Safekeeping of Dishonored Checks in the National Office

April 28, 1966 REVENUE MEMORANDUM CIRCULAR NO. 27-66 TO : All Regional Directors, Chief Revenue Officers, Collection Agents, Cash Clerks and Others Concerned SUBJECT : Safekeeping of Dishonored Checks in the National Office In view of the need to have a complete control of all dishonored checks and to safeguard loss or damage thereof, all such checks now in the hands of collection agents shall be sent to the Revenue Operations Head (Collection) for safekeeping and control in the following manner: cdt Official or Employee Responsibility Collection Agent 1. Prepares the attached form in or Cash Clerk four parts by listing all bouncing checks in his possession and filling in the other pertinent information called for. 2. Attaches all dishonored checks to the first 3 parts of the accomplished form. Chief Revenue Officer 3. Collects all checks in the or his representative possession of collection agents. 4. Signs part 4 of form to acknowledge receipt of checks. 5. Delivers checks to regional director. Regional Director 6. Signs part 3 of form to or his representative acknowledge receipt of checks. 7. Delivers to Revenue Operations Head (Collection) through safest means possible. Revenue Operations Head 8. Signs part two of form to (Collection) or representative acknowledge receipt. 9. Keeps check. 10. Sends part one of report to Accounting Division. Accounting Division 11. Checks accuracy and completeness of report. 12. Notifies Revenue Operations Head (Collection) of discrepancies, if any. Revenue Operations Head 13. Sends notice of discrepancy (Collection) to collection agent concerned. Collection Agent 14. Verifies discrepancy noted. or Cash Clerk 15. Notifies Revenue Operations Head (Collection) of findings. If Check is still in collection agent's hands, delivers the same to CRO with four parts of form duly accomplished. (From hereon the same cycle as shown above shall be followed.) The attached special form is to be used for the above purpose. Immediate compliance herewith is enjoined. (SGD.) MISAEL P. VERA Commissioner of Internal Revenue