Reportorial Requirements of the Financial Service

March 26, 2012 REVENUE MEMORANDUM ORDER NO. 008-12 TO : All Internal Revenue Officers and Employees SUBJECT : Reportorial Requirements of the Financial Service I. Objectives This Order is being issued to rationalize the reports required by the Financial Service to provide top management the needed financial data and information for planning and decision making and ensure timely submission of these reports to fiscal agencies of the government. EcSaHA II. Policies and Guidelines 1. The Divisions in the National and Regional Offices identified in the attached Inventory of Reports Required marked as Annex "A" shall prepare all the budgetary and accounting reports listed thereat and submit same to the concerned fiscal agencies of the government. 2. The prescribed submission dates as specified in Annex "A" shall be strictly adhered to. 3. Offices that should be provided with copies of the reports must be furnished on the same date these reports are submitted to the prescribing agency/ies. III. Repealing Clause All issuances and/or portions thereof inconsistent with the provisions of this Order are hereby repealed and/or amended accordingly. IV. Effectivity This Order shall take effect immediately. (SGD.) KIM S. JACINTO-HENARES Commissioner of Internal Revenue ANNEX A Resource Management Group Financial Service INVENTORY OF REPORTS REQUIRED Name of Report Reference Responsible Frequency/ Distribution Manner of Issuance Office Deadline of Submission Submission Budget Division 1 SF 001-Financial NBC Nos. 534 Regional Offices- Annually/Not later Original-Budget Hard Copy Plan-BED No. 1 dated December 8, Finance Division than December 15 Division 2011 of each year or other deadlines to Copy 1-Regional be prescribed on Office subsequent Circulars that may be issued for the purpose 2 SF 002-Physical -do- Planning Division -do- Original-Budget Hard Copy Plan BED No. 2 Division Copy 1-Planning Division 3 SF 003-Monthly -do- Regional Offices- -do- Original-Budget Hard Copy Cash Program Finance Division Division Copy 1-Regional Office 4 SF 004-List of -do- Accounting Division -do- Original-Budget Hard Copy Not Yet Due and Division Demandable Obligations-BED Copy 1- No. 3-A Accounting Division Regional Offices- Original-Budget Finance Division Division Copy 1-Regional Office 5 SF 005-Program NBC No. 534 Statistics Division/ Annually/Not later Original-Budget Hard Copy of Monthly Income dated December Revenue Accounting than December 15 Division BED No. 4 8, 2011 Division of each year or other deadlines to Copy 1-Statistics be prescribed Division on subsequent Circulars that may Copy 2-Revenue be issued for the Accounting purpose Division 6 SF 006-Annual Unnumbered Regional Office- Annually/Not later Original-Budget Hard and Soft Procurement Plan Memorandum of Administrative than January 15 Division Copy DCIR Celia C. King Division of each year dated Jan. 30, 2012 Copy 1-Regional Office 7 SF 007- -do- -do- -do- -do- Hard and Soft Expenditure Copy Program 8 SF 008-Quarterly National Budget Planning Division Quarterly/On or Original-Budget Hard Copy Physical Report of Circular Nos. 507 before the 10th Division Operations and 507-A day of the following month Copy 1-Planning Division Note: This shall be submitted to Budget Division five (5) days before the deadline of submission prescribed by DBM 9 SF 009-Quarterly -do- Revenue -do- Original-Budget Hard Copy Report of Actual Accounting Division Income Division Copy 1-Revenue Accounting Division 10 SF 010-Monthly Unnumbered Regional Offices- Every 5th day of Original-Budget Hard and Soft Status of Fund Memorandum of Finance Division the following month Division Copy Report ACIR, FAS dated January 14, 2008 Copy 1-Regional Office Accounting Division 1 SF 011-Post COA Circular No. Regional Offices- Annually/On or before Original- Hard Copy Closing Trial 2002-002 dated Finance Division the 20th day of Accounting Balance June 18, 2002 January of the Division following year Copy 1-Regional Office 2 SF 012-Pre -do- -do- Monthly/On or before Original- Hard Copy Closing Trial the 5th day of the Accounting Balance following year Division Copy 1-Regional Office Quarterly/On or before Original- Hard Copy the 5th day the Accounting following month Division Copy 1-Regional Office Annually/On or before Original- Hard Copy the 20th day of January Accounting of the following year Division Copy 1-Regional Office 3 SF 013-014 -do- -do- Quarterly/On or before Original- Hard Copy Financial Statement the 5th day the following Accounting - Income Statement month Division - Balance Sheet Copy 1-Regional Office Annually/On or Original- Hard Copy before the 20th day Accounting of January of the Division following year Copy 1-Regional Office 4 SF 015-Statement COA Circular No. Regional Offices- Quarterly/On or Original- Hard Copy of Cash Flow 2002-002 dated Finance Division before the 5th day Accounting June 18, 2002 the following month Division Copy 1-Regional Office Annually/On or Original- Hard Copy before the 20th day Accounting of January of the Division following year Copy 1-Regional Office 5 SF 016 - Notes to -do- -do- Annually/On or before Original- Hard Copy Financial Statements the 20th day of January Accounting of the following year Division Copy 1-Regional Office 6 SF 017-Regional -do- -do- Annually/On or before Original- Hard Copy Breakdown of the 20th day of January Accounting Expenses of the following year Division Copy 1-Regional Office 7 SF 018-Report DBM Letter dated -do- Monthly/On or before Original- Hard Copy of Disbursement January 6, 2005 the 10th day of the Accounting following month Division Copy 1-Regional Office 8 SF 019-List of Office of the Personnel Division Quarterly/Not later Original- Hard Copy BIR Officials and President than the 2nd week of Accounting Employees who Memorandum the month immediately Division attended Foreign dated following the end of Training/Seminar/ June 28, 2001 each quarter Copy 1- Travel Personnel Division Training Management -do- Original- Hard Copy Division Accounting Division Copy 1-Training Management Division