Prescribing the Policies and Procedures for Processing and Monitoring of Withholding Tax Payments from National Government Agencies (NGAs)

April 3, 2000 REVENUE MEMORANDUM ORDER NO. 16-00 TO : All Revenue Officials and Employees and Others Concerned SUBJECT : Prescribing the Policies and Procedures for Processing and Monitoring of Withholding Tax Payments from National Government Agencies (NGAs) I. OBJECTIVES This Order is issued to: A. Implement Department Of Finance (DOF) - Department of Budget and Management (DBM) - Commission on Audit (COA) Joint Circular No. 1-2000 dated January 3, 2000 which sets the guidelines in the use of the Tax Remittance Advice (TRA) as a new mode of payment for taxes withheld by the NGAs; B. Simplify and strengthen the monitoring of withholding tax payments through TRA from the NGAs; and C. Set policies and establish procedures for processing and monitoring of TRAs issued by the DBM. II. DEFINITION OF TERMS For the purpose of this RMO, the following terms shall be construed to mean: A. Tax Remittance Advice (TRA) refers to the accountable document to be issued by the concerned DBM Office which shall be the basis for the NGAs to record the remittance of all taxes withheld to the BIR. The same document shall be the basis for the Bureau of Internal Revenue (BIR) and Bureau of Treasury (BTr) to record the collection and deposit in their respective books of accounts. The TRA is shown in Annex "B". B. Summary of Taxes Withheld (STW) refers to the document which summarizes the type and amount of taxes withheld based on the withholding tax returns. The STW as shown in Annex "A" shall be certified by the Chief Accountant and approved by the Head of the NGA or his duly authorized representative. C. Computerized Revenue District Office (RDO) RDO that has at least the Integrated Tax System (ITS) Registration capability. D. Document Tracking Module (DTM) a module of the Case Monitoring System (CMS) in the Integrated Tax System (ITS) used to identify the status of the document whether it is on file, lent out, transferred to another BIR Office or disposed of. E. Document Locator Number (DLN) unique identifier of a document consisting of: RDO Code - 3 digits Location Code - 1 character (R for Returns) Year of Return - 2 digits Month Filed - 2 digits Sequence Number - 6 digits which shall start with 000001, 000002 and so on regardless of month F. Limited Data Bank Entry System (LBDES) refers to the program (written in FoxPro) to be used by non-computerized RDOs in encoding limited payment information. G. Returns Information Data Entry Program (RIDEP) refers to the program (written in FoxPro) to be used by non-computerized RDOs in encoding limited returns information. H. Returns Information Data Validation Program (RIDVP) refers to the program (written in FoxPro) to be used by non-computerized RDOs in checking the integrity of encoded limited returns information. III. POLICIES A. The BIR through the Authorized Agent Banks (AABs) shall no longer accept the MDS check and ADA in the remittance of all taxes withheld by the NGAs except for those withholding taxes due from transactions of government agencies funded from the Working/Imprest Fund and Revolving Fund. Instead, the Revenue Accounting Division (RAD) and the Finance Division (FD) of the concerned Regional Office (RO) shall recognize the remittance of current and prior years' taxes withheld by the NGAs as collections upon the receipt of the TRA issued by the DBM. B. All TRAs issued by the DBM shall be taken up as collection by RAD and the FD of the concerned RO. C. RAD and FD of the concerned RO shall make use of the Journal of TRAs by Government Agencies (Annex "C") as prescribed by COA to record our collection from the TRAs. D. The Withholding Tax Division (WTD) shall be responsible for furnishing and updating the RDOs, RAD, FD of the concerned RO with the list of NGAs receiving Notice of Cash Allocation (NCA) from the DBM. E. RDOs must ensure that all NGAs under their respective jurisdiction are registered taxpayers. F. RDOs shall be responsible for informing the concerned NGAs under their respective jurisdiction of their assigned RDO number for the proper venue in the filing of their withholding tax returns (WTRs), letter request for the issuance of the TRA and STW. G. RDOs