Issuance of Regional Report Calendar

February 26, 1982 REVENUE MEMORANDUM ORDER NO. 06-82 SUBJECT : Issuance of Regional Report Calendar TO : All Regional Directors, Chiefs of Branches, Revenue District Officers, Unit Heads and Others Concerned To facilitate compliance and effect timely submission of reports required or regional offices, its branches, districts and collection units, a Regional Report Calendar is hereby issued for the guidance of all concerned. casia The attached calendar indicates the form number, the title of the form, the issuance authorizing the same, the frequency and deadline for submission, the office/unit accomplishing the form, the end-user and the purpose of the report. The tabulated Calendar is grouped into: 1. Collection Reports - with particulars on RTR and ROR reporting. 2. Assessment Reports 3. Legal Reports 4. General Administrative Reports Each group is further sub-divided by branch/office/unit responsible for preparing the reports. All Regional Directors are instructed to circularize this calendar to all concerned and make sure that every working unit within his jurisdiction have a file copy for ready reference. This memorandum takes effect immediately. (Sgd.) RUBEN B. ANCHETA Acting Commissioner REPORT CALENDAR I. Collection Reports REPORT REPORTING FORM NO. T I T L E AUTHORITY OFFICER Office of the Collection Agent/Collection Unit 1. RTR Reports BIR Form Daily List of Revenue Tax RMD 3-82 Collection 809 Receipts Issued (1-20-82) Agent/RTR R MO 10-8 0 Issuing Officer (1-25-80) RMO 30-78 (10-25-78) BIR Form 809-A Daily list of RTRs Issued to - do - Collection Banks Outside the District of Agent/RTR the Issuing Office Issuing Officer BIR Form Inventory of Booklets of - do - - do - 806 RTRs on Hand OFFICE of the Collection Agent 2. ROR REPORTS Gen. Form Remittance of Collection Joint Circular Collection No. 8-81 of COA Agent/Collec- and the Ministry ting Officer of Finance as circularized in RMC 27-81 (8-10-81) Gen Form Monthly Report of Accountability Auditor Gen. Collection 16(A) Circular No. 191 Agent/Collec- (7-20-27) as ting Officer circularized and reiterated in RMC 4-63 (1-29-63) BIR Form 1201 Consolidated Report of Internal Gen. Circular No. Collection Revenue Collection V-122 (9-27-51) Agent/Collec as circularized ting Officer in RMC 60-72 24-64 reiterated in RMO 6-72 54-70 BIR Form Report of Collection by RMC 60-72 Collection 12.31 Collection Officers RMO 54-70 Agent/Collec- Report on Dishonored Checks RMC 24-64 ting Officer Received and Report of Settled GAO Gen. Cir. Collection Dishonored Checks 110 (10-10-68) agent/Col- as circularized Collecting in RMC 1-69 Officer (12-9-68) reite- rated in RMO 28-69, 36-70 Office of the Collection Agent/Collection Unit 3 Other Reports WER Form 1 Fieldman's/Supervisor's WDL RMO 35-73 Fieldman/ Monthly Status Report (9-27-73) Seizure Agent/ Rev. Examiner/ Coll. Agent] WER Form 2 WDL Received by Fieldmen for - do - - do - Service and Execution during the Month WER Form 3 Fieldman's Report Warrant of - do - - do - Distraint & Levy closed or re- turned during the Month Revenue District Office 1. RTR Reports BIR Form Weekly Summary of Internal RMO 3-82 Reconciliation 1233 Revenue Collections (1-20-82) Officer RMO 10-80 (1-25-80) RMO 30-78 BIR Form Inventory of Booklets of - do - Revenue Dist. 806 RTRs on Hand Collection Supervisor BIR Form Monthly Summary of - do - Reconciliation 1233A Collections Officer BIR Form Report of Unvalidated RTRs - do - - do - 1235 for the Month Revenue District Office 2. RTR Reports BIR Form Summary Report of RMO 18-68 Revenue Collection Dis- 1232 (3-12-68) trict Officer Inspection Report on RMO 6-77 District Col- Collection Agent RMO 32-74 lection Su- (7-10-74) pervisor Revenue District Office 3. Other Reports WER Form 1 Fieldman's Supervisor's RMO 35-73 Fieldman/ Monthly Status (9-27-73) Seizure Report Agent/Rev. Examiner Coll. Agent WER Form 2 WDL Received by Fieldmen - do - - do - for Service and Execution during the Month WER Form 3 Fieldman's Report, Warrant - do - - do - of Distraint & Levy closed or returned during the Month BIR Form General Control Ledger with R MO 8-8 1 Revenue 1253 the following attachments: (3-20-81) District RMO 21-77 Officer (5-28-77) 1. Monthly List of Transfer - do - - do - Accounts (BIR Form 1245) 2. Monthly List of Transfer- RMO 8-81 Revenue Out Accounts (BIR Form (3-20-81) District 1246) R MO 21-7 7 Officers (5-28-77) 3. Monthly List of Accounts - do - - do - Cancelled by ATCA (BIR Form 1247) 4. Monthly List of Accounts RMO 8-81 Revenue Paid (BIR Form 1248) (3-20-81) District RMO 21-77) Officer (5-28-77) 5. Quarterly Inventory List - do - - do - of Tax Accounts Under Review in the Bureau (BIR Form 1249) 6. Quarterly Inventory List RMO 8-81 Rev. District of Tax Accounts Sus- (3-20-81) Officer pended (BIR Form 1251) RMO 21-77 (5-28-77) 7. Quarterly Inventory List - do - - do - of Tax Accounts under WDLs (BIR Form 1252) BIR Form Regional Accomplishment 4021 Report RMO 4-82 Revenue District (Part IA - Gross Collection) (1-5-82) Officer RMO 26-80 (7-8-80) COLLECTION BRANCH 1. RIR Reports BIR Form RTRs Issued to Issuing RMO 3-82 Chief, Col- 806A Offices but remain Unissued (1-20-82) lection in the Control Register RMO 10-80 Branch (1-25-80) RMO 30-78 (10-25-78) BIR Form Monthly Summary of - do - - do - 1233A Collections BIR Form Summary Report of - do - - do - 1235A Unvalidated RTRs 2. ROR Reports Inspection Report of The RMO 32-74 Regional Revenue Collection Collection Coordinator Supervisor 3. Other Reports BIR Form General Control Ledger RMO 8-81 Chief, Col- 1253 with the following attach- (3-20-81) lection ments: RMO 21-77 Branch (5-28-77) 1. Monthly List of Transfer- - do - - do - in Accounts (BIR Form 1245) 2. Monthly List of Transfer- RMO 8-81 Chief, Col- Out (BIR Form 1246) (3-20-81) lection RMO 21-77 Branch 5-28-77) 3. Monthly List of Accounts - do - - do - Cancelled by ATCA (BIR Form 1247) 4. Monthly List of Accounts - do - - do - Paid (BIR Form 1248) 5. Quarterly Inventory List RMO 8-81 Chief, Col- of Tax Accounts Suspended (3-20-81) lection (BIR Form 1251) RMO 21-77 Branch 5-28-77 6. Quarterly Inventory List - do - - do - of tax Accounts under WDL (BIR Form 1252) BIR Form Regional Accomplishment RMO 4-82 - do - 40.21 Report (Part I - Collection) (1-5-82) RMO 26-80 (7-8-80) BIR Form Monthly Summary of Taxes RMO 41-76 Chief, Assess- 40.00 Assessed and/or Demanded (9-16-76) ment, Branch Amending cer- tain portions of RMO No. 23-65 (5-31-65) BIR Form Summary of Assessment RMO 4-82 Chief, Assess- 40.01 and Collection Activities (1-5-82) ment Branch of the RDO's and Office RMC 10-66 Audit Section (2-29-66) List of ATCA's Issued RMO 42-76 Chief, Assess- (With BIR Form 17.58, (9-16-76) ment Branch Revised 1980 attached) RMO 22-65 (5-31-65) Appendices Record of Investigation RMO 14-81 Revenue C-1, C-2, C-3, 4-2-81 Examiners C-4, & C-5 Appendix C-11 Summary Sheets on Evaluation RMO 14-81 Chief, Assess- of Revenue Examiners and (4-2-81) ment Branch/ Supervisors Revenue Dis- trict Officer BIR Form 40.21 Regional Accomplishment RMO 4-82 Chief, Assess- Report Part II - Assessment (1-5-82) ment Branch RMO 26-80 (7-8-80) LEGAL BRANCH BIR Form 4021 Regional Accomplishment RMO 30-72 Chief, Legal Report (10-25-72) Branch Revised by RMO 26-80 (7-8-80) as revised by RMO 4-82 (Jan. 5, 1982) BIR Form 12.50 Quarterly Inventory List RMO 8-81 - do - of Tax Accounts Pending in March 20, 1981 Court Civil Service New Performance Appraisal RMO 31-79 - do - Commission System BIR Form 102A Current Personnel Strength RMO 19-72 - do - (3-27-72) ADMINISTRATIVE BRANCH BIR Form 103A Current Personnel Strength RMO 19-72 