Creation of the Regional Data Centers in Revenue Regions No. 4-A and 4-B

September 17, 1981 REVENUE ADMINISTRATIVE ORDER NO. 05-81 SUBJECT : Creation of the Regional Data Centers in Revenue Regions No. 4-A and 4-B TO : All Revenue Service Chiefs, Revenue Regional Directors Particularly RR No. 4-A and 4-B and All Others Concerned I. BACKGROUND AND PURPOSE One of the on-going projects of the BIR is the establishment of an Integrated Computerized Management Information System designed to provide much needed data to be used in its operations, management and decision making processes, The system is expected to generate information that may lead to among others, the early detection of tax evaders and non-filers of returns, identify taxpayers underdeclaring their income or overstating their expenses, simplify revenue projections techniques, rationalize goal allocations to the field offices, monitor tax investigations and personnel performance and facilitate collection control and reporting. A major step towards the attainment of an effective MIS is to decentralize the data entry operations with limited computer capability at the regional level. This is aimed at bringing the computing power closer to the end-user in order to: 1. Insure the availability of timely and accurate computer processible data at the Central computing facility at the DPC; and 2. Enable the regional offices to service their own operational and information requirements. II. ORGANIZATION To attain the above cited objectives, there is hereby created two (2) Regional Data Centers, one in Revenue Region No. 4-B, Quezon City and the other in Revenue Region No. 4-A, Manila. Other Regional Data Centers shall be created in the remaining Regional Offices on a staggered basis depending on the success and effectiveness of the two (2) initial Data Centers and the availability of funds for this purpose. III. FUNCTIONS The Regional Data Centers shall be placed under the Office of the Regional Director. It shall have the following functions and responsibilities. 1. Batch, screen and code income tax returns and other source documents received within the Region preparatory to data capture; 2. Transcribe data from the source documents into computer machine readable language; 3. Prepare batch listings of punched data for verification purposes; cd 4. Verify erroneously punched data against source documents and correct the same; 5. Prepare alphabetical listings of income tax filers and other reports out of the processed documents for use by the Regional Office; 6. Send magnetic tape copies of transcribed data/information to the DPC at Central Office for further processing and consolidation into the master file; 7. Perform other related functions or activities as may be assigned by the Regional Director or the DPC in the Central Office. IV. PERSONNEL COMPLEMENT The Data Processing Center shall provide the initial staff of the Data Centers from among its current personnel since the Revenue Regions concerned do not have the appropriate items for this purpose. It shall likewise undertake the recruitment and training of newly hired personnel for assignment to the Centers. Subsequently, the Revenue Regions shall be responsible for recruiting additional employees in its Data Centers and shall see to it that the needed items and funds for supplies and forms are included in their Budget proposals every fiscal year. VI. REPEALING CLAUSE This Order revokes or modifies previous issuances or portions thereof which are inconsistent with the provisions of this Order. aisa dc VI. EFFECTIVITY This Order takes effect upon approval. RUBEN B. ANCHETA Acting Commissioner