Transmittal of Diskettes Containing Summary Lists of Sales and Purchases to the Systems Operations Division for Uploading

November 12, 2001 REVENUE MEMORANDUM CIRCULAR NO. 48-01 SUBJECT : Transmittal of Diskettes Containing Summary Lists of Sales and Purchases to the Systems Operations Division (SOD) for Uploading TO : Assistant Commissioner of Large Taxpayers Service, Regional Directors, Revenue District Officers and Others Concerned For the information and guidance of all concerned revenue officials and employees, quoted hereunder are the pertinent provisions of Revenue Memorandum Order (RMO) No. 16-99 dated February 10, 1999 requiring the transmittal of the weekly report, together with the diskettes containing the Summary Lists of Sales and Purchases, to the Chief; Systems Operations Division (SOD): "V. PROCEDURES A. Document Processing Section (DPS), Revenue District Office (RDO)/Large Taxpayers Division, National Office (NO) 1. Receive the Summary Lists of Sales and Purchases in magnetic form from VAT taxpayers and acknowledge the receipt of the same by affixing signature on the Diskette Acknowledgment Form (ANNEX "A") in duplicate, as follows: Original To the Taxpayer Duplicate RDO/LTD file copy 2. Prepare a Weekly Transmittal Report (ANNEX "B") in duplicate and forward the original report together with the good diskettes to the Chief, Systems Operations Division (SOD), Information Systems Operations Service (ISOS), on the first working day after the close of the week when the diskettes were received from the taxpayer." The current practice of transmitting the above diskettes to the Audit Information, Tax Exemption and Incentives Division (AITEID) for subsequent transmittal to the SOD should be discontinued in accordance with the above provisions of RMO 16-99. Transmittal of the same should be made directly to the SOD to minimize the processing time and paper work needed to upload the same and to permit the timely and accurate delivery of the uploaded data to the Assessment Service in relation to its Third Party Information Program. It is desired that this Circular be given as wide a publicity as possible. (SGD.) RENE G. BAEZ Commissioner of Internal Revenue