Chief, Administrative (3-27-72) Branch Daily Report of Attendance RMO 33-68 - do - (6-17-68) Statement of Wages (RTR - do - Casuals and Seasonal Casuals BIR Form 8-6 Inventory of Booklets of RTRs RMO 10-80 Accountable on Hand (1-25-80) Forms Custo- RMO 30-78 dian (10-25-78) BIR Form 1235A Summary Report of Unvali- RMO 10-80 - do - dated RTRs (1025080) RMO 30-78 (10-25-78) Gen. Form 16(A) Monthly Report of RMC 4-63 Disbursing Accountability (1-29-63) Officer Auditor's Gen. Cir. No. 19 (7-20-27) rev. Oct. 1941 BIR Form 1021 Regional Accomplishment RMO 26-80 Chief, Adminis- Report (7-8-80) Revised trative Branch by RMO 4-82 (1-4-82) BIR Form 14 Report of Checks Issued and Treasury Memo - do - (rev. 2-26-80) Cancelled Cir. No. 3-70 (5-1-74) Report of Collections - do - Disbursing (overpayment of refunds) Officer Quarterly Performance Audit Unnumbered - do - Report Memo dated 3-28-79 Budget Form Revenue Regional Budget RMO 1-81 - do - 201 (Rev. 1979) Report Budget Div. Status of Allotment Released to Advice of Allot- Budget Officer Form 201 the RDO by ROA, Projects & ment from the Objects of Expenditures Ministry of the Budget. Performance Approval Report RMO 31-79 Chief, Adminis- (12-10-79) trative Branch List of Unpaid Obligations - do - Budget Officer Requiring the Issuance of Cash Disbursement Ceilings Treasury Checking Accounts COA Cir. No. 79- Disbursing Advicer (TCAA) Issued and 1 0 0 Officer Released not Subject to Pre-audit Checks Issued by Deputized Budget Memo - do - Disbursing Officer Cir. No. 325 Report of Salary, Differentials - do - - do - and Living Allowance Budget Form No. Physical Report of Operations Budget Circular Budget Officer 301 (Rev. Dec., No. 263 dated Sept. 1979) 15, 1976 DATE OF D I S T R I B U T I O N SUBMISSION RECEIVING OFFICE END USER/PURPOSE Daily 1 - Revenue District Office Reconciliation Officer - together with the dup- for reconciliation licate and quintuplicate card copies of the RTRs issued during the day 2 - Assessment Branch - to- Collection Branch thru gether with the basic Assessment Branch documents received in- a) Assessment Branch - for cluding the complete sets control of basic documents of cancelled RTRs file b) Collection Branch- for data control of the listing of Revenue Tax Receipts Issued 3 - Revenue District Office Revenue District Office - Concerned for control and collection of bank reports 4 - File copy Office file Daily 1 - Revenue District Office Reconciliation Officer - 2 - where bank is located for reconciliation 3 - File copy Office file Monthly (within 1 - Revenue District Office Revenue District Collection twenty (20) Supervisor - for control days after and inventory purposes the end of each month) 2 - File copy Office file Daily, twice 1 - Bureau 1 - Cash Division (bureau a Week, Week- 2 - of of Treasury) - for ly; Twice a 3 - Treasury validation month, month- ly depending 2 - Accounting Division on distance; (Bureau of Treasury) Travel time for accounting purposes and accumu- lated collec- 3 - Provincial Treasurer/ tions Fiscal Examiner-together with the original copy of the monthly Report of Collections and Duplicate Official Receipts; for verification 4 - Accounting Division (BIR) 4 - Checking Unit (Accounting together with the dupli- Division) - for cate copy of the Monthly control and to check Report of Collections collection remittance and supporting Revenue Official Receipts 5 - Treasury Vault Auditor 5 - Field Auditor- for thru Bureau of Treasury audit and final custody 6 - File copy 6 - Office file 1 - Revenue District 1 - Field Auditor - for post audit 2 - Office 2 - Accounting Division - reconcile with BIR Form 3 - 12.31 4 - 3 - File copy of RDO 4 - Accountable Forms div.