Delegation of Authority on Matters of Hiring, Appointment, Transfer, Reassignment and Designation of Personnel

August 1, 2003 REVENUE DELEGATION AUTHORITY ORDER NO. 07-03 SUBJECT : Delegation of Authority on Matters of Hiring, Appointment, Transfer, Reassignment and Designation of Personnel TO : All Internal Revenue Officials and Others Concerned I. OBJECTIVE This Order is issued to ensure continuity in the discharge of official functions and to expedite the processing of personnel actions such as hiring, appointments, transfer, reassignment and designation in the Regional Office and National Office. II. DELEGATED AUTHORITY TO THE REGIONAL DIRECTOR The Regional Directors, including Acting Revenue Regional Directors, are hereby delegated with the authority to perform the following: 1. To hire, issue and sign appointments of personnel at the Regional Office with salary grade 11 and below, subject to the conditions cited in the memorandum of the Commissioner dated January 13, 2003. However, the hiring of personnel assigned at the Data Center/Data Units and the Large Taxpayers District Office (LTDO), including those of the Excise Taxpayers Area (EXTA), shall be done at the National Office; 2. To transfer or reassign personnel with salary grade 17 and below under their respective administrative jurisdictions, except personnel assigned at the data units, LTDO and EXTA, subject to the conditions cited in the memorandum of the Commissioner dated November 19, 2002. Also, authority is hereby granted to the Regional Directors to transfer personnel assigned at the regional divisions with salary grade 17 and below, except those in the Assessment Division a) whose length of stay is less than three (3) years in that Division; or b) who were given promotion of two (2) salary grade levels upon the implementation of Executive Order No. 175. In this case, they may be transferred or reassigned after the lapse of three (3) years from the effectivity of the promotion. 3. To designate the next-in-rank employee as an Officer-in-Charge of a Revenue District Office (OIC-RDO) or regional division (OIC-Division Chief) pursuant to Revenue Memorandum Order No. 10-2003 dated April 1, 2003 thru the issuance of a Regional Revenue Travel Assignment Order, copy of which shall be furnished the Human Resource Management Unit (HRMU) and Human Resource Development Service (HRDS), which shall explicitly state that: a) the designated OIC shall be entitled to receive representation and transportation allowance (RATA) in accordance with Section 3.5 of DBM NCC#67 dated January 1, 1992; and b) the designation shall take effect immediately upon its issuance and shall remain in force until such time that the Commissioner issues a Revenue Travel Assignment Order (RTAO) designating an officer for that position. The Regional Director may submit recommendation/s for the designation in Acting Capacity thru the HRDS which shall then certify that the recommendee/s is/are qualified to the position based on the approved selection criteria. Thereafter, the HRDS shall submit the names of qualified candidates, consisting of direct applicants as well as the recommendees of the Regional Director, to the concerned Deputy Commissioner for evaluation and indorsement to the Commissioner. An RTAO for such designation shall be prepared by the HRDS for approval and signature of the Commissioner. III. DELEGATED AUTHORITY TO THE DEPUTY COMMISSIONERS The Deputy Commissioners are hereby delegated with the authority to sign for the Commissioner re-assignment and relief orders of personnel under their respective areas of jurisdiction. In the discharge of this function, the following must be observed: a) Transfers/re-assignment may be made from one Regional Office to another or from the Regional Office to the National Office and vice versa of personnel within salary grade 21 and below under their jurisdiction. b) Transfer/reassignment of personnel with salary grade 18 to 21 within the Regional Office and with salary grade 21 and below at the National Office shall be covered by this delegated authority; c) Personnel holding the item of Revenue Officer detailed at the Special Investigation Division at the Regional Offices shall be under the jurisdiction of the Deputy Commissioner-Operations Group for purposes of this delegated authority; d) The variance (over or under) in the personnel strength of each office/unit shall not go beyond or be less than 10% of the authorized plantilla position of the office, thus maintaining a balance and equitable distribution of personnel. e) The capability of personnel to perform the job assignment in the office/work unit where they shall be transferred or reassigned must be considered. f) Revenue Officers assigned to perform assessment or collection function shall not remain in the same assignment for more than (3) three years pursuant to Sec. 17 of the Tax Code, subject to sub-paragraph (d) hereof. Pursuant to this rule, the employee with the longest stay shall be the first to go. All requests/approval for transfers for each group shall be coordinated with the HRDS for the preparation of RTAO and for record purposes. The following functions, however, shall remain under the authority of the Commissioner: CScTDE Signing of appointments For all National Office personnel, regardless of salary grade; For Regional Office personnel, with Salary Grades 12 and above; Transfer of personnel with Salary Grades 22 and above; and Transfer, reassignment or relief of personnel, regardless of salary grade, from one functional group to another. IV. REPEALING CLAUSE The provisions of internal revenue issuances inconsistent herewith are hereby repealed, amended or modified accordingly. V. EFFECTIVITY This Order shall take effect immediately. (SGD.) GUILLERMO L. PARAYNO, JR. Commissioner of Internal Revenue