Early Completion of the Audit of the Accounts of Retiring Accountable Officers

October 17, 1990 REVENUE MEMORANDUM CIRCULAR NO. 089-90 SUBJECT : Early Completion of the Audit of the Accounts of Retiring Accountable Officers TO : All Revenue Officials and Employees and Others Concerned For the information and guidance of all revenue officials and employees, quoted hereunder is Commission on Audit Circular No. 81-154-A dated April 20, 1981. "1. Rationale : It has come to the attention of the Commission on Audit that numerous retired accountable officers of the government, after having spent the best years of their lives in the government service, could not enjoy their retirement benefits on account of their failure to secure clearance from money and property accountabilities. In many instances, the reason is failure of the Resident Auditor to complete the audit of the money and property accounts of the retired accountable officers. Most of these accountable officers are in the twilight of their years and the delay in the enjoyment of their retirement benefits is actually a deprivation of their right to the early enjoyment of their gratuities. Retirees are without job alternatives because of age. For that reason, they deserve the compassionate attention of the entire officialdom of the Government. 2. Early Completion of the Audit of Accounts of Retiring Accountable Officers : Officials and employees of the Commission on Audit are hereby directed to give priority to the audit of accounts of those accountable officers. They are directed to complete the audit of the money and property accountabilities of the retiring accountable officers, within six (6) months from the date of the submission of their complete accounts to the Auditor. The Resident Auditors shall concentrate on the completion of the audit of the accounts of said accountable officers. As the personnel situation in the auditing unit would allow, auditing personnel shall be assigned to this audit activity, exclusively, if possible, in order to complete said audit within the time prescribed above. 3. Notice of Intended Retirement Date : Retiring accountable officers shall notify the Resident Auditor of their intended date of retirement at least six (6) months in advance. Upon receipt of the notice, the Resident Auditor shall forthwith assign such personnel as may be necessary to attain the objectives of this issuance. The Resident Auditor shall give like attention to accountable officials who suddenly pass away. 4. Notice to COA Central Office of Auditor's Failure to Comply with this Issuance : Accountable officers involved are hereby requested to inform the Commission on Audit of the failure of any COA official to attend to the early audit and settlement of their accounts. Completion of audit as prescribed in Section 2 hereof means the issuance of the final certification of settlement to the retiring accountable officers. The issuance of the final certificate of settlement will enable him to wipe off all balances due from him and thus secure clearance from money and property accountability. 5. Meaning of "Complete Accounts" : casia Complete accounts means submission of all vouchers, journals, ledgers, trial balances, property inventory - all cash and property accounts - to the Auditor for audit. 6. Penal Clause : Failure of any COA official or employee to comply with the provisions of this Circular shall constitute sufficient cause for appropriate disciplinary action. 7. Effectivity : This Circular shall be effective immediately. (Sgd.) Francisco S. Tantuico, Jr. Acting Chairman (Sgd.) Silvestre D. Sarmiento Commissioner All revenue officials and employees are enjoined to give this circular as wide a publicity as possible. This amends Revenue Memorandum Circular No. 86-90 dated October 1, 1990. (SGD) JOSE U. ONG Commissioner of Internal Revenue