Reorganization of the Data Processing Center

February 3, 1972 REVENUE ADMINISTRATIVE ORDER NO. 03-72 SUBJECT : Reorganization of the Data Processing Center In line with the Bureau's continuing effort to enhance its operational efficiency and effectiveness and in view of the recent acquisition of a much bigger and more sophisticated electronic computer, the need to streamline and improve the data processing operations of the Bureau becomes imperative. For this reason, the Data Processing Center is hereby reorganized. I. ORGANIZATION AND FUNCTIONS A. Organization The organizational structure of the Data Processing Center is shown in Annex "A", attached hereto. It shall be under the administrative control and supervision of the Revenue Operations Head (Technical Services). The Center shall be composed of three branches. B. Function 1. General Administers the data processing program of the bureau. Interprets and implements plans and programs relating to the electronic processing of tax data and other related information; develops internal methods and procedures for data processing and administrative activities; processes income, business, other tax returns and source documents; consolidates technical information and materials relating to and in support of data processing programs; maintains a Master File of taxpayers in the country containing all information about transactions of taxpayers and potential taxpayers; maintains an over-all record of collectible accounts of taxpayers; prepares statement of accounts and other related notices, payrolls and treasury warrants; coordinates its functions with other units of the bureau; and performs such other related activities as may be assigned by competent authority. 2. Specific a. Input/Output (I/O) Control Branch Takes charge of coding, controlling and editing various returns and other source documents for processing and is responsible for the accuracy and completeness of all output reports. The branch shall be composed of the following sections: (1) Document and Data Control Section Batches, sorts and controls documents and perfects and codes documents for transcription purposes. (2) Verification Section Researches, perfects and reviews accuracy of computer output and generated errors detected during the working cycle; keeps records of all types of errors detected and resolved; prepares recommendation on how errors can be minimized, if not eradicated; and verifies information and data from records. b. Operations Branch Takes charge of transcribing data into cards, tapes and other acceptable media and generate all required reports. The branch shall be composed of the following sections: (1) Transcription Section Transcribes data from source documents into cards, tapes and/or acceptable media, transcribes data for use in programming and such other projects as assigned. (2) Computer Section Generates reports, listings, statistical information and other management reports. c. Administrative Branch Takes charge of the housekeeping and other supportive services; keeps and maintains records; evaluates personnel requirements and training needs and takes charge of the procurement and control of supplies and equipments. The branch shall be composed of the following sections: cd (1) Personnel and Production Control Section Develops and recommends personnel program and standards relating to employee relation, disciplinary actions, performance evaluation and standard, promotions, training, incentive awards, reports and other aspects of a complete personnel program within the framework of established policies. (2) General Services Section Procures, requisitions, issues and assures effective utilization of equipments, property and office supplies; administers documents and property security, safety and records management program; and takes charge of the janitorial and messengerial work including mailing, security services and other related jobs. II. REPEALING CLAUSE This order supersedes Revenue Administrative Order No. 1-67, dated January 3, 1967, and Revenue Memorandum Order No. 38-68, dated July 12, 1968, insofar as the Data Processing Center is concerned, as well as all other orders, circulars or portions thereof which are in conflict or inconsistent with the provisions of this Revenue Administrative Order. III. EFFECTIVITY This Order shall take effect upon approval. MISAEL P. VERA Commissioner of Internal Revenue APPROVED: CESAR VIRATA Secretary of Finance ANNEX B 1st Indorsement April 6, 1972 Respectfully returned to the Commissioner of Internal Revenue, Manila, the enclosed Revenue Administrative Order No. 5-72 dated February 16, 1972, allocating the areas of functional jurisdiction of Revenue Attaches and/or Revenue Representatives assigned abroad, duly approved. PEDRO M. ALMANZOR Acting Secretary ANNEX C March 20, 1972 The Honorable The Secretary of Finance Finance Bldg., Manila S i r : There is forwarded herewith Revenue Administrative Order No. 5-72 the subject matter of which is Allocation of Areas of Functional Jurisdiction of Revenue Attaches and/or Revenue Representatives Assigned Abroad", for your approval. casia Very truly yours, MISAEL P. VERA Commissioner of Internal Revenue