Monthly Staff Meeting

January 17, 1994 REVENUE MEMORANDUM ORDER NO. 04-94 SUBJECT : Monthly Staff Meeting TO : All Assistant Commissioners, Regional Directors Revenue District Officers, Division Chiefs and Others Concerned I. OBJECTIVES This order is issued to: (1) Prescribe the holding of regular monthly staff meetings by all Services, Regional Offices, Revenue District Offices and Divisions; (2) Provide top management with a feedback and response mechanism to monitor and address the matters of concerns being discussed in the meetings of the various BIR offices; and (3) Accord the different BIR offices with a medium to convey concerns, issues and problems relative to the performance of their functions to the attention of top management. II. PROCEDURES In order to attain the above objectives, the following guidelines are hereby prescribed: A. All services, regional offices, revenue district offices, national divisions and regional divisions shall hold their respective monthly staff meetings. B. All Assistant Commissioners and Regional Directors shall submit minutes of their monthly staff meetings and a summary report of staff meeting discussions (using the format prescribed in ANNEX A) to the Management Division not later than the 15th day of each month or the 10th day following each meeting, whichever is later. C. The Management Division shall review and evaluate these reports. Corollary to this, a report to the Commissioner shall be prepared to identify the major concerns of each offices which necessitates immediate action by top management and/or other revenue offices. Any action thereon in response to these problems or concerns shall be communicated by the concerned official in the National Office to the Assistant Commissioner of Regional Director who presented such matter. III. REPEALING CLAUSE This Order amends and/or repeals existing orders and/or portions thereof inconsistent herewith. IV. EFFECTIVITY This Order shall take effect immediately. aisa dc LIWAYWAY VINZONS-CHATO Commissioner of Internal Revenue ANNEX A ________________________________ Name of (Service/Regional Office) SUMMARY REPORT OF STAFF MEETING DISCUSSIONS For the month of _____________, 1994 1. Date of meeting : __________________ Time Started : __________________ Time adjourned : __________________ Venue of meeting : __________________ 2. Participants NAME POSITION 2.1 In attendance 2.2 Absent 3. Summary of discussion: (use additional sheets, if necessary) 4. Concerns discussed requiring National Office (N.O) attention and/or action (use additional sheets, if necessary) CONCERNED ACIR PARTICULARS DESIRED N.O. OR OTHER OF CONCERNS ACTION REVENUE OFFICER 5. Schedule of next meeting : __________________ Venue : ________________________________ Submitted by: ________________________________ Assistant Commissioner/Regional Director (Signature over printed name) INSTRUCTIONS 1. This shall be submitted to the Management Division not later than the 15th day of the month following each meeting. 2. The minutes of the staff meeting shall accompany this report. cd i