Strict Economy in the Use of Electric Current and Office Supplies and Materials

February 11, 1980 REVENUE MEMORANDUM ORDER NO. 07-80 SUBJECT : Strict Economy in the Use of Electric Current and Office Supplies and Materials TO : All Internal Revenue Officers and Employees In order to conserve electricity and to effect economy in the expenditure of public funds particularly in the light of the increasingly acute energy crisis, the following instructions are hereby promulgated for compliance by all concerned. cd i A. Economy in electric consumption 1. All electric lights with the exception of rooms without windows or natural illumination shall be turned off during noon break irrespective of whether the employees are out for lunch or not. 2. Electric lights shall be turned off in offices or places which have no need for light during certain hours of the day. 3. All lights in the corridors or lobbies where there is sufficient natural illumination shall be turned off. 4. The number of lights at the elevator lobbies and public toilets should be reduced to a tolerable degree. 5. The unauthorized use of electrical appliances such as burners, water heater or coffee pots or percolators is prohibited. 6. Perimeter lighting of buildings shall be reduced consistent with security requirements. 7. The use of the lighted tennis and basketball courts should be minimized. 8. The thermostat setting of air-conditioning units should be maintained at a temperature not lower than 78 Fahrenheit (25.5 C). 9. When using airconditioners all doors and windows should at all times be kept closed to avoid leakages. 10. All electrical equipment like typewriters, xerox machines, etc. should be turned off when not in use, and should be unplugged after office hours. 11. Bulbs and diffusers should be cleaned regularly, and all electrical units should be in good running condition. Faulty equipment consumes more power. aisa dc B. Economy in the Use of Supplies, Materials and Forms 1. No property or Supply Officer shall issue any supplies, materials or forms without the properly accomplished Requisition and Issue Voucher (RIV) form approved by the head of the requisitioning unit. 2. Excessive requisitions should be avoided. The Property or Supply Officer in the Central and Regional Offices shall maintain ledger cards as a means of controlling the issuance of items being requisitioned. 3. The distribution of tax forms will all be done through the Regional Offices. Each Regional Office shall take care of the needs of the region. The old procedure whereby the Property Division issues the forms in the bulk direct to government offices, business agencies, or to the general public shall be discontinued to avoid possible duplication. 4. Care should be observed at all times in the use of supplies, materials and forms to avoid waste or excessive consumption thereof. For instance, short internal communications in the form of memoranda, indorsements or the like can be contained in one-half sheet of bond paper need not be typed or written in one whole sheet. Another example is the practice of typing several carbon copies of letters, indorsements or memoranda where only one carbon copy would suffice. 5. There should be stricter control in duplicating services, particularly mimeographing. Administrative issuances for distribution should be reproduced only in sufficient copies to avoid unnecessary waste. This holds true with other matters needed to be duplicated or reproduced. 6. The use of each item of supply or material should be maximized. For example, the back and blank portion of used stationery could still be utilized as scratch paper for drafting communications or as note slips. Obsolete forms should not be thrown away but should be accumulated for recycling from which we may realize some pecuniary savings. 7. Bond paper and onion skin are intended for use in official communications, and not to be utilized for such extraneous purposes as tissue or toilet paper. 8. Office supplies like ball pens, pencils, paper clips, erasers, paper and folders are strictly for official use and are not to be brought home for personal or family consumption. Strict compliance with the foregoing instructions is enjoined. (SGD.) RUBEN B. ANCHETA Acting Commissioner TAN A5239-J1139-A-0