must monitor that the NGAs under their respective jurisdiction shall file their WTRs on or before the 25 th of the month together with copies of the request and STW duly received by the DBM. Likewise, they are required to submit to the WTD, a report on the list of NGAs who have complied or who have not complied with the filing requirements of the BIR. H. Only WTRs from NGAs duly supported by the request and STW shall be accepted by the RDOs. I. WTRs received from the NGAs under the new system prescribed by DOF-DBM-COA Joint Circular No. 1-2000 dated January 3, 2000 shall be separately batched from other payment returns. Priority in processing shall be given to these returns. A separate BCS-A report shall be prepared for each batch of withholding tax type and form. J. WTRs filed by the NGAs under this new system shall still be subject to the regular audit. K. Non-computerized RDOs shall use the LBDES to capture payment information upon receipt of the list of TRAs from RAD and the FD of the concerned RO. L. Non-computerized RDOs shall use the RIPED that is convertible into ITS to capture limited returns information from the WTRs. The RIPED & RIDVP shall be developed by ISG within year 2000. M. Computerized RDOs that do not yet have payment and returns capability shall follow the procedures set forth in Section IV.B.3 & 4 in this RMO for the non-computerized RDOs, in the interim. N. Information from the LBDES and RIDEP diskettes shall immediately be uploaded into the ITS database by the Information Systems Operations Service Data Center (ISOS-DC) for management purposes upon receipt thereof from the RDOs. O. Information from WTRs received that will be captured in RPS shall be screened and analyzed as to completeness of return information prior to encoding. This will be done at the pre-processing stage to ensure that mandatory fields are filled up and an "apron sheet" (Annex "D") is attached to each return with incomplete or incorrect information in so far as these mandatory fields are concerned. P. The Revenue District Officers shall be responsible for monitoring and facilitating resolution of their returns' and payments' suspense errors. Q. The Revenue District Officers shall likewise be responsible in ensuring that all Batch Header Forms of WTRs encoded shall bear the word "ENCODED". R. The Revenue District Officer of a computerized RDO shall ensure that the document status of encoded returns is updated to F (on file) using the DTM of the CMS prior to transmittal of the returns to the Administrative Division of the concerned RO. S. The Document Processing Section of the concerned RDO shall be responsible for the temporary safekeeping of the original WTRs. T. Non-computerized RDOs shall cease to make use of the old DLN system and shall adopt the DLN system that is in use at computerized RDOs and defined in this RMO. U. Each batch of WTRs shall not be disturbed even when undergoing CBR and RPS processing up to their transmittal to the Administrative Division of the concerned RO for permanent safekeeping. V. The Assessment Division shall store remaining WTRs not selected for field or office audit. Therefore, no duplicate WTRs shall remain on file at the RDOs. llcd IV. PROCEDURES A. The Computerized RDO 1. The Registration Section shall: a. Require NGAs to undergo Tax Registration Update (TRU) procedures to ensure that said agencies are registered in ITS. 2. The Administrative Section shall: a. Receive from the NGAs, WTRs with copies of the request and STW duly received by the DBM; b. Segregate out of district returns and send to concerned home RDO for processing; c. Sort returns according to the date of receipt and withholding tax/form type; d. Batch these returns in 50s or less; e. Prepare, in triplicate, BCS-A exclusively for WTRs from NGAs under the new system according to date of receipt and withholding tax/form type; LexLib f. Forward to the Receipt and Control Unit of the Collection Section, unsegregated original and duplicate WTRs together with the request and STW duly received by the DBM and the corresponding original and duplicate BCS-As; and g. Forward triplicate BCS-As to the Administrative Division. 