Observance of Pertinent Regulations and Circulars on the Safekeeping and Remittance of Internal Revenue Collections

August 5, 1964 REVENUE MEMORANDUM CIRCULAR NO. 34-64 TO : Collection Agents, Cash Clerks and Others Concerned SUBJECT : Observance of Pertinent Regulations and Circulars on the Safekeeping and Remittance of Internal Revenue Collections The attention of this Office has been called on various errors or omissions committed by revenue collectors in remitting revenue collections to the Treasurer of the Philippines because they either failed to acquaint themselves with the regulations and circulars relative thereto or to exercise due care in its handling and preparation. These mistakes resulted in the delay of validation of the remittances, and at the same time entailed needless additional expenses, time and efforts of all concerned. LexLib The common errors cited by the Treasurer of the Philippines in his Treasury Memorandum Circular No. 1-64, dated January 27, 1964, are as follows: 1. Remittances of checks, warrants or money orders are not endorsed by the remitting officers. 2. Remittance envelopes are improperly addressed. Address: The Treasurer of the Philippines Division C P.O. Box 602, Manila 3. Wrong Agency is credited with the remittance of collection. 4. Copies of the remittance advices (General Form No. 14-B) are not properly distributed. Refer to paragraph 6 of GAO General Circular No. 82 and 82-A for the proper distribution of copies of remittance advices. 5. The number of pieces of the checks, warrants and money orders and their corresponding totals are not properly stated on the remittance advices. 6. The proper remittance advice form (General Form No. 14-B) should be used in remitting collections. Procure the form from your agency supply office. 7. Section A & B of the remittance advice are not balanced. 8. The period of collections is not stated on the remittance advice. For the convenience of revenue collectors, there is attached hereto a list of the sources of collections for our Bureau and their fund classifications. Queries or requests for counseling regarding remittances should be addressed directly to the Treasurer of the Philippines (Attention: Chief, Field Operation & Public Department Servicing Division), Manila. llcd In view of the foregoing, Collection Agents, Cash Clerks and all others concerned are hereby enjoined to observe strictly the provisions of the circulars hereunder listed, bearing on the manner of collecting, accounting, safekeeping, reporting and remittance of internal revenue collections, to wit: 1) Dept . of Finance Provincial Circular No. 21, October 18, 1956 . Remittance of Collections to the National Treasury. 2) Department Provincial Circular No . 23, January 9, 1957 . Abolishing the use of Treasury Official Receipt (Treasury Form No. 39), replaced by validated duplicate copy of Remittance Advice (General Form No. 14B). 3) Department Memorandum Circular No . 3, August 15, 1960 . Accounting and reporting for internal revenue collections. 4) Department Memorandum Circular No . 5, November 1, 1961 . Amendments to Memorandum Circular No. 3, on accounting and reporting procedures for internal revenue collections. 5) Department Circular No . 36-62, August 2, 1962 . Uniformity of name of payees on private checks received and accepted in payment of taxes, and other national revenues, and providing safeguards thereof. 6) Department Order No . 31-63, February 6, 1963 . Providing for rules and regulations for the collection of internal revenue taxes, fees and charges, their deposit and immediate remittance to the national treasury, and such other administrative functions for keeping of appropriate control records and reporting thereof. 7) GAO General Circular No . 82, June 20, 1963 . Direct remittance of national collections to the National Treasury. 8) Department Provincial Circular No . 32-63, October 15, 1963 . Remittance of collections from reforestation fees should be credited to the Reforestation Administration. 9) GAO General Circular No . 82-A, October 14, 1963 . Supplementary instructions on remittance of national collections to the National Treasury. 10) GAO General Circular No . 24, March 7, 1953 . Manner of keeping and accounting of backpay certificates of indebtedness (BP Form No. 4) received in payment of certain specified obligations. cdll (SGD.) BENJAMIN N. TABIOS Acting Commissioner of Internal Revenue APPROVED: (SGD.) RUFINO G. HECHANOVA Secretary of Finance