Use of Accountable Forms for the Issuance of Product Replenishment Certificate and Product Replenishment Debit Memo

March 13, 2008 REVENUE MEMORANDUM ORDER NO. 012-08 SUBJECT : Prescribing the Use of Accountable Forms for the Issuance of Product Replenishment Certificate and Product Replenishment Debit Memo TO : All Assistant Commissioners, Chiefs of the Divisions in the National Office and Others Concerned I. OBJECTIVE Pursuant to the provisions of Revenue Regulations No. 3-2008, more particularly the provisions on the availment of claims for product replenishment thereof, this Order is hereby issued in order to provide the use of accountable forms for Product Replenishment Certificate (PRC) and Product Replenishment Debit Memo (PRDM). II. ACCOUNTABLE FORMS The accountable BIR Form No. 2298 (Annex "A") and No. 2331 (Annex "B") shall be used for the issuance Product Replenishment Certificate and Product Replenishment Debit Memo, respectively, which shall both be approved and issued by the Assistant Commissioner, Large Taxpayers Service, or any delegated revenue official prescribed under existing revenue issuances, as the case may be. The aforesaid accountable forms shall be filled up completely and distributed as follows: Original Taxpayer Duplicate Revenue Accounting Division Triplicate To be attached to the docket Quadruplicate PRC/PRDM Issuing Office's file copy III. REPEALING CLAUSE This Order supersedes all revenue issuances or portions thereof that are inconsistent herewith. IV. EFFECTIVITY This Order takes effect immediately. (SGD.) LILIAN B. HEFTI Commissioner of Internal Revenue BIR Form No. PRC2008 2298 Date of Issue : ________ March 2008 Period of Claim : ________ Date of Filing : ________ REPUBLIC OF THE PHILIPPINES DEPARTMENT OF FINANCE BUREAU OF INTERNAL REVENUE PRODUCT REPLENISHMENT CERTIFICATE To Whom It May Concern : This PRODUCT REPLENISHMENT CERTIFICATE is hereby issued to: Name of Taxpayer: Taxpayer Identification Number: Assessment Number: Business Address: in the amount of: detailed as follows: Product Description/ Quantity Excise Tax Due Brand Name/Model Volume Unit of Measure _____________________ ______________________ P________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ TOTAL ______________________ P________________ ==================== =============== In accordance with the provisions of Revenue Regulations No. 3-2008. Remarks: __________________________________________________________ __________________________________________________________ COMMISSIONER OF INTERNAL REVENUE By: ___________________________ Authorized BIR Official Signature Over Printed Name Designation Recommending Office: _______________________________ Chief, LT Field Operations Division This Product Replenishment Certificate is subject to the following conditions: This Product Replenishment Certificate cannot be utilized unless accompanied by Product Replenishment Debit Memo duly issued by the Bureau of Internal Revenue. SDAaTC Outstanding balance shall be applied first to outstanding excise tax liability/ies that are due and demandable including delinquent accounts. PRC which remains unutilized after five years from the date of issue shall, unless duly revalidated within the period allowed by law, be considered invalid, and shall not be honored for future application for product replenishment. ADSIaT Any alteration(s) made on the face of this Certificate will render it null and void. ANNEX B BIR Form No. 2331 PRD2008 March 2008 Date : ________ REPUBLIC OF THE PHILIPPINES DEPARTMENT OF FINANCE BUREAU OF INTERNAL REVENUE PRODUCT REPLENISHMENT DEBIT MEMO The Assistant Commissioner Large Taxpayers Service 2/F, Rm. 216 A & B BIR National Office Diliman, Quezon City Attention : Chief, LT Field Operations Division Sir/Madam: We have authorized the debit of product replenishment on excisable articles pursuant to Revenue Regulations No. 3-2008 in relation to Sections 204 and 229 of the National Internal Revenue Code, detailed as follows: Product Description/ Quantity Excise Tax Due Brand Name/Model Volume Unit of Measure _____________________ ______________________ P________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ _____________________ ______________________ _________________ TOTAL ______________________ P________________ ==================== =============== Name of Taxpayer : _____________________________ Taxpayer Identification Number : _____________________________ Assessment Number : _____________________________ Business Address : _____________________________ PRC amount available before this PRDM : _____________________________ Amount of this PRDM : _____________________________ PRC balance still available for utilization : _____________________________ REFERENCE: PRC Number : _____________________________ Date Issued : _____________________________ Date Revalidated : _____________________________ Original Amount : _____________________________ Number and date of last PRDM issued : _____________________________ Purpose : ________________________________________________________ : ________________________________________________________ COMMISSIONER OF INTERNAL REVENUE By: ___________________________ Authorized BIR Official Signature Over Printed Name Designation Recommending Office: _______________________________ Chief, LT Field Operations Division ECDaTI This PRDM is valid within thirty (30) calendar days from issuance hereof. Any erasure(s) shall render this PRDM invalid. Furthermore, this PRDM is being issued against the subject PRC on the basis of the remaining balance of the said PRC as evidenced by the entries, if any, posted at the subject PRC's dorsal portion. Final acceptance of this PRDM for product replenishment shall, however, be based on the PRC's actual creditable balance as verified by the accepting office.