3. The Collection Section: a. The Receipt and Control Unit shall: 1. Receive unsegregated original and duplicate WTRs together with the request and STW duly received by the DBM and the corresponding original and duplicate BCS-As from the Administrative Section; 2. Check that the number of returns correspond to the number of taxpayers in the BCS-As; 3. Write the STW number on the validation portion of each of the WTR; and 4. Forward WTRs, copies of request and STW duly received by DBM and BCS-As to CBR Pre-Processing Data Controller. b. The CBR Pre-Processing Data Controller shall: 1. Receive unsegregated original and duplicate WTRs with the copies of the request and STW duly received by DBM and the corresponding BCS-As from Receipt and Control Unit; 2. Write BCS number in the upper right hand corner of each of the WTRs; 3. Check WTRs against the list of NGAs furnished by the WTD (Annex "E") and post corresponding STW number date of receipt and the amount of tax due for remittance. 4. Identify and send reminder letters to the concerned NGAs who have failed to file their returns on the 25 th of the month; 5. Receive list of TRAs from the RAD and FD of the concerned RO. Write the TRA number opposite the STW number on the validation portion of each of the WTR. 6. Post the TRA number, date of receipt and amount of remittance per list of TRA in the prescribed Annex "E". 7. Reconcile the amount on the list of TRAs with the total amount in the STW and the amount per tax type indicated in each WTR; 8. Detach STW and letter request from the WTRs and file with the list of TRAs issued by DBM for each month; 9. Notify the concerned NGA of any basic tax discrepancy as shown in Annex "E" within three days from receipt of the list of TRAs so that timely adjustments can be made in their next request for the TRA from the DBM; 10. Provide Assessment Section with the information of concerned NGAs who were late in filing or who have failed to file their WTRs together with the request and STW duly received by the DBM for the preparation of the Preliminary Assessment Notice (PAN); and 11. Forward WTRs, copies of request and STW duly received by DBM and BCS-As to CBR Data Verifier. c. The CBR Data Verifier shall: 1. Receive unsegregated original and duplicate WTRs and the corresponding BCS-As from CBR Pre-Processing Data Controller; 2. Encode payment information using the ADD function of ITS-CBR; and 3. Forward BCS-As and WTRs to Returns Processing System (RPS) Pre-Processing Data Controllers. d. The CBR Error Handler shall: 1. Receive Payment Suspense Report from the concerned CONE-RDC; 2. Resolve suspended payment transactions; and 3. Request for a copy of the returns from the Document Custodian, if applicable. 4. The Document Processing Section a. The RPS Pre-Processing Data Controller shall: 1. Receive unsegregated original and duplicate BCS-As and WTRs from CBR Data Verifier; 2. Stamp DLN number in each of the original and duplicate copies of the WTRs; 3. Segregate original WTRs and BCS-As from duplicate WTRs and BCS-As; 4. Forward duplicate WTRs and BCS-As to Assessment Section; 5. Detach BCS-As from original returns and file BCS-As in sequential order; 6. Attach Batch Header Form to batched returns using the updated version of Form 2604 (Annex F). The "Date Prepared" and "Batch Header Number" portions shall be filled up in the following manner: 6.1 Date Prepared MM-DD-YYYY Where: MM - is month of the year DD - is day of the month YYYY - is the current year 6.2 Batch Header Number YY-RDO-99999 Where: YY - refers to the last two (2) digits of the current year RDO - is the RDO code 99999 - is the sequence number which shall start with 00001, 00002 and so on regardless of month 7. Screen each return as to completeness of information. Ensure that all mandatory fields have data/values; 8. Access the Registration System database to inquire missing taxpayer information like Taxpayer Identification Number (TIN), accounting periods and tax types. Use a pencil in filling up the returns; cdll 9. Fill in the "apron sheet" (Annex "D") completely and attach to the returns with incomplete or incorrect information in the mandatory fields. The "apron sheet" contains mandatory fields, which if left empty will cause the suspension of the returns (error code 3085-required tax amount is empty); 10. Refer unresolved cases to the RDO's Officer-of-the-Day or contact the taxpayer to inquire or verify return information; 11. Forward