- for reference and file 5 - File copy 5 - Office file Monthly (with- 1 - Accounting Division 1 - Collection Unit - to in five (5) days record and reconcile after the end of against BIR Form 12.31 each month) and other reports received from the Collection Agent 2 - Revenue District 2 - Revenue District Office- 3 - Office to verify correctness; forwards triplicate to Regional Director 4 - File copy 4 - Office file Monthly (with- 1 - 1 - Field Auditor together in five (5) 2 - Revenue District with a copy of the days after 3 - Office validated remittance the end of advices and triplicates each month) of revenue official receipts - for post-audit and custody 2 - Checking Unit (BIR Accounting Div.) together with the validated remittance advices and the original of BIR Form 12.01-counterchecks with BIR 12.01, consolidates and posts to BIR Form 12.07 3 - RDO - Transmit to Regional Director for posting; return to RDO for file and custody. 4 - File copy 4 - Office file Monthly (at 1 - Office of the Bureau's the end of Auditor each month) 2 - Accounting Division Collection Unit - for control and follow-up with collecting officer. 3 - Collection Branch Collection Branch - for consolidation and control 4 - Revenue District Rev. District Office - Office for redemption of dis- honored checks received, records keeping and for monitoring. 5 - Office of the Provincial/ Provincial or City Auditor- City Auditor for audit control 6 - File copy Office file Monthly 1 - Revenue District Office Supervisor - for review (within five and for consolidation days after the end of 2 - File copy Office file each month) - do - 1 - Revenue District Office Supervisor - for review and for consolidation 2 - File Copy Office file 1 - Revenue District Office Supervisor - for review and for consolidation 2 - File Copy Office file Weekly Revenue District Office's Reconciliation Officer - copy basis for the consolidation and preparation of 1233A Monthly 1 - Administrative Branch Administrative Branch for control (within twenty- and inventory purposes. (20) days after the end of each 2 - Fiscal Control Division Fiscal Control Division - month) for audit purposes 3 - File copy Office File - do - 1) Collection Collection Branch - for collation 2) Branch and preparation of summary and submission to the Collection Office Receivable Accounts Div. (RAD) - to monitor collection activities and for consolidation of monthly collections of the region. 3) File Copy Office File - do - 1 - Collection Branch Collection Branch - for collation and submission to the Reg. Director and Collection Officer 2 - File Copy Office File Monthly 1 - Financial & Management Collection Unit (Accounting Div.) (w/in twenty Service for consolidation for use as basis (20) days after in determining share of local the end of government, special funds each month 2 - Collection Office Collection Office - for evaluation of data on collection and control of collection activities 3 - Collection Branch Collection Branch - for records in statistical control 4 - File Copy Office File Monthly (at 1 - Revenue District Rev. District Officer - for information the end of each Office purposes month) 2 - Collection Branch Regional Coll. Supervisor - supervision of collection activities and for using as the basis for the preparation of the Inspection Report on the Rev. Coll. Coordinator/Supervisor. 3 - File Copy Office File Monthly (within five 1 - Collection Branch Coll. Br. - basis for the summary days after report in BIR Form 4021 the end of each month 2 - File Copy Office File - do - 1 - Collection Branch Collection Branch - basis for the summary report in BIR Form 4021 2 - File Copy Office File - do - 1 - Collection Branch Collection Branch - basis for the summary report in BIR Form 4021 2 - File Copy Office File Monthly 1) Collection Branch Collection Branch - for control of (within five ) regional and district delinquent days after 2) Together with copies accounts and for consolidation