Additional Guidelines on Dropping from the Rolls

August 23, 1984 REVENUE MEMORANDUM CIRCULAR NO. 19-84 SUBJECT : Additional Guidelines on Dropping from the Rolls TO : All Regional Directors, Revenue District Officers and Other Officials Concerned Quoted hereunder for your information and guidance, is Regional Circular NCRC No. 5, s. 1984, of the Civil Service Commission, prescribing additional guidelines on dropping of employees from the rolls. aisa dc "REGIONAL CIRCULAR "Pursuant to CSC Resolution No. 81-738, the Regional Offices of the Civil Service Commission have been delegated the authority to act on requests for dropping from the rolls of officers or employees within their respective regional jurisdiction whose appointments are processed and/or approved therein. "In the course of exercising the aforecited delegated authority, this Office observed that agencies have different procedural practices in relation to their requests for dropping from the rolls. In some instances, the request for confirmation of the dropping from the rolls is not accompanied with the proper Order of Dropping. It may be stated that the Order of Dropping from the rolls a particular officer or employee must be initiated by the appointing official as the power to appoint carries with it the power to discipline or drop from the rolls. This Office merely confirms the Order of dropping upon ascertainment that the conditions prescribed in Section 33 of Civil Service Rule XVI have been satisfactorily complied with and that proper notation in the service record of the particular officer or employees shall be made. "In order to ensure uniformity in the application for request for dropping employees emanating from different offices, the following additional guidelines are issued: "1. Request for an agency for the confirmation of the dropping from the rolls submitted to this Office shall be accompanied with the Order of dropping the particular officer or employee from the rolls, by the Officer who exercises the power to appoint and/or remove employee within a particular jurisdiction. "2. This Office shall confirm, take note and keep record of the said Order upon ascertainment that the conditions prescribed under Sec. 33 of CSC Rule XVI have been complied with. cd i "Please be guided accordingly." By Authority of the Commission: (SGD) AURORA A. DE LEON Regional Director CSC-NCR" Henceforth, this Office shall not give due course to orders for dropping which are not in accordance with the prescribed procedure. Please be guided accordingly. (SGD.) RUBEN B. ANCHETA Acting Commissioner