pre-processed WTRs with complete and correct information in the mandatory fields and WTRs with incomplete or incorrect information and corresponding "apron sheets" to RPS data encoder. b. The RPS Data Capture shall: 1. Receive pre-processed WTRs with complete and correct information in the mandatory fields and WTRs with incomplete or incorrect information and corresponding "apron sheets" from RPS Pre-Processing Data Controller; 2. Encode limited return information. No SP code should be encoded; 3. Stamp/write the word "Encoded" on the upper right hand side of the batch header form; and 4. Forward encoded returns to the RDO Document Custodian for temporary storage. c. The RPS Error Handler shall: 1. Receive returns Suspense Report from the concerned CONE-RDC; 2. Resolve suspended returns transactions; and 3. Request for copy of returns from RPS Document Custodian, if applicable. d. The Document Custodian shall: 1. Receive undisturbed batch of encoded original returns from RPS Data Capture and store returns temporarily for sixty (60) days by DLN; 2. Update document status to "FILED" in the DTM of the CMS; and 3. Forward to the Administrative Division of the concerned RO, undisturbed batch of encoded original returns with a photocopy of the original BCS-A of each batch which will serve as the transmittal. prcd 5. The Assessment Section shall: a. Receive duplicate WTRs and BCS-As from the RPS Pre-Processing Data Controller; b. Detach BCS-As and file sequentially; c. Prepare and send a Preliminary Assessment Notice (PAN) to the concerned Chief Accountant and Head of Agency for the penalties resulting from late or non-filing of WTRs together with the request and STW upon receipt of pertinent information from the CBR Pre-Processing Data Controller; d. Select WTRs for audit in accordance with the prescribed Audit Program; and e. Forward remaining WTRs to Assessment Division. 6. The Revenue District Officer shall: a. Receive from the WTD, the list of NGAs receiving NCAs from DBM which are under his jurisdiction; b. Inform the concerned NGAs under his jurisdiction of their RDO number for the proper venue in the filing of their WTRs, letter request and STW; c. Include the collection through TRAs in his monthly 1209 Collection Report; LexLib d. Furnish WTD on or before the fifteenth (15 th ) day following the end of the month with a list of NGAs who have complied or who have not complied with the filing requirements of the BIR using Annex "E" as the report format; and e. Subject WTRs of NGAs to regular audit based on existing rules and procedures. B. The Non-Computerized RDO 1. The Registration Section shall: a. Require NGAs to undergo Tax Registration Update (TRU) procedures to ensure that said agencies are registered in ITS; and b. Follow procedures as prescribed in RMO No. 79-99 dated October 6, 1999 in assigning a branch code to concerned NGA. 2. The Administrative Section shall: a. Receive from the NGAs, WTRs with copies of the request and STW duly received by the DBM; b. Segregate out of district returns and send to concerned home RDO for processing; c. Sort returns according to the date of receipt and withholding tax/form type; d. Batch these returns in 50s or less; e. Prepare, in triplicate, BCS-A exclusively for WTRs from NGAs under the new system according to date of receipt and withholding tax/form type; cdlex f. Forward to the Collection Section, unsegregated original and duplicate WTRs together with the request and STW duly received by the DBM and the corresponding original and duplicate BCS-As; and g. Forward triplicate BCS-As to the Administrative Division. 3. The Collection Section shall: a. Receive unsegregated original and duplicate WTRs together with the request and STW duly received by the DBM and the corresponding original and duplicate BCS-As from the Administrative Section; b. Check that the number of returns correspond to the names of taxpayers in the BCS-As; c. Write the STW number on the validation portion of each of the WTR; d. Check WTRs against the list of NGAs (Annex "E") and post corresponding STW number and date of receipt and the amount of tax due for remittance. e. Identify and send reminder letters to the concerned NGAs who have failed to file their returns on the 25 th of the month; f. Receive list of TRAs from the RAD