Guidelines on the Search for Presidential (Lingkod Bayan) and Civil Service Commission (Pag-asa) Awardees for Outstanding Public Service Pursuant to Executive Order Nos. 334 and 292

February 15, 1991 REVENUE MEMORANDUM CIRCULAR NO. 18-91 SUBJECT : Guidelines on the Search for Presidential (Lingkod Bayan) and Civil Service Commission (Pag-asa) Awardees for Outstanding Public Service Pursuant to Executive Order Nos. 334 and 292 TO : All Revenue Officials and Employees and Others Concerned For the information and guidance of all revenue officials and employees, quoted hereunder is Civil Service Commission Memorandum Circular No. 59, s. 1990 dated December 27, 1990. "Executive Order No. 334 dated August 18, 1988 instituted the Presidential Awards for Outstanding Public Service. Subsequently, the implementing rules and regulations of the said order were approved by the Office of the President through the Executive Secretary on November 7, 1988. Moreover, Section 35, Chapter 5 of Executive Order No. 292 otherwise known as the Administrative Code of 1987, as amended established the government-wide Employee Suggestions and Incentives Award System which took effect on November 23, 1989. cd In view thereof, the following are the implementing Guidelines of the Search for the Presidential and Civil Service Commission Awardees for Outstanding Services: 1. Categories of Awards 1.1 Presidential Award- Lingkod Bayan This is given to an individual or group of individuals for highly exceptional or extra-ordinary contributions resulting from an idea or performance which benefit, enhance and safeguard national welfare, interest, security and patrimony. casia 1.2. Civil Service Commission Award-Pagasa Award This is given to an individual or group of individuals for contributions of an idea or performance resulting in direct benefits to more than one department or agency. 2. Bases of Awards Awards shall be granted for achievements made on the preceding year achievement is based on the following: 2.1 Consistent dedicated performance exemplifying the best in any of the profession or occupation in the public service. 2.2 Idea, suggestion or invention approved and/or adopted by the employing agency. 2.3 Performance of an extraordinary act or service in the public interest in connection with, or related to, one's employment or official function. 2.4 Outstanding community service or heroic act in the public interest (not related to his official function as public servant). 3. Qualifications for the Awards Officials and employees nominated for any of the awards must: 3.1 Hold permanent appointment in the career service; 3.2 Have been employed with the nominating agency for at least one year at the time of nomination; 3.3 Have been rated at least Very Satisfactory or its equivalent for two grading periods immediately preceding the nomination; and 3.4 Have not been found guilty of any criminal or administrative offense or does not have any pending case against them at the time of nomination. 4. Nominating Persons or Group 4.1 The immediate supervisor of the employee 4.2 His co-workers; or 4.3 A private person or group. 5. Procedure All nominations shall be submitted to the Suggestions and Incentive Awards Committee (SIAC) established in each Department or Agency, including SUC's and Local Government Units. The Committee screens all the nominations on the basis of the following evaluation procedure: 5.1 Regional Bureau 5.1.1 The immediate supervisor of the employee, his co-workers or any other private person(s) may submit nominations to the Regional Bureau/Agency SIAC Regional Department/Agency The immediate supervisor of the employee, his co-workers or any other private person(s) may submit nominations to the Regional/ Department/Agency SIAC. State Universities and Colleges The immediate supervisor of the employee, his co-workers or any other private person(s) may submit nominations to the SUC's SIAC. SUC's SIAC screens, evaluates and recommends nominations to the SUC's President. Local Government Units The immediate supervisor of the employee, his co-workers or any other private person(s) may submit nominations to the Provincial/Municipal/City SIAC. 5.1.2 Regional Bureau SIAC screens, evaluates and recommends nominations to Regional Bureau Head. Regional Department/Agency SIAC screens, evaluates and recommends nominations to Regional Department Agency Head, Provincial/Municipal/ City SIAC screens, evaluates and recommends nominations to the Governor or Mayor. 5.1.3 Regional Bureau Head reviews, selects and recommends nominees to Central Bureau SIAC. Regional Department/Agency Head reviews, selects and recommends nominees to the Central Department/Agency SIAC. SUC's President reviews, selects and recommends nominees to the Board of Trustees. The Governor/Mayor reviews, selects and endorses nominations to the Civil Service Regional Office which has jurisdiction over the local government unit. The Board of Trustees reviews, selects and endorses nominations to the Civil Service Central Office. 