the end of of Reports of BIR Form and collection each month Nos. 1245, 1246, 1247, 1248, 1249, 1250, 1251, 1252 3) File copy together with Office File copies of reports under BIR Form 1248, 1249, 1251, 1252 - do - 1 - Receivable Accounts RAD - to monitor the movement Division thru Collection of tax dockets that were Branch received in the region 2 - Data Processing Center DPC - for use as source document thru Collection Branch to update master file of outstanding delinquent accounts 3 - Collection Branch Coll. Br. - to set up inventory list of transfer in accounts within its jurisdiction and for consolidation and collation 4 - File Copy Office File Monthly 1 - Receivable Accounts RAD - to monitor the movement (w/in five Div. thru Collection Branch of tax dockets that were sent (5) days after to the regions the end of each mo. 2 - Data Processing Center DPC - for use as source document thru Collection Branch to update master file of outstanding delinquent accounts 3 - Collection Branch Collection Branch - for control and inventory purposes and for consolidation and collation 4 - File Copy Office File - do - 1 - Receivable Accounts RAD - for posting to close accounts Div. thru Collection Branch cancelled by ATCA 2 - Data Processing Center DPC - for use as source document thru Collection Branch to update master file on outstanding delinquent accounts 3 - Collection Branch Collection Branch - for control and consolidation; to set up list of accounts cancelled by ATCA during the month 4 - File Copy Office File Monthly 1 - RAD thru Collection RAD - for posting to close or (w/in five (5) Branch update accounts paid days after the end of each 2 - DPC thru Collection DPC - for use as source document month Branch to close delinquent accounts 3 - Collection Branch Collection Br. - for control and consolidation to set up list of accounts paid during the month 4 - File Copy Office File Quarterly 1 - RAD thru Collection RAD - to update the control list (within five Branch of tax accounts under review (5) days after in the Bureau the end of each qtr.) 2 - DPC thru Collection DPC - for use as source document to Branch update master file of tax accounts under review 3 - Collection Branch Collection Branch - for control and consolidation; to set up the inventory list of tax accounts under review for the qtr. 4 - File Copy Office File Quarterly 1 - RAD thru Collection RAD - to update the complete list (within five Br. of tax accounts suspended (5) days after the end of each quarter 2 - DPC thru Collection DPC - for use as source document Br. to update master file of tax accounts suspended 3 - Collection Branch Collection Branch - for control and consolidation ; to set up the inventory list of tax accounts suspended for the quarter 4 - File Copy Office File - do - 1 - RAD thru Collection RAD - to update the control list Br. of tax accounts under WDL 2 - DPC thru Collection DPC - for use as source document Br. to update master file of tax accounts under WDL 3 - Collection Branch Collection Br. - for control and consolidation; to set up the inventory list of tax accounts under WDL for the quarter 4 - File Copy Office File Quarterly 1 - Collection Branch Collection Br. - for collation and incorporation in BIR Form 4021 2 - Financial & Management Statistical Analysis Div. - for Service statistical purposes 3 - File Copy Office File Monthly 1 - Office of the Regional Regional Director - for information (within twenty Director and appropriate action. (20) days after the end of each 2 - File copy Office File month) - do - 1 - Collection Office Collection Office - to monitor collection by kind of tax and consolidate monthly collections of the region. 2 - Office of the Regional Regional Director - for evaluation Director and analysis of collection trends. 