additional guidelines specifically as follows: A. Policy/ Guidelines for Acceptance of ITS/IAS . 1. The format of the Product Acceptance Certificate is hereby amended as shown in Appendix B. In the case of Pilot Site/ NO 3-Mo. Live Operation acceptance, it shall be explicitly stated that the test conditions for pilot acceptance prescribed in the Pilot Sign-off Framework and Criteria , have been satisfactorily met, in addition to the phrase that the "deliverable performs in accordance with . . . other relevant criteria" as shown in Appendix B-1. In order to distinguish supporting acceptance documents from the Product Acceptance Certificate, other acceptance forms shall be titled "Product Acceptance Advice" as shown in Appendix B-2. This Product Acceptance Advice will be used by the Users/ Technical Team in advising the Integration Committee Chairman and Commissioner of Internal Revenue for the acceptance of Ready for Use and Pilot Acceptance deliverables. LLphil 2. The completely signed Product Acceptance Certificate or Product Rejection Notice shall be submitted to the PMO Secretariat under the Project Director Office who in turn will be responsible for the distribution of copies to the concerned officials. B. Required Attachments for AC-PS Invoices (Attachment 3) 1. Certificate of Acceptance which is used as a certification for the delivery Non-ITS/IAS Goods and Consumables shall be certified by the following officials: a.) Chief, Field Technical Support Division for Goods/ Consumables delivered in the National Office b) Head, RDC/RO/RDO for Goods/Consumables delivered in the RDC/RO/RDO. 2. Accomplishment Report for the services rendered shall be validated by the following officials: a) Project Director or Representative for services rendered in the National Office. cdll b.) Head, RDC/RO/RDO for services rendered in the RDC/RO/RDO. c.) Head, Training Committee for training services. 3. The revised matrix of the required attachments for AC-PS Invoices is attached for guidance in the processing of invoices. This Order takes effect immediately. LIWAYWAY VINZONS-CHATO Commissioner of Internal Revenue APPENDIX B Philippine Tax Computerization Project Product Acceptance Certificate We, the undersigned, agree that the product indicated below and delivered by AC-PS, Inc. performs to an acceptable standard and meets all the requirements identified in the Contract (as modified by Change Notices) and all relevant Acceptance Criteria. It is further agreed that the contractual responsibilities of AC-PS, Inc. under the contract for the deliverable of this product have either been completed where no attached conditions exist, or will be completed once the conditions listed in the attachment have been resolved to the mutual satisfaction of the BIR and AC-PS, Inc. Description of Product: _________________________________________ Acceptance Category: Fully acceptance [ ] Accepted with attached minor conditions [ ] _______________ _______________ ( ) ( ) _______________ _______________ Role Role _______________ _______________ Date Date For and on Noted by: _______________ behalf of: _______________ ( ) ( ) BIR Official AC-PS, Inc. Project Director _______________ _______________ Role Role _______________ _______________ Date Date APPENDIX B-2 Philippine Tax Computerization Project Product Acceptance Advice Date :_____________ To: _____________ _____________ Role We, the undersigned, agree that the deliverable of the product indicated below and delivered by AC-PS Inc. performs to an acceptable standard and meets the requirements identified in the Contract (as modified by Changes Notices) and relevant Acceptance Criteria. Description of Product: _________________________________________ Acceptance Category: Fully acceptance [ ] Accepted with attached minor conditions [ ] _______________ _______________ ( ) ( ) _______________ _______________ Role Role _______________ _______________ Date Date ATTACHMENT 3 Required Attachments for AC-PS Invoices