Announcement of Unassembled Examination for Supervisor

August 25, 1969 REVENUE MEMORANDUM CIRCULAR NO. 18-69 To enable all revenue officers and employees to improve their civil service eligibilities, and to qualify them to higher supervisory positions, it is hereby announced that the Civil Service Commission will give an unassembled examination for supervisor, applications for which should be filed with the said Commission not later than December 29, 1969, or if mailed, must be postmarketed not later than December 29, 1969. Applicants are advised to check carefully whether they meet the admission requirements and only those who meet them should apply for the examination. LLphil Quoted below from Examination Announcement No. 86, Series of 1969, of the Civil Service Commission are pertinent excerpts relative to the adverted examination, viz: "DUTIES Under general supervision, plans, organizes, directs, and controls the activities of a major organizational unit or program; assigns responsibilities and delegate authority; interprets objectives and policies; directs the installation and maintenance of operating policies and procedures; exercises general supervision over subordinates; or directs and participates in the work of a group of executive or technical assistants in performing a variety of research, administrative and technical duties which assist executives in reaching or implementing substantive decisions or in advising department heads on matters relative to departmental policies and procedures; or performs other advisory or consultative functions in the particular area or field of specialization; and does related work. BASIS OF GRANTING ELIGIBILITY No written examination is required. An intensive review will be made of the education, training and experience of each candidate as described in his application form and supported by corroborative evidence. The evaluation will take into account the quality, recency, and progressiveness of experience and relevancy of education and training. STATEMENTS CONCERNING QUALIFICATIONS WILL BE SUBJECT TO VERIFICATION BY THE COMMISSION. ANY FALSE STATEMENT MADE WILL BE CAUSE FOR DISAPPROVAL OF THE APPLICATION OR CANCELLATION, OF THE ELIGIBILITY IF ALREADY GRANTED, OR REMOVAL FROM THE SERVICE, IF APPOINTED. MINIMUM REQUIREMENTS Education and Experience Applicants must meet all the following qualifications: 1. Be actually in the government service; 2. Hold or had held a duly approved appointment to a supervisory position of at least section chief level or its equivalent, or an advisory, consultative, or other comparable staff position in the classified service; 3. Have had at least 5 years of extensive and significant experience in a supervisory position which has provided a thorough knowledge of supervisory principles and methods, management and/or administration, or as adviser consultant, or other comparable staff position in an area or field of specialization which has provided sufficient background to perform specialized functions. The experience required must have been of progressively responsible character and the degree of responsibilities involved must be proportionately greater for each successively higher range allocation and/or salary level. LLjur 4. Possess first grade eligibility, or its equivalent (eligibility in examinations in professional, technical, or specialized fields); and 5. Hold a bachelor's degree including or supplemented by 12 units at the graduate level or 18 units at the undergraduate level in Public Administration or Management. The graduate units should include any combination of the following subjects: Introduction to Public Administration; Organization and Management; Public Personnel Administration; Public Fiscal Administration; Philippine Local Government Administration; or allied courses. The undergraduate units should include any combination of the following subjects: The Philippine Administrative System; Introduction to Administrative Management; Introduction to Public Personnel Administration; Introduction to Public Fiscal Administration; Public Administration and the Economic Order; Politics and Administration; Administrative Law; Introduction to Local Government and Administration; or allied courses. Applicants who possess any one (1 or 2) of the following combinations of education, training, and experience may also be admitted: 1.a. Hold a master's degree in Public Administration or Management, b. Meet Education and Experience requirements 1 and 4 above, and; c. Have at least 1 year of experience of the type described in Education and Experience requirement 3 above; or 2 years in a senior position in the classified service; 2.a. Hold a master's degree in their field of specialization (not Public Administration or Management), b. Meet Education and Experience requirements 1, 4, and 5 above, and c. Have at least 2 years of experience of the type described in Education and Experience requirement 3 above and 3 years in a senior position in the Classified service. Substitutions allowed A. Deficiency in units of Public Administration or Management required may be offset, the substitution not to exceed 6 graduate units or 9 undergraduate units, by any of the following, each one credited 3 units: 1. A supervisory and/or personnel management course or seminar of at least 50 hours given by a government agency duly approved by the Civil Service Commission; 2. A training course or seminar of not less than 3 months in the field of Public Administration or Management sponsored by the NEC-AID, Colombo, U.N., or other grants-in-aid programs. 