Statement of the functions of the Management Division up to Section Level and Creation of the Following Sections in the Management Division: 1) Report Monitoring and Evaluation Section and 2) Forms Design and Control Section

April 2, 1982 REVENUE ADMINISTRATIVE ORDER NO. 02-82 SUBJECT : Statement of the functions of the Management Division up to Section Level and Creation of the Following Sections in the Management Division: 1) Report Monitoring and Evaluation Section and 2) Forms Design and Control Section TO : All Internal Revenue Officers and Others Concerned I. Objectives : This Order aims to implement more effectively the Reorganization of the Bureau under Executive Order 608 by delineating and expanding the functions of the Management Division pertinent to the evaluation and analysis of the Bureau's organization, methods, procedures, improvement program and performance as well as to the management requirements necessary under new tax laws. casia II. Organization : To attain this objective, the Management Division which is under the Financial & Management Service shall maintain its present sections namely, the Organization & Manpower Section and the Methods & Procedures Section. Two (2) additional sections are hereby created namely: 1) Report Monitoring and Evaluation Section, 2) Forms Design and Control Section. All sections shall be headed by a Chief of Section and an appropriate number of personnel to carry out its functions. III. Functions : The Management Division shall have the following functions: 1. Develop policies and work programs and set up standards, guidelines and procedures relative to management improvement in the Bureau; 2. Examine the administrative organization and make recommendation for improvement; 3. Maintain and update the Bureau's manual on organization and functions, procedures and other related manuals; 4. Undertake regular management surveys of organizational structure, manpower and operations of all units of the Bureau; 5. Review existing methods, procedures, administrative and internal control system and make recommendations for improvements; cd i 6. Develop new and improved management systems and exercise staff supervision over the implementation of such improvement; 7. Develop staffing standards and manpower requirements; 8. Analyze and evaluate the accomplishment reports of national and regional offices for control purposes and management audit of adherence to rules and regulations including efficiency and effectiveness and for improvement programs; 9. Take charge of the design and control of BIR forms including unnumbered forms; 10. Provide assistance to staff and line units on the development of their organization, functions, staffing and methods and procedures; 11. Consolidate the annual work plan and prepare the annual report of the bureau and prepare such other management reports as may be required; and 12. Perform such other functions as may be assigned. The following shall be the functions of the sections under the Management Division: A. Organization and Manpower Section 1. Plan, develop and improve guidelines on BIR organization and manpower requirements and utilization for central and field offices; 2. Examine the administrative organization and make recommendations for improvements; 3. Maintain and update the Bureau's manual on organization and functions and other related manuals; 4. Undertake management surveys of the Bureau's organizational structure and manpower requirements and utilization; 5. Review proposed issuances for conformance to Bureau policies and assist in the establishment of standards for style and format of internal management documents; 6. Provide technical assistance to staff and line units in the development of their organization, functions, and staffing needed; 7. Provide top management with data or information on organization and manpower upon request; and 8. Perform such other related functions as may be assigned. B. Methods and Procedures Section 1. Plan, develop and improve standards, methods and procedures relative to BIR operations; 2. Conduct management survey of BIR operations and activities to improve techniques, methods and procedures and recommend solutions to procedural problems; 3. Prepare guides and standards relating to the preparation of manuals of operation of the different units of the Bureau and initiate updating thereof; 4. Conduct a continuing study on the reporting system of the Bureau with a view to simplifying reports and designing or revising forms for the improvement of the Bureau's system and procedures; 5. Examine operations involving voluminous paperwork for possibility of integrating the same into the central data processing system of the Bureau; 6. Provide technical assistance to staff and line units in the development of methods and procedures regarding their particular operations; and 7. Perform such other related functions and tasks as may be assigned . cd C. Report Monitoring & Evaluation Section 1. Develop work programs, guidelines and procedures relative to the Bureau's operations and annual and/or periodic work plans and accomplishments; 2. Monitor the timeliness and accuracy of reporting of national and regional work plans and accomplishment reports used for management audit and improvement program; 3. Evaluate national and regional accomplishment reports giving significance to a) performance vis-a-vis goals and objectives, b) efficiency and c) effectiveness; 4. Conduct studies to determine effectiveness of newly installed system of reporting programs, plans and accomplishments, as well as applicability of already existing system; 5. Provide assistance to staff and line units on the constraints encountered on work plans submitted; 6. Prepare and submit to top management, consolidated national and regional reports on work programs and accomplishment as well as the annual report of the Bureau to the Ministry of Finance; and 7. Perform such other functions as may be assigned. D. Forms Design and Control Section 1. Design and/or revise forms, whenever necessary, for the improvement of controls and efficiency in the bureau's entire operations and review proposed forms designed by other units of the Bureau; 2. Provide technical assistance to line and other staff units in the development of forms that will suit their particular needs; 3. Conduct regular review/evaluation of existing forms to determine their current applicability and relevance; 4. Recommend, through the initiative of the section or from the proposals of other units, the deletion, consolidation or revision of existing forms, whenever necessary; casia 5. Take charge in the numbering and control of the forms; 6. Maintain a system of stock control, distribution and replenishment of forms; 7. Keep and maintain records of all forms issued including the revisions on existing ones; 8. Prepare monthly report of activities and accomplishments of the section; and 9. Perform such other functions and related tasks as may be assigned. IV. Repealing Clause : This Order revokes or supersedes all revenue issuances or portions thereof inconsistent herewith. V. Effectivity : This Order shall take effect immediately RUBEN B. ANCHETA Acting Commissioner TAN: A5239-J1139-A-O