Guidelines on the Filing of Application for Vacation Leave of Absence

March 27, 1985 REVENUE MEMORANDUM CIRCULAR NO. 16-85 SUBJECT : Guidelines on the Filing of Application for Vacation Leave of Absence TO : All Revenue Officials and Employees For the guidance of all revenue officials and employees, quoted hereunder is Civil Service Memorandum Circular No. 2, s. 1985, on the filing of applications for vacation leave. "MEMORANDUM CIRCULAR NO. 2, s. 1985 "Subject : Guidelines on the Filing of Application for Vacation Leave of Absence "To : All Heads of Ministries, Bureaus, Offices, Agencies and other Instrumentalities of the National and Local Governments, Including Government-Owned and Controlled Corporation "Government employees, as mandated in the 1973 Constitution, are expected to serve with the highest degree of responsibility, integrity, loyalty and efficiency. "Under existing Civil Service Law and Rules, an employee who has been subjected to long and continuous work needs rest and recuperation, so he may return to his job with renewed vigor and energy. "There have been reported cases of circumvention thereof, such as an employee proceeding with his vacation leave prior to the approval of his application, seeking employment in other organization while on leave, either locally or abroad, and taking leave of absence for the purpose of maintaining immigrant status and the like. acd "Such practices are considered inimical to the public service and availment of leave benefits in instances mentioned above is not in accordance with the philosophy behind the granting of the same. "To protect the interest of the public service, the Commission as the central personnel agency of the government, charged with the responsibility of promulgating policies, standards and guidelines and of adopting plans and programs to promote economical, efficient, and effective personnel administration in the government, issues the following guidelines on the filing of application for vacation leave of absence: "1. Pursuant to the Civil Service Rules, leave of absence, for any reason other than serious illness of an officer or employee or any member of his family, must be contingent upon the needs of the service. Hence, the grant of vacation leave is discretionary on the part of the agency head or authority concerned. Thus, the mere filing of such leave application does not entitle an officer or employee to go on leave outright. "2. An application for leave shall be properly cleared with the immediate supervisor and the Director/Department Heads concerned, who shall determine the contingency of the officer's and employee's service. An employee who is absent without approved leave shall not be entitled to receive his salary corresponding to the period of his unauthorized leave of absence but this absence shall not be deducted from his accredited leave credits, if there are any. "3. An application for leave of absence for thirty (30) days or more shall be accompanied by a clearance. The Director concerned shall see to it that the said clearance has been duly recommended by the Division Chief concerned before approval of such leave application or recommendation of the same to higher authorities. aisa dc "4. The agency should notify in writing the employee, who is absent without leave (AWOL) for thirty (30) days, to report within five (5) days from receipt of notice, otherwise, he shall be dropped from the rolls. "5. All proposals for trips abroad of government officials and employees including those which are classified as all expenses free shall be submitted to the Office of the President for final action. "6. Before going on vacation leave of absence, the officer or employee concerned shall see to it that his application for leave was approved by proper authorities. The Personnel Officer or other officer-in-charge thereof shall furnish the said officer or employee with copy of his approved or disapproved application. "7. In the application for leave of absence, the purpose or reason thereof shall be clearly indicated, and where the purpose or reason for such leave is for employment in private or other government offices, either inside or outside the country, such application shall be denied outright. cd i "8. Any misrepresentation made in the application for leave shall be ground for disciplinary action. "9. The attached CS Form No. 6, s. 1968, known as the "APPLICATION FOR LEAVE" form is hereby revised to conform with new guidelines. "This Memorandum Circular shall take effect immediately. (Sgd.) ALEJANDRO A. MADAMBA Commissioner" Strict compliance with the foregoing is hereby enjoined. RUBEN B. ANCHETA Acting Commissioner