3 - File copy Office File - do - 1 - Collection Office Collection Office - for monitoring the unvalidated RTRs in the records. 2 - Office of the Regional Regional Director - for information Director and appropriate action. 3 - File copy Office File Monthly 1 - Collection Branch Collection Branch - for information (within five (5) purposes. days after the end of each 2 - Collection Office Collection Office - for review and month) evaluation of collection activities in the region. 3 - File copy Office File Receivable Accounts Div. - do - 1 - (RAD) together with RAD - for evaluation and to set copies of reports under up general ledger for the regional BIR Forms 1245, 1246, 1247, and district accounts combined. 1248, 1249, 1250, 1251, 1252. 2 - Data Processing Center DPC - for use as source document together with Copies of to update regional and district Reports under BIR Forms outstanding delinquent accounts. 1248, 1249, 1250, 1251, 1252. 3 - File copy together with Office File file copies of BIR Forms 1245, 1246, 1247, 1248, 1249, 1251, 1252. - do - 1 - Receivable Accounts RAD - to monitor the movement Division (RAD) of tax dockets that were received in the region. 2 - Data Processing Center DPC - for use as a source documents to update master file of outstanding delinquent accounts. 3 - File copy Office File Monthly 1 - Receivable Accounts RAD - to monitor the movement of (within five (5) Division tax dockets that were transferred days after the to other regions. end of each month. 2 - Data Processing Center DPC - for use as source document to update master file of outstanding delinquent accounts. 3 - File copy Office File - do - 1 - Receivable Accounts RAD - for posting; to close accounts Division cancelled by ATCA. 2 - Data Processing Center DPC - for use as source document to update master file of outstanding delinquent accounts. 3 - File copy Office File - do - 1 - Receivable Accounts RAD - for posting; to close or update Division master file of tax accounts paid. 2 - Data Processing Center DPC - for use as source document to close outstanding delinquent accounts. 3 - File copy Office File Quarterly 1 - Receivable Accounts RAD - To update the control list (within five (5) Division of tax accounts suspended. days after the end of each quarter. 2 - Data Processing Center DPC - for use as source document to update master file of tax accounts suspended. 3 - File copy Office File - do - 1 - Receivable Accounts RAD - to update the control list of Division tax accounts under WDL. 2 - Data Processing Center DPC - for use as source documents to update master file of tax accounts under WDL. 3 - File copy Office file Quarterly 1 - Financial & Management Management Division - for evaluation (within fifteen (15) and performance appraisal. days after the end of each quarter. 2 - Collection Office Collection Office - for information and control of collection activities. 3 - File copy Office file 5th day after the 1 - Data Processing Center DPC - for use as source document end of each month to set-up delinquent accounts covered 2 - Receivable Accounts Div. Field Control Report Section 3 - Collection Branch Delinquent Account Unit 4 - Revenue District Office For control of District Accounts and transmittal list 5 - File Office file 4th day after the 1 - National Assessment Office Assessment Performance Control end of each month Division - for performance evaluation. 