and FD of the concerned RO. Write the TRA number opposite the STW number on the validation portion of each of the WTR; g. Post the TRA number date of receipt and amount of remittance per list of TRA in the prescribed Annex "E". Reconcile the amount on the list of TRAs with the total amount in the STW and the amount per tax type indicated in each WTR; cdlex h. Detach STW and letter request from the WTRs and file in a folder with the list of TRAs issued by DBM for each month; i. Notify the concerned NGA of any basic tax discrepancy noted using the form as shown in Annex "E" within three days from receipt of the list of TRAs so that timely adjustments can be made in their next request for the TRA from the DBM; j. Provide Assessment Section with the information of concerned NGAs who were late in filing or who have failed to file their WTRs together with the request and STW duly received by the DBM for the preparation of the Preliminary Assessment Notice (PAN); k. Write BCS number in the upper right hand corner of each of the WTRs; l. Encode payment information in LBDES; m. Forward LBDES diskettes to ISOS Data Center for uploading into ITS; n. Receive Payment Suspense Report from CONE-ISOS-DC after uploading of LBDES diskettes; o. Resolve suspended payment transactions and forward resolution to ISOS-DC for on-line resolution; and p. Forward undisturbed batch of WTRs and corresponding BCS-As to Document Processing Section. 4. The Document Processing Section shall: a. Receive unsegregated original and duplicate BCS-As and WTRs from CBR Data Verifier; b. Stamp DLN number in each of the original and duplicate copies of the WTRs; c. Segregate original WTRs and BCS-As from duplicate WTRs and BCS-As; d. Forward duplicate WTRs and BCS-As to Assessment Section; e. Detach BCS-As from original returns and file BCS-As in sequential order; f. Attach Batch Header Form to batched returns using the updated version of Form 2604 (Annex F). The "Date Prepared" and "Batch Header Number" portions shall be filled up in the following manner: f.1 Date Prepared MM-DD-YYYY Where: MM - is month of the year DD - is day of the month YYYY - is the current year f.2 Batch Header Number YY-RDO-99999 Where: YY - refers to the last two (2) digits of the current year RDO - is the RDO code 99999 - is the sequence number which shall start with 00001, 00002 and so on regardless of month g. Screen each return as to completeness of information. Ensure that all mandatory fields have data/values; h. Inquire missing taxpayer information like Taxpayer Identification Number (TIN), accounting periods and tax types by accessing Taxpayer Registration Update (TRU) Data Entry Program or the Registration System database through ISOS in accordance with existing procedures prescribed in RMO 79-99. Use a pencil in filling up the returns; i. Fill in the "apron sheet" (Annex "D") completely and attach to the returns with incomplete or incorrect information in the mandatory fields. The "apron sheet" contains mandatory fields, which if left empty will cause the suspension of the returns (error code 3085-required tax amount is empty); j. Refer unresolved cases to the RDO's Officer-of-the-Day or contact the taxpayer to inquire or verify return information; k. Encode limited return information from WTRs using RIDEP; l. Forward RIDEP diskettes to ISOS-DC for uploading into ITS database; m. Stamp/write the word "Encoded" on the upper right hand side of the batch header form; n. Receive returns Suspense Report from the CONE-ISOS-DC after uploading of RIDEP diskettes; o. Resolve suspended returns transactions and forward resolution to ISOS-DC for on-line resolution; p. Receive undisturbed batch of encoded original returns from RPS Data Capture and store returns temporarily for sixty (60) days by DLN; and q. Forward to the Administrative Division of the concerned RO, undisturbed batch of encoded original returns with a photocopy of the original BCS-A of each batch which will serve as the transmittal. 5. The Assessment Section shall: a. Receive duplicate WTRs and BCS-As from the RPS Pre-Processing Data Controller; b. Detach BCS-As and file sequentially; c. Prepare and send a Preliminary Assessment Notice (PAN) to the concerned Chief Accountant and Head of Agency for the penalties resulting from late or non-filing of WTRs together with the request and STW upon receipt of pertinent information from the CBR Pre-Processing Data Controller; d. Select WTRs for audit in accordance with the prescribed Audit Program; and e. Forward remaining WTRs to Assessment Division. 