Circularizing the Full Text of GPPB Resolution No. 10-2007

July 2, 2007 REVENUE MEMORANDUM CIRCULAR NO. 46-07 SUBJECT : Circularizing the Full Text of GPPB Resolution No. 10-2007, a Resolution on the Approval of the Customized Procurement Manuals of the Bureau of Internal Revenue TO : All Internal Revenue Officers, Employees and Others Concerned For the information and guidance of all concerned, quoted hereunder is the full text of the GPPB Resolution No. 10-2007 approved by the Government Procurement Policy Board dated May 31, 2007. "GPPB RESOLUTION NO. 10-2007 APPROVAL OF THE CUSTOMIZED PROCUREMENT MANUALS OF THE BUREAU OF INTERNAL REVENUE WHEREAS, Section 6 of Republic Act No. 9184 (R.A. 9184) provides that to systematize the procurement process, avoid confusion and ensure transparency, the Government Procurement Policy Board (GPPB) shall pursue the development of genetic procurement manuals and standard bidding forms for mandatory use by all government agencies; WHEREAS, the GPPB, in its meeting held last 14 June 2006, approved and adopted the Generic Procurement Manual (GPM) for use by all agencies effective January 2007; WHEREAS, agencies are encouraged to customize the provisions of the GPM to suit their organizational structure and procurement activities, subject to approval by the GPPB; THIECD WHEREAS, the Bureau of Internal Revenue (BIR) prepared and submitted its Customized Procurement Manuals to the GPPB Technical Support Office (GPPB-TSO) last 21 March 2007; WHEREAS, the GPPB Inter-Agency Technical Working Group (IATWG), in its meeting held last 18 May 2007, reviewed the draft of the BIR Customized Procurement Manuals, as presented by its Assistant Commissioner James H. Roldan with the assistance of Ms. Alice Tiongson, the consultant assigned to BIR; WHEREAS, in the same meeting, the members of the IATWG unanimously resolved to recommend the approval of the Customized Procurement Manuals of the BIR, subject to the following revisions: a) Inclusion of the manager's check in the list of allowable forms of bid security for the procurement of goods, infrastructure projects, and consulting services. b) Incorporation of the latest amendments to the following provisions of the IRR-A of R.A. 9184: 1) Section 27.4 allowing the return of bid security to a post-disqualified bidder (GPPB Resolution No. 21-2006, dated 6 December 2006); 2) Sections 23.3 and 24.13 directing bidders found ineligible to file a request for reconsideration with the Bids and Awards Committee, within three (3) calendar days upon receipt of written notice or, if present at the time of opening of eligibility requirements, upon verbal notification. (GPPB Resolution No. 14-2006, dated 24 September 2006 and GPPB Resolution No. 05-2007, dated 4 May 2007); and 3) Sections 54.2 (b) and (d) prescribing the methodology for the conduct of negotiated procurement (i) in case of two (2) failed biddings, and (ii) in case of calamity or emergency. (Memorandum Order No. 213 dated 8 May 2006). ITDHcA c) Harmonize the prescribed period for the release of performance security in the procurement of infrastructure projects with GPPB Resolution No. 12-2005 dated 30 June 2005; and d) Deletion in Volume IV of the following: 1) Guidelines on Contract Price Escalation; and 2) Exceptions to the eligibility criterion for the procurement of goods provided under Section 23.11.1 of the IRR-A of R. A. 9184 as amended by GPPB Resolution No. 07-2006. WHEREAS, BIR has incorporated the foregoing revision and re-submitted the final copy of its Customized Procurement Manual to the GPPB-Technical Support Office last 24 May 2007; NOW, THEREFORE, for and in consideration of the foregoing, WE, the Members of the GOVERNMENT PROCUREMENT POLICY BOARD, by virtue of the powers vested on US by law, hereby RESOLVE to approve, as WE hereby approve the Customized Procurement Manuals of the Bureau of Internal Revenue for its adoption and official use. This resolution shall take effect immediately. APPROVED this 31st day of May 2007 at Pasig City, Philippines. (Original Signed) (Original Signed) ROLANDO G. ANDAYA, JR. ROMULO L. NERI Secretary Secretary Department of Budget and National Economic and Development Management Authority NATIONAL ECONOMIC AND DEPARTMENT OF NATIONAL DEVELOPMENT AUTHORITY DEFENSE (Original Signed) DEPARTMENT OF EDUCATION DEPARTMENT OF HEALTH (Original Signed) DEPARTMENT OF THE INTERIOR DEPARTMENT OF ENERGY AND LOCAL GOVERNMENT (Original Signed) DEPARTMENT OF PUBLIC WORKS DEPARTMENT OF FINANCE AND HIGHWAYS (Original Signed) DEPARTMENT OF TRADE DEPARTMENT OF SCIENCE AND