Disposition of Obsolete Residence Certificates of All Classes, When and How

August 28, 1964 REVENUE MEMORANDUM CIRCULAR NO. 38-64 SUBJECT : Disposition of Obsolete Residence Certificates of All Classes, When and How TO : All Collection Agents, Cash Clerks and Others Concerned It has long been the policy of this Bureau to surcharge did residence certificates for the current year as an emergency measure only, that is when there is no stock on hand of the current residence certificates. This is in line with the policy of the Bureau to eliminate as much as possible the confusion of the serial numbers of residence certificates because a certain number of residence certificate, for example, for 1962, surcharged to 1964, may coincide with the same number of residence certificate for 1964, issued by another Collection Agent. This is because serial numbers of residence certificates issued to Collection Agents by this Office may not be the same serial numbers as that issued last year. It is also just and fair for the taxpaying public to at least have new residence certificates with the printed year 1965. We also try to change the color of the paper, year by year, if possible, so that at a glance, we may be able to determine as to what year the residence certificate was issued. cdt In view thereof, Collection Agents and Cash Clerks and all others concerned are hereby enjoined to observe strictly the following guidelines: 1.Surcharging of residence certificates should be done only as an emergency measure, when none is available for any current year, in accordance with existing auditing and accounting rules and regulations; 2.All residence certificates of three or more years prior to the current year should be submitted to the City or Provincial Auditor for destruction by burning in accordance with the existing auditing and accounting rules and regulations, a list of the serial numbers of which should be furnished each the Chief of the Cash and Disbursement Division, the Chief Accountant and the Auditor of this Office for record purposes; 3.All Collection Agents and Cash Clerks should estimate carefully the quantity of residence certificates to be requisitioned by them so that there will be no over stocking of the same in their custody. (SGD.) BENJAMIN N. TABIOS Acting Commissioner of Internal Revenue