2 - Office of Reg. Director For performance evaluation 3 - File Office file 5th day after the 1 - Data Processing Center DPC - for use as source document end of each month to cancel or delete the accounts in the computer list of receivables 2 - Receivable Accounts Div. Field Control Report Section 3 - File Office file 10th day after 1 - Assessment Branch Review & Evaluation Section the end of each month 2 - National Assessment Office Assessment Performance Control Division - for performance evaluation 3 - RDO or Office Audit For performance evaluation of Section examiners 4 - Rev. Examiner's File Office file Next month 1 - Deputy Commissioner Evaluation and for following performance rating the submission of the 2 - National Assessment Off. Assessment Performance reports on Control Div. - for Record of performance evaluation Investigation 3 - Regional Director Supervision & Performance Evaluation 4 - File Copy Office file Quarterly 1 - Financial & Management Management Division - for (within Service, Attn. Management analysis fifteen (15) Division days after the end of 2 - National Assessment Off. Assessment Performance each quarter) Control Div. - for performance evaluation 3 - File copy of the region Office file Quarterly 1 - Financial & Management For information/reference (within the Service and performance evaluation 1st 15 days of the month 2 - Legal Service - do - after the end of the quarter 3 - File copy of the Region - do - Quarterly 1 - Legal Service - do - (not later than the 15th 2 - Collection Enforcement - do - day of the month following the end of the qtr. Semestral 1 - Personnel Division For reference/file (not later than 60 days after the end of the semester being rated Monthly (submitted 1 - Personnel Division For reference/file before the 5th day 2 - Legal Service after the end of each month Monthly submitted 1 - Personnel Division For records and file before the 5th day 2 - File copy Office file after the end of each month. - do - 1 - Personnel Division For records 2 - File Copy Office file - do - 1 - Accounting Division Disbursement-for re- cords, file and veri- fication. 2 - File copy Office file Monthly 1 - Accountable Forms Div. For inventory 2 - Collection Office For information and mo- nitoring of RTR booklets. 3 - Fiscal Control Div. 4 - Collection Branch - do - 1 - Commissioner For supervision & veri- fication 2 - Fiscal Control Div. For evaluation & veri- fication 3 - File copy Office file Monthly 1 - Accounting Division For records & verifi- (every end of monthly 2 - Fiscal Control Div. For evaluation & verifi- Fiscal period) cation for office file 3 - Commission on Audit 4 - File copy Office file Every 15th day 1 - Financial & Management Management Div. - for eva- after the end Service luation and file. of the quarter 2 - Personnel & Administrative For file & verification. Service 3 - File copy Office file Monthly 1 - Budget Division For control 2 - File copy Office file - do - 1 - Accounting Division Disbursement - supervision and control. 2 - Budget Division For control. 3 - File copy Office file. - Control Quarterly 1 - Commissioner For supervising control 2 - Deputy Commissioner For supervision and control 3 - Fin. & Management Svce. For file 4 - Performance Control Div. 5 - File copy Quarterly 1 - Budget Division For evaluation and control (not later 2 - Accounting For control than the 10th 3 - File copy Office file day of the 3rd mo. of the Qtr. co- vered by report - do - 1 - Budget Division For records and control 2 - File copy Office file Semi-anual- 1 - Personnel Division For records and control ly (semes- 2 - File copy Office file tral - not later than 60 days af- ter the end of the sem. Annually 1 - Budget Division For supervision and control (not later 2 - File copy Office file than 30 days after the end of the year) Weekly 1 - Accounting Division Disbursement - for super- vision, file and verification 2 - File copy Office file Bi-monthly 1 - Accounting Division Disbursement - for super- vision and verification 2 - Budget Division For records and verifi- cation 3 - File copy Office file Monthly 1 - Accounting Division Disbursement - For records and file 2 - Budget Division For file 3 - File copy Office file Monthly 1 - Budget Division For records and file 2 - File copy Office File