6. The Revenue District Officer shall: a. Receive from the WTD, the list of NGAs receiving NCAs from DBM which are under his jurisdiction; b. Inform the concerned NGAs under his jurisdiction of their RDO number for the proper venue in the filing of their WTRs, letter request and STW; c. Include the collection through TRAs in his monthly 1209 Collection Report; d. Furnish WTD on or before the fifteenth (15 th ) day following the end of the month with a list of NGAs who have complied or who have not complied with the filing requirements of the BIR using Annex "E" as the report format; and e. Subject WTRs of NGAs to regular audit based on existing rules and procedures. LexLib C. THE ASSESSMENT DIVISION shall: 1. Receive from the Assessment Section of the RDO remaining duplicate WTRs not selected for field audit in accordance with the prescribed audit program; 2. Select WTRs for office audit; and 3. File WTRs by DLN for storage and future reference. D. THE ADMINISTRATIVE DIVISION OF THE CONCERNED RO shall: 1. Receive triplicate BCS-As and undisturbed batch of original returns from the RDOs; 2. File BCS-As in sequential order; 3. File original returns by DLN; 4. Store returns for future reference; 5. Access DTM in ITS for DLN of returns from computerized RDOs upon request from a concerned BIR Office or other authorized persons or offices; 6. Maintain a ledger of DLNs on file, whether manually or through an excel computer format, for returns from non-computerized RDOs; and 7. Refer to ledger of DLNs for DLN of returns from non-computerized RDOs upon request from a concerned BIR Office or other authorized persons or offices. cdll E. THE FINANCE DIVISION OF THE CONCERNED RO shall: 1. Receive from WTD the list of NGAs from DBM properly classified by Region and RDO which have jurisdiction over these NGAs; 2. Record as tax collection in the Journal of TRA by Government Agencies (JTGA) TRAs issued by DBM-Provincial Office (PO) and received during the week; and 3. Forward every Friday to RAD and RDO concerned, the list of TRAs issued by DBM-PO and received during the week. F. THE REVENUE ACCOUNTING DIVISION shall: 1. Receive from WTD the list of NGAs from DBM properly classified by Region and RDO which have jurisdiction over these NGAs; 2. Record as tax collection in the JTGA TRAs issued by DBM-Central Office (CO) and received during the week; 3. Forward every Friday to the concerned RDO, the list of TRAs issued by DBM-CO and received during the week; 4. Receive from the Finance Division of the concerned RO, the list of TRAs issued by the DBM-PO during the week; 5. Consolidate list of TRAs issued by the DBM-PO and CO during the week; 6. Forward every Monday to the BTR, the consolidated list of TRAs issued by DBM during the week, 7. Reconcile recorded amount of TRAs issued by DBM and received during the week with the list of TRAs furnished by the BTR every Monday; 8. Inform BTR of any discrepancy; and 9. Immediately effect the necessary adjustments as a result of the reconciliation process. prcd G. Concerned CONE-RDC shall: 1. Generate Payment/Returns Suspense Reports; and 2. Forward these reports to concerned computerized RDOs for resolution. H. Cone-ISOS-DC shall: 1. Upload payment and returns information from LBDES/RIDEP diskettes submitted by non-computerized RDOs; 2. Generate Payment/Returns Suspense Reports; 3. Forward these reports to concerned non-computerized RDOs for resolution; and 4. Receive resolution from non-computerized RDOs for on-line resolution. I. THE INFORMATION SYSTEM DEVELOPMENT SERVICE shall: 1. Develop a Returns Information Data Entry Program (written in FoxPro) for the use of non-computerized RDOs in the capture of limited returns information that could be converted and uploaded into ITS; 2. Train concerned RDO personnel in the use of LBDES and RIDEP; and 3. Develop such other computer programs or enhancements that would be necessary to successfully implement the new system in the remittance of taxes withheld by the NGAs. J. THE INFORMATION SYSTEM OPERATIONS SERVICE (ISOS) shall: 1. Immediately