Circularizing Resolution No. 85-132 dated April 11, 1985 of the Civil Service Commission on Certain Modifications of the Qualification Standards for Service Wide Positions

July 10, 1985 REVENUE MEMORANDUM CIRCULAR NO. 31-85 SUBJECT : Circularizing Resolution No. 85-132 dated April 11, 1985 of the Civil Service Commission on Certain Modifications of the Qualification Standards for Service Wide Positions TO : All Regional Directors, Revenue Service Chiefs, and all Bureau Officials and Employees For the information and guidance of all concerned quoted hereunder is Resolution No. 85-132 of the Civil Service Commission: "WHEREAS, Section 4, Rule II of the Civil Service Rules on Personnel Actions and Policies provided that: "The Commission shall adopt qualification standards for service-wide positions in the first and second levels and shall review and update, whenever necessary, those already established; aisa dc "WHEREAS, a qualification standard is a statement of the minimum qualifications for a position which shall include education, experience, training civil service eligibility, physical characteristics and personality traits required by the job, and which is used as basis for civil service examination, as guide in appointments and other personnel actions, in the adjudication of protested appointments, in determining training needs, and as aid in the evaluation of the personnel work programs of an agency. "WHEREAS, the Qualification Standards for Service-Wide Positions which were revised and adopted by the Commission in 1977 has been reamended to make it current and to conform to progressive trends in personnel administration, and changes in personnel actions policies; "WHEREAS, to promote professionalism and the development of efficient work force in the government service, the need to amend the existing policies on substitution for deficiencies in education, training, and experience requirements have also become necessary; and "WHEREAS, pursuant to Section 6, Rule II of Civil Service Rules on Personnel Actions and Policies the Commission has adopted new guidelines on substitution. "NOW, THEREFORE, the Commission RESOLVED, as it hereby RESOLVES, to approve and adopt all amendments made in the attached revised Qualification Standards for Service-Wide First and Second Level Positions in the Career Service. The major amendments are: "1. Positions elevated from First to Second Level The following positions have been elevated from the first to second level: Administrative Assistant I Budget Examiner I Cashier I, II and III Records Officer, I, II, and III Supply Officer I and II The elevation of these positions to second level was based on the significant changes in the job content and additional responsibilities which are assumed by incumbents of the position. "2. Compression of Position Titles The positions of Administrative Assistant I, II and III; and Budget Examiner I, II and III, have been compressed to Administrative Assistant and Budget Examiner, respectively. Hence, only one qualification standard was established for each of these positions. "3. Alternative Education and Experience Requirements Alternative requirements under education and experience requirements were provided for some positions in order to have more flexible qualification standards such as those in the Economics/Statistical/Public Information Groups, etc. "4. Simplified/Expanded Experience Requirements Description of experience required for the positions have been simplified/modified/expanded to provide a wider field of selection in the placement/promotion of personnel. "5. Number of experience Requirements Reduced to the Minimum Experience requirements for most positions have been reduced to the minimum to encourage the placement/promotion of qualified employees with potential/special qualifications to positions in the career service. acd "6. Deletion of Civil Service Eligibilities with no more Available eligibles First Grade, Supervisor, Second Grade, General Clerical, Personnel Clerk, Third Grade, and municipal Clerk eligibilities which may no more have available eligibles for certification have been deleted and replaced by "Relevant Eligibility for Second Level Positions" or "Relevant Eligibility for First Level Positions," as the case may be. "7. Deletion of Unique Positions Positions such as Medical Records Librarian, Philatelic Designer, etc. which are considered unique to certain agencies have also been deleted from the Q.S. Manual for Service-Wide Positions. The qualification standards for these positions shall be prepared/ established by the respective agencies where the positions are located. "8. Deletion of Non-Career Service Positions Positions considered as non-career service have been deleted as these positions are usually not covered by qualification standards. Example: Assistant Private Secretary, Private Secretary I & II, among others. "RESOLVED FURTHER to approve and adopt the amended Guidelines on Substitution of the Education/Training/Experience Requirements which shall form as an integral part of the Qualification Standards. The major provisions of the Guidelines are: "1. For appointment to positions covered by bar or board examinations, and other positions for which the law prescribes the specific minimum education/experience requirements, no substitution shall be allowed for deficiency in the education requirements, unless otherwise provided for by law. "2. For appointment to second level positions, no substitution for deficiency in the college education requirement shall be allowed except in cases of promotion where a minimum of two years college education requirements may be substituted. "3. For appointment to first level positions, substitution for deficiency in the education requirement shall be allowed but only to a minimum of two years. casia "4. For appointment to positions covered by CSC Resolution No. 435, series of 1980, MC No. 10, series of 1977, and other positions not requiring civil service eligibilities, substitution for deficiency in the education requirement shall be allowed. "5. Only education, relevant experience and/or training in excess of the minimum required may be used to offset any of the deficiencies, in accordance with the rate herein prescribed. "6. In instances where the quantity or quality of the experience, education and/training used to offset deficiencies may not be sufficient, such factors like outstanding accomplishments/qualifications, personality traits and potential may be considered. "7. For appointment to entrance positions in any agency, experience may not be required of those who meet the education requirement. Example: If the entrance position under the Administrative group in any agency is Administrative Officer II, the required 6 months of experience may be waived/disregarded, provided that the proposed appointee meets the education requirement. cdt "8. Other details on Substitution are fully discussed in the attached Guidelines on Substitution of the Education/ Training/Experience Requirements." Please be guided accordingly. (SGD.) RUBEN B. ANCHETA Acting Commissioner