Action on Unrenewed Temporary Appointments

March 26, 1991 REVENUE MEMORANDUM CIRCULAR NO. 32-91 SUBJECT : Action on Unrenewed Temporary Appointments TO : All Revenue Officials and Employees and Others Concerned For the information and guidance of all revenue officials and employees, quoted hereunder is Civil Service Commission Office Memorandum No. 6, series of 1988 dated January 25, 1988. aisa dc "It has been observed that temporary appointments covering several years back are still being submitted to the regional/field offices of the Commission for action without any record of previously approved appointments. In CSC Resolution No. 86-332, the Commission made the reminder that no person shall be allowed to render service and receive salaries without the benefit of a valid appointment and that the practice of allowing persons to continue rendering service without valid appointments, including those whose temporary appointments have lapsed, or have not been renewed on time is not only violative of the Civil Service Law and Rules but also inimical to the public service. In order, however, that such services and payment of salaries of employees despite non-renewal, or non-submission or late submission of their temporary appointments to the Commission may be properly recorded for future references such as in cases of retirement or resignation or other modes of separation not arising from the employee's fault, the following shall henceforth be observed for uniformity of action: 1. Upon receipt of the set of temporary appointments, the appointing authority, treasurer/cashier or personnel officer shall be asked to accomplish and submit the following: "This is to certify that: "Mr./Mrs./Miss (Name of Employee) whose appointment as with compensation at (Position) the rate of (P_____) per annum , effective ____________, 19 and approved as temporary, has rendered services and paid his corresponding salaries/benefits from , ______________19 to ____, 19 with leaves to wit: _______ days with pay; _____ days without pay; and accumulated leaves as of this date _______ of sick leave and _______ vacation leave or a total of _______ days, all of which are supported by records of this office. "Issued this ______ day of ____________, 19____ Appointing Authority Treasurer/Cashier/Personnel Officer 2. Upon receipt of the above certification, a return indorsement shall be prepared as follows: "Respectfully returned to (Name of Office/Agency) making of record in this Commission the certification dated ________________ issued by appointing authority/treasurer/ cashier/personnel officer, that Mr./Mrs./Miss_____________ whose appointment as (Position) with compensation at the rate of ___ _____________ (P ) per annum , effective ______ 19_____ which was approved as temporary, has rendered actual services and paid his corresponding salaries/benefits from ____________, 19___ to ________________, 19 with leaves, to wit: ______ days with pay; days without pay; and accumulated leaves as of this date of _____________ sick leave and _________ vacation leave or a total of days, all of which are allegedly supported by records of that Office. Regional Director/or any Authorized CSC Official 3. CSC Regional and Field Offices shall furnish the Office of the Central Personnel Records CSC copy of the form in No. 2. Upon receipt hereof, Regional Offices and Field Offices shall issue a circular informing the officials concerned within their jurisdiction or coverage of the need to accomplish the certification mentioned in No. 1 above so that the personnel matters therein can be made of record in the Commission. They should also be informed that by June 1, 1988 late renewal or submission to the Commission, Regional Office/Field Offices of temporary appointments which have lapsed will be disapproved and appropriate sanctions shall be taken on cases of unlawful employment such as those mentioned in the second paragraph above. For compliance. (Sgd.) Celerina G. Gotladera" Chairman All revenue officials and employees are enjoined to give this circular as wide a publicity as possible. (SGD.) JOSE U. ONG Commissioner of Internal Revenue