act on the application for the branch codes of concerned NGAs upon receipt thereof from the non-computerized RDOs following the procedures set forth in RMO 79-99 dated October 6, 1999. K. THE COLLECTION SERVICE THRU THE WITHHOLDING TAX DIVISION shall: 1. Furnish RDO, FD of concerned RO and RAD with the list of NGAs receiving NCAs from the DBM properly classified according to RO and RDO having jurisdiction over these NGAs; 2. Receive report of compliance from RDOs fifteen (15) days following the end of each month of NGAs who have filed and who have failed to file their WTRs together with the request and STW using Annex "E" as the report format; and 3. Prepare management reports on the collection and compliance of NGAs in the remittance of taxes withheld through TRAs. V. TRANSITORY PROVISION Pending the development and implementation of RIDEP, all non-ITS RDOs shall use the flat file as shown in Annexes G to K to be formatted in Microsoft Excel to capture withholding tax returns information. VI. REPEALING CLAUSE All other issuances and/or portions thereof inconsistent herewith are hereby repealed and amended accordingly. VII. EFFECTIVITY This Order takes effect immediately. (SGD.) DAKILA B. FONACIER Commissioner of Internal Revenue ANNEX A Summary of Taxes Withheld ANNEX B TAX REMITTANCE ADVICE No. __________ NAME OF AGENCY/CODE DEPARTMENT/CODE FUND DATE CODE This is to notify you that the amount of ________________________________ ___________________________________________________________________ ___________________________________________________________________ has been issued to cover outstanding withholding tax liabilities as of ______________ per "Summary of Taxes Withheld" No. ____________________________________. It is understood that the recording of the amount herein released shall be in accordance with prescribed budgeting, accounting and auditing rules and regulations pursuant to the DOF-DBM-COA Joint Circular No. 1-2000. LexLib Recommending Approval: Approved: _______________________ _____________________ This Tax Remittance Advice shall be valid only if with the duly machine-validated amount and official seal of the DBM, accompanied by the " Summary of Taxes Withheld ". ANNEX C JOURNAL OF TAX REMITTANCES BY GOVERNMENT AGENCIES ANNEX C-1 JOURNAL OF TAX REMITTANCE BY GOVERNMENT AGENCIES Instructions 1. The blanks spaces and columns shall be filled up accordingly as follows: a. Heading The month, year, fund name/code and sheet number shall be indicated. b. Date The date the Consolidated Report of Daily Collections (CRDC) submitted by the Depository Bank/TRA is recorded in this journal shall be entered in this column. c. CRDC/TRA The number and the date of CRDC/TRA shall be entered in this column. d. Agency Name The name of the agency indicated in the TRA shall be entered in this column. e. Debit Column The total amount remitted for taxes withheld as indicated in the CRDC/TRA. f. Credit Column The total amount representing income tax revenue which is equal to the amount remitted. g. Breakdown of Income The details of income tax collection per items in the ITW and ITR. 2. A new sheet shall be started at the beginning of each month. The sheet shall be numbered in one series for each fiscal year. LibLex 3. At the end of the month. The journal shall be footed, balanced and ruled. The ruling shall be made immediately after the last entry. 4. Posting in the general ledger shall be made directly from the journal. A check mark immediately underneath the total of the columns shall be made to indicate completion of posting in the general ledger. 5. Each sheet of the journal shall be certified correct by the Chief Accountant as follows: "Certified Correct" ____________________ Name of Accountant ____________________ Designation ANNEX D ANNEX E LIST OF NATIONAL GOVERNMENT AGENCIES ANNEX F BATCH HEADER FORM ANNEX G Monthly Remittance Return of Value Added Tax & Other Percentage Taxes Withheld - BIR Form 1600 ANNEX H Monthly Remittance Return of Creditable Income Taxes Withheld (Compensation) - BIR Form 1601-C ANNEX I Monthly Remittance Return of Creditable Income Taxes Withheld (Expanded) - BIR Form 1601-E ANNEX J Monthly Remittance Return of Creditable Income Taxes Withheld (Final) - BIR Form 1601-F ANNEX K SUMMARY OF MONTHLY REMITTANCE RETURNS