INDUSTRY AND TECHNOLOGY (Original Signed) (Original Signed) DEPARTMENT OF PRIVATE SECTOR REPRESENTATIVE TRANSPORTATION AND COMMUNICATIONS Attested by: (Original Signed) RUBY U. ALVAREZ Board Secretary, GPPB Executive Director, GPPB-TSO" All concerned are hereby enjoined to be guided accordingly and give this circular a wide publicity as possible. (SGD.) LILIAN B. HEFTI OIC-Commissioner of Internal Revenue APPROVAL OF THE CUSTOMIZED PROCUREMENT MANUALS OF THE BUREAU OF INTERNAL REVENUE WHEREAS, Section 6 of Republic Act No. 9184 (R.A. 9184) provides that to systematize the procurement process, avoid confusion and ensure transparency, the Government Procurement Policy Board (GPPB) shall pursue the development of generic procurement manuals and standard bidding forms for mandatory use by all government agencies; WHEREAS, the GPPB, in its meeting held last 14 June 2006, approved and adopted the Generic Procurement Manual (GPM) for use by all agencies effective January 2007; WHEREAS, agencies are encouraged to customize the provisions of the GPM to suit their organizational structure and procurement activities, subject to approval by the GPPB; WHEREAS, the Bureau of Internal Revenue (BIR) prepared and submitted its Customized Procurement Manuals to the GPPB Technical Support Office (GPPB-TSO) last 21 March 2007; cCTIaS WHEREAS, the GPPB Inter-Agency Technical Working Group (IATWG), in its meeting held last 18 May 2007, reviewed the draft of the BIR Customized Procurement Manuals, as presented by its Assistant Commissioner James H. Roldan with the assistance of Ms. Alice Tiongson, the consultant assigned to BIR; WHEREAS, in the same meeting, the members of the IATWG unanimously resolved to recommend the approval of the Customized Procurement Manuals of the BIR, subject to the following revisions: a) Inclusion of the manager's check in the list of allowable forms of bid security for the procurement of goods, infrastructure projects, and consulting services, b) Incorporation of the latest amendments to the following provisions of the IRR-A of R.A. 9184: 1) Section 27.4 allowing the return of bid security to a post-disqualified bidder (GPPB Resolution No. 21-2006, dated 6 December 2006); 2) Sections 23.3 and 24.13 directing bidders found ineligible to file a request for reconsideration with the Bids and Awards Committee, within three (3) calendar days upon receipt of written notice or, if present at the time of opening of eligibility requirements, upon verbal notification. (GPPB Resolution No. 14-2006, dated 24 September 2006 and GPPB Resolution No. 05-2007, dated 4 May 2007); and 3) Sections 54.2 (b) and (d) prescribing the methodology for the conduct of negotiated procurement (i) in case of two (2) failed biddings, and (ii) in case of calamity or emergency. (Memorandum Order No. 213 dated 8 May 2006). c) Harmonize the prescribed period for the release of performance security in the procurement of infrastructure projects with GPPB Resolution No. 12-2005 dated 30 June 2005; and d) Deletion in Volume IV of the following: 1) Guidelines on Contract Price Escalation; and 2) Exceptions to the eligibility criterion for the procurement of goods provided under Section 23.11.1 of the IRR-A of R.A. 9184 as amended by GPPB Resolution No. 07-2006. WHEREAS, BIR has incorporated the foregoing revision and re-submitted the final copy of its Customized Procurement Manual to the GPPB-Technical Support Office last 24 May 2007; NOW, THEREFORE, for and in consideration of the foregoing, WE, the Members of the GOVERNMENT PROCUREMENT POLICY BOARD, by virtue of the powers vested on US by law, hereby RESOLVE to approve, as WE hereby approve the Customized Procurement Manuals of the Bureau of Internal Revenue for its adoption and official use. acCITS This resolution shall take effect immediately. APPROVED this 31st day of May 2007 at Pasig City, Philippines. (SGD.) ROLANDO G. ANDAYA, JR. (SGD.) ROMULO L. NERI Secretary Secretary Department of Budget and Management National Economic and Development Authority NATIONAL ECONOMIC AND (SGD.) DEPARTMENT OF NATIONAL DEVELOPMENT AUTHORITY DEFENSE (SGD.) DEPARTMENT OF EDUCATION (SGD.) DEPARTMENT OF HEALTH (SGD.) DEPARTMENT OF THE INTERIOR (SGD.) DEPARTMENT OF ENERGY AND LOCAL GOVERNMENT (SGD.) DEPARTMENT OF PUBLIC WORKS (SGD.) DEPARTMENT OF AND HIGHWAYS FINANCE (SGD.) DEPARTMENT OF TRADE AND DEPARTMENT OF SCIENCE AND INDUSTRY TECHNOLOGY (SGD.) DEPARTMENT OF TRANSPORTATION (SGD.) PRIVATE SECTOR AND COMMUNICATIONS REPRESENTATIVE Attested by: (SGD.) RUBY U. ALVAREZ Board Secretary, GPPB Executive Director, GPPB-TSO