3. An executive development course conducted by the U.P. College of Public Administration, the Philippine Executive Academy, the Civil Service Commission, or similar institutions; 4. Supervisory experience of the following kind: a. 1 years of experience in the first line supervisory level (starting with chief of section or a comparable supervisory position); b. 1 year of experience at the middle management level starting with the division chief were divisions compose the major organizational units; or a comparable supervisory position; c. year of experience at the administrative or top management level starting with director of a department, where departments are the major organizational units; or the regional director or branch manager, where there are regional offices or branches; or comparable supervisory positions. B. Three of the 5 years' experience under Education and Experience requirement 3 may be offset by units of Public Administration or Management at the rate of 6 graduate units of 9 undergraduate units for every year lacking of such experience. Only units earned in excess of the minimum required may be used for substitution. Citizenship and Character Applicants must be citizens of the Philippines and must be of good moral character. Physical Condition Applicants must be in good health and free from physical defects to enable them to pass the physical standard deemed necessary for the position. EXAMINATION FEE An examination fee of P2.00 is charged each applicant for admission to the examination in accordance with Article VIII, Section 38 of R.A. No. 2260. In exchange for P2.00 the applicant will be given a Civil Service Fee Stamp which he should paste on his application form. Those who apply by mail should enclose with their applications a postal money order for P2.00 payable to the order of the Civil Service Commission. STAMPED WINDOW ENVELOP FOR NOTICE OF ELIGIBILITY A stamped window envelop for the notice of eligibility must be attached to the application. PHOTOGRAPH Every competitor should attach to his application (C.S. Form 100 a 1" x 1" copy of his recent photograph properly signed by him. HOW TO APPLY What to file 1. C.S. Form 100 2. C.S. Forms 100-A(1), and 47 3. Transcript of Records, Diploma, Special Order, or another authentic evidence of a. Completion of a bachelor's degree b. Completion of master's degree (if any) 4. Credentials in support of the units in Public Administration or Management claimed; 5. A service record duly certified by the employing agency; 6. A description of work for each period of employment in supervisory, advisory, or consultative positions including the following: a. A concise and brief description of duties performed and responsibilities assumed; b. The number and level of positions of employees supervised, the nature of the supervision exercised, and the supervision received; c. The nature and scope of decision making and/or discretion exercised; d. Three samples of written work (memoranda, policy recommendations, special studies or reports, etc.) officially submitted for consideration, in support to experience claimed in Education and Experience requirement 3. 7. A copy of the duly approved agency organization chart indicating the applicant's relative position in the organization; 8. Certificates of completion of supervisory or executive development course or seminar or in-service training; cdll 9. Certificate of evidence of scholarship or training grants; 10. Certificates or awards for Meritorious Service of Outstanding Achievement. Where to get forms Application forms may be obtained with the Application Section, Civil Service Commission, P. Paredes St., Manila Where and when to file Applications must be filed with the Application Section, Civil Service Commission, P. Paredes St., Manila, not later than December 29, 1969 Those concerned are advised to submit their written applications without delay to the Civil Service Commission duly supported by the requirements above adverted to so that appropriate action thereon may be taken. This Circular shall take effect immediately. (SGD.) MISAEL P. VERA Commissioner of Internal Revenue ATTACHMENT Republic of the Philippines Department of Finance BUREAU OF INTERNAL REVENUE Manila August 1, 1969 SUBJECT : Honesty in the Submission of Daily Time Records TO : All Internal Revenue Officers and Employees The records in the Personnel Division bear out that those who are using the bundy clock show more tardiness and absences than those who are not using the bundy clock, especially fieldmen whose absences and tardiness are seldom reported. This fact casts doubt as to the reliability of the correctness of the time records submitted and to the honesty of the personnel concerned in the submission of time records. It seems customary especially on the part of the fieldmen that even if they have been absent or have not performed any work, they never indicate their absences in their time records. cdt The dishonesty in the submission of time records constitute a grave crime and is punishable under existing rules and regulations of the Civil Service. The dishonesty in the preparation of time records has been further enhanced by the laxity and tolerance of supervisory officials, which might constitute them accessory to the crime. This malpractice must be stopped and for the information and guidance of all employees, there is hereunder quoted Section 5, Rule XV of the Civil Service Rules: "Sec. 5. Falsification or irregularities in the keeping of time records will render the guilty officer or employee liable to removal from the service or to other appropriate disciplinary action, without prejudice to criminal prosecution as the circumstances warrant." Stern warning is hereby given that should any employee commit infraction in the submission of time records, appropriate administrative and criminal action will be taken against him. Likewise, many fieldmen and other officials never submit their time records on time after the end of the month and Revenue District Officers and Regional Directors are always much delayed in forwarding to the National Office the report of monthly attendance. Henceforth, all supervisory officials are, therefore, urged to require their employees to submit promptly after the end of the month their time records and those who fail to submit within ten (10) days after the end of the month should be reported directly to the Personnel Division. Submission by Revenue District Officers and Regional Directors of the monthly report of attendance should be prompt and on time. All employees are enjoined to be honest in the indication of the official time rendered and all supervisory officials are equally instructed to carefully check the attendance of their men and see to it that correct time records are submitted. (SGD.) MISAEL P. VERA Commissioner of Internal Revenue