Prescribing the Reports Required by Policy and Planning Service

March 25, 2011 REVENUE MEMORANDUM ORDER NO. 016-11 SUBJECT : Prescribing the Reports Required by Policy and Planning Service TO : All Revenue Officials and Employees I. Objectives This Order is being issued to: 1. Prescribe the submission of all the reports included in the attached Inventory of Reports Required (Annex A) by Policy and Planning Service in line with the requirement to review and/or revise the reports being required by the services of the National Office. HcDATC 2. Declare as obsolete, all reports not included in Annex A. 3. Eliminate unnecessary information to allow our field offices to focus on more urgent and important tasks. 4. Enhance efficiency of reports by eliminating duplication and/or encouraging sharing of information. II. Policies and Guidelines In order to achieve the above objectives, the following policies and guidelines shall be observed by all concerned: 1. All reports for submission to Policy and Planning Service shall be confined only to the reports listed on the attached Inventory of Reports marked as "Annex A". 2. The format of the report as prescribed in the pertinent issuance including all other information in Annex A should be strictly followed. 3. All reports not listed/found in Annex A are hereby declared obsolete, thus their submission should be discontinued. 4. Upon approval of this order, should a new report be prescribed thru the usual issuance of a Revenue Memorandum Order (RMO), it shall be understood that the existing/latest Inventory of Reports Required will be correspondingly updated and made as attachment to the RMO. 5. Conversely, in the event that the submission of an existing report shall no longer be required, it shall be clear that an official communication will be prepared to support said discontinuance together with the updated Inventory of Reports Required. III. Repealing Clause All issuances and/or portions thereof not consistent with the provisions of this Order are hereby repealed or amended accordingly. IV. Effectivity This Order shall take effect immediately. (SGD.) KIM S. JACINTO-HENARES Commissioner of Internal Revenue ANNEX A Inventory of Reports Required Policy and Planning Service Name of Report/s Reference Issuance Frequency/ Distribution Manner of Submission (Description & Purpose) Deadline of Submission (Hard copy, thru e-mail or both) Planning Division 1. Consolidated RMO No. 37-2010 Monthly/Not later than the 10th - Submitted to ACIR Hard Copy and Accomplishment (RRs/RDOs) day after end of each month monitoring the KPI thru e-mail Report (Measure Owner) - for monitoring by the Regional purposes Office - Provide Planning Division with a copy Quarterly/Not later than the 10th -do- -do- day of the month following each quarter Semestral/Not later than the 12th - Submitted to DCIR -do- day of the month following each concerned (Measure semester Owner) by the ACIR concerned - Provide Planning Division with a copy 2. Consolidated RMO 21-2010 Monthly/Not later than the 5th - Submitted to Assistant -do- Accomplishment (National Office) day after end of each month Commissioner (Measure Report Owner) by the Division - for monitoring Chiefs concerned purposes - Provide Planning Division with a copy Quarterly/Not later than the 7th - Submitted to Deputy -do- day of the month following each Commissioner by the quarter Division Chief concerned - Provide Planning Division with a copy Semestral/Not later than the 12th - Submitted to Deputy Hard Copy and day of the month following each Commissioner by the thru e-mail semester Division Chief concerned - Provide Planning Division with a copy 3. Consolidated RMO 58-2010 Monthly/Not later than the 15th - Submitted to Assistant -do- Accomplishment (LTS) day after end of each month Commissioner (Measure Report Owner) by the Division - report prepared Chief concerned and submitted - Provide Planning Division by LTDOs/LT with a copy NO Divisions for monitoring purposes Quarterly/Not later than the 15th -do- -do- day after end of each quarter Semestral/Not later than the 15th -do- -do- day of the month following each semester 4. Consolidated RMO 61-2010 Monthly/On or before the 12th - Submitted to Assistant -do- Accomplishment (Regional Director) day after end of each month Commissioner (Measure Report Owner) by the Regional - report prepared Office and submitted - Provide Planning by RRs for Division with a copy monitoring purposes Quarterly/On or before the 15th -do- -do- day of the month following of each quarter Semestral/On or before the 18th -do- -do- day of the month following each semester Statistics Division 1. BIR Form RMO No. 30-2010 Monthly/Not later than the 5th electronic copy to thru e-mail No. 1209 and RMO No. 9-95 working day from the end of Collection Division and cynthia.santos@ (Consolidated each month Statistics Division thru bir.gov.ph Monthly Statistical RDO official e-mail Report of Revenue account Collections) - For monitoring and analysis 2. BIR Form RMO 22-2009 Monthly/Not later than the 15th Original - ACIR, Policy Hard copy and No. 1770 day of the following month and Planning Service thru e-mail to (Comparative Attn: Chief, Statistics cynthia.santos@ Monthly Summary Division bir.gov.ph of Tax Returns Copy furnished - Regional Filed) Director/ACIR, LTS - For monitoring Duplicate - retained as file and analysis [RDO/LTS Division] 3. Monthly Report Unnumbered Monthly/Every 25th day of the Original - Statistics Hard copy of Non-Recurring Memorandum following month Division and thru Transactions dated July 15, Duplicate - RDO/ e-mail to a. Transfer of 2009 signed by Concerned cynthia.santos@ Taxpayers OIC-ACIR, LTS Division File bir.gov.ph b. Closure of Carolina G. Business Pesayco c. Amnesty Programs d. Initial Public Offering (IPO) e. One-time Transactions: Estate Tax, Donor's Tax, Capital Gains Tax - For monitoring, analysis and goal allocation 4. Revenue Impact Unnumbered Monthly/Not later than the 25th Original - Statistics Hard Copy/E-mail of New VAT Law Memorandum day of the following month Division (R-VAT) dated May 5, 2009 Duplicate - RRs/LTS - For monitoring signed by Nelson M. of Collection Aspe DCIR Operations Group Management Division 1. Minutes of Staff RMO 1-2010 dated Monthly/not later than three (3) Original - Management Meeting of the January 4, 2010 days after the meeting Division Regional Director signed by CIR Joel Duplicate - File copy with the RDOs L. Tan-Torres and Division Chiefs of the RMO No. 8-2010 region dated January 19, 2010 signed by CIR Joel L. Tan-Torres Unnumbered Thru e-mail using Memorandum official e-mail of CIR Joel L. address Tan-Torres (submission of dated March 23, signed/hard 2010 copy is no longer necessary) Corporate Communications Division "NO REPORTS REQUIRED"