Implementation of Phase II of the Pilot Test of the Computerized Tax Collection Information System-Tax Receipt and Deposit Module (TX-CIS-TAXREDEP) and Adoption of Phase I Thereof at Certain Collection Offices

February 24, 1984 REVENUE MEMORANDUM ORDER NO. 07-84 SUBJECT : Implementation of Phase II of the Pilot Test of the Computerized Tax Collection Information System-Tax Receipt and Deposit Module (TX-CIS-TAXREDEP) and Adoption of Phase I Thereof at Certain Collection Offices TO : Chief, Collection Service Chief, Financial and Management Service Chief, Personnel and Administrative Service Regional Director, Revenue Region VI-B Chief, Collection Branch, Revenue Region IV-B Revenue District Officers, RDO 30, North and South Information Systems Development Staff, and Collection Agents of Revenue District 30, North and South, and Others Concerned A. RATIONALE In order to accelerate the implementation of the Pilot Test of the Computerized Tax Collection Information System-Tax Receipt and Deposit Module (TX-CIS-TAXREDEP), the adoption of Phase I of the Pilot Test at certain collection units of RDO 30 North, Quezon City, Region IV-B and Phase II of the Pilot Test at the National Office Collection Station is hereby launched. This Memorandum Order is suppletory to Revenue Memorandum Order No. 36-83 dated November 8, 1983. aisa dc B. PHASE II OF PILOT TEST I. COVERAGE Having successfully complied with the procedures as enunciated in Phase I of the Pilot Test and were found to be fully operational, the National Office Collection Station in RDO 30 North, Quezon City, Region IV-B is prepared to adopt or move to Phase II. II. PARTICIPANTS The units of the Bureau directly involved in this project are: a) Revenue Region IV-B b) Revenue District No. 30, National Office Collection Station c) Information System Development Staff, OCIR d) RISSI Corollary to this, the existing Steering Committee created under RMO 36-83 is hereby reorganized with the addition of new members, to wit: * Mr. Aquilino T. Larin - Chairman Chief, Collection Office * Mr. Jose M. Salindong - Co-Chairman Regional Director * Mrs. Paz B. Suarez - Member Chief, Financial & Management Service * Mr. Honorio A. Todino - Member Chief, Personnel & Administrative Service * Mr. Quintin Abat RDO 30 North, Quezon City * Mr. Francis Guzman RDO 30 South, Quezon City * Mr. Dennis S. Deveza - Member ISDS-OCIR * Mr. Vicente F. Ruaro - Member RISSI The Steering Committee shall monitor the progress of both Phase I and Phase II of the Pilot Test, and shall approve whatever changes may be deemed necessary, in the mechanics of the implementation as well as in the procedures. III. PHASE II PLAN Phase II shall commence on March 1, 1984 and terminate on April 15, 1984, unless otherwise extended or shortened by the Commissioner of Internal Revenue upon recommendation by the Steering Committee. During this phase, the computerized tax collection system will replace the manual system in RDO 30 North, Quezon City. Six (6) machines shall be installed at the National Office Collection Station and those machines shall be used to process tax returns/payments filed. 1. Additional Output In addition to the enumerated printed daily reports as mentioned in sub-paragraph (d), paragraph III of RMO 36-83, the following shall likewise be prepared and submitted. a) Consolidated Daily Report of Collection by Bank; and, b) Consolidated Daily Report of Collection by Type of Tax 2. Responsibility of Collection Agents A. Supply EDP Revenue Tellers with Payment Orders Forms. B. Tax Returns i) Receive tax returns from taxpayer. ii) Check each tax return to make sure that all essential data are present. iii) Segregate/separate tax returns with erroneous or missing data for correction and/or completion of data. iv) Code required information such as: TNC, AAB codes, due dates, period covered, cash and check payments. v) Forward tax returns to EDP Revenue Teller for processing. vi) Receive generated payment order from EDP Revenue Teller together with the validated tax returns. vii) Sign payment order. viii) Return taxpayer's copy of tax return together with the signed payment order. ix) Transmit one copy of batched tax returns and payment orders to Revenue District Office. x) Receive daily List of Payment Orders issued, Report of Collection by Bank, Report of Collection by Type of Tax from EDP Revenue Tellers. xi) File and transmit all reports and documents as provided by existing Memorandum Orders. xii) Analyze computerized