Reportorial Requirements of the Administrative Service

February 14, 2011 REVENUE MEMORANDUM ORDER NO. 010-11 SUBJECT : Reportorial Requirements of the Administrative Service TO : All Internal Revenue Officers, Employees and Others Concerned I. Objectives 1. To ensure strict compliance with the submission of various reportorial requirements of the Administrative Service. aTADcH 2. To facilitate processing of clearances of BIR personnel. 3. To afford BIR offices with more time and resources to focus on more urgent and important tasks. II. Policies and Guidelines 1. Only Offices and personnel identified in the Inventory of Reports Required (Annex "A") shall submit the reports listed thereat on the prescribed dates. 2. The deadlines for the submission of various accountability reports as specified under Annex "A" hereof should be strictly adhered to. III. Repealing Clause All issuances and/or portions thereof inconsistent with the provisions of this order are hereby repealed or amended accordingly. IV. Effectivity This Order shall take effect immediately. IEaHSD (SGD.) KIM S. JACINTO-HENARES Commissioner of Internal Revenue ANNEX A Inventory of Reports Required Administrative Service Name of Report/s Reference Issuance Distribution Manner of Submission (Description & Purpose) Frequency/Deadline (Hard copy, thru of Submission e-mail or both) General Services Division Report on the Physical Count of Property, Plant and eNGAS, GAAM Frequency - Annual Original - COA Hard copy Equipment (RPCPPE) Deadline of Submission - Duplicate-General (For monitoring and reconciliation Not later than January Services Div. in the Books of Accounts) 31 of each year Triplicate - Acctg. Div. Quadruplicate - preparing office Administrative Div. Quintuplicate - Finance Division NOTE: Deadline of Submission - A separate RPCPPE shall be Not later than January submitted for: 15 of each year Property, Plant and Equipment that have not yet been taken up in the Books of Accounts (List of Unbooked Properties in the Regional Offices) Deadline of Submission - Not later than January 31 of each year Donated properties Leased properties NPSTAR Fuel and Electricity Consumption Administrative Every 5th day of the Department of Hard Copy Report Order #110 month Energy and 126 Continued adoption of austerity measures Inventory & Inspection of Unserviceable Properties List of unserviceable properties disposed by the Regional Offices. eNGAS, GAAM As the need arises Original - COA Hard copy (For monitoring and cancellation of property accountability from the Duplicate - Property Card and Individual General File/Docket.) Services Division Triplicate - Acctg. Div. Quadruplicate - preparing office Administrative Div. Quintuplicate - Finance Division Accountable Forms Division Report of Accountability for Accountable Forms (for monitoring & liquidation of accountable forms) Section 445, Frequency - Monthly Original - COA Hard copy Volume II, Government Accounting and Deadline of Submission Duplicate - AFD Auditing Manual - on or before the 10th day of the following Triplicate - preparing month offices Office of the Regional Director Administrative Division RDOs from Rev. Reg. No. 8 Concerned Offices in the BIR National Office including LTDOs Certificate of Destruction RMO 35-2010 Frequency - Original - COA Hard Copy As the need arises (for monitoring & liquidation of Duplicate - AFD accountable forms) Triplicate - preparing office Administrative Division Turnover of Accountabilities RMO 32-98 Frequency - Original - AFD Hard Copy (BIR Form No. 2625) As the need arises (for monitoring & liquidation of Duplicate - COA accountable forms) Triplicate - preparing offices Office of the Regional Director Administrative Division RDOs from Rev. Reg. No. 8 Concerned Offices in the BIR National Office including LTDOs Records Management Division NO REPORTS REQUIRED Procurement Division NO REPORTS REQUIRED