5.1.4 CSRO endorses the nominees to the Regional SIAC which is constituted by the CSC Regional Director. Regional SIAC reviews, selects and endorses nominations to the Civil Service Central Office. 5.2 Central Bureau 5.2.1 Central Bureau SIAC evaluates and recommends nominees to Central Bureau Head. 5.2.2 Central Bureau SIAC reviews nominations, selects/recommends nominees to Department Central Office SIAC. 5.3 Department/Agency 5.3.1 Central Department/Agency SIAC evaluates nominations from bureaus and regional offices including those from the Central Office and recommends deserving employees to Central Department/Agency Head. 5.3.2 Central Department/Agency Head reviews, selects and endorses nominations to the Civil Service Commission Central Office. 5.4 Civil Service 5.4.1 The technical Committee evaluates nominations from Department/Agencies' central offices, including those from the Regional SIAC's in CSRO's, and recommend selected candidates to the Special Committee on Awards. 5.4.2 The Special Committee on Awards evaluates and recommends to the President the Lingkod Bayan awardees, and to the CSC Chairman, the Pagasa Award. 6. Requirements Nominations must be made on the prescribed form and submitted together with the following supporting documents in five copies: 6.1 Certification that the nominee has been screened by the Department/Agency/Unit SIAC, signed by its Chairman. 6.2 Personal Data Sheet (CS Form 212) of the nominee duly subscribed and sworn to before the highest ranking personnel officer in that Agency. 6.3 Certification of the highest ranking Personnel Officer in the agency that nominee has not been found guilty of any criminal and or administrative offenses or he has no pending case at the time of nomination. 6.4 Accomplished Performance Appraisal System Form with Outstanding Performance Rating. 6.5 Copies of 5 cm. x 5 cm. photo of nominee with his name written on the back. IF THE ABOVE SUPPORTING DOCUMENTS ARE NOT SUBMITTED, THE NOMINATION SHALL NOT BE CONSIDERED. Supporting documents such as clippings, citations, publications and pictures, if any, will facilitate evaluation of the nominee's achievement. 7. How to Justify Individual or Group Nomination 7.1 Describe the situation or task/responsibilities leading to the employee's actions. These are often created by changes in work procedures, demands made by a superior or clientele, working conditions, job responsibilities, scheduling problems, or conflicts, among co-workers. These shall contain the information why particular action took place. 7.2 Describe the measures/procedures/systems and improvements undertaken. These refers to nominee's accomplishments. 7.3 Finally, describe the results or effects caused by these accomplishments. These must indicate whether the actions were effective in charging or improving the original situations. 8. Deadline for Submission of Nominations Nominations must be submitted to the Civil Service Regional Offices not later than May 1 of any given year and to the CSC Central Office, June 1 of any given year. cdt Nominations received after June 15 of any given year will automatically be included for evaluation for succeeding year award. 9. Forms of Recognition LINGKOD BAYAN Award are in the form of gold medallions and plaques containing the citation and signature of the President of the Philippines. PAGASA Award is in the form of a gold medallion and a plaque containing the citation and signature of the CSC Chairman. 10. Composition of SIAC At the bureau or department level, including SUC's, the Suggestion and Incentive Awards Committee (SIAC) is composed of the highest Human Resource Management Officer, the Administrative Officer, the Legal Officer and the Supervisor of the nominated employee, and a representative of the rank and file employees chosen by the duly accredited employee association in the department or agency. In the absence of an accredited association, the representative shall be chosen at large by the employees through an election to be called for the purpose. At the Municipal, City or Provincial level, the SIAC is composed of the highest Human Resource Management Officer or any officer/employee in-charge of personnel, the Treasurer, the representative from the Office of Mayor/Governor, and the Supervisor of the nominated employee. casia 11. Source of Funding for the Awards Section 35, Chapter 5 of Executive Order No. 292, Section 27 of RA 2260 and PD 1177 are legal bases for agencies to incur necessary expenses relative to the incentive and award system, chargeable to the savings of the particular agency. 12. Awarding Rites LINGKOD BAYAN (Presidential) Award shall be conferred by the President in a fitting ceremony during the Civil Service Foundation Day Anniversary. PAGASA (Civil Service Commission) Award shall be conferred by the Chairman of the Civil Service Commission during the celebration of the Civil Service Week. cdt (Sgd.) Patricia A. Sto. Tomas" Chairman All revenue officials and employees are enjoined to give this circular as wide a publicity as possible. JOSE U. ONG Commissioner of Internal Revenue By: (SGD.) Victor A. Deoferio, Jr. Deputy Commissioner (Officer-in-Charge)