system and come up with recommendation regarding implementation of the system. xiii) Report any error encountered by the system to ISDS-OCIR. C. Loose Documentary Stamps System i) Require persons purchasing documentary stamps to fill-up Documentary Stamp Sale Form (Annex E). ii) Receive filled-up form and check the same to make sure that all essential data are present. iii) Forward sale forms to EDP Revenue Tellers for processing. iv) Receive validated sale forms from EDP Revenue Tellers. D. Certification of Fees i) Prepare ROR based on the approved application form of the applicant. ii) Forward ROR to EDP Revenue Teller for machine validation. iii) Receive validated ROR from EDP Revenue Teller and give the same to Certification applicant. 3. Responsibility of RISSI i) Designate personnel who shall act as EDP Revenue Tellers. The EDP Revenue Tellers shall operate the Electronic Cash Register Machines. ii) Monitor performance of EDP Revenue Tellers. iii) Provide coordination, monitoring, reporting, planning, and technical assistance during the Pilot Test whenever or wherever necessary. iv) Receive transaction casette tapes and reports from EDP Revenue Tellers. 4. Responsibility of EDP Revenue Tellers i) Start the machine every morning or whenever the need arises as in case of brownouts, machine breakdown or machine turn-offs. ii) Process Tax Returns as follows: a) Receive tax returns from Collection Agents. b) For Tax Returns with no payments to be made: - Encode all required data as prompted on the terminal. - Insert tax return in the validation printer for machine validation of documents. - return validated tax returns to Collection Agent. c) For tax returns with payments to be made: - Encode all required data as prompted on the terminal. - Insert PO form on the line printer to start printing of PO. - Insert tax return in the validation printer for machine validation of tax returns. - Revenue validated tax returns and Payment Order to Collection Agent. iii) Process Loose Documentary Stamps as follows: a) Receive verified Documentary Stamps Sales form from Collection Agent. b) Encode required data as prompted on the terminal. c) Insert sale form in validation printer for machine validation of sale forms. cd d) Return processed sale form to Collection Agent. iv) Process Certification Fees as follows: a) Receive ROR from Collection Agent. b) Encode required data as prompted on the terminal. c) Insert ROR in validation printer for machine validation of receipt. v) At End-of-Day, a) Print the following reports: - Daily List of Payment Orders issued - Report of Collection by Bank based on Payment Order issued - Report of Collection by Type of Tax based on Payment Order issued - For those Collection Stations with more than one machine - Report of Collection by Bank-Consolidated - Report of Collection Type of Tax-Consolidated b) Submit above-mentioned printed reports to Collection Agent. c) Turn-off the machine. d) Forward to RISSI all transaction cassette tapes together with one copy of the above mentioned reports and control totals. vi) Requisition Payment Order Forms from Collection Agents. 5. Responsibility of ISDS i) Analyze the computerized system and come up with recommendations regarding implementation of the system. ii) Provide all necessary control, coordination and monitoring of all pilot test activities. 6. Responsibilities of Financial and Management Service/Collection Service/Personnel and Administrative Service/Revenue Region IV-B Revenue District Office 30 i) Provide the necessary control, support, supervision, coordination and monitoring of all pilot test activities. cdt ii) Analyze the computerized system and come up with recommendations regarding implementation of the system. C. PHASE I OF PILOT TEST I. COVERAGE Three (3) Collection Stations in RDO 30, Region IV-B namely: District Office Collection Station; Quezon City Hall Collection Station; and Novaliches Collection Station shall adopt Phase I of the Pilot Test. Phase I shall likewise commence on February 15, 1984 up to March 19, 1984, unless otherwise extended or shortened by the Commissioner of Internal Revenue upon recommendation by the Steering Committee. aisa dc II. PHASE I PLAN The rules and procedures promulgated under RMO 36-83 shall be followed, and shall not replace the existing procedures until implementation is ordered accordingly. D. EFFECTIVITY - This Memorandum Order shall take effect on February 15, 1984. (SGD.) RUBEN B